HomeMy WebLinkAboutR-2009-073 Sole Source Purchase of Eight In-Car VMDT II Digital Recording Devices from CobanRESOLUTION NO R-2009-73
A RESOLUTION authorizing the purchase of the COBAN In -car VMDT II Digital Video
Recording System as a sole source purchase without calling for bids.
WHEREAS, Article VI, Section 6 of the City of Yakima Charter and the Yakima Municipal
Code Chapter 1.80 generally require that purchases in excess of $25,000 be done by
competitive bid, subject to certain exceptions; and
WHEREAS, the law recognizes a "sole source purchase" exception from bidding
requirements, when due to the uniqueness of the product to be purchased and the fact there is
only one source for the product, it would be futile to utilize competitive bidding; and
WHEREAS, the City of Yakima currently utilizes the COBAN Digital Video Recording
System both in the Police patrol cars and in the in -station archiving and viewing stations; and
WHEREAS, the VMDT II is fully compatible with the City's existing COBAN in -station
archiving and viewing station hardware and software thereby allowing continued use of this in -
station system and the historical files; and
WHEREAS, the City requires eight new Digital Video Recording systems for the Police
patrol cars; and
WHEREAS, •COBAN Research and Technologies owns the rights to and is the
manufacturer and sole marketer of the COBAN VMDT II In -car Digital Video Recording System;
and
WHEREAS, COBAN is willing to provide the VMDT Digital Video Recording System
hardware, software and peripheral equipment for a purchase price of $9,600 for eight patrol cars
for a total sum of $72,200 plus freight and sales tax; and
WHEREAS, the City Council finds it would be futile to call for bids regarding the COBAN
VMDT II In -car Digital Video Recording System as the system is offered solely by COBAN
Research and Technologies; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to
authorize the purchase of said VMDT II In -car Digital Video Recording System from COBAN
Research and Technologies, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized to purchase eight VMDT In -
car Digital Video Recording Systems from COBAN Research and Technologies for a total price
of $72,200 plus freight and sales tax as a sole source purchase without calling for bids.
ADOPTED BY THE CITY COUNCIL this 5th day of , 2009.
OD
David Edler, Mayor
Asir®w /IL L
`ate/ V Vi
12503 Exchange Dr.,Ste.536
Stafford, Texas 77477
281.277.8288
Bill To:
Customer Name
Customer Address
City,State
Contact
N/A
Yakima Police Department
NET 30 DAYS
Sales Quote
Quote #
Date
DH042709
4/27/2009
Ship To:
30 DAYS
Coban In -Car
In -Car Systems
10 Mic Charging Station
$ 495.00
$ -
SYSV2-SCSM
VMDT 11-12" Monitor System Single Camera Single Microphone
CPU Module: 1.8GHz P -Mobile, 1GB RAM
12" Touchscreen Infrared Monitor
40 GB Internal HDD
40 GB Removable HDD
Power Supply
Sony Camera (Front Facing only, Color)
TG -3 USB Keyboard wl touchpad
Built in 802.11 alg wireless
12ft Backseat Cover Microphone
Microsoft Windows XP -PRO
Note: Other items that need to be order are mounting and DVMS license
and SCOPT-20 if wireless upload is being deployed.
This ....it Ana: nes. .•.....o wail.
$ 7,800.00
8
$ 82,400.00
Coban Dations
SCMIC-CHG10
10 Mic Charging Station
$ 495.00
$ -
SCOPT-01
GPS
$ 250.00
8
included
SCOPT-03
Dual Microphone Receiver Module (Receiver Only)
$ 395.00
$ -
SCOPT-04
Crash Sensor
$ 250.00
$ -
SCOPT-05
Gigatek Card Reader
$ 150.00
$ -
SCOPT-08
Add Additional Back Seat Infrared Camera to Main Camera Module
(This upgrade must be addressed during initial order, cannot be used if
cage divider is Plexi glass or if a shotgun mount is mounted on the
ac...a ar ...a11 h..... .. H.n woof** a..w.t:i:da aesnarJfo
$ 250.00
8
$ 2,000.00
SCOPT-10
Radar Integration (Radar type must be confirmed, pd must provide cable
and or interface components)
$ 150.00
$ -
SYSTS-01
Tech Support Kit
$ 485.00
$ -
Coban Mounting
Coban Spares
SCMIC-PKGBT Package B ( Transmitter )
$ 335.00
1
Description ( Coban does not provide mounting equipment below the
keyboard for VMDT, Tablet & MDT, dearbnent will need to use its
existing or procure pedest harm to support the monitor and keyboard
mount from Coban.)
MAV2-01
CV VMDT 11 Mount, No Monitor Pedestal (required, unless system is
compatible with third party vendor)
$ 250.00
8
$ 2,000.00
MZCPU-02
CPU and Power Supply Piggy Back mount (for trunk mounting only,
SCOPT-19 must also be selected)
$ 75.00
SCOPT-19
Trunk Mount Cable Extension Package
$ 100.00
Coban Spares
SCMIC-PKGBT Package B ( Transmitter )
$ 335.00
1
SCMIC-TANT
Transmitter Antenna
$ 12.00
8
$ -
1
Lithium Ion Battery
5 20.00
8
$ -
SCMIC-LCO3
Microphone - Leather Pouch
$ 20.00
$ -
SCMHD-1840
40GB Removable HDD
$ 350.00
8
$ 2,800.00
SCCMR-01
Complete Sony 11A Camera wlo IR
$ 670.00
$ -
SCCMR-02
Complete Sony 11A Camera w/ IR
$ 845.00
$ -
Coban Transfer Hardware
mar
SCOPT-20
Fixed Wireless-Extemal Antenna (per vehicle)
$ 150.00
Coban BackOffice
Software
t,
$ 850.00
8
$ 6,800.00
,i DA Li, C
DVMS Software License Fee / In -Car Unit
5 150.00
8
5 1,200.00
Automated DVD Bumer
Note: DVMS-Automated DVD Buming Software must be purchased
whether DVD bumer is supplied by Coban or PD. Also requires minimum
of ANF 1 AVT -n fn► *when
DVMS extended storage capabilities with DVD Bumer.
BDVD - 50
50 Disk - Automated Robotic CD/DVD Back-up Solution -Table Top / Rack
Mount
$ 3,350.00
$ -
WLIC -14
DVMS -Automated DVD Buming Software
$ 2,995.00
$ -
In -Car Installation
LINST-01
In -Car Hardware Installation / Car - Includes Travel
$ 500.00
Warranty / Service
WARR-V23
VMDT 2- SecondlThird Year Extended Warranty
( include DVMS Annual License Fee & Standard 1st yr. Manufacturers
Warranfvl
$ 850.00
8
$ 6,800.00
Shipping
LSHIP-02
Shipping per unit cost (VMDT )
LSHIP-03
Shiooina oer unit cost ( MISC)
$ 100.00
CALL
8
$ 800.00
Total
$ 78,000.00
Required Storage for:
Number of Cars:
Number of Shifts Per Car per Day:
Total Number of Shifts per day:
Hours of Video Per shift per Day:
0
0
0
0
Total Number of Hours of video per day:
Video Format: Do not change anything In this
area. (Single Camera Only)n,....30
0
Mpeg 4:
Bit Rate 1 (350 MB / Hour)
Bit Rate 2 (500 MB / Hour)
Bit Rate 3 (630 MB / Hour)
Number of Days to store = Total
Storage in Gigabytes.
up UI
Video per
Bit Rate 6 (1.260 GB / Hour)
60
90
120
180
365
Mpeg 1 (600 MB/ Hour) X Total # of Hours
0.6
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mpeg 2 (1.2 GB / Hour) X Total # of Hours
1.2
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mpeg 4:
0.0
Bit Rate 1 (350 MB / Hour) X Total # of Hours
0.35
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Bit Rate 2 (500 MB / Hour) X Total # of Hours
0.5
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Bit Rate 3 (630 MB / Hour) X Total # of Hours
0.63
0
0.0
0.0
0.0
0.0
0.0
0.0
Bit Rate 4 (770 MB / Hour) X Total # of Hours
0.77
0
0.0
0.0
0.0
0.0
0.0
0.0
Bit Rate 5 (1.02 GB / Hour) X Total # of Hours
1.02
0
0.0
0.0
- 0.0
0.0
0.0
0.0
Bit Rate 6 (1.260 GB / Hour) X Total # of Hours
1.26
0
0.0
0.0
0.0
0.0
0.0
0.0
WITH Manual Rear Camera Activation (1/4 of
total) Do not change anything in this area.
Mpeg 1 (600 MB/ Hour)
Mpeg 2 (1.2 GB / Hour)
Mpeg 4:
Bit Rate 1 (350 MB / Hour)
Bit Rate 2 (500 MB / Hour)
Bit Rate 3 (630 MB / Hour)
Bit Rate 4 (770 MB / Hour)
Bit Rate 5 (1.02 GB / Hour)
Bit Rate 6 (1.260 GB / Hour)
Simultaneous Camera Recording: Double the
total. Do not change anything in this area.
30
60
90
120
180
365
0.0°
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
30
60
90
120
180
365
Mpeg 1 (600 MB/ Hour)
Mpeg 2 (1.2 GB / Hour)
Mpeg 4:
Bit nate . I^ICP 11 An
D16 Rate
i ,»� Ivlo / nuul
Bit Rate 2 (500 MB / Hour)
Bit Rate 3 (630 MB [ Hour)
Bit Rate 4 (770 MB / Hour)
Bit Rate 5 (1.02 GB / Hour)
Bit Rate 6 (1.260 GB / Hour)
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
I n n_1
am!
0.01
0,01
0.01
0.01
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
•
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.ir
i 7
For Meeting of May 5, 2009
ITEM TITLE: Consideration of a Resolution authorizing sole source and purchase of 8 in car
digital recording devices from Coban, the singular provider (vendor) of the product.
SUBMITTED BY: Sam Granato, Chief of Police
CONTACT PERSON/TELEPHONE: Deputy Chief Kelly Rosenow, 575-6210
SUMMARY EXPLANATION:
The City of Yakima Police Department currently utilized the Coban in car digital video recording
system on its fleet vehicles. The Department is in need of 8 new units for fleet replacement
units.
Coban is the only vendor able to provide equipment compatible with the current recording,
storage and viewing systems used by the Department. We have determined that for now and
into the foreseeable future we shall continue to use this system. It is with this in mind that we
are now requesting the sole source and authorization to purchase the 8 in car digital recording
units for a total of $72,200. The equipment will be purchased out of the Law and Justice Capital.
Fund.
X Resolution Ordinance Contract Minutes Plan/Map
Notification List Other (Specify)
Funding Source: Law and Justice Capital
APPROVED FOR SUBMITTAL: \\�
CITY MANAGER
STAFF RECOMMENDATION: Adopt resolution
BOARD/COM M ISSION RECOM MENDATION:
COUNCIL ACTION: