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HomeMy WebLinkAboutR-2014-022 Professional and Ambassador Services Agreement with Block By Block; Amendment No. 3 RESOLUTION NO. R- 2014 -022 A RESOLUTION authorizing and directing the City Manager to execute the Third Amendment to the Block By Block Agreement for Professional and Ambassador Services WHEREAS, the City requires a contractor to provide services for assessed properties and owners of businesses in the Downtown Yakima Business Improvement District (DYBID); and WHEREAS, the City has recently entered into an Agreement with Mydatt Services Inc. d.b a. Block by Block dated July 1, 2012 (Contract No 2012 -55); and WHEREAS, Block by Block has the experience and expertise to provide the necessary additional cleaning and graffiti abatement services and is willing to do so in accordance with the terms and conditions of the attached amendment to the agreement; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached and incorporated Second Amendment to the Block by Block Agreement for Professional and Ambassador Services for cleaning and graffiti abatement services for the Downtown Yakima Business Improvement District (DYBID) and adjacent locations to be executed on February 4, 2014. ADOPTED BY THE CITY COUNCIL this 4 day of February 2014. ATTEST: Micah awley ayor 6 Soni al aar Tee, City Clerk ,�N•mN� — u _�nn �, THIRD AMENDMENT TO THE BLOCK BY BLOCK AGREEMENT FOR PROFESSIONAL AND AMBASSADOR SERVCES This Third AMENDMENT TO THE AGREEMENT (the "Third Amendment ") is entered into as of this 1st day of January, 2014 having an address of 7135 Charlotte Pike, Nashville, TN 37209 ('Block By Block ") and City of Yakima having an address of 2301 Fruitvale Blvd., Yakima, WA 98902 ( "City "). The following provisions form the basis for, and are hereby made a part of, this Third Amendment: WHEREAS, the parties have entered into an AGREEMENT dated July 1, 2012 (the "Agreement "). WHEREAS, the parties now wish to amend certain terms of the Agreement as set forth herein. NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by each party to the other, the parties hereto do hereby agree as follows: 1. For purposes of this Third Amendment, any capitalized terms not otherwise defined herein shall have the meanings ascribed to them in the Agreement. 2. The parties agree to amend Section III. Payment(A)(1). Now this section shall contain the following as the last sentence in this Section: "As of January 1, 2014 (the "Effective Date" ), the forgoing pricing shall be replaced by the pricing and cost information set forth in Exhibit A, attached hereto and incorporated herein by this reference." 3. The parties also agree that Exhibit A, attached hereto and incorporated herein by this reference, shall be the Exhibit A referenced in the above amended language for Section III Payment. 4. Except as expressly set forth herein, the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment under their respective hand as of th> ay and year first written above. Block oc City: / BY: ill B `� `� Naf - J`� n? (, fthn Nam i� l :f f L .1 Ti 001(1 Title: IJ7t ,►4 4 f. _ -' Resolution: / ^6a Attest: f fgf/ Contract: d5 S �P • Exhibit A Downtown Yakima BID January 1, 2014 through Dec 31, 2014 For Professional and Ambassador Services Budget Summary Category Cost % of Total Labor $ 101,375.02 59.0% Benefits $ 4,680.82 2.7% Labor Related (background checks, recruiting, awards, etc.) $ 2,340.82 1.4% Uniforms $ 2,981.77 1.7% Supplies - Janitorial $ 5,562.19 3.2% Operations Center & Utilities $ 7,442.00 4.3% WA BUS & OCC TAX $ 3,012.00 1.8% Equipment $ 9,970.64 5.8% Equipment Related (fuel, maintenance, insurance, etc.) $ 7,626.67 4.4% Office Supplies $ 600.00 0.3% Management Training $ 1,800.00 1.0% Adninistrative Support (mgmt, travel, postage, etc.) $ 10,843.33 6.3% Profit (8.5% of all above expenses) $ 13,545.60 7.885% TOTAL $ 171,780.86 Block by Block Deployment Proposal For Professional and Ambassador Services January 1, 2014 through Dec 31, 2014 March Through November Primary Position Hours Sun Mon Tues Wed Thurs Fri Sat Total Assignment Cleaning 7am - 3:30pm IIIIIIIIII 40 Cleaning llam - 5:30pm 24 Ambassadors Landscaping 9am - llam 8 Operations Manager All 8am - 5pm 40 Daily Totals 0 m 24 24 mmm- Total Scheduled Weekly Hours 112 December Through February Primary Position Hours Sun Mon Tues Wed Thurs Fri Sat Total Assignment Cleaning 7am - 3:30pm ..1111©©© 40 Ambassadors Cleaning Operations Manager All 8am - 5pm -Entitinto- 40 Daily Totals 0 EMmmmmME- Total Scheduled Weekly Hours 80 1 • serf +' BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. .c For Meeting of: 2/4/2014 ITEM TITLE: Resolution authorizing Third Amendment to the Block by Block Agreement for Professional and Ambassador Services in the Downtown Yakima Business Improvement District (DYBID). SUBMITTED BY: Sean Hawkins, Economic Development Manager SUMMARY EXPLANATION: The Third Admendment to the Block by Block agreement includes expansion of the third seasonal team member position for two extra months, an ample supply of graffiti removing solution for 2014 and cost of living raises for two FTE positions. This adds $6,781 to last year's contract of $165,000. This amendment was approved by DYBID members Joe Mann, Larry Hull, Brad Christianson, Kathy Bonlender and Verlynn Best. Resolution: X Ordinance: - Other (Specify): Contract: X Contract Term: Start Date: 01/01/2014 End Date: 01/01/2015 Item Budgeted: Yes Amount: $171,780.06 Funding Source /Fiscal Impact: DYBID funds Strategic Priority: Economic Development Insurance Required? Yes Mail to: Mydatt Services, Inc. dba Block by Block; Legal Dept.; 7135 Charlotte Pike, Ste. 100, Nashville, TN 37209 Phone: 502/634 -6660 APPROVED FOR SUBMITTAL: City Manager RECOMMENDATION: Staff respectfully requests City Council approval of the attached resolution authorizing the City Manager to execute Contract Amendment No. 3 with Block By Block. ATTACHMENTS: Description Upload Date Type 0 BBB Resolution 2014 1/22/2014 Cover Memo 0 3rd Contract Amendment 1/22/2014 Cover Memo 0 3rd Contract Amendment Exhibits 1/22/2014 Cover Memo