HomeMy WebLinkAboutR-2014-014 GFI Youth and Family Development Center Programming Agreement with People for PeopleA RESOLUTION
RESOLUTION NO. R-2014-014
authorizing and directing the City Manager of the City of Yakima to
execute an Agreement with People for People to provide evidence based
programming and/or activities in conjunction with the Yakima Gang Free
Initiative Youth and Family Development Center.
WHEREAS, in November 2009, the Yakima City Council voted to direct staff to develop
a Gang Free Initiative (GFI), or a comprehensive long term action plan for the prevention and
-intervention of Criminal Street Gangs, based on the Office of Juvenile Justice Delinquency
Prevention Model Plan; and
WHEREAS, the City at the direction of the City Council requested proposals under RFP
No. 11221 for the GFI Youth and Family Development Programming to accomplish certain goals
of the Yakima GFI; and
WHEREAS, People for People has previously provided evidence based programming
and/or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Center;
and
WHEREAS, People for People has the desired qualifications to provide these services;
and
WHEREAS, it is the desire of both the City of Yakima and People for People to continue
providing these services; and
WHEREAS, on November 27, 2012, the Yakima City Council unanimously approved the
City of Yakima Gang Free Initiative Strategic Plan which describes the goals of the Youth and
Family Development Center and the service that People for People will provide; and
WHEREAS, the Yakima City Council finds it to be in the best interest of the City to direct
the City Manager to execute the Agreement with People for People to provide evidence passed
programming and/or activities in conjunction with the Yakima Gang Free Initiative Youth and
Family Development Center; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Yakima City Council authorizes the and directs the City Manager to execute the
attached Agreement with People for People to provide evidence based programming and/or
activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development
Center.
ADOPTED BY THE CITY COUNCIL this 21st day of January, 2014.
EST:
Soli a Claar Tee,, City Clerk
GANG FREE INITIATIVE IMPLEMENTATION SERVICES
AGREEMENT BETWEEN
THE CITY OF YAKIMA
AND
PEOPLE FOR PEOPLE
This AGREEMENT is made and entered into by and between the CITY OF YAKIMA,
Washington, a municipal corporation, located at 129 North 2nd Street, Yakima, WA
98901 (hereinafter referred to as CITY), and PEOPLE FOR PEOPLE, a non-profit
corporation, located at 304 West Lincoln Avenue, Yakima, WA 98902 (hereinafter
referred to as CONTRACTOR).
WHEREAS, in Noyember 2009, the Yakima City Council voted to direct staff to
develop a Gang Free Initiative (GFI), or a comprehensive long term action plan for the
prevention and intervention of Criminal Street Gangs, based on the Office of Juvenile
Justice Delinquency Prevention Model Plan; and
WHEREAS, the City of Yakima at the direction of the City Council requested
proposals under RFP No. 11221 for GFI Youth and Family Development Programming
to accomplish certain goals of the Yakima GFI; and
WHEREAS, PEOPLE FOR PEOPLE, a Washington State non-profit corporation,
experienced in Youth and Family Development Programming, has the desired
qualification to provide these services; and
NOW, THEREFORE, in consideration of the mutual covenants, promises and
agreements set forth herein, it is agreed by and between the City and PEOPLE FOR
PEOPLE as follows:
1. Scope of Services. The CONTRACTOR agrees to perform these services and
work for the CITY in accordance with and as described in the following:
A. RFP documents No. 11221, attached hereto and incorporated herein by this
reference; and
B. Contractor Proposal submitted in response to RFP No.11221, and dated
September 20, 2012, attached hereto and incorporated herein by this reference;
and
C. Addendum #1 to Contractor Proposal, "Description of Services" for City of
Yakima", attached hereto and incorporated herein by this reference.
D. Regularly communicate with the City of Yakima's Gang Free Initiative (GFI)
Director to assure mutual understanding of the work to be performed and the
satisfactory completion thereof.
E. Background Screening for Contractor and associates: Contractor shall
submit a current list of names, and assignments of all employees and
volunteers who will perform work under this contract. Each employee and
volunteer performing work under this contract will also be required to
complete a criminal background check. There will be no exceptions and
no substitutions of personnel without prior approved background
clearance checks. All Contractor personnel shall pass a WATCH
background check. Background checks will be conducted by the
Contractor, at no cost to the City. Background checks from other sources
are not acceptable. Background checks must be provided to the City.
Current City employees who have previously undergone a City
background check shall not be required to be re -checked.
All Contractor and sub -contractor employees working on this Contract
must be clear of any sexual and drug related convictions. All Contractor
and sub -contractor employees shall be free from any felony convictions.
Throughout the life of the contract, the City reserves the right to request
updated background checks or to have them completed again.
F. Changes in the employment and volunteer list shall be reported to the
City of Yakima Gang Free Project Manager, no less than five (5)
business days before the requested changes are to become effective.
G. Contractor shall ensure that all marketing materials and announcements
for the project are co -branded with the City of Yakima as a partner in the
project, and official logos of the City of Yakima shall be used to represent
the city in said materials. These materials include, but are not limited to:
program brochures, agency reports, print advertisements, posters,
internet/website portals, radio and television public service
announcements, shirts, hats, etc.
2. Term of Agreement. The term of this agreement shall begin upon execution by
both parties and shall terminate upon the completion of all services required hereunder
by the CONTRACTOR, but no later than December 31, 2014 unless terminated earlier
by the CITY in accordance with Section 10 of this Agreement, or in the event of outside
forces (illness etc.) and accepted force majeure occurrences (natural disasters etc.).
3. Consideration. As consideration for the services performed under this
Agreement, the CITY agrees to compensate the CONTRACTOR in accord with the
following terms:
A. In consideration of the obligation of the CONTRACTOR to perform in accordance
with the contract the CITY will transfer Twenty -One Thousand Five -Hundred
Dollars ($21,500.00) to the CONTRACTOR for the work as set forth in the RFP
documents at the time and in the manner and upon the conditions provided.
B. The CONTRACTOR shall invoice CITY monthly in arrears for services performed
under this Contract. The CONTRACTOR shall submit a monthly invoice no later
than the 20th day of the month following the month in which the invoiced services
were performed. The invoice shall state the deliverables completed during the
invoiced month. The amount of the invoice shall be for one -twelfth of the annual
Contract Amount for the current Contract year.
Invoice shall be sent to: City of Yakima, ATTN: GFI Project Manager, 129 N.
Second Street, Yakima, WA 98901. CITY will reimburse the CONTRACTOR
within thirty (30) days of receipt of a valid invoice for the amount of payment due.
CITY shall return any invalid or incomplete invoice to the CONTRACTOR within
thirty (30) days after CITY receives the invoice. An explanation will accompany
the invoice that states the reason for return and any information needed to
correct the invoice. Final invoices for services provided under this agreement
shall be submitted by the CONTRACTOR no later than ninety (90) days following
the termination of the agreement.
4. Independent CONTRACTOR
A. No agency, employment, joint venture or partnership has been or will be created
between the parties hereto pursuant to the terms and conditions of this
agreement. Inasmuch as CITY is interested in the CONTRACTOR's end
product, CITY does not control the manner in which the CONTRACTOR
performs this agreement. CITY is not liable for workers' compensation or
unemployment compensation payments required by the State of Washington. In
addition, the CONTRACTOR assumes responsibility for tax liabilities that result
from compensation paid to the CONTRACTOR by CITY. CITY will report any
payment made under this agreement to the Internal Revenue Service on Form
1099.
B. No provision contained in this agreement shall be construed as entitling the
CONTRACTOR to participate in hospital plans, medical plans, sick leave
benefits, vacation, and other benefits available to employees of CITY.
C. The CONTRACTOR certifies that all approvals, licenses or other qualifications
necessary to conduct business in Washington have been obtained and are
operative. If at any time during the agreement period the CONTRACTOR
becomes disqualified from conducting business in Washington, for whatever
reason, the CONTRACTOR shall immediately notify CITY of the disqualification.
D. The CONTRACTOR shall neither perform work nor submit an invoice for payment
for work performed under this agreement for any time period after the termination
date set forth in Section 2, above.
E. The CONTRACTOR shall furnish its own support staff and services as necessary
for the satisfactory performance of the work described in Section 1, above.
Unless otherwise specified in this agreement, CITY will not provide any other
staff, services, or material to the CONTRACTOR for the purpose of assisting the
CONTRACTOR in the performance of this agreement.
5. Hold Harmless
A. CONTRACTOR agrees to protect, defend, indemnify, and hold harmless the
CITY, and YAKIMA POLICE ATHLETIC LEAGUE, its elected officials, officers,
employees, agents, and volunteers from any and all claims, demands, losses,
liens, liabilities, penalties, fines, lawsuits, and other proceedings and all
judgments, awards, costs and expenses (including reasonable attorneys' fees
and disbursements) resulting from death, personal harm or bodily injury to any
person or damage or destruction to a third party or third parties to the extent
caused by any negligent act and/or omission of CONTRACTOR, its officers,
employees, agents, volunteers and/or subcontractors, arising out of the
performance of this Contract.
B. CITY agrees to protect, defend, indemnify, and hold harmless the
CONTRACTOR, its elected officials, officers, employees, agents, and volunteers
from any and all claims, demands, losses, liens, liabilities, penalties, fines,
lawsuits, and other proceedings and all judgments, awards, costs and expenses
(including reasonable attorneys' fees and disbursements) resulting from death or
bodily injury to any person or damage or destruction to a third party or third
parties to the extent caused by any negligent act and/or omission of CITY, its
officers, employees, agents, volunteers and/or subcontractors, arising out of the
performance of this Contract.
C. Nothing contained in this Section or this Contract shall be construed to create a
liability or a right of indemnification in any third party.
6. Insurance At all times during performance of the Services, CONTRACTOR shall
secure and maintain in effect insurance to protect the CITY and CONTRACTOR from
and against all claims, damages, losses, and expenses arising out of or resulting from
the performance of this Contract. CONTRACTOR shall provide and maintain in force
insurance in limits no less than that stated below, as applicable. The CITY reserves the
right to require higher limits should it deem it necessary in the best interest of the public.
A. General Liability Insurance. Before this Contract is fully executed by the
parties, CONTRACTOR shall provide the CITY with a certificate of insurance as
proof of liability insurance and umbrella liability insurance with a total minimum
liability limit of Two Million Dollars ($2,000,000.00) per occurrence combined
single limit bodily injury and property damage, and Two Million Dollars
($2,000,000.00) general aggregate. The certificate shall clearly state who the
provider is, the coverage amount, the policy number, and when the policy and
provisions provided are in effect. Said policy shall be in effect for the duration of
this Contract. The policy shall name the CITY, its elected officials, officers,
agents, employees, and volunteers as additional insured, and shall contain a
clause that the CONTRACTOR will not cancel or change the insurance without
first giving the CITY thirty (30) calendar days prior written notice (any language in
the clause to the effect of "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out and
initialed by the insurance agent). The insurance shall be with an insurance
company or companies rated A -VII or higher in Best's Guide and admitted in the
State of Washington.
B. Automobile Liability Insurance.
i. If CONTRACTOR owns any vehicles, before this Contract is fully executed by
the parties, CONTRACTOR shall provide the CITY with a certificate of
insurance as proof of automobile liability insurance and umbrella liability
insurance with a total minimum liability limit of Two Million Dollars
($2,000,000.00) per occurrence combined single limit bodily injury and
property damage. Automobile liability will apply to "Any Auto" and be shown
on the certificate.
ii. If CONTRACTOR does not own any vehicles, only "Non -owned and Hired
Automobile Liability" will be required and may added to the liability coverage
at the same limits as required in that section of this Contract, which is Section
12.2 entitled "Commercial Liability Insurance".
C. Professional Liability Coverage. Before this Contract is fully executed by the
parties, CONTRACTOR shall provide the CITY with a certificate of insurance as
proof of professional liability coverage with a total minimum liability limit of Two
Million Dollars ($2,000,000.00) per claim combined single limit bodily injury and
property damage, and Two Million Dollars ($2,000,000.00) aggregate. The
certificate shall clearly state who the provider is, the coverage amount, the policy
number, and when the policy and provisions provided are in effect. Said policy
shall be in effect for the duration of this Contract. The policy shall contain a
clause that the CONTRACTOR will not cancel or change the insurance without
first giving the CITY thirty (30) calendar days prior written notice (any language in
the clause to the effect of "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out and
initialed by the insurance agent). The insurance shall be with an insurance
company or companies rated A -VII or higher in Best's Guide. If the policy is
written on a clairns made basis the coverage will continue in force for an
additional two years after the completion of this contract.
D. Under either situation described in this Section, the required certificate of
insurance shall clearly state who the provider is, the coverage amount, the policy
number, and when the policy and provisions provided are in effect. Said policy
shall be in effect for the duration of this Contract. The policy shall name the
CITY, its elected officials, officers, agents, employees, and volunteers as
additional insureds, and shall contain a clause that the CONTRACTOR will not
cancel or change the insurance without first giving the CITY thirty (30) calendar
days prior written notice (any language in the clause to the effect of "but failure to
mail such notice shall impose no obligation or liability of any kind upon the
company" shall be crossed out and initialed by the insurance agent). The
insurance shall be with an insurance company or companies rated A -VII or
higher in Best's Guide and admitted in the State of Washington.
7. Conflict of Interest and Ethics Laws
A. The CONTRACTOR hereby covenants that neither the CONTRACTOR nor any
officer, member or employee of the CONTRACTOR has interest, personal or
otherwise, direct or indirect, which is incompatible or in conflict with or would
compromise in any manner or degree with the discharge and fulfillment of his or
her functions and responsibilities under this agreement.
B. Neither the CONTRACTOR nor any officer, member or employee of the
CONTRACTOR shall, prior to the completion of such work and payment for such
work, acquire any interest, personal or otherwise, direct or indirect, which is
incompatible or in conflict with or would compromise in any manner or degree
with the discharge and fulfillment of his or her functions and responsibilities with
respect to the carrying out of such work.
C. The CONTRACTOR shall not promise or give to any CITY employee anything of
value that is of such character as to manifest a substantial and improper
influence upon the employee with respect to his or her duties. The
CONTRACTOR shall not solicit a CITY employee to violate any CITY rule or
policy relating to the conduct of contracting parties.
D. Nondiscrimination. During the performance of the Agreement, the
CONTRACTOR shall not discriminate in violation of any applicable federal state,
and/or local law or regulation on the basis of age, sex, race, creed, religion, color,
national origin, marital status, disability, honorably discharged veteran or military
status, pregnancy, sexual orientation, and any other classification protected
under federal, state, or local law. This provision shall include but not be limited to
the following: employment, upgrading, demotion, transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation,
selection for training, and the provision of services under this agreement.
E. The Americans, with Disabilities Act. CONTRACTOR shall comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and its
implementing regulations and Washington State's anti -discrimination law as
contained in RCW Chapter 49.60 and its implementing regulations with regard to
the activities and services provided pursuant to this Agreement. The ADA
provides comprehensive civil rights to individuals with disabilities in the area of
employment, public accommodations, public transportation, state and local
government services and telecommunications.
F. Compliance with Laws. The CONTRACTOR shall comply with all applicable
federal, state and local laws, rules and regulations in performing this Agreement.
G. Debarment Certification: CONTRACTOR certifies that it is not presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this Agreement by any Federal department or
agency (debarred). The CONTRACTOR shall immediately notify the CITY if
during the term of the agreement it becomes debarred. In the event of such
debarment, the CITY may immediately terminate this Agreement by giving
written notice to CONTRACTOR.
8. Records, Documents, and Information. All records, documents, writings or other
information produced or used by the CONTRACTOR in the performance of this
agreement shall be treated according to the following terms:
A. The CITY is required by law to comply with the Washington State Public Records
Act (PRA). All determinations of records subject to release under the PRA, or
otherwise required by law, shall be at the sole discretion of the CITY.
B. All CITY information which, under the laws of the State of Washington, is
classified as public or private, will be treated as such by the CONTRACTOR.
Where there is a question as to whether information is public or private, CITY
shall make the final determination. The CONTRACTOR shall not use any
information, systems, or records made available to it for any purpose other than
to fulfill the agreement duties specified herein. The CONTRACTOR agrees to be
bound by the same standards of confidentiality that apply to the employees of
CITY and the State of Washington. The terms of this section shall be included in
i
any subcontracts executed by the CONTRACTOR for work under this
agreement.
C. All proprietary information of the CONTRACTOR shall be held to be strictly
confidential by CITY. Proprietary information is information which, if made public,
would put the CONTRACTOR at a disadvantage in the market place and trade of
which the CONTRACTOR is a part. The CONTRACTOR is responsible for
notifying CITY of the nature of the information prior to its release to CITY CITY
reserves the right to require reasonable evidence of the CONTRACTOR's
assertion of the proprietary nature of any information to be provided.
D. All records relating to costs, work performed and supporting documentation for
invoices submitted to CITY by the CONTRACTOR shall be retained and made
available by the CONTRACTOR for audit by the State of Washington (including
but not limited to CITY, the Auditor of the State of Washington, the Inspector
General or duly authorized law enforcement officials) and agencies of the United
States government for a minimum of three years after payment for work
performed under this agreement. If an audit, litigation, or other action is initiated
during this time period, the CONTRACTOR shall retain such records until the
action is concluded and all issues resolved or the three years end, whichever is
later.
9. Rights in Deliverables, Data and Copyrights. The Deliverables provided by the
CONTRACTOR under Section 1 and any item produced under this agreement,
including any documents, data, photographs and negatives, electronic reports, records,
software, source code, or other media, shall become the property of CITY which shall
have an unrestricted right to reproduce, distribute, modify, maintain, and use the
Deliverables. The CONTRACTOR shall not obtain copyright, patent, or other proprietary
protection for the Deliverables. The CONTRACTOR shall not include in any Deliverable
any copyrighted matter, unless the copyright owner gives prior written approval to use
such copyrighted matter.
10. Suspension and Termination
A. CITY may, by giving CONTRACTOR thirty (30) calendar days written notice of
termination, terminate this Agreement as to all or any portion of the Services not
then performed, whether or not CONTRACTOR is in breach or default, and with
or without cause. Upon receipt of any such notice of termination, the
CONTRACTOR shall, except as otherwise directed by the City, immediately stop
performance of the Services to the extent specified in such notice.
CONTRACTOR shall have the same termination rights as the City as specified
in Section 10.
B. In the event of termination pursuant to section 10A, the CONTRACTOR, shall
take all necessary or appropriate steps to limit disbursements and minimize
costs, and furnish a report, as of the date of receipt of notice of suspension or
termination describing the status of all work under this agreement, including
without limitation, results accomplished, conclusions resulting therefrom, and
such other matters as CITY may require.
In the event of suspension or termination under this Article, the CONTRACTOR
shall be entitled to compensation, upon submission of a proper invoice, for the
work performed prior to receipt of notice of termination or suspension, which shall
be calculated by CITY based on the rate set forth in Section 3. CITY shall not be
liable for any further claims, and the claims submitted by the CONTRACTOR
shall not exceed the total amount of compensation allowed by this agreement.
C. If the City purports to terminate or cancel all or any part of this Agreement for
CONTRACTOR'sbreach or default when the CONTRACTOR is not in breach or
default which would permit termination or cancellation, such termination or
cancellation shall be deemed to have been a termination by the City pursuant to
paragraph 10A and the rights of the parties shall be determined accordingly.
11. Breach or Default
A. Differences between the CONTRACTOR and the CITY, arising under and by
virtue of this Agreement, shall be brought to the attention of the CITY at the
earliest possible time in order that such matters may be settled or other
appropriate action promptly taken. Any dispute relating to the quality or
acceptability of performance and/or compensation due the CONTRACTOR shall
be decided by the CITY'S Agreement Representative or designee. All rulings,
orders, instructions and decisions of the CITY'S Agreement Representative shall
be final 'and conclusive, subject to the CONTRACTOR'S right to seek judicial
relief pursuant to this Section.
B. Upon breach or default by the CONTRACTOR of any of the provisions,
obligations or duties embodied in this agreement, CITY may exercise all
administrative, contractual, equitable or legal remedies available, without
limitation. The waiver of any occurrence of breach or default is not a waiver of
subsequent occurrences, and CITY retains the right to exercise all remedies
hereinabove mentioned.
If CITY or the CONTRACTOR fails to perform an obligation or obligations under this
agreement and thereafter such failure is waived by the other party, such waiver
shall be limited to the particular failure so waived and shall not be deemed to
waive other failures hereunder. Waiver by CITY shall not be effective unless it is
in writing and signed by the CITY contract manager.
C. Any action at law, suit in equity, or judicial proceeding arising out of this
Agreement shall be instituted and maintained only in any of the courts of
competent jurisdiction in the COUNTY OF YAKIMA, Washington.
12. Amendments This writing constitutes the entire agreement between the parties
with respect to all matters herein. This agreement may be amended only by a writing
signed by both parties. However, it is agreed by the parties that any amendments to
laws or regulations cited herein will result in the correlative modification of this
agreement, without the necessity for executing written amendments. Any written
amendments to this agreement shall be prospective in nature. When a new or different
term or condition is added, additional consideration is not necessary to bind the parties.
13. Assignment The CONTRACTOR shall not assign any interest (including
subcontracts) in this agreement and shall not transfer any interest in the same (whether
by assignment or novation) without the prior written approval of CITY. Any such
assignments or subcontracts shall be submitted for CITY's review ninety (90) days prior
to the desired effective date. Approval by CITY shall not be deemed to increase in any
manner the total compensation provided for in this agreement.
14. Drug Free Workplace The CONTRACTOR shall comply with all applicable state
and federal rules, regulations and statutes pertaining to a drug free workplace. The
CONTRACTOR shall make a good faith effort to ensure that all employees of the
CONTRACTOR do not purchase, transfer, use or possess either legal or illegal drugs or
alcohol or abuse prescription drugs in any way while working on state, county, or
municipal property.
15. Construction This agreement shall be governed, construed and enforced in
accordance with the laws of the State of Washington. Should any portion of this
agreement be found unenforceable by operation of statute or by administrative or
judicial decision, the enforceability of the balance of this agreement shall not be affected
thereby, provided that the absence of the unenforceable provision does not render the
performance of the remainder of the agreement impossible.
16. Written Notices All written notices required by this Agreement shall be in writing
and deemed received if personally delivered or sent by United States mail, registered or
certified, return receipt requested, postage pre -paid, to the addresses set forth
hereunder or to such other addresses designated in writing by any of the parties in
accordance with this provision.
In case of CITY, to:
Anthony O'Rourke
City Manager
129 North Second Street
Yakima, WA 98901
In case of CONTRACTOR, to:
Madelyn Carlson
Executive Director
304 West Lincoln Avenue
Yakima, WA 98902
17. Survival. Any provision of this Agreement which imposes an obligation after
termination or expiration of this Agreement shall survive the term or expiration of this
agreement and shall be binding on the parties to this Agreement.
IN WITNESS WHEREOF, the parties, by signing below, indicate their agreement to the
above.
CITY
Anthony O'Rourke
City Ma ger
Signature
Date:
CITY CONTRAC N0
RESOLUTION NO:
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CONTACTOR
Madelyn Carlson
Executive Director
Li4m6lyy„)�� ,,foou
Signature
Date: /•- B - /�
ADDENDUM #1
PEOPLE FOR PEOPLE
Description of Services
Programming Objectives — Screening and Referral
The Gang Free Yakima Connections resource call center is designed to provide gang
prevention and intervention' information to concerned callers, including gang -involved youth,
their families, service providers and concerned citizens. In addition, trained Specialists will
determine the specific needs of the caller, screen, and refer them to GFI partners or other
agencies for services to meet their need.
Objective 1: Maintain call center screening and referral service capacity to field calls during
peak and off peak hours.
Deliverable(s): Gang Free Yakima Connections Call Center, Quarterly Call Center Activity
Summary and 211 Utilization Report to the GFI Project Manager by the 5th day following the end
of the quarter
Objective 2: Provide call screening, information dissemination, preliminary intake and
enrollment support, and client referral services to 60 youth at risk of or involved in gangs by,
December 31, 2014.
Deliverable(s). Quarterly Activity Summary Report to the GFI Project Manager by the 5th day
following the end of the quarter
Objective 3: Working with GFI Advisory Group and other Screening & Referral providers,
facilitate a coordinated crisis response mechanism targeting project clients following episodes of
violence by December 14, 2014.
Deliverable(s): GFI Crisis Response Protocols Progress Report to the GFI Project Manager by
the 5th day following the end of the quarter.
Objective 4. Working with the GFI Advisory Group and Marketing Committee, represent the
Yakima Gang Free Project at Greater Yakima special events and community meetings and
promote the programs and services available to participants
Deliverable(s): GFI Events and Meetings Activity Report to the GFI Project Manager by the 5th
day following the end of the quarter.
CITY OF YAKIMA
Request for Qualifications No. 11221-P
To Provide
Yakima Gang Free Initiative
Youth & Family Development Programming
September 6, 2012
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 1 of 29
Notice to Proposers
Request for Qualifications (RFQ)
No. 11221-P
Notice is hereby given by the undersigned that sealed Requests for Qualifications will be
accepted in the office of Yakima City Purchasing, Yakima City Hall, 129 N. 2nd Street, Yakima,
Washington 98901 until the hour of 2:00 PM, September 21, 2012. At such time, all
Respondents names will be publicly read and proposals received will be opened and accepted
for consideration for:
Yakima Gang Free Initiative
Youth & Family Development Programming
The City of Yakima has set aside up to $140,000 for professional
services and reimbursable expenses for Youth & Family
Development programming. The selected vendor(s), individually or
in conjunction with subcontractors, will work with the City to provide
gang prevention and intervention services as specified in the RFQ
Scope of Work.
This RFQ is being funded in part by the "Yakima County Youth
Services" Federal Grant and "Yakima County Gang Resistance &
Intervention Project" Federal Grant.
It is the policy of the City of Yakima that women and minority business enterprises shall have
the maximum opportunity to participate in the performance of work relating to the City's
activities. To this end, the City is committed to take all necessary and reasonable steps in
accordance with state and federal rules and regulations to ensure women and minority
business enterprises the maximum opportunity to compete for and to perform contracts.
Request for Qualification Packets are available in the office of the Purchasing Manager, City
Hall, 129 N 2nd Street, Yakima, Washington, 98901. 509-575-6093. Packets are also available
on the City's Purchasing Webpage at www.ci.yakima.wa.us.
The City of Yakima reserves the right to reject any and all RFQ's.
Dated this 6th day of September, 2012.
(Seal)
Colleen Bailey, CPPB
Purchasing Buyer II
Publish on:
September 6th and 7th
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 2 of 29
CITY OF YAKIMA
REQUEST FOR QUALIFICATIONS NO. 11221-P
Yakima Gang Free Initiative — Youth & Family Development Programming
This Request for Qualifications (RFQ) invites responses from applicants interested in providing Youth &
Family Development Programming for the Yakima Gang Free Initiative (GFI).
1. PURPOSE:
The selected vendor(s), individually or in conjunction with subcontractors, will work with the City to
provide services as specified in the RFQ scope of work.
2. DEFINITIONS:
A. City The City of Yakima, Washington, and its departments.
B. Applicant The person or firm submitting the proposal.
C. RFQ The Request for Qualification, including any amendments or other addenda hereto. In
case of conflict between the RFQ and exhibits, the RFQ governs.
D. Selection Committee The RFQ Selection Committee is comprised of the RFQ Coordinator, City
Council Public Safety Committee, City staff and GFI Advisory Group. Committee will not exceed
7 people.
E. Qualification Packet/ProposalThe materials submitted by each Applicant in response to the
RFQ, including all attachments.
3. RFQ ADMINISTRATION:
Upon release of this RFQ, all applicant communication should be directed in writing to the RFQ
Coordinator listed below. Any oral communications with other City employees will be considered
unofficial and non-binding on the City.
4. RFQ COORDINATOR: The RFQ Coordinator is:
Colleen Bailey, Purchasing Buyer II
City of Yakima
129 No. 2nd Street
Yakima, WA 98901
Ph: 509-576-6787 Email: colleen.bailey@yakimawa.gov
5. PRELIMINARY RFQ SCHEDULE (may be revised as needed):
Date
RFQ Released 09/06/2012
Qualification Packets Due 09/21/2012 at 2:00 P.M.
Interviews TBD
Faxing or mailing of letters to successful applicant TBD
Contract Negotiations TBD
Award of Contract by City Council TBD
Proposed Start Date TBD
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 3 of 29
6. A BRIEF DESCRIPTION OF THE GANG FREE INITIATIVE:
The City of Yakima GFI is based on the five principles of the Office of Juvenile Justice and Delinquency
Prevention's Comprehensive Gang Model. This model and other "Best Practices" are being used by
communities across the country to effectively address gang crime and violence. The mission of the
Yakima Gang Free Initiative is to engage the community to develop suppression, prevention and
intervention strategies that support and promote positive youth development. The City of Yakima has
appointed an advisory group for implementation of the GFI Action Plan.
The City of Yakima Community Action Plan for the Prevention, Intervention, and Suppression of Gangs
(The Plan) represents the recommendations of the GFI Advisory Group to the City of Yakima for
addressing the gang issue (can be viewed at http://www.yakimawa.gov/services/purchasing/openings/).
Unlike other plans, it emphasizes prevention and intervention strategies at the neighborhood level and
positions the City of Yakima together with community partners in a researched based, data driven, and
outcome focused effort over the next 3 to 5 years.
Four central assumptions frame the overall architecture to the Committee's recommended strategy.
The City of Yakima and its partners endeavor to:
A. Facilitate total community involvement through strategic guidance and leadership.
B. Prevent the growth of gang activity and violence in Yakima through multidimensional
collaborative efforts.
C. Pursue necessary funding through collaborative efforts.
D. Restore Yakima neighborhoods by reducing gang violence and problem activity throughout the
City.
While key findings are outlined in the Introduction to this Plan, the Advisory Group's Community
Action Plan is based on the following fundamental constructs:
E. A multidimensional anti -gang strategy should target youth between the ages 11-20 who exhibit
high-risk behaviors and gang involvement.
F. Young people who would move up the ladder of gang membership and activity are those who
commit intentional acts of violence or are arrested for gang related incidents.
G. The impact of gang members' actions not only adversely affects their parents, siblings, and
other family members but the whole community—including the victims of gang violence who
must deal with the horror of losing a loved one and the agony of having to deal with a variety of
agencies to get restitution and support.
H. No single program will fix the gang problems in our community.
I. Strong public leadership by the City Council, City Manager and Chief of Police is essential.
J. A coordinated and organized effort among all City departments, other government and
community agencies is required to see results that integrate prevention, intervention, and
suppression.
K. To be effective, all programs and services focused on gang prevention and intervention must be
culturally competent, linguistically sensitive, and accessible to the entire community.
These constructs must be evident in the partnership agreements entered into by collaborating entities
with the City of Yakima.
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This action plan targets the greater City of Yakima with special emphasis on "hubs" of gang activity in
three neighborhoods—Northeast, North Central, and Southeast. In addition the Committee has
established the following goals:
1) Establish the OJJDP Comprehensive Gang Model as the operating system,
and
2) Reduce youth crime, violence, delinquency and academic failure through the prevention, intervention
and suppression of youth gangs.
Focusing on the goals stated above, the Advisory Group recommends to the City of Yakima the
following five strategic objectives:
Objective 1: Establish an effective coordinated collaboration process to impact gang activity citywide.
Objective 2: Develop joint partnerships to help address the gang issues within the City of Yakima.
Objective 3: Establish a data and research analysis process to keep the City Council, City Manager and
GFI Committee aware of gang trends and anti -gang research on an ongoing basis.
Objective 4: Based on existing funding, build capacity in existing, effective and promising gang
prevention and intervention programs/strategies on a neighborhood basis.
Objective 5: Develop a sustainable funding strategy for the Community Action Plan.
7. DEADLINE FOR DELIVERY OF QUALIFICATION PACKETS/PROPOSALS:
One original Qualification Packet/Proposal with six (6) complete copies and one (1) complete
copy on disc (CD), to be submitted to and date stamped by the City Purchasing Office:
City of Yakima
Purchasing Office
129 No. 2nd St.
Yakima, WA 98901
Qualification Packets/Proposals must be received and stamped in by 2:00 p.m. on September
21, 2012, in a sealed package labeled RFQ No. 11221-P Yakima Gang Free Initiative - Youth & Family
Development Programming, with the date and time of proposal opening written on the face of it.
If you plan on attending the proposal opening, DO NOT BRING YOUR PROPOSAL WITH YOU INTO
THE OPENING ROOM. It must be received and date stamped by the Purchasing Office. FAXED OR
E-MAILED PACKETS WILL NOT BE ACCEPTED.
QUALIFICATION PACKETS RECEIVED AFTER 2:00 P.M. PST, September 21, 2012 WILL NOT BE
ELIGIBLE FOR CONSIDERATION. THE DEADLINE WILL BE STRICTLY ADHERED TO. LATE
PROPOSALS WILL NOT BE CONSIDERED. Qualification Packets, which do not include all requested
information and required documentation, may be considered non-responsive.
8. CONTRACT PERIOD:
Projects will be funded for one 12 -month contract period, October 1, 2012 – September 30, 2013 (may
be revised as needed). Non-competitive continuation requests will be considered up to five years
depending on performance and availability of funds.
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9. PROPOSED SCOPE OF SERVICES:
The City Administration and the City Council will prioritize funding of existing, effective, promising
programs that establish targets for outcomes and outputs in a coordinated and collaborative manner
with the City's funding source, i.e. Parks and Recreation, Police Department or private foundations. In
addition, the City will enter into collaborative funding ventures only in instances where the partner has
provided assurances regarding the use of evidence based programs and adherence with the core
operating principles adopted by the GFI Advisory Group.
Applicants may submit qualifications for one or more of the following prevention and intervention
service components:
A. Outreach
The primary focus of the outreach services is to build an ongoing and pro -social relationship with youth
and families while linking them to appropriate services. Targeted outreach should focus on core gang
involved youth, with special capacity to connect pre -adjudication and in the local community setting.
Outreach activities should be carefully integrated with existing and new prevention services not to
become a primary focus, but rather as a means to build relationships with clients and provide access to
essential resources and services.
Outreach should describe a method for providing information that helps the Youth Development Team
gain a better understanding of the issues within the target population and in the target area so that
team interactions with gang members will be more informed.
The GFI Advisory Group recommends that outreach be conducted in a manner that includes the
following routine activities:
1) Identify youths' needs and goals to help the team develop a more comprehensive intervention
plan.
2) Coach and provide role models for each youth.
3) Coordinate appropriate crisis responses to project clients following episodes of violence in the
community.
4) Provide assistance to families in distress, ranging from accessing basic services to helping
resolve family conflicts.
5) Visit clients who are incarcerated and helping to reconnect them to services when they are
released from custody.
6) Resolve conflicts and/or mediating between clients, their families, other youth, and/or agencies.
7) Act as a liaison between project clients and service providers/schools to facilitate client access
to services.
8) Work with clients who are seeking employment, from helping these youth develop resumes, to
identifying their skills and qualifications, to helping them apply for jobs or work with workforce
services programs.
9) Conduct gang awareness presentations in schools.
B. Referral & Screening
The GFI Advisory Group recommends that a referral and screening mechanism be established.
Referral is an informal, ongoing process for reviewing information related to youth who show signs of
being at risk of gang involvement or have been determined to be gang involved. The referral process
should integrate with the Youth Development Team review of screening and other information on
targeted youth, and the Youth Development Teams decision about whether to add the youth to the
caseload.
Screening or "Triage" is a brief assessment of the youth's current status to determine individual and
family priorities. It is important that team members create a protocol for screening and assessing new
clients. Outreach workers present information about prospective youth to the Youth Development
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Team, outlining how each youth meets the screening criteria. The team members can then come to
consensus about whether a youth is suitable for case management.
A screening team including outreach workers and members of the Youth Development Team should
meet regularly to review the referral materials that have come in. The screening process may indicate
the need to refer the youth to crisis services. Upon gathering all information and determining eligibility
based on the established criteria, the screening team will make a determination. They will also take into
consideration the ability of the program to serve the family based on current caseloads. A waiting list
could be created in the future if we reach capacity.
C. Individual Needs Assessments
Proposal should describe an individual needs assessment instrument either in existence or to be
developed that will ascertain the status of each client when he/she is accepted into the project. Needs
Assessment services should be appropriate for diagnosis, placement, and treatment planning and
applicable in a variety of settings (i.e., school, jail, social service). The assessment should include
information on:
1) The client's future goals, abilities, talents, and desires.
2) Family situation and structure.
3) Gang involvement of family members.
4) Other family issues that may affect the client's gang involvement.
5) Criminal history.
6) Gang history (and gang affiliation).
7) School history, including special issues such as learning disabilities or a history of behavioral
problems.
8) Gang climate in the client's neighborhood.
9) Substance abuse or mental health issues.
10) History of abuse or neglect.
11) Client's employment history and skill levels.
12) Special circumstances, such as a client who is a teen parent.
13) Agencies that are currently serving the client.
14) Possible safety issues involving the client.
15) Current needs assessments from any of the team agencies.
16) Court requirements such as community service hours and restitution.
D. Family Reunifications Services
The Advisory Group recommends that a major component of intervention include Family Reunification
Services that integrates aspects of family psycho -education, behavioral therapy and multiple -family
approaches. In this context FRS will bring families of gang members or those at -risk of joining gangs
together for learning and problem -solving, all oriented to the improved functioning both of the family
member who's receiving services and the family unit as a whole.
The FRS's primary working method is to help each family and youth to apply whole -family guidelines to
their specific problems and circumstances. Proposed methodology should be linked to the severity of
gang involvement of the youth. The methodology should also maintain stability by systematically
applying a group problem -solving method, case-by-case, to difficulties in implementing the whole -family
guidelines and fostering change.
E. Positive Youth Development Programming
Positive Youth Development Programming refers programs and activities that target youth during non -
school hours including scheduled school closures (holidays) and summer months. Programming
serves to provide an alternative to participation in youth problem behaviors (gangs, delinquency,
substance abuse, etc.) Positive Youth Development services should focus on promoting programs that
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 7 of 29
have outcomes that are effective and reflect a direct impact on gangs and at -risk youth's ability to make
positive choices.
Proposals should describe activities that target one or more of the following strategic actions:
1) Improve Parent/Youth communication.
2) Increase utilization of modern technological mediums including social networking in anti -gang
activities.
3) Increase personal discipline, leadership and team playing skills among Yakima youth.
4) Increase opportunities for personal story telling through drama, writing, talking circle as a means
for healing, hope giving.
5) Identify and expand opportunities for youth self expression (i.e., artistic, cultural, recreational).
6) Facilitate school reentry.
7) Expand structured out-of-school programming.
8) Expand gun safety education opportunities for youth.
9) Increase target youth understanding of risks associated with substance abuse/misuse.
10) Identify and expand youth supported suppression activities.
11) Increase target youth understanding of risks associated with guns and violence.
12) Identify and expand community supported suppression activities.
10. QUALIFICATION PACKET/PROPOSAL DOCUMENTS:
Provide a detailed description of the proposed services including the following:
A. Schedule of Activities
B. Service Capacity (Number of Youth/Families to be served)
C. Staffing and required qualifications
D. Intended Outcomes
E. 12 month Work Pan
F. Literature Citation(s) providing evidence of the effectiveness of the proposed service.
11. QUALIFICATION REQUIREMENT:
Applicants should address the following areas in their Qualification Packet:
A. Experience:
1) Explain the qualifications your firm has to provide the proposed services.
2) Describe your experience in providing similar services.
3) Describe existing partnerships that may contribute to your success.
B. Cultural Competency:
1) Describe your plan for ensuring services and activities which are capable of serving the
cultural, economic, language, and other unique characteristics of the targeted population.
C. Budget
1) Provide a twelve month total project budget and justification including the following:
A. Personnel
B. Benefits
C. Supplies
D. Travel
E. Other
2) Provide a description of your agencies matching contribution. Partner agencies will be
required to match city funds at a rate of 2 to 1.* For example: An agency requesting $10,000
of City funding, a total of $20,000 must be described as matching contribution for a total project
budget of $30,000.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 8 of 29
*MATCH REQUIREMENTS ARE NEGOTIABLE ON A CASE BY CASE BASIS as in the best
interest of the City. If your agency submits a budget with less than a 2 to 1 matching
contribution a separate request for match reduction and or waiver must be included in
your packet.
12. EVALUATION BY ANALYSIS COMMITTEE:
All Qualification Packets will be screened to determine whether the minimum requirements of the RFQ
are met. The Selection Committee (SC) will then evaluate those proposals, which meet the minimum
RFQ requirements. Each responsive proposal will be rated on a point system with the top -scoring
proposer selected to enter into negotiations.
A. Qualification Evaluation Criteria: The following are the criteria, which will be used in
the selection of applicants. A maximum score of 100 points will be used by each evaluator to score
applicants. Each of the following elements shall have the stated maximum point value:
13. POST EVALUATION EVENTS AND AWARD:
The RFQ Coordinator will fax or e-mail written notices to all applicants who submitted qualifications,
informing them of their status.
The successful applicant will be offered the opportunity to negotiate a contract and enter into an
agreement with the City of Yakima to provide consultant services. Applicants should enclose a copy
of their proposed agreement. The City reserves the right to negotiate any element of this RFQ, if it is
determined to be in the best interest of the City. If an agreement cannot be reached, the City reserves
the right to enter into negotiations with the next highest ranked Consultant.
The Selection Committee (SC) intends to complete contract negotiations with the successful applicant
and execute all contracts during October, 2012. City Council will make the final award of contract.
14. OTHER INFORMATION:
A. Reservation: The City reserves the right to award the contract to the applicant that it deems
to offer the best overall qualifications/proposal in its sole discretion. The City reserves the right to revise
the RFQ schedule, to revise the RFQ and/or to issue amendments to the RFQ. The City also reserves
the right to cancel or to reissue the RFQ in whole or in part prior to the execution of a contract. The City
also reserves the right to refrain from contracting with any and all applicants. The release of the RFQ
does not compel the City to enter into any contract pursuant to the RFQ. The City reserves the right to
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 9 of 29
Qualification and Ex • erience
Points
1)
Program Description
40
2)
Experience (See pg 8 -11)
25
3)
Cultural Competency (Seep 8-11)
5
4)
Budget Appropriateness (See p 8-11)
20
5)
Matching Contribution & Sources (See p 8-11)
10
TOTAL
100
13. POST EVALUATION EVENTS AND AWARD:
The RFQ Coordinator will fax or e-mail written notices to all applicants who submitted qualifications,
informing them of their status.
The successful applicant will be offered the opportunity to negotiate a contract and enter into an
agreement with the City of Yakima to provide consultant services. Applicants should enclose a copy
of their proposed agreement. The City reserves the right to negotiate any element of this RFQ, if it is
determined to be in the best interest of the City. If an agreement cannot be reached, the City reserves
the right to enter into negotiations with the next highest ranked Consultant.
The Selection Committee (SC) intends to complete contract negotiations with the successful applicant
and execute all contracts during October, 2012. City Council will make the final award of contract.
14. OTHER INFORMATION:
A. Reservation: The City reserves the right to award the contract to the applicant that it deems
to offer the best overall qualifications/proposal in its sole discretion. The City reserves the right to revise
the RFQ schedule, to revise the RFQ and/or to issue amendments to the RFQ. The City also reserves
the right to cancel or to reissue the RFQ in whole or in part prior to the execution of a contract. The City
also reserves the right to refrain from contracting with any and all applicants. The release of the RFQ
does not compel the City to enter into any contract pursuant to the RFQ. The City reserves the right to
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 9 of 29
correct obvious ambiguities and errors in the Contractor's proposal and to waive non -material
irregularities and/or omissions.
B. Applicant's Cost to Develop Qualification Packet: Costs for developing qualification
packets in response to the RFQ are entirely the obligation of the Applicant and shall not be chargeable
in any manner to the City.
C. Applicants' Questions: Any person contemplating submitting an RFQ who is uncertain as
to the intended meaning of any part of the RFQ or other contract documents, or who finds
discrepancies in, or omissions from the RFQ may request interpretation, clarification, or correction of
this RFQ. Such request must be in writing and must be delivered to the RFQ Coordinator by mail,
email, or hand delivery. The person submitting the request is responsible for its timely delivery. Any
interpretation or correction of the RFQ will be made only by written addendum and will be mailed or
delivered to each person receiving this RFQ, in addition to being posted on the City Purchasing
webpage. Any information given to any applicant concerning the solicitation or any changes to the RFQ
shall be provided in writing to all applicants to ensure that all applicants receive the same information
relating to the RFQ. The City will not be responsible for any other interpretation, clarification, or
correction of this RFQ. Applicants must acknowledge receipt of any addenda received in their response
by either stating they received the addenda, or returning said addenda with their response.
Each applicant should verify that it has received all addenda to this RFQ by direct inquiry to the City
Contact Person before submitting proposals.
D. Clarification of Responses: As part of the evaluation process, and at the discretion of the
SC staff, applicants may be asked to clarify specific points in their respective responses. The SC
reserves the right to request oral interviews of applicants. Whether there will be interviews and who will
be invited to make a presentation to the SC will be at the sole discretion of the City.
E. Proprietary Material Submitted: Any information contained in the RFQ submitted that is
proprietary must be clearly designated. Marking the entire bid as proprietary will be neither accepted
nor honored. If a request is made to view a applicant's submittal, the City of Yakima will comply
according to the Open Public Records Act, Chapter 42.17 RCW. If any information is marked as
proprietary in the proposal, such information will not be made available until the affected applicant has
been given an opportunity to seek a court injunction against the requested disclosure.
F. Public Disclosure: Proposals shall become the property of the City. All proposals shall be
deemed a public record as defined in RCW 42.56 "Public Records." Any proposal containing language
which copyrights the proposal, declares the entire proposal to be confidential, declares that the
document is the exclusive property of the Applicant, or is any way contrary to state public disclosure
laws or this RFP will be declared non responsive and removed from consideration. Any information in
the proposal that the successful Applicant desires to claim as proprietary and exempt from disclosure
under the provisions of RCW 42.56 must be clearly designated as described in Section Proprietary
Information. The particular exception from disclosure upon which the Applicant is making the claim and
the RFP page it is found on must be identified. RFP's will not be disclosed prior to release to potential
respondents. With the exception of lists of prospective Applicants, the City will not disclose RFP
records until execution of the contract(s). At that time, all information about the competitive
procurement will be available with the exception of: Proprietary/confidential portion(s) of the successful
proposal(s), until the Applicant has an adequate opportunity to seek a court order preventing
disclosure. The City will consider a Applicant's request for exemption from disclosure; however, the City
will make a decision predicated upon RCW 42.56.
G. Delegation of Professional Services: The services provided for herein shall be performed
by the Contractor, and no person other than regular associates or employees of the Contractor shall be
engaged upon such work or services except upon written approval of the SC and/or City.
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H. Relationship between City and Contractor: The Contractor and any authorized
subcontractors shall at all times be an independent Contractor and not an agent or representative of the
City with regard to performance of the Services. The Contractor shall not represent that it is, or hold
itself out as, an agent or representative of the City. In no event shall Contractor be authorized to enter
into any agreement or undertaking for or on behalf of the City.
I. Property Rights: All records or papers of any sort relating to the City and to the project will at
all times be the property of the City and shall be surrendered to the City upon demand. All information
concerning the City and said project, which is not otherwise a matter of public record or required by law
to be made public, is confidential, and the Contractor will not, in whole or part, now or at any time
disclose that information without the express written consent of the City.
J. Work Made for Hire: All work the Contractor performs under this agreement shall be
considered work made for hire, and shall be the property of the City. The City shall own any and all
data, documents, plans, copyrights, specifications, working papers, reports, and any other materials the
Contractor produces in connection with this agreement. On completion or termination of the agreement,
the Contractor shall deliver these materials to the City project manager.
K. Hold Harmless: The Contractor shall, and hereby agrees to, release, save, otherwise hold
harmless and indemnify the City of Yakima from claims, demands, damages, actions, causes of actions
or other liability, injury, or harm caused by act or omissions, foreseen or unforeseen, negligent or
otherwise, that would otherwise befall said City arising out of the Contractor's implementation of the
terms of this contract.
L. Non -Discrimination: During the performance of this Agreement, Contractor shall not
discriminate in violation of any applicable federal, state and/or local law or regulation on the basis of
race, color, sex, religion, national origin, creed, age, marital status, disability, honorably discharged
veteran or military status, pregnancy, sexual orientation, political affiliation, or the presence of any
sensory, mental or physical handicap, and any other classification protected under federal, state, or
local law. This provision shall include but not be limited to the following: employment, upgrading,
demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of
compensation, selection for training, and the provision of services under this Agreement.
M. The Americans With Disabilities Act: With regard to the services to be performed pursuant
to this Agreement, Contractor agrees to comply with the Americans With Disabilities Act of 1990, 42
U.S.C. § 12101 et seq. (ADA) and its implementing regulations, and Washington State's
antidiscrimination law as contained in RCW Chapter 49.60 and its implementing regulations. The ADA
provides comprehensive civil rights to individuals with disabilities in the area of employment, public
accommodations, state and local government services, and telecommunications.
N. Term and Renegotiation: The term shall commence on the date of last signature and
terminate twelve (12) months thereafter, unless extended or sooner terminated per the terms and
conditions of the resulting negotiated contract. The period of performance may also be extended by
mutual written agreement of the parties. The City may, at its option, extend the contract on a year to
year basis as budget allows and subject to a successful price agreement.
O. Venue: In the event that any litigation should arise concerning the construction or
interpretation of any of the terms of the Agreement, the venue of such action of litigation shall be in the
Courts of the State of Washington in and for the City of Yakima. This Agreement shall be governed by
the laws of the State of Washington.
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P. Insurance and Performance Bond: Professional Liability Insurance, Automobile Insurance,
Worker's Compensation Insurance, and/or a Performance Bond may be required of the Contractor and
may be part of the resulting negotiated contract.
Q. Licenses: If applicable, successful Contractor shall have a valid and current business
license per Chapter 5.02 Section 5.02.010 of the Yakima Municipal Code covering this type of business
and shall satisfy all applicable City Code provisions. Said license shall be obtained prior to the award of
any contract. Inquiries as to fees, etc., should be made to the Office of Code Administration, telephone
(509) 575-6121.
R. Protest Procedure: Any protest must be made in writing, signed by the protestor, and state
that the Applicant is submitting a formal protest. The protest shall be filed with the City of Yakima's
Purchasing Manager at 129 No. 2nd St., Yakima, WA 98901, faxed to 509-576-6394 or emailed to
sownby@ci.yakima.wa.us. The protest shall clearly state the specific factual and legal ground(s) for the
protest, and a description of the relief or corrective action being requested. Protests before award shall
be filed five (5) days before the solicitation due date, and protests after the award shall be filed five (5)
days after Award Announcement (see below for details). The following steps shall be taken in an
attempt to resolve the protest with the Applicant:
Step I: Purchasing Manager and Division Manager of solicitation try resolving matter with protester. All
available facts will be considered and the City Purchasing Manager shall issue a decision. This decision
shall be delivered in writing to the protesting Applicant.
Step II: If unresolved, within three (3) business days after receipt, the protest may be appealed to the
Department Head by the Purchasing Manager.
Step III: If still unresolved, within three (3) business days after receipt, the protest may be appealed to
the City Manager (or his designee). The City Manager shall make a determination in writing to the
Applicant.
Grounds for Protest
Only protests stipulating an issue of fact concerning the following subjects shall be considered:
A matter of bias, discrimination, conflict of interest;
Solicitation unduly constrains competition or contains inadequate or improper criteria;
Errors in computing score;
Non-compliance with procedures described in the solicitation or City Policy.
Protest Determination
Each review and determination of the protest shall issue a decision that either:
Finds the protest lacking in merit and upholds the award; or
Finds only technical or harmless errors in the acquisition process and determines the City to be in
substantial compliance and therefore reject the protest; or
Finds merit in the protest and provides options for correction, including, but not limited to, correcting the
errors and re-evaluating the bids, reissuing the bid to begin a new process, or entering in to a contract
that remedies the protest finding; or
Makes other findings and determines other courses of action as appropriate.
Timeframe
Only protests and complaints received within the required timeframe for protest action are accepted for
consideration.
Award Announcement
Purchasing shall announce the successful bidder via City Website, e-mail, fax, regular mail, or by any
other appropriate means. Once the announcement is released by Purchasing, the protest time frame
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 12 of 29
begins. The timeframe is not based upon when the Applicant received the information, but rather when
the announcement is issued by Purchasing. Though every effort will be made by Purchasing to
distribute the announcement to the interested Applicants, Purchasing is not responsible to assure that
Applicants receive the announcement. It is the responsibility of the Applicants to obtain the
announcement from Purchasing.
Award Regardless of Protest
When a written protest against making an award is received, the award shall not be made until the
matter is resolved, unless the City determines that one of the following applies:
The supplies or services to be contracted for are urgently required;
Delivery or performance will be unduly delayed by failure to make award promptly;
A prompt award will otherwise be advantageous to the City.
If the award is made, the file must be documented to explain the basis for the award. Written notice of
the decision to proceed shall be sent to the protester and others who may be concerned.
The City retains the right to enter into any contract and nothing herein shall be construed to limit that
authority in any manner.
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E -VERIFY
The City of Yakima supports the Federal Immigration, Reform and Control Act of 1986,
as amended. The City requires that all contractors or business entities that contract with the City for
the award of any City contract for public works in excess of Five Thousand Dollars ($5,000), or any
other city contract in excess of Two Thousand Five Hundred Dollars ($2,500), enroll in the E -Verify
program or its successor, and thereafter to verify its employees' proof of citizenship and authorization to
work in the United States.
E -Verify will be used for newly hired employees during the term of the contract ONLY: it is NOT to be
used for existing employees.
The Contractor must remain enrolled in the program for the duration of the contract and be responsible
for verification of every applicable subcontractor. The contractor shall sign and return with their bid
response the E -Verify Declaration below. Failure to do so may be cause for rejection of bid.
E -VERIFY COMPLIANCE DECLARATION
The undersigned declares, under penalty of perjury under the laws of Washington State that:
1. By submitting this Declaration, I certify that I do not and will not, during the performance of this
contract, employ illegal alien workers, or otherwise violate the provisions of the Federal
Immigration Reform and Control Act of 1986.
2. I agree to enroll in E -Verify prior to the start date of any contract issued by the City of Yakima to
ensure that my workforce is legal to work in the United States of America. I agree to use E -
Verify for all newly hired employees during the length of the contract.
3. I certify that I am duly authorized to sign this declaration on behalf of my company.
4. I acknowledge that the City of Yakima reserves the right to require evidence of enrollment of the
E -Verify program at any time and that non-compliance could lead to suspension of this contract.
Firm Name:
Dated this day of , 20
Signature:
Printed Name:
Phone #: Email Address:
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 14 of 29
Personnel Inventory Form
* To Accompany Bid Proposal
Firm Name: Contact:
Address:
Phone Number:
City: State: Zip:
Type of Service Provided:
Are you a certified DBE or WMBE?: YES NO. If yes, what is your certification number?
#
Contractor's Entire Work Force - if you need additional space,
photocopy this section and attach it to this form.
Occupation
Total Employed
Total
Minorities
African
American
Asian or
Pacific
Islander
Native
American
Hispanic or
Latino
Apprentice
Trainee
M
F
M
F
M
F
M
F
M
F
M
F
M
F
Officers
Foremen
Clerical
Totals:
Goals for minorities and women employees in the contractor's and subcontractor's workforce are
10% combined. Contractors and subcontractors do not have to fire or lay off employees to meet these
goals, however, if new employees are hired, it shall be an obligation to make a good faith effort to
hire qualified minorities and women.
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Exhibit A
GENERAL FEDERAL TERMS THAT WILL BE ADDED TO CONTRACT
10. LOBBYING
31 U.S.C. 1352
49 CFR Part 19
49 CFR Part 20
Applicability to Contracts
The Lobbying requirements apply to Construction/Architectural and Engineering/Acquisition of
Rolling Stock/Professional Service Contract/Operational Service Contract/Turnkey contracts.
Flow Down
The Lobbying requirements mandate the maximum flow down, pursuant to Byrd Anti -Lobbying
Amendment, 31 U.S.C. § 1352(b)(5) and 49 C.F.R. Part 19, Appendix A, Section 7.
Mandatory Clause/Language
Clause and specific language therein are mandated by 49 CFR Part 19, Appendix A.
Modifications have been made to the Clause pursuant to Section 10 of the Lobbying Disclosure Act
of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.]
- Lobbying Certification and Disclosure of Lobbying Activities for third party contractors are
mandated by 31 U.S.C. 1352(b)(5), as amended by Section 10 of the Lobbying Disclosure Act of
1995, and DOT implementing regulation, "New Restrictions on Lobbying," at 49 CFR § 20.110(d)
- Language in Lobbying Certification is mandated by 49 CFR Part 19, Appendix A, Section 7, which
provides that contractors file the certification required by 49 CFR Part 20, Appendix A.
Modifications have been made to the Lobbying Certification pursuant to Section 10 of the Lobbying
Disclosure Act of 1995.
- Use of "Disclosure of Lobbying Activities," Standard Form -LLL set forth in Appendix B of 49
CFR Part 20, as amended by "Government wide Guidance For New Restrictions on Lobbying," 61
Fed. Reg. 1413 (1/19/96) is mandated by 49 CFR Part 20, Appendix A.
Byrd Anti -Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying Disclosure Act
of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.] - Contractors who apply or bid for
an award of $100,000 or more shall file the certification required by 49 CFR part 20, "New
Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not used
Federal appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, officer or employee of
Congress, or an employee of a member of Congress in connection with obtaining any Federal
contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose the name
of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its
behalf with non -Federal funds with respect to that Federal contract, grant or award covered by 31
U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the recipient.
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APPENDIX A, 49 CFR PART 20 --CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
(To be submitted with each bid or offer exceeding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form --LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as
amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413
(1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10
of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)]
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure
Act of 1995). Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1) -(2)(A), any person who makes a prohibited expenditure or
fails to file or amend a required certification or disclosure form shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or
failure.]
The Contractor, , certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any. In addition, the Contractor understands and
agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if
any.
Signature of Contractor's Authorized Official
Name and Title of Contractor's Authorized Official
Date
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11. ACCESS TO RECORDS AND REPORTS
49 U.S.C. 5325
18 CFR 18.36 (i)
49 CFR 633.17
Applicability to Contracts
Reference Chart "Requirements for Access to Records and Reports by Type of Contracts"
Flow Down
FED does not require the inclusion of these requirements in subcontracts.
Model Clause/Language
The specified language is not mandated by the statutes or regulations referenced, but the language
provided paraphrases the statutory or regulatory language.
Access to Records - The following access to records requirements apply to this Contract:
1. Where the Purchaser is not a State but a local government and is the FED Recipient or a
subgrantee of the FED Recipient in accordance with 49 C.F.R. 18.36(i), the Contractor agrees to
provide the Purchaser, the FED Administrator, the Comptroller General of the United States or any
of their authorized representatives access to any books, documents, papers and records of the
Contractor which are directly pertinent to this contract for the purposes of making audits,
examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C.F.R. 633.17 to
provide the FED Administrator or his authorized representatives including any PMO Contractor
access to Contractor's records and construction sites pertaining to a major capital project, defined at
49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described
at 49 U.S.C. 5307, 5309 or 5311.
2. Where the Purchaser is a State and is the FED Recipient or a subgrantee of the FED Recipient in
accordance with 49 C.F.R. 633.17, Contractor agrees to provide the Purchaser, the FED
Administrator or his authorized representatives, including any PMO Contractor, access to the
Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C.
5302(a)1, which is receiving federal financial assistance through the programs described at 49
U.S.C. 5307, 5309 or 5311. By definition, a major capital project excludes contracts of less than the
simplified acquisition threshold currently set at $100,000.
3. Where the Purchaser enters into a negotiated contract for other than a small purchase or under the
simplified acquisition threshold and is an institution of higher education, a hospital or other non-
profit organization and is the FED Recipient or a subgrantee of the FED Recipient in accordance
with 49 C.F.R. 19.48, Contractor agrees to provide the Purchaser, FED Administrator, the
Comptroller General of the United States or any of their duly authorized representatives with access
to any books, documents, papers and record of the Contractor which are directly pertinent to this
contract for the purposes of making audits, examinations, excerpts and transcriptions.
4. Where any Purchaser which is the FED Recipient or a subgrantee of the FED Recipient in
accordance with 49 U.S.C. 5325(a) enters into a contract for a capital project or improvement
(defined at 49 U.S.C. 5302(a)1) through other than competitive bidding, the Contractor shall make
available records related to the contract to the Purchaser, the Secretary of Transportation and the
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Comptroller General or any authorized officer or employee of any of them for the purposes of
conducting an audit and inspection.
5. The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
6. The Contractor agrees to maintain all books, records, accounts and reports required under this
contract for a period of not less than three years after the date of termination or expiration of this
contract, except in the event of litigation or settlement of claims arising from the performance of this
contract, in which case Contractor agrees to maintain same until the Purchaser, the FED
Administrator, the Comptroller General, or any of their duly authorized representatives, have
disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR
18.39(i)(11).
7. FED does not require the inclusion of these requirements in subcontracts.
12. FEDERAL CHANGES
49 CFR Part 18
Applicability to Contracts
The Federal Changes requirement applies to all contracts.
Flow Down
The Federal Changes requirement flows down appropriately to each applicable changed requirement.
Model Clause/Language
No specific language is mandated. The following language has been developed by FED.
Federal Changes - Contractor shall at all times comply with all applicable FED regulations,
policies, procedures and directives, including without limitation those listed directly or by reference
in the Master Agreement between Purchaser and FED, as they may be amended or promulgated from
time to time during the term of this contract. Contractor's failure to so comply shall constitute a
material breach of this contract.
21. TERMINATION
49 U.S.C. Part 18
FED Circular 4220.1E
Applicability to Contracts
All contracts (with the exception of contracts with nonprofit organizations and institutions of higher
education,) in excess of $10,000 shall contain suitable provisions for termination by the grantee
including the manner by which it will be effected and the basis for settlement. (For contracts with
nonprofit organizations and institutions of higher education the threshold is $100,000.) In addition,
such contracts shall describe conditions under which the contract may be terminated for default as
well as conditions where the contract may be terminated because of circumstances beyond the
control of the contractor.
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Flow Down
The termination requirements flow down to all contracts in excess of $10,000, with the exception of
contracts with nonprofit organizations and institutions of higher learning.
Model Clause/Language
FED does not prescribe the form or content of such clauses. The following are suggestions of
clauses to be used in different types of contracts:
a. Termination for Convenience (General Provision) The (Recipient) may terminate this contract,
in whole or in part, at any time by written notice to the Contractor when it is in the Government's
best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on
work performed up to the time of termination. The Contractor shall promptly submit its termination
claim to (Recipient) to be paid the Contractor. If the Contractor has any property in its possession
belonging to the (Recipient), the Contractor will account for the same, and dispose of it in the
manner the (Recipient) directs.
b. Termination for Default [Breach or Cause] (General Provision) If the Contractor does not
deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services,
the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to
comply with any other provisions of the contract, the (Recipient) may terminate this contract for
default. Termination shall be effected by serving a notice of termination on the contractor setting
forth the manner in which the Contractor is in default. The contractor will only be paid the contract
price for supplies delivered and accepted, or services performed in accordance with the manner of
performance set forth in the contract.
If it is later determined by the (Recipient) that the Contractor had an excusable reason for not
performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control
of the Contractor, the (Recipient), after setting up a new delivery of performance schedule, may
allow the Contractor to continue work, or treat the termination as a termination for convenience.
c. Opportunity to Cure (General Provision) The (Recipient) in its sole discretion may, in the case
of a termination for breach or default, allow the Contractor [an appropriately short period of time] in
which to cure the defect. In such case, the notice of termination will state the time period in which
cure is permitted and other appropriate conditions
If Contractor fails to remedy to (Recipient)'s satisfaction the breach or default of any of the terms,
covenants, or conditions of this Contract within [ten (10) days] after receipt by Contractor of written
notice from (Recipient) setting forth the nature of said breach or default, (Recipient) shall have the
right to terminate the Contract without any further obligation to Contractor. Any such termination
for default shall not in any way operate to preclude (Recipient) from also pursuing all available
remedies against Contractor and its sureties for said breach or default.
d. Waiver of Remedies for any Breach In the event that (Recipient) elects to waive its remedies
for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by
(Recipient) shall not limit (Recipient)'s remedies for any succeeding breach of that or of any other
term, covenant, or condition of this Contract.
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e. Termination for Convenience (Professional or Transit Service Contracts) The (Recipient), by
written notice, may terminate this contract, in whole or in part, when it is in the Government's
interest. If this contract is terminated, the Recipient shall be liable only for payment under the
payment provisions of this contract for services rendered before the effective date of termination.
f. Termination for Default (Supplies and Service) If the Contractor fails to deliver supplies or to
perform the services within the time specified in this contract or any extension or if the Contractor
fails to comply with any other provisions of this contract, the (Recipient) may terminate this contract
for default. The (Recipient) shall terminate by delivering to the Contractor a Notice of Termination
specifying the nature of the default. The Contractor will only be paid the contract price for supplies
delivered and accepted, or services performed in accordance with the manner or performance set
forth in this contract.
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the Recipient.
g. Termination for Default (Transportation Services) If the Contractor fails to pick up the
commodities or to perform the services, including delivery services, within the time specified in this
contract or any extension or if the Contractor fails to comply with any other provisions of this
contract, the (Recipient) may terminate this contract for default. The (Recipient) shall terminate by
delivering to the Contractor a Notice of Termination specifying the nature of default. The
Contractor will only be paid the contract price for services performed in accordance with the manner
of performance set forth in this contract.
If this contract is terminated while the Contractor has possession of Recipient goods, the Contractor
shall, upon direction of the (Recipient), protect and preserve the goods until surrendered to the
Recipient or its agent. The Contractor and (Recipient) shall agree on payment for the preservation
and protection of goods. Failure to agree on an amount will be resolved under the Dispute clause.
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the (Recipient).
h. Termination for Default (Construction) If the Contractor refuses or fails to prosecute the work
or any separable part, with the diligence that will insure its completion within the time specified in
this contract or any extension or fails to complete the work within this time, or if the Contractor fails
to comply with any other provisions of this contract, the (Recipient) may terminate this contract for
default. The (Recipient) shall terminate by delivering to the Contractor a Notice of Termination
specifying the nature of the default. In this event, the Recipient may take over the work and compete
it by contract or otherwise, and may take possession of and use any materials, appliances, and plant
on the work site necessary for completing the work. The Contractor and its sureties shall be liable
for any damage to the Recipient resulting from the Contractor's refusal or failure to complete the
work within specified time, whether or not the Contractor's right to proceed with the work is
terminated. This liability includes any increased costs incurred by the Recipient in completing the
work.
The Contractor's right to proceed shall not be terminated nor the Contractor charged with damages
under this clause if-
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1. the delay in completing the work arises from unforeseeable causes beyond the control and
without the fault or negligence of the Contractor. Examples of such causes include: acts of God, acts
of the Recipient, acts of another Contractor in the performance of a contract with the Recipient,
epidemics, quarantine restrictions, strikes, freight embargoes; and
2. the contractor, within [10] days from the beginning of any delay, notifies the (Recipient) in
writing of the causes of delay. If in the judgment of the (Recipient), the delay is excusable, the time
for completing the work shall be extended. The judgment of the (Recipient) shall be final and
conclusive on the parties, but subject to appeal under the Disputes clauses.
If, after termination of the Contractor's right to proceed, it is determined that the Contractor was not
in default, or that the delay was excusable, the rights and obligations of the parties will be the same
as if the termination had been issued for the convenience of the Recipient.
i. Termination for Convenience or Default (Architect and Engineering) The (Recipient) may
terminate this contract in whole or in part, for the Recipient's convenience or because of the failure
of the Contractor to fulfill the contract obligations. The (Recipient) shall terminate by delivering to
the Contractor a Notice of Termination specifying the nature, extent, and effective date of the
termination. Upon receipt of the notice, the Contractor shall (1) immediately discontinue all services
affected (unless the notice directs otherwise), and (2) deliver to the Contracting Officer all data,
drawings, specifications, reports, estimates, summaries, and other information and materials
accumulated in performing this contract, whether completed or in process.
If the termination is for the convenience of the Recipient, the Contracting Officer shall make an
equitable adjustment in the contract price but shall allow no anticipated profit on unperformed
services.
If the termination is for failure of the Contractor to fulfill the contract obligations, the Recipient may
complete the work by contact or otherwise and the Contractor shall be liable for any additional cost
incurred by the Recipient.
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the Recipient.
j. Termination for Convenience of Default (Cost -Type Contracts) The (Recipient) may
terminate this contract, or any portion of it, by serving a notice or termination on the Contractor. The
notice shall state whether the termination is for convenience of the (Recipient) or for the default of
the Contractor. If the termination is for default, the notice shall state the manner in which the
contractor has failed to perform the requirements of the contract. The Contractor shall account for
any property in its possession paid for from funds received from the (Recipient), or property
supplied to the Contractor by the (Recipient). If the termination is for default, the (Recipient) may
fix the fee, if the contract provides for a fee, to be paid the contractor in proportion to the value, if
any, of work performed up to the time of termination. The Contractor shall promptly submit its
termination claim to the (Recipient) and the parties shall negotiate the termination settlement to be
paid the Contractor.
If the termination is for the convenience of the (Recipient), the Contractor shall be paid its contract
close-out costs, and a fee, if the contract provided for payment of a fee, in proportion to the work
performed up to the time of termination.
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If, after serving a notice of termination for default, the (Recipient) determines that the Contractor has
an excusable reason for not performing, such as strike, fire, flood, events which are not the fault of
and are beyond the control of the contractor, the (Recipient), after setting up a new work schedule,
may allow the Contractor to continue work, or treat the termination as a termination for convenience.
22. GOVERNMENT -WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT)
Background and Applicability
In conjunction with the Office of Management and Budget and other affected Federal agencies, DOT
published an update to 49 CFR Part 29 on November 26, 2003. This government -wide regulation
implements Executive Order 12549, Debarment and Suspension, Executive Order 12689, Debarment
and Suspension, and 31 U.S.C. 6101 note (Section 2455, Public Law 103-355, 108 Stat. 3327).
The provisions of Part 29 apply to all grantee contracts and subcontracts at any level expected to
equal or exceed $25,000 as well as any contract or subcontract (at any level) for Federally required
auditing services. 49 CFR 29.220(b). This represents a change from prior practice in that the dollar
threshold for application of these rules has been lowered from $100,000 to $25,000. These are
contracts and subcontracts referred to in the regulation as "covered transactions."
Grantees, contractors, and subcontractors (at any level) that enter into covered transactions are
required to verify that the entity (as well as its principals and affiliates) they propose to contract or
subcontract with is not excluded or disqualified. They do this by (a) Checking the Excluded Parties
List System, (b) Collecting a certification from that person, or (c) Adding a clause or condition to the
contract or subcontract. This represents a change from prior practice in that certification is still
acceptable but is no longer required. 49 CFR 29.300.
Grantees, contractors, and subcontractors who enter into covered transactions also must require the
entities they contract with to comply with 49 CFR 29, subpart C and include this requirement in their
own subsequent covered transactions (i.e., the requirement flows down to subcontracts at all
levels).
Clause Language
The following clause language is suggested, not mandatory. It incorporates the optional method of
verifying that contractors are not excluded or disqualified by certification.
Suspension and Debarment
This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the
contractor is required to verify that none of the contractor, its principals, as defined at
49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or
disqualified as defined at 49 CFR 29.940 and 29.945.
The contractor is required to comply with 49 CFR 29, Subpart C and must include the
requirement to comply with 49 CFR 29, Subpart C in any lower tier covered
transaction it enters into.
By signing and submitting its bid or proposal, the bidder or proposer certifies as
follows:
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The certification in this clause is a material representation of fact relied upon by
{insert agency name}. If it is later determined that the bidder or proposer knowingly
rendered an erroneous certification, in addition to remedies available to {insert
agency name}, the Federal Government may pursue available remedies, including
but not limited to suspension and/or debarment. The bidder or proposer agrees to
comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and
throughout the period of any contract that may arise from this offer. The bidder or
proposer further agrees to include a provision requiring such compliance in its lower
tier covered transactions.
23. PRIVACY ACT
5 U.S.C. 552
Applicability to Contracts
When a grantee maintains files on drug and alcohol enforcement activities for Federal Funding, and
those files are organized so that information could be retrieved by personal identifier, the Privacy
Act requirements apply to all contracts.
Flow Down
The Federal Privacy Act requirements flow down to each third party contractor and their contracts at
every tier.
Model Clause/Language
The text of the following clause has not been mandated by statute or specific regulation, but has been
developed by FED.
Contracts Involving Federal Privacy Act Requirements - The following requirements apply to
the Contractor and its employees that administer any system of records on behalf of the Federal
Government under any contract:
(1) The Contractor agrees to comply with, and assures the compliance of its employees with, the
information restrictions and other applicable requirements of the Privacy Act of 1974,
5 U.S.C. § 552a. Among other things, the Contractor agrees to obtain the express consent of the
Federal Government before the Contractor or its employees operate a system of records on behalf of
the Federal Government. The Contractor understands that the requirements of the Privacy Act,
including the civil and criminal penalties for violation of that Act, apply to those individuals
involved, and that failure to comply with the terms of the Privacy Act may result in termination of
the underlying contract.
(2) The Contractor also agrees to include these requirements in each subcontract to administer any
system of records on behalf of the Federal Government financed in whole or in part with Federal
assistance provided by FED.
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24. CIVIL RIGHTS REQUIREMENTS
29 U.S.C. § 623, 42 U.S.C. § 2000
42 U.S.C. § 6102, 42 U.S.C. § 12112
42 U.S.C. § 12132, 49 U.S.C. § 5332
29 CFR Part 1630, 41 CFR Parts 60 et seq.
Applicability to Contracts
The Civil Rights Requirements apply to all contracts.
Flow Down
The Civil Rights requirements flow down to all third party contractors and their contracts at every
tier.
Model Clause/Language
The following clause was predicated on language contained at 49 CFR Part 19, Appendix A, but
FED has shortened the lengthy text.
Civil Rights - The following requirements apply to the underlying contract:
(1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C.
§ 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section
202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49
U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant
for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the
Contractor agrees to comply with applicable Federal implementing regulations and other
implementing requirements FED may issue.
(2) Equal Employment Opportunity - The following equal employment opportunity requirements
apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act,
as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees
to comply with all applicable equal employment opportunity requirements of U.S. Department of
Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., (which implement
Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No.
11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C.
§ 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal
policies that may in the future affect construction activities undertaken in the course of the Project.
The Contractor agrees to take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to their race, color, creed, national origin,
sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship. In addition, the
Contractor agrees to comply with any implementing requirements FED may issue.
(b) Acre - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as
amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to
refrain from discrimination against present and prospective employees for reason of age. In
addition, the Contractor agrees to comply with any implementing requirements FED may issue.
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(c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended,
42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal
Employment Opportunity Commission, "Regulations to Implement the Equal Employment
Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment
of persons with disabilities. In addition, the Contractor agrees to comply with any implementing
requirements FED may issue.
(3) The Contractor also agrees to include these requirements in each subcontract financed in whole
or in part with Federal assistance provided by FED, modified only if necessary to identify the
affected parties.
25. BREACHES AND DISPUTE RESOLUTION
49 CFR Part 18
FED Circular 4220.1E
Applicability to Contracts
All contracts in excess of $100,000 shall contain provisions or conditions which will allow for
administrative, contractual, or legal remedies in instances where contractors violate or breach
contract terms, and provide for such sanctions and penalties as may be appropriate. This may
include provisions for bonding, penalties for late or inadequate performance, retained earnings,
liquidated damages or other appropriate measures.
Flow Down
The Breaches and Dispute Resolutions requirements flow down to all tiers.
Model Clauses/Language
FED does not prescribe the form or content of such provisions. What provisions are developed will
depend on the circumstances and the type of contract. Recipients should consult legal counsel in
developing appropriate clauses. The following clauses are examples of provisions from various FED
third party contracts.
Disputes - Disputes arising in the performance of this Contract which are not resolved by agreement
of the parties shall be decided in writing by the authorized representative of (Recipient)'s [title of
employee]. This decision shall be final and conclusive unless within [ten (10)] days from the date of
receipt of its copy, the Contractor mails or otherwise furnishes a written appeal to the [title of
employee]. In connection with any such appeal, the Contractor shall be afforded an opportunity to
be heard and to offer evidence in support of its position. The decision of the [title of employee] shall
be binding upon the Contractor and the Contractor shall abide be the decision.
Performance During Dispute - Unless otherwise directed by (Recipient), Contractor shall continue
performance under this Contract while matters in dispute are being resolved.
Claims for Damages - Should either party to the Contract suffer injury or damage to person or
property because of any act or omission of the party or of any of his employees, agents or others for
whose acts he is legally liable, a claim for damages therefor shall be made in writing to such other
party within a reasonable time after the first observance of such injury of damage.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 26 of 29
Remedies - Unless this contract provides otherwise, all claims, counterclaims, disputes and other
matters in question between the (Recipient) and the Contractor arising out of or relating to this
agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of
competent jurisdiction within the State in which the (Recipient) is located.
Rights and Remedies - The duties and obligations imposed by the Contract Documents and the
rights and remedies available there under shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law. No action or failure to act
by the (Recipient), (Architect) or Contractor shall constitute a waiver of any right or duty afforded
any of them under the Contract, nor shall any such action or failure to act constitute an approval of
or acquiescence in any breach there under, except as may be specifically agreed in writing.
28. DISADVANTAGED BUSINESS ENTERPRISE (DBE)
49 CFR Part 26
Background and Applicability
The newest version on the Disadvantaged Business Enterprise (DBE) program became effective July
16, 2003. The rule provides guidance to grantees on the use of overall and contract goals,
requirement to include DBE provisions in subcontracts, evaluating DBE participation where specific
contract goals have been set, reporting requirements, and replacement of DBE subcontractors.
Additionally, the DBE program dictates payment terms and conditions (including limitations on
retainage) applicable to all subcontractors regardless of whether they are DBE firms or not.
The DBE program applies to all DOT -assisted contracting activities. A formal clause such as that
below must be included in all contracts above the micro -purchase level. The requirements of clause
subsection b flow down to subcontracts.
A substantial change to the payment provisions in this newest version of Part 26 concerns retainage
(see section 26.29). Grantee choices concerning retainage should be reflected in the language
choices in clause subsection d.
Clause Language
The following clause language is suggested, not mandatory. It incorporates the payment terms and
conditions applicable to all subcontractors based in Part 26 as well as those related only to DBE
subcontractors. The suggested language allows for the options available to grantees concerning
retainage, specific contract goals, and evaluation of DBE subcontracting participation when specific
contract goals have been established.
Disadvantaged Business Enterprises
a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26,
Participation by Disadvantaged Business Enterprises in Financial Assistance Programs. The
national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The agency's
overall goal for DBE participation is _ %. A separate contract goal [of _ % DBE participation
has] [has not] been established for this procurement.
b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the
performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 27 of 29
26 in the award and administration of this DOT -assisted contract. Failure by the contractor to carry
out these requirements is a material breach of this contract, which may result in the termination of
this contract or such other remedy as {insert agency name} deems appropriate. Each subcontract
the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR
26.13(b)).
c. {If a separate contract goal has been established, use the following] Bidders/offerors are
required to document sufficient DBE participation to meet these goals or, alternatively, document
adequate good faith efforts to do so, as provided for in 49 CFR 26.53. Award of this contract is
conditioned on submission of the following [concurrent with and accompanying sealed bid]
[concurrent with and accompanying an initial proposal] [prior to award]:
1. The names and addresses of DBE firms that will participate in this contract;
2. A description of the work each DBE will perform;
3. The dollar amount of the participation of each DBE firm participating;
4. Written documentation of the bidder/offeror' s commitment to use a DBE subcontractor whose
participation it submits to meet the contract goal;
5. Written confirmation from the DBE that it is participating in the contract as provided in the
prime contractor's commitment; and
6. If the contract goal is not met, evidence of good faith efforts to do so.
[Bidders][Offerors] must present the information required above [as a matter of responsiveness]
[with initial proposals] [prior to contract award] (see 49 CFR 26.53(3)).
{If no separate contract goal has been established, use the following] The successful
bidder/offeror will be required to report its DBE participation obtained through race -neutral means
throughout the period of performance.
d. The contractor is required to pay its subcontractors performing work related to this contract for
satisfactory performance of that work no later than 30 days after the contractor's receipt of payment
for that work from the {insert agency name}. In addition, [the contractor may not hold retainage
from its subcontractors.] [is required to return any retainage payments to those
subcontractors within 30 days after the subcontractor's work related to this contract is
satisfactorily completed.] [is required to return any retainage payments to those
subcontractors within 30 days after incremental acceptance of the subcontractor's work by the
{insert agency name} and contractor's receipt of the partial retainage payment related to the
subcontractor's work.]
e. The contractor must promptly notify {insert agency name}, whenever a DBE subcontractor
performing work related to this contract is terminated or fails to complete its work, and must make
good faith efforts to engage another DBE subcontractor to perform at least the same amount of work.
The contractor may not terminate any DBE subcontractor and perform that work through its own
forces or those of an affiliate without prior written consent of {insert agency name}.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 28 of 29
29. STATE AND LOCAL LAW DISCLAIMER
Applicability to Contract
This disclaimer applies to all contracts.
Flow Down
The Disclaimer has unlimited flow down.
Clause/Language
State and Local Law Disclaimer — The use of many of the suggested clauses are not governed by
Federal law, but are significantly affected by State law. The language of the suggested clauses may
need to be modified depending on state law, and that before the suggested clauses are used in the
grantees procurement documents, the grantees should consult with their local attorney.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 29 of 29
Target Date: 1st Draft January 31, 2013
Objective 6: Integrate the Gang Free Yakima Connections resource call center into the existing
211 call center service.
Deliverable(s): Gang Free Yakima Connections 211 Call Center
Target Date: December 31, 2012
GFI Service Provider Agreement/ People for People/ Page 14
CONTRACT AMENDMENT NO. 1
PROJECT: City of Yakima RFP No. 11221-P
DESCRIPTION: Youth & Family Development Programming
VENDOR: People for People
THIS CONTRACT AMENDMENT NO. 1, is made and entered by and
between the City of Yakima, a Washington municipal corporation (hereinafter
"City") and People for People (hereinafter "Contractor").
WHEREAS, City and People for People executed a "Contract" on December
13, 2012, providing for positive youth development, outreach and assessment
programs for the City pursuant to the above -referenced RFP; and
WHEREAS, Section 13 of the Contract authorizes the parties to amend the
Contract in accordance with the procedures stated therein; and
WHEREAS, both parties have agreed to a change the invoicing terms and it
is in their mutual interest to modify them from the original contract.
NOW THEREFORE, in consideration of the mutual convenants, promises,
and agreements set forth herein, it is agreed by and between the City and the
Contractor to change the invoicing as follows:
B. The CONTRACTOR shall invoice CITY monthly quarterly in arrears for services
performed under this Contract. The CONTRACTOR shall submit a monthly
quarterly invoice no later than the 20th day of the month following the month
quarter in which the invoiced services were performed. The invoice shall state
the deliverables completed during the invoiced month quarter. The amount of
the invoice shall be for :: - • one-fourth of the annual Contract Amount for
the current Contract
CITY J'F YAKIMAAU
Rourke, ity Manager
CONTRACTOR ACCEPTANCE:
Madelyn Cflson, Executive Director
CITY CONTRAC r No•/ e 110
RESOLUTION NO:
Contract amendment #1 for 11221P
0
1
<'3
Date
-/ 3-0/L.5
Date
City of Yakima Gang Free Initiative
Youth & Family Development Fund
Grant Application
Yakima Gang Free Connections Project Proposal
Submitted by People For People
Organization History including Existing Partnerships (Experience)
People For People is a 501(0 that has a lone history and extensive experience in administering and
providing social services to low-income arid diverse populations.
Established in 1965, People For People's mission is to strengthen the communities we serve by
providing resources and opportunities that empower people to lead self-sufficient and enriched lives,
To achieve our mission, People For People's Business Plan has the following goals:
• Operate programs that achieve customer focused outcomes with fiscal and programmatic
accountability
• Provide excellent services that empower customers to achieve success and well being
• Maintain and develop a loyal and diverse workforce that responds to the needs of our
customers
• Create and sustain effective strategic community partnerships for customer services
• Increase community awareness of People For People's versatility and responsiveness
People For People is a successful and highly respected community-based organization that employs
over 140 staff and operates seven offices throughout Washington State. People For People's Board of
Directors is the governing body that sets policy, develops the strategic business plan and establishes
the mission, values, and direction for long-term performance with the conservation and expansion of
assets.
Over the 47 -year period of service, People For People has continued to expand to meet the requested
needs of low-income and diverse populations to become self-sufficient. Operating with a $16 million
annual budget, the following is a chronological list of programs that People For People currently
provides:
1965 Employment and Training Services—Yakima and Kittitas counties
People For People provides a wide range of employment and training services for adults under
the Workforce Investment Act, Community Jobs, and Dislocated Worker Program as well as
special projects designed to provide the training and support for individuals to gain and retain
employment. The Workforce Investment Act provides employment and training services for
over 200 low-income and underemployed individuals to move towards self-sufficiency through
employment. The Community Jobs program assists over 220 Work First parents with service
to transition from welfare to employment. In Kittitas County, the Dislocated Worker Program
provides service to individuals who have recently lost employment and need assistance in
regaining employment. People For People has operated the WorkSource Kittitas since 2001.
People For People Gang Free Inniamc RFQ No. 11221-P
•
•
1982 Transportation Services—Yakima County
With no public transit outside the boundaries of the City of Yakima, People For People began
providing responsive transportation for older adults, individuals with disabilities, and
individuals with limited incomes. In Yakima County, People For People provides both door-
to-door service and fixed route service with over 95,000 trips per year.
1989 Medicaid Brokering Service—Benton, Chelan, Columbia, Douglas, Franklin, Kittitas,
Okanogan, Yakima, and Walla Walla counties
People For People was selected as one of two pilot projects in the state to assess the feasibility
of brokering all Medicaid -related transportation. With the successful demonstration,
Washington has a flourishing model that is implemented statewide. People For People
continues to broker transportation and interpreter services for Medicaid eligible individuals to
access health care services in their communities or specialty care in areas such as Seattle.
2005 Greater Columbia 2-1-1—Eastern Washington (16 counties) Western Washington (2
counties)
People For People was identified by United Way as an organization with the infrastructure to
support the development of a regional call center for Washington Information Network (WIN)
2-1-1. Greater Columbia 2-1-1. located out of our office in Yakima, provides information and
referral services to 18 Washington counties.
2009 Basic Food Outreach—Eastern Washington
People For People provides Basic Food Outreach to 19 Eastern Washington counties. People
For People provides education, outreach. and assistance to individuals to access the Basic Food
benefit. People For People is the lead contractor for Asotin, Benton, Franklin, Columbia.
Garfield, Kittitas, Walla Walla, and Yakima counties and subcontracts with Rural Resources
Community Action to serve an additional 12 counties in Eastern Washington.
2011 Washington Information Network 211
(WIN 211) Statewide Network
People For People was selected to provide
overall administration and technology support
for Washington Information Network 211
(WIN 211). WIN 211 is a statewide network
of seven regional call centers, helping citizens
access thousands of local health and human
services.
Clalara-
14orear
Washington State 2-14 Call Center Senice Areas
2011 Senior Nutrition Yakima County Rc;:inn
People For People was selected through a Clark Skaaaan4
competitive process to provide the Senior
Nutrition Program for disadvantaged seniors in Yakima County.
For People provides nutritious meals for home delivery and congregate
meal sites. The meals and other nutrition services are provided in a
People
People For People—Gang Fre Initiatko R1-1) No. 11221-P
variety of group settings, such as senior centers, as well as in the homes of homebound older
adults.
2012 Seasonal Child Care- Eastern Washington (10 counties) Western Washington (2 counties)
The Department of Early Learning, in partnership with DSHS, recently awarded People For
People the contract to provide state-wide seasonal child care outreach, education and
application assistance to individuals working in seasonal agricultural employment.
People For People has been awarded and successfully
private financial resources for over 47 years
with perfect audit records that have resulted in
no disallowed costs. The corporation's
financial systems safeguard funds and adhere to
all federal and state laws, regulations, and 01v1B
Circulars governing non-profit organizations.
Specifically, the financial system complies with
the Generally Accepted Accounting Principles
(GAAP) and OMB Circular A-133. The
financial integrity and accountability of the
corporation is verified by annual corporate
audits conducted by an independent auditing
firm. In addition to the independent audit.
People For People's financial systems are
monitored and tested for accuracy and
accountability' by' local, state, and federal monitoring teams.
managed numerous federal, state, local and
Total Annual Revenue $16,001,309 by Division
Transportation
Broker
Transportation
27",
Greater
Columbia
2 1-1
Senior
Notmon
Employment &
Training
People For People administers more than
40 contracts and consistently' demonstrates a fiscally strong corporation with policies and procedures to
safeguard the expenditure of public and non-public funds.
Description of Proposed Services- "Ganz Free Yakima Connections Project"
Program/Schedule of Activities
The Office of Juvenile Justice and Delinquency Prevention's Comprehensive Gong Model emphasizes
that "primary prevention targets the entire population in high -crime and high-risk communities- and
that "the key component is a One -Stop Resource Center that makes services accessible and visible to
members of the community" (National Gang Center, Office of Juvenile Justice and Delinquency
Prevention, 2010, pg.! 1). People For People's Greater Columbia 2-1-1 (GC2-1-1) Information and
Referral Call Center is an easily' accessible version of a one-stop resource center. In today's high-tech
world, people want to access information with the touch of a button. 2-1-1 provides one, easy -to -
remember number that connects callers with a trained and certified Information and Referral Specialist
who can link them to the services they need. Since 2006. People For People's Greater Columbia 2-1-1
Information and Referral Call Center has provided a pathway to available resources and social services
in Central Washington. People in need often report that navigating the health and human services
maze can be overwhelming and frustrating. 2-1-1 addresses this barrier by providing up-to-date,
accurate information on the services available in our community. These services include housing,
food, recreational activities, legal aid, utility assistance, transportation, job training and much more. In
People For People—Gang Free Initiative RFQ No 11221-P
addition, GC2-1-1 can provide warm and friendly support to callers in need of help, or who are nearing
a crisis in their life.
The goal of Gang Free Yakima Connections is to provide gang prevention and intervention
information to concerned callers, including gang -involved youth, their families, service providers and
concerned citizens. Trained l&R Specialists can determine the specific needs of the caller and refer
them to the agency. service or program available to meet that need. They can also inform the caller of
the eligibility criteria necessary to access that particular service. This eliminates the frustration of an
individual going from agency to agency, only to be told that there is no funding or that they aren't
eligible.
Funding for Gang Free Yakima Connections will allow call center staff the opportunity to not only
provide referrals to services, but also to provide in-depth advocacy for gang involved youth, their
families and the agencies that are working with them. Advocacy will be provided:
• When an inquirer indicates that they have been denied benefits or services to which the
GC'2-1-1 Information and Referral Specialist believes they are entitled.
• When an inquirer is unable to access resources due to a communication barrier, including
language, handicap, or diminished capacity.
• When they have a complaint about a service and request assistance from an Information and
Referral Specialist.
a When there is an expressed need for additional assistance during a 2-1-1 follow up with the
individual.
• Other situations when an inquirer specifically requests Information and Referral assistance
and intervention.
In addition, call center staff will provide comprehensive outreach to partner agencies to improve
program knowledge, ultimately strengthening the quality of the GC 2-1-1 database of local resources.
Community outreach strategies will focus on distributing Gang Free Yakima Connections information
at community events including school resource fairs, health fairs and clinics, corrections facilities, and
parent meetings. Information will be distributed through media outlets including newsletters, radio
stations and newspapers. Information will also be communicated directly through the Greater
Columbia 2-1-1 call center. Greater Columbia receives approximately 35,000 calls annually from
individuals needing assistance throughout the18-county service region. A front-end message will be
created to provide a direct connection to an I & R Specialist that can link the caller to information on
gang prevention, intervention and support services.
Gang Free Yakima Connections project will address several key prevention and intervention
components adopted by the Gang Free Initiative Advisory Group, including:
• Providing access to essential services and linking youth and families to the appropriate
service(s) - Outreach Component
This will be accomplished by, providing access and information through the 2-1-1 call
center. WIN211 website and WIN21 1 smart phone app
• Providing information that helps the Youth Development Team to gain a better understanding
of the issues within the target population — Outreach Component
The 2-1-1 phone and database systems are able to track callers by zip code and record
the specific need of the caller. GC2-1-1 can create monthly reports to help track the
People For People Gang ree Initiateye rFQ No 11221-P 4
number and type of calls received and the issues that gang -affected individuals call
about.
• Providing assistance to families in distress, ranging from accessing basic services to helping
resolve family conflicts — Outreach Component
2-1-1 provides a friendly, caring voice to callers in distress. Information and Referral
Specialists are trained to listen with compassion and to assess crisis situations. Callers
requiring intensive crisis intervention services can be connected to trained crisis
intervention professionals. 2-1-1 can refer families in conflict due to gang issues to the
appropriate service identified by the GFI Action Plan.
• Utilizing modern technological mediums, including social networking, in anti -gang activities —
Positive Youth Development Programming Component
2-1-1 provides a variety of ways for individuals to access information, including calling
via telephone (landline or cellular), accessing resources through our WIN211 website
and connecting to available services through our smart phone 2-1-1 app
• Identify opportunities for youth self expression, youth supported suppression activities, and
community supported suppression activities— Positive Youth Development Programming
Component
2-1-1 can identify the agencies, programs and services that already exist in the City of
Yakima and are included in our 2-1-1 resource and referral database. With the support
of this grant, 2-1-1 will be able to work on identifying additional resources that will
support the mission and principles adopted by the GFT Advisory Group.
Service Capacity (Number of Youth/Families to be served)
In April of 2010, the City of Yakima launched a gang awareness campaign to reduce gang activity.
This campaign included the airing of a one-hour special on local media outlets educating families on
how to keep their children out of gangs. The special included a message directing people to contact
2-1-1 for additional information and resources. In the month prior to this special airing, 0C2-1-1
received one call under the topic of gangs. In the 4 months after the special aired, GC2-1-1 received
45 calls requesting information on gangs and available resources. Based on this information, we
anticipate that with a comprehensive marketing and outreach plan. including PSA's and utilizing other
media outlets, GC 2-1-1 would provide gang free infoiniation. education, and resources to over 100
individuals during the first year.
Staffing
The Gang Free Yakima Connections project funding request of $9500 will enable GC 2-1-1 to employ
a .70 FTE Gang Free Yakima Connections Information & Referral Specialist. This individual will be
responsible for ensuring that the 2-1-1 database includes all up-to-date resources available to gang-
imolved youth, concerned families, and the City of Yakima community as a whole. Through a
partnership with other Youth & Family Development Fund grantees. additional resources would be
identified or created to meet the needs of gang affected individuals requesting assistance. The Gang
Free Yakima Connections Information and Referral Specialist will ensure that all 2-1-1 staff are
trained to respond to these requests and are familiar with the resources that are available. They will
provide outreach to the City of Yakima community, as outlined in the Proposed Activities section, to
educate them about this service available through 2-1-1.
People For Feoplc—Gang Free Initiati'e RFQ No 11221-P
Greater Columbia 2-1-1 is an Alliance of Information and Referral Systems (AIRS) accredited call
center. AIRS accreditation is the primary quality assurance mechanism for affirming Information &
Referral excellence. A required standard for accredited call centers is assuring that at least 50% of call
center I & R specialists are certified by AIRS. AIRS certification is a measurement of documented
knowledge in the field of I & R and reflects specific competencies and related performance criteria.
GC2-1-1 currently exceeds this requirement. GC 211 has several English/Spanish bilingual/bicultural
Information and Referral Specialists to meet the diverse needs of our callers. In addition, we have
access to a Language Line that provides interpretation services for over 170 languages. People For
People has been providing services to low-income and diverse populations since 1965. We employ a
staff that is reflective of the communities we serve, including many that have accessed People For
People services in the past.
Intended Outcomes
The intended outcome of Gang Free Yakima Connections is to provide a -one-stop shop" for gang
education, information and resource and referral to citizens in the City of Yakima. This outcome will
be achieved by:
• Simplifying the access to resource information by having one, simple phone number; 2-1-1.
• Decreasing frustration of not knowing where to turn for assistance with gang involved youth.
• Increasing community awareness of where to go for questions or concerns regarding gang
activity.
• Providing support to agencies, families, and gang involved youth who are looking for resources
to improve their situation.
By making the process to receive this information easier. the ultimate outcome will be a better
educated community that has access to the necessary resources to address gang issues. This will
ultimately decrease the number of individuals in the City of Yakima that are involved with gang
activity.
ar Work Plan
1. identify current resources and gather additional resources appropriate to support gang
involved youth and families. Update 2-1-1 database with additional resources that
address gang issues.
2. Put up -front message on 2-1-1 line that directs callers who are calling for additional
information and resources for gang involved youth.
3. Train 2-1-1 Information and Referral Specialists about unique needs of people calling to
get information to support Gang Free Yakima.
4. In conjunction with other GFI grantees, develop marketing materials to disseminate at
meetings and community events that infolin the community that 2-1-1 provides
information and support regarding gangs and gang involved youth.
People For People Gang Free Initiative RFQ No 11221-P 6
1 Year Work Plan by Quarter
Date
s Quarter
Objective
• Train staff on Gang Free Yakima Connections project
mission and goals
• Inform and educate the Yakima community that they can
contact 2-1-1 if they need information about gang
prevention and intervention services. This will be done
in partnership with the Gang Free Initiative marketing
plan and should include marketing materials and Public
Service Announcements
• Place front-end message on 2-1-1 line that directs
interested callers to the Gang Free Information &
Referral Specialist for additional information on gang
education, prevention and intervention services
• Develop partnerships with other Gang Free Initiative
funded projects
• Participate in Gang Free Initiative meetings/trainings and
activities
Develop list of existing agencies, programs and services
in the 2-1-1 Resource Database that support gang
prevention and intervention activities
• Assist 10 individuals in Yakima with information/referral
on gang prevention and intervention related services
• Continue to inform and educate the Yakima community
that they can contact 2-1-1 if they need information about
gang prevention and intervention services.
• Maintain front-end message on 2-1-1 line that directs
interested callers to the Gang Free Information &
Referral Specialist for additional information on gang
education, prevention and intervention services
• Continue development of partnerships with other Gang
Free Initiative funded projects
• Participate in Gang Free Initiative meetings/trainings and
activities
• identify new agencies and organizations that provide
gang education, prevention and intervention for inclusion
in the 2-1-1 Resource Database
• Assist 30 individuals in Yakima with information/referral
on gang prevention and intervention related resources
• Continue to inform and educate the Yakima community
that they can contact 2-1-1 if they need information about
gang prevention and intervention services.
• Maintain front-end message on 2-1-1 line that directs
interested callers to the Gang Free Information &
Referral Specialist for additional information on gang
People For People -Gang Free intuative RH) No I 1221-P 7
education, prevention and intervention services
▪ Continue development of partnerships with other Gang
Free Initiative funded projects
• Participate in Gang Free Initiative meeting,s/trainings and
activities
• Identify new agencies and organizations that provide
gang education, prevention and intervention for inclusion
in the 2-1-1 Resource Database
▪ Assist 30 individuals in Yakima with information/referra
on gang prevention and intervention related resources
Continue to infonn and educate the Yakima community
that they can contact 2-1-1 if they need information about
gang prevention and intervention services.
Maintain front-end message on 2-1-1 line that directs
interested callers to the Gang Free Information &
Referral Specialist for additional information on gang
education, prevention and intervention services
• Continue development of partnerships with other Gang
Free Initiative funded projects
• Participate in Gang Free Initiative meetings/trainings and
activities
• Identify new agencies and organizations that provide
e.ang education, prevention and intervention for inclusion
in the 2-1-1 Resource Database
m Assist 30 individuals in Yakima with information/referral
on gang prevention and intervention related resources
4 Quarter
Peoph: For Pcoplc—Gang Frk7e Initiative RR) No 11221-P
Budget vvith Matching Resources
Gang Free Yakima Grant Budget
Match Resources:
United Way of Central WA
°^VVIN21l
City of Yakima
TOTAL
Budge:
Wages
Benefits
Contracts & fees
Supplies
Telephone
Communications
Occupancy
Officaequipment/rent
Travel & training
Direct transportation
Other expenses
Indirect (18%)
Total
**people For People will provide a 2 to imatch of the $9500 funding amount with 0|8,0U8recoiNcdfrom United
Way of Central Washington and S9,000 from Washington Information Network 2-1-1
9,000.00
10,000 00
9,500 00
28,500 00
70% FTE
20,384 00
2,558.00
172.00
330 00
87.00
203.00
217 00
481.00
848O
74,00
3,930 00
28,500.00
In conclusion, the proposed activities of the Yakima Gang Free Connections project would meet
several best practice strategies identified in the Comprehensive Gang Model, including the
"development and implementation of policies and procedures that result in the most effective use of
available and potential reuwurcum`milbinanducrnssugencios-uud-linking gang -involved youth
and their families to the conventional world and needed merviceu`` (National Gang Center, Office of
People For People -Gang Free Initiative RI -Q No I 122I -P 9
Personnel Inventory Form
*To Accompany Bid Proposal*
Firm Name: People For People
Address: 304 W. Lincoln Ave
City: Yakima
State: WA
Contact: Madelyn Carlson. CEO
Phone Number: (509) 248-6726
Zip: 98902
Type of Service Provided: People For People is a non-profit 501 (c) 3 organization
committed to serving people throughout Central And South Central Washington State
since 1965. We provide transportation services for the general public and special needs
population, employment and training services, and 2-1-1 Information Referral Services.
We also broker Medicaid transportation services.
Are you a certified DBE or WMBE? YES NO X . If yes, what is your certification
number?
Contractor's Entire Work Force — if you need additional space,
photocopy this section and attach it to this form.
Occupation
Total
Employed
Total
Minorities
African
American
Asian or
Pacific
Islander
Native
American
Hispanic or
1 atmo
Apprentice
Trainee
M
F
M
F i NI
F
NI
M
F
M
l'
Ni
Officers
7
3
3
1 1
0
0
0
1
0
1
1
21
0
0
Professional
staff
56
89
15
26
2 1
1
2
11
0
0
Totals.
61
92
18
27
1
1
3
2
2
2
12
22
1 0
0
Goals for minorities and woman employees in the contractor's and subcontractor's
workforce are 10% combined. Contractors and subcontractors do not have to fire or lay
off employees to meet these goals, however, if new employees are hired, it shall be an
obligation to make a good faith effort to hire qualified minorities and women.
People For People -Gam,. Free Iroparke RFQ No 11221-P
10
E -VERIFY
The City of Yakima supports the Federal Immigration, Reform and Control Act of 1986.
as amended. The City requires that all contractors or business entities that contract with the City for
the award of any City contract for public works in excess of Five Thousand Dollars ($5.000). or any
other city contract in excess of Two Thousand Five Hundred Dollars ($2.500), enroll in the E -Verify
program or its successor, and thereafter to verify its employees' proof of citizenship and authorization to
work in the United States.
E -Verify will be used for newly hired employees during the term of the contract ONLY: it is NOT to be
used for existing employees.
The Contractor must remain enrolled in the program for the duration of the contract and be responsible
for verification of every applicable subcontractor. The contractor shall sign and return with their bid
response the E -Verify Declaration below. Failure to do so may be cause for rejection of bid.
The undersigned den|anas, under penalty of perjury under the laws of Washington State that:
1. By submitting this Declaration, I certify that I do not and will not, during the performance of this
contract, employ illegal alien w04en;, or otherwise violate the provisions of the Federal
Immigration Reform and Control Act of 1986
2. I agree to enroll in E'Verify prior to the start date of any contract issued by the City of Yakima to
ensure that my workforce is legal to work in the United States of America. I agree to use E -
Verify for all newly hired employees during the length of the contract.
3. I certify that I am duly authorized to sign this declaration on behalf of my company.
4. I acknowledge that the City of Yakima reserves the right to require evidence of enrollment of the
E -Verify program at any time and that norncompliance could lead to suspension of this contract.
Firm Namo:'^(`\'�
Dated this
Signature:
Printed Name:
day of\
\+e_
c*v
20
Phone #: 'z(-/|
RFQ ||2Zl-PGang
Email Address:
•
APPENDIX A, 49 CFR PART 20 --CERTIFICATION REGARDING LOBBYING
Certification for Contracts. Grants, Loans, and Cooperative Agreements
(To be submitted with each bid or offer evc ceding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form --LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as
amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413
(1/19/96), Note: Language in paragraph (2) herein has been modified in accordance with Section 10
of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)]
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure
Act of 1995). Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than S 100.000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)( I )-(2)(A), any person who makes a prohibited expenditure or
fails to file or amend a required certification or disclosure form shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or
failure.]
The Contractor, •.'Ec.)P1-- Fot:1 , certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any. In addition, the Contractor understands and
agrees,that the provisions of 31 U.S.C. A 3801, etseg., apply to this certification and disclosure, if
(i) 2 I -2-c) 2
Signature of Contractor's Authorized Official
Name and Title of Contractor's Authorized Official
Date
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 17 of 29
City of Yakima Gang Free Initiative
Youth & Family Development Fund
Grant Application
Yakima Gang Free Connections Project Proposal
Submitted by People For People
Organization History including Existing Partnerships (Experience)
People For People is a 501(c) (3) that has a long history and extensive experience in administering and
providing social services to low-income and diverse populations.
Established in 1965, People For People's mission is to strengthen the communities we serve by
providing resources and opportunities that empower people to lead self-sufficient and enriched lives.
To achieve our mission, People For People's Business Plan has the following goals:
• Operate programs that achieve customer focused outcomes with fiscal and programmatic
accountability
• Provide excellent services that empower customers to achieve success and well being
• Maintain and develop a loyal and diverse workforce that responds to the needs of our
customers
Create and sustain effective strategic community partnerships for customer services
• Increase community awareness of People For People's versatility and responsiveness
People For People is a successful and highly respected community-based organization that employs
over 140 staff and operates seven offices throughout Washington State. People For People's Board of
Directors is the governing body that sets policy, develops the strategic business plan and establishes
the mission, values, and direction for long-term performance with the conservation and expansion of
assets.
Over the 47 -year period of service, People For People has continued to expand to meet the requested
needs of low-income and diverse populations to become self-sufficient. Operating with a $16 million
annual budget, the following is a chronological list of programs that People For People currently
provides:
1965 Employment and Training Services—Yakima and Kittitas counties
People For People provides a wide range of employment and training services for adults under
the Workforce Investment Act, Community Jobs, and Dislocated Worker Program as well as
special projects designed to provide the training and support for individuals to gain and retain
employment. The Workforce Investment Act provides employment and training services for
over 200 low-income and underemployed individuals to move towards self-sufficiency through
employment. The Community Jobs program assists over 220 Work First parents with service
to transition from welfare to employment. In Kittitas County, the Dislocated Worker Program
provides service to individuals who have recently lost employment and need assistance in
regaining employment. People For People has operated the WorkSource Kittitas since 2001.
People For People—Gang Free Initiative RH) No I 122 I -P
1982 Transportation Services—Yakima County
With no public transit outside the boundaries of the City of Yakima, People For People began
providing responsive transportation for older adults. individuals with disabilities, and
individuals with limited incomes. In Yakima County, People For People provides both door-
to-door service and fixed route service with over 95.000 trips per year.
1989 Medicaid Brokering Service—Benton, Chelan, Columbia, Douglas, Franklin, Kittitas,
Okanogan, Yakima, and Walla Walla counties
People For People was selected as one of two pilot projects in the state to assess the feasibility
of brokering all Medicaid -related transportation. With the successful demonstration.
Washington has a flourishing model that is implemented statewide. People For People
continues to broker transportation and interpreter services for Medicaid eligible individuals to
access health care services in their communities or specialty care in areas such as Seattle.
2005 Greater Columbia 2-1-1 Eastern Washington (16 counties) Western Washington (2
counties)
People For People was identified by United Way as an organization with the infrastructure to
support the development of a regional call center for Washington Information Network (WIN)
2-1-1. Greater Columbia 2-1-1, located out of our office in Yakima, provides information and
referral services to 18 Washington counties.
2009 Basic Food Outreach—Eastern Washington
People For People provides Basic Food Outreach to 19 Eastern Washington counties. People
For People provides education, outreach, and assistance to individuals to access the Basic Food
benefit. People For People is the lead contractor for Asotin, Benton, Franklin, Columbia,
Garfield, Kittitas, Walla Walla, and Yakima counties and subcontracts with Rural Resources
Community Action to serve an additional 12 counties in Eastern Washington.
2011 Washington Information Network 211
(WIN 211) Statewide Network
People For People was selected to provide
overall administration and technology support
for Washington Information Network 211
(WIN 211). WIN 211 is a statewide network
of seven regional call centers, helping citizens
access thousands of local health and human
services.
2011 Senior Nutrition Yakima County
People For People was selected through a
competitive process to provide the Senior
Nutrition Program for disadvantaged seniors in Yakima County. People
For People provides nutritious meals for home delivery and congregate
meal sites. The meals and other nutrition services are provided in a
variety of group settings, such as senior centers, as well as in the homes of
homebound older adults.
6e1Conn
Washington State 2-1-1 Call Center Service Areas
V,pren ,
J:.-
Peninsolas ountl ok.nnaa
',AKAN!, iNtlatvse,anagerre.» Unvort
Pcople For People—Oang Fr oc Initiative RFQ INo I 1221 -P
2012 Seasonal Child Care- Eastern Washington (10 counties) Western Washington (2 counties)
The Department of Early Learning, in partnership with DSHS, recently awarded People For
People the contract to provide state-wide seasonal child care outreach, education and
application assistance to individuals working in seasonal agricultural employment.
People For People has been awarded and successfully managed numerous federal, state, local and
private financial resources for over 47 years
with perfect audit records that have resulted in
no disallowed costs. The corporation's
financial systems safeguard funds and adhere to
all federal and state laws, regulations, and OMB
Circulars governing non-profit organizations.
Specifically, the financial system complies with
the Generally Accepted Accounting Principles
(GAAP) and OMB Circular A-133. The
financial integrity and accountability of the
corporation is verified by annual corporate
audits conducted by an independent auditing
firm. In addition to the independent audit,
People For People's financial systems are
monitored and tested for accuracy and
accountability by local, state, and federal monitoring teams. People For People administers more than
40 contracts and consistently demonstrates a fiscally strong corporation with policies and procedures to
safeguard the expenditure of public and non-public funds.
Total Annual Revenue $16,001,309 by Division
Medicaid/
TrJnsportation
Broker
Trans
53% portation
Greaten
Columbia
2-1-1
Senor
Nutrition
5%
Employment&
Tra,ning
Description of Proposed Services- "Ganz Free Yakima Connections Project"
Program/Schedule of Activities
The Office of Juvenile Justice and Delinquency Prevention's Comprehensive Gang Model emphasizes
that "primary prevention targets the entire population in high -crime and high-risk communities" and
that "the key component is a One -Stop Resource Center that makes services accessible and visible to
members of the community" (National Gang Center, Office of Juvenile Justice and Delinquency
Prevention, 2010, pg.1 1). People For People's Greater Columbia 2-1-1 (GC2-1-1) Information and
Referral Call Center is an easily accessible version of a one-stop resource center. In today's high-tech
world, people want to access information with the touch of a button. 2-1-1 provides one, easy -to -
remember number that connects callers with a trained and certified Information and Referral Specialist
who can link them to the services they need. Since 2006, People For People's Greater Columbia 2-1-1
Information and Referral Call Center has provided a pathway to available resources and social services
in Central Washington. People in need often report that navigating the health and human services
maze can be overwhelming and frustrating. 2-1-1 addresses this barrier by providing up-to-date,
accurate information on the services available in our community. These services include housing,
food, recreational activities, legal aid, utility assistance, transportation, job training and much more. In
addition, GC2-1-1 can provide warm and friendly support to callers in need of help, or who are nearing
a crisis in their life.
People For People -Gang Free Initiative RFQ No I 1221-P
The goal of Gang Free Yakima Connections is to provide gang prevention and intervention
information to concerned callers, including gang -involved youth, their families, service providers and
concerned citizens. Trained 18.:R Specialists can determine the specific needs of the caller, screen, and
refer them to community partners or other agencies for services to meet their need. They can also
inform the caller of the eligibility criteria necessary to access that particular service. This eliminates
the frustration of an individual going from agency to agency, only to be told that there is no funding or
that they aren't eligible.
Funding for Gang Free Yakima Connections will allow call center staff the opportunity to not only
provide referrals to services, but also to provide in-depth advocacy for gang involved youth, their
families and the agencies that are working with them. Advocacy will be provided:
• When an inquirer indicates that they have been denied benefits or services to which the
GC2-1-1 Information and Referral Specialist believes they are entitled.
• When an inquirer is unable to access resources due to a communication barrier, including
language, handicap, or diminished capacity.
• When they have a complaint about a service and request assistance from an Information and
Referral Specialist.
• When there is an expressed need for additional assistance during a 2-1-1 follow up with the
individual.
• Other situations when an inquirer specifically requests Infoiniation and Referral assistance
and intervention.
In addition, call center staff will provide comprehensive outreach to partner agencies to improve
program knowledge, ultimately strengthening the quality of the GC2-1-1 database of local resources.
Community outreach strategies will focus on distributing Gang Free Yakima Connections information
at community events including school resource fairs, health fairs and clinics, corrections facilities, and
parent meetings. Information will be distributed through media outlets including newsletters, radio
stations and newspapers. Information will also be communicated directly through the Greater
Columbia 2-1-1 call center. Greater Columbia receives approximately 35,000 calls annually from
individuals needing assistance throughout the18-county service region. A front-end message will he
created to provide a direct connection to an 1 & R Specialist that can link the caller to information on
gang prevention, intervention and support services.
Gang Free Yakima Connections project will address several key prevention and intervention
components adopted by the Gang Free Initiative Advisory Group, including:
• Providing access to essential services and linking youth and families to the appropriate
service(s) - Outreach Component
This will be accomplished by providing access and information through the 2-1-1 call
center, W1N211 website and WIN2 I 1 smart phone app.
The 2-1-1 call center will work in partnership with the Gang Free Initiative Advisory
Group to develop and implement a screening and referral process for individuals that
seek resources.
The 2-1-1 call center will work in partnership with the Gang Free Initiative Advisory
Group to develop policies and procedures to affectively connect individuals to
appropriate resources.
People For People—Gang Free Initiative RR? No 11721-P 4
The Information and Referral Specialists will screen and refer individuals to appropriate
community resources.
The 2-1-1 call center currently operates 8:00 a.m. to 5:00 p.m. Monday — Friday,
excluding holidays. On behalf of this project, the 2-1-1 call center would extend hours
of operation to 6:00 p.m.
Providing information that helps the Youth Development Team to gain a better understanding
of the issues within the target population — Outreach Component
The 2-1-1 phone and database systems are able to track callers by zip code and record
the specific need of the caller. GC2-1-1 can create monthly reports to help track the
number and type of calls received and the issues that gang -affected individuals call
about.
Providing assistance to families in distress, ranging from accessing basic services to helping
resolve family conflicts — Outreach Component
2-1-1 provides a friendly, caring voice to callers in distress. Information and Referral
Specialists are trained to listen with compassion and to assess crisis situations. Callers
requiring intensive crisis intervention services can be connected to trained crisis
intervention professionals. 2-1-1 can refer families in conflict due to gang issues to the
appropriate service identified by the GFI Action Plan.
Utilizing modern technological mediums, including social networking, in anti -gang activities
Positive Youth Development Programming Component
2-1-1 provides a variety of ways for individuals to access information, including calling
via telephone (landline or cellular), accessing resources through our WIN21 1 website
and connecting to available services through our smart phone 2-1-1 app
Identify opportunities for youth self expression, youth supported suppression activities, and
community supported suppression activities— Positive Youth Development Programming
Component
2-1-1 can identify the agencies, programs and services that already exist in the City of
Yakima and are included in our 2-1-1 resource and referral database. With the support
of this grant, 2-1-1 will be able to work on identifying additional resources that will
support the mission and principles adopted by the GFI Advisory Group.
Service Capacity (Number of Youth/Families to be served)
In April of 2010, the City of Yakima launched a gang awareness campaign to reduce gang activity.
This campaign included the airing of a one-hour special on local media outlets educating families on
how to keep their children out of gangs. The special included a message directing people to contact
2-1-1 for additional information and resources. In the month prior to this special airing. GC2-1-1
received one call under the topic of gangs. In the 4 months after the special aired. GC2-1-1 received
45 calls requesting information on gangs and available resources. Based on this information, we
anticipate that with a comprehensive marketing and outreach plan, including PSA's and utilizing other
media outlets, GC2-1-1 would screen and refer 60 City of Yakima residents in the first year for gang
free information and resources.
Staffing
The Gang Free Yakima Connections project funding request of $18,500 will enable GC2-1-1 to
employ a .90 FTE Gang Free Yakima Connections Information & Referral Specialist and additional
People For Peopk—Gang Fre Initiative RFQ No 11221-1'
support staff to extend the hours of 2-1-1 service to 6:00 p.m. Individuals will be responsible for
ensuring that the 2-1-1 database includes all up-to-date resources available to gang -involved youth,
concerned families, and the City of Yakima community as a whole. Through a partnership with other
Youth & Family Development Fund grantees, additional resources would be identified or created to
meet the needs of gang affected individuals requesting assistance. The Gang Free Yakima
Connections Information and Referral Specialist will ensure that all 2-1-1 staff are trained to respond
to these requests and are familiar with the resources that are available. They will provide outreach to
the City of Yakima community, as outlined in the Proposed Activities section. to educate them about
this service available through 2-1-1.
Greater Columbia 2-1-1 is an Alliance of Information and Referral Systems (AIRS) accredited call
center. AIRS accreditation is the primary quality assurance mechanism for affirming Information &
Referral excellence. A required standard for accredited call centers is assuring that at least 50% of call
center I & R specialists are certified by AIRS. AIRS certification is a measurement of documented
knowledge in the field of I & R and reflects specific competencies and related performance criteria.
GC2-1-1 currently exceeds this requirement. GC2-1-1 has several English/Spanish bilingual/bicultural
Information and Referral Specialists to meet the diverse needs of our callers. In addition, we have
access to a Language Line that provides interpretation services for over 170 languages. People For
People has been providing services to low-income and diverse populations since 1965. We employ a
staff that is reflective of the communities we serve, including many that have accessed People For
People services in the past.
Intended Outcomes
The intended outcome of Gang Free Yakima Connections is to provide a "one-stop shop" for gang
education, information and resource and referral to citizens in the City of Yakima. This outcome will
be achieved by:
• Simplifying the access to resource information by having one, simple phone number; 2-1-1.
• Decreasing frustration of not knowing where to turn for assistance with gang involved youth.
• Increasing community awareness of where to go for questions or concerns regarding gang
activity.
Providing support to agencies. families, and gang involved youth who are looking for resources
to improve their situation.
By making the process to receive this information easier, the ultimate outcome will be a better
educated community that has access to the necessary resources to address gang issues. This will
ultimately decrease the number of individuals in the City of Yakima that are involved with gang
activity.
1 Year Work Plan
1. Identify current resources and gather additional resources appropriate to support gang
involved youth and families. Update 2-1-1 database with additional resources that
address gang issues.
2. Extend hours call center hours of operation from 5:00 p.m. to 6:00 p.m.
3. Work in partnership with the Gang Free Initiative Advisory Group to develop and
implement a screening and referral process for individuals seeking resources.
People For People Gang Free Immune RFQ No 11221-P 6
4. Work in partnership with the Gang Free Initiative Advisory Group to develop policies
and procedures to affectively connect individuals to appropriate resources and measure
outcomes.
5. Put up -front message on 2-1-1 line that directs callers who are calling for additional
information and resources for gang involved youth.
6. Train 2-1-1 Information and Referral Specialists about unique needs of people calling to
get information to support Gang Free Yakima.
7. In conjunction with other GFI grantees, develop marketing materials to disseminate at
meetings and community events that inform the community that 2-1-1 provides
information and support regarding gangs and gang involved youth,
1 Year Work Plan by Quarter
Date Objective
l' Quarter • Train staff on Gang Free Yakima Connections project
mission and goals
• Work in partnership with GFT Advisory Group to
develop and implement a screening tool.
Work in partnership with GFI Advisory Group to
develop the screening and referral process
• Work in partnership with GFI Advisory Group to
develop policies and procedures for referral to resources
Work in partnership with GFI Advisory Group to
develop the matrix for measurement outcomes
• Inform and educate the Yakima community that they can
contact 2-1-1 if they need information about gang
prevention and intervention services. This will be done
in partnership with the Gang Free Initiative marketing
plan and should include marketing materials and Public
Service Announcements
• Place front-end message on 2-1-1 line that directs
interested callers to the Gang Free Information &
Referral Specialist for additional information on gang
education, prevention and intervention services
• Develop partnerships with other Gang Free Initiative
funded projects
Participate in Gang Free Initiative meetings/trainings and
activities
• Develop list of existing agencies, programs and services
in the 2-1-1 Resource Database that support gang
prevention and intervention activities
• Provide monthly statistical and narrative reports
• Assist 5 individuals in Yakima with information/referral
on gang prevention and intervention related services
People For People—Gang Free Initiative RFQ No I 1221-P 7
Continue to work in partnership with GFI Advisory
Group to evaluate and refine policies and procedures
• Provide monthly statistical and narrative reports
• Continue to inform and educate the Yakima community
that they can contact 2-1-1 if they need information about
gang prevention and intervention services.
• Maintain front-end message on 2-1-1 line that directs
interested callers to the Gang Free Information &
Referral Specialist for additional information on gang
education, prevention and intervention services
Continue development of partnerships with other Gang
Free Initiative funded projects
• Participate in Gang Free Initiative meetings/trainings and
activities
Identify new agencies and organizations that provide
gang education, prevention and intervention for inclusion
in the 2-1-1 Resource Database
Assist 15 individuals in Yakima with information/referral
on .revention and intervention related resources
Continue to work in partnership with GFI Advisory
Group to evaluate and refine policies and procedures
• Provide monthly statistical and narrative reports
• Continue to infotin and educate the Yakima community
that they can contact 2-1-1 if they need information about
gang prevention and intervention services.
• Maintain front-end message on 2-1-1 line that directs
interested callers to the Gang Free Information &
Referral Specialist for additional information on gang
education, prevention and intervention services
Continue development of partnerships with other Gang
Free Initiative funded projects
• Participate in Gang Free Initiative tneetings/trainings and
activities
• Identify new agencies and organizations that provide
gang education, prevention and inter\ ention for inclusion
in the 2-1-1 Resource Database
• Assist 20 individuals in Yakima with information/referral
on gang prevention and intervention related resources
4 Quarter
Continue to work in partnership with GFI Advisory
Group to evaluate and refine policies and procedures
Provide monthly statistical and narrative reports
• Continue to inform and educate the Yakima community
that they can contact 2-1-1 if they need information about
gang prevention and intervention services.
• Maintain front-end message on 2-1-1 line that directs
interested callers to the Gang Free Information &
People For People—Gang Free [nitiative RFQ o. 1122I -P
Referral Specialist for additional information on gang
education, prevention and intervention services
• Continue development of partnerships with other Gang
Free Initiative funded projects
• Participate in Gang Free InitiatiNe meetings/trainings and
activities
• Identify new agencies and organizations that provide
gang education, prevention and intervention for inclusion
in the 2-1-1 Resource Database
Assist 20 individuals in Yakima with information/referral
on gang revention and intervention related resources
People For People—Gang Free Initiative 1212Q No 11221-P 9
Budget ith Matching Resources
Gang Free Yakima Grant Budget
Match Resources:
**United Way of Central WA
**WIN211
City of Yakima
TOTAL
Budget:
Wages
Benefits
Contracts & fees
Supplies
Telephone
Communications
Occupancy
Office equipment/rent
Travel & training
Direct transportation
Other expenses
Administration, Supervision, &
Oversight
Total
9,000.00
15,000.00
18,500.00
28,500.00
90% FTE
28,105.00
4,023.00
342.00
664 00
181.00
402.00
442.00
550 00
141.00
7,650.00
42,500.00
"People For People will provide matching funds of S24,000
In conclusion, the proposed activities of the Yakima Gang Free Connections project would meet
several best practice strategies identified in the Comprehensive Gang Model, including the
"del,elopment and implementation of policies and procedures that result in the most effective use of
available and potential resources, within and across agencies" and "linking gang -involved youth
and their families to the conventional world and needed services" (National Gang Center, Office of
Juvenile Justice and Delinquency Prevention, 2010, pg. 2).
On behalf of People For People we are submitting the revised Yakima Gang Free Connections Project
Proposal.
Sincerely,
1 ,
/
Madelyn Carlson, CEO
People For People
/1
People For People—Gang Fret Initiative RFQ No I 1221-I'
10
Personnel Inventory Form
*To Accompany Bid Proposal*
Firm Name: People For People
Address: 304 W. Lincoln Ave
City: Yakima
State: WA
Contact: Madelyn Carlson, CEO
Phone Number: (509) 248-6726
Zip: 98902
Type of Service Provided: People For People is a non-profit 501 (c) 3 organization
committed to serving people throughout Central And South Central Washington State
since 1965. We provide transportation services for the general public and special needs
population, employment and training services, and 2-1-1 Information Referral Services.
We also broker Medicaid transportation services.
Are you a certified DBE or WMBE? YES NO_X_. If yes, what is your certification
number? #
Contractor's Entire Work Force — if you need additional space,
photocopy this section and attach it to this form.
Occupation
Total
Limp oyed
Total
Minoritics
African
American
Asian or
Pacific
Islander
Natii,e
American
Hispanic or
Latino
A1prentice
Trairwe
M
F
M
F
M
FM
F
M
F
M
F
Offlcer
7
3
3
1
1
0
0
0
1
0
1
1
0
0
Prnfesonal
56
89
15
26
0
3
-)
1
2
11
21
0
0
Totals
61
92
18
27
1
1
3
2
2
2
12
22
0 0
Goals for minorities and woman employees in the contractor's and subcontractor's
workforce are 10% combined. Contractors and subcontractors do not have to fire or lay
off employees to meet these goals, however, if new employees are hired, it shall be an
obligation to make a good faith effort to hire qualified minorities and women.
People For People -Gang Free InitiativeREQ No 11221-P
11
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. FS
For Meeting of: 1/21/2014
ITEM TITLE:
Resolution authorizing agreement with People for People to
provide programming for the Gang Free Initiative Youth and
Family Development Center.
SUBMITTED BY: Chief Dominic Rizzi
SUMMARY EXPLANATION:
In November 2009, the Yakima City Council voted to direct staff to develop a Gang Free
Initiative, a comprehensive long term action plan for the prevention and intervention of criminal
street gangs. Under RFP 11221, People for People submitted a proposal for services to the
GFI Youth and Family Development Center, which was accepted. This agreement would
continue those services.
Resolution: X Ordinance:
Other (Specify):
Contract: X Contract Term: 1 year
Start Date: January 21, 2014 End Date: December 31, 2014
Item Budgeted: Yes Amount: $21,500
Funding Source/Fiscal Impact: General Fund
Strategic Priority: Public Safety
Insurance Required? Yes
Mail to: Madelyn Carlson, Executive Director, 304 West Lincoln
Avenue, Yakima WA 98902
Phone:
APPROVED FOR
SUBMITTAL:
City Manager
RECOMMENDATION:
Staff recommends approval of this agreement.
ATTACHMENTS:
Description Upload Date
0 Resolution for People for People Agreement 1/13/2014
0 People for People Agreement 1/13/2014
Type
Resolution
Contract