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HomeMy WebLinkAbout12/03/2013 12A Council General InformationBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: 12/3/2013 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ITEM TITLE: SUBMITTED BY: SUMMARY EXPLANATION: Council General Information Sonya Claar Tee, City Clerk 1. Weekly Issues Report 2. Memo and information from Finance and Budget Director Epperson regarding Utility Tax and Police Department cost accounting 3.12/12/11 Memo from Council Member Ettl regarding revised budget proposal 4. Community Review Board meeting agenda for 12/4/13 5. City Meeting Schedule 6. Preliminary Future Activities Calendar 7. Preliminary Council Agenda Resolution: Ordinance: Other (Specify): Contract: Contract Term: Start Date: End Date: Item Budgeted: Amount: Funding Source/Fiscal Impact: Strategic Priority: Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: RECOMMENDATION: City Manager ATTACHMENTS: Description Upload Date info packet 11/27/2013 Type Cover Memo MEMORANDUM November 27, 2013 TO: The Honorable Mayor and City Council Members FROM: Tony O'Rourke, City Manager SUBJECT: Weekly Issues Report • CITY COUNCIL MEETING: The next regularly scheduled Council meeting is Tuesday, December 3 at 6:00 p.m. • COUNCIL BUILT ENVIRONMENT: This Committee (Coffey, Ensey and Lover) will meet on Thursday, December 5 at 2:00 p.m. in the 2nd Floor Conference Room. • VISITOR AND CONVENTION CENTER HOLIDAY RECEPTION: The Yakima Valley Visitor and Convention Bureau's 2013 holiday reception and silent auction will be held on Thursday, December 5 beginning at 5:00 p.m. • LIGHT UP THE PLAZA: The annual tree lighting ceremony will be Friday, December 6 at 5:30 p.m. at the Millennium Plaza. There will be free entertainment (Cody Beebe and The Crooks, Planes on Paper, and Blake Noble) and North Town Coffee and the Seasons Performance Hall will provide hot beverages. Following the celebration will be a reception at Gilbert Cellars and 5 North with music from Andrew Vait and Sammy Witness. • 14th ANNUAL HOLIDAY LIGHT PARADE: The 14th Annual holiday light parade will take place in downtown Yakima on Sunday, December 8 beginning at 6:00 p.m. MEMORANDUM DATE: November 26, 2013 TO: The Honorable Mayor and City Council FROM: Cindy Epperson, Director of Finance and Budget RE: Use of 6% utility tax At the November 19, 2013 council meeting, Councilmember Ettl asked that we provide a summary of how the additional 6% utility tax approved by Council in December, 2011 is being used. The tax was estimated to generate about $2.1 million annually, based on the rates/usage in place in the fall of 2011 applicable to 2012. In 2012, $2,150,000 was collected, and we estimate that growing to $2,388,000 in 2013 and $2,464,200 in 2014 based on a combination of new accounts, rate adjustments, and usage patterns. The attached spreadsheet includes Councilmember Ettl's suggested use of the tax, and how the tax was used in 2012 and estimates for 2013 and 2014. Also attached is a schedule of Criminal Justice Expenditures showing increases from 2011, which is the base year prior to the new utility tax, through the 2014 budget. This schedule demonstrates that the City is spending about $4 million more on criminal justice activities, approximately $1.5 million more than the new tax. These attachments were presented to the Public Safety Committee on November 22, 2013, and the committee recommended that they be forwarded to the full Council. City of Yakima SCHEDULE OF CRIMINAL JUSTICE EXPENDITURES % Change 2011 2012 2013 2014 2014 from Description Actual Actual YE Estimate Forecast 2011 Police Operations & Administration $18,674,469 $20,495,568 $21,329,962 $22,480,203 20.4% Outside/Inside Jail Costs 3,737,698 3,974,664 3,830,560 3,577,384 (4.3%) District Court/Municipal Court & Probation 1,151,934 1,173,262 1,345,450 1,344,118 16.7% Prosecution Costs/Indigent Defense 1,176,798 1,224,951 1,439,527 1,526,076 29.7% Other Related Expenses Police Pension Emergency Dispatch Transfer Transfer -Law & Justice Center (1) Sub -total Grand Total Annual Increase Percentage annual increase Increase from 2011 to 2014 (1) Utility Tax transfer from General Fund, 1,471,511 1,264,681 1,345,925 395,000 370,000 410,000 156,205 190,242 177,000 2,022,716 1,824,922 1,932,925 $26,763,615 $28,693,367 $29,878,424 1,343,325 (8.7%) 305,000 (22.8%) 190,000 21.6% 1,838,325 (9.1%) $30,766,107 15.0% $ 1,929,752 $ 1,185,057 $ 887,683 7.2% 4.1% 3.0% $ 4,002,492 Note: 2011 is the base year prior to the implementation of the additional 6% utility tax. This chart focuses on Criminal Justice -- the Fire Department and the additional firefighter authorized in the package are not included. City of Yakima Use of 6% utility tax approved in December, 2011 Per Councilmember Ettl's memo Cost for 12 Additonal Police officers per year Cost to outfit and train (one time) - enhance service (future) Secretarial Help For Prosecutor Restore Firefighter Position Gang Free Program Implementation Money set aside to offset anticipated state cuts Total 6% Utility Tax Description 2012 Actual 2013 Est 2014 Budget $ 1,100,000 Estimate of new officers One-time use of salary savings: Dispatch console SWAT vehicle/Masks Expand Motorcycle Patrol 500,000 Uniforms Vehicles Equipment Training Recruitment Expense North 1st Street Emphasis Patrol Expand Downtown bike/foot patrol 80,000 One full-time position and temporary support 80,000 140,000 Add to $75,000 already budgeted 200,000 Liquor Profits and Excise taxes compared to 2011 Officers rolling off COPS Grant --from Fund 152 Cumulative affect Balance of available tax --portion of negotiated YPPA settlement $ 620,000 $ 900,000 $ 1,155,000 420,284 137,153 133,617 92,903 15,000 208,000 60,000 366,923 30,000 40,000 10,000 10,000 20,000 30,000 60,000 64,800 80,000 80,000 80,000 81,200 85,700 91,700 10,882 304,049 258,105 0 194,000 50,000 304,000 600,000 209,703 104,731 94,595 $ 2,100,000 $ 2,149,895 $ 2,388,250 $ 2,464,200 MEMORANDUM To: Honorable Mayor and Members of the Yakima City Council From: Dave Ettl, Council Member Date: December 12, 2011 Re: budget proposal — REVISED Hello fellow City Council persons. I have a pre -LAST -meeting -of -the -year proposal for your consideration. I plan to make a motion at tomorrow's meeting and because of its potential impact on the future; I didn't want it to catch you off guard. As it stands now we have approved a 6% utility tax increase that will raise $2 million a year and will basically just maintain the status quo in terms of service to City residents. I am of the belief that such an increase in tax, without an upgrade in service, should be voted on by the public. I believe Bill Lover expressed a similar concern at the last meeting. Rick Ensey has indicated his interest in overturning the vote next year because he doesn't believe the people want it or can afford it. We hear over and over "live within your means". Rick has indicated he has Sara Bristol's agreement. Is Rick right? Is that what people want? I am willing to find out. Will the residents be willing to vote to overturn the utility tax increase for no increase in service? I believe they will. I think most of us believe that such a vote would fail at the polls. I don't know if I would join a Council vote to overturn the tax or not because I PREFER a citywide vote on the issue as I have said from the beginning. So, if Rick trusted City residents to vote no, and thus was willing to put it up to a vote in the new year, I could certainly support that. If Bill and Sara agree, which I assume they would, the tax increase with its six police officers dangling in the balance would go back to City voters. Then we would all know for sure how voters feel about the current Priorities of Government (POG) model budget reinstatements. If Rick is wrong, and the public votes yes and nothing changes, then we get what we have. If he is right, and the public votes no, then that will result in no tax increase and the loss of six police officers. This would come at a time when the Congressional Quarterly has just reinforced what we already know about Yakima's crime and gang problem. Yakima is ranked as one of the 10 worst cities for crime in the nation for a city of our size. The questions to consider are: 1 Is this what's best for the city at this time? 2. Do you believe that Rick will really move to rescind the vote after Dave Edler is off the council? Is a public vote a risk that Maureen, Kathy, Dave Edler and Micah (four of the five original "yes" votes) are prepared to take? Now, to my point. At the last meeting I made a motion for a 5% increase with the money funding 10 police and reserves. As you will recall, this motion was voted down. In retrospect a "yes" vote would have done much needed good to law enforcement and would have negated the threat of an overturn. Hey, even the Yakima Herald Republic editorial board wrote that I had a point when it quoted me as saying we missed a huge opportunity to bolster police and fight crime. So, tomorrow I will make a new motion. I ask you to consider its merit in light of our crime fighting needs, the likelihood of the current tax being overturned, and the important messages we need to send to our community, criminals, and gangs. I will move that we reallocate the 6% utility tax distribution from reinstating P.O.G. model cuts to substantially investing in fighting our crime problem. In essence that motion will: 1.) Make the P.O.G cuts and the supplemental cuts as outlined by the City Manager sending a message to the residents of Yakima that we are prepared to suck it up, make tough million -plus dollar cuts to the general budget, and position ourselves to better "live within our means". 2.) Insure the implementation of the 6% utility tax which would be used to hire, train, and outfit 12 police officers, preserve the prosecuting attorney's secretarial capability, hire a Gang Free Initiative Coordinator, set money aside for a Gang Free Initiative (GFI) program implementation, and set aside some money to offset anticipated cuts in State shared revenue to the City. This. would send a message to the criminals and gangs that we are serious and proactive about our number one community priority of Public Safety. It would also send a message to our residents that we acknowledge that extreme times, such as our current criminal climate, call for extreme measures such as a utility tax increase. We would take additional steps above and beyond what we are doing now to create a safer community where ultimately business and prosperity will feel safe in returning. We say it all the time..."until we get a handle on gangs and crime... blah blah blah". Now it's time to step up. 3.) In addition, we already made a sizeable investment in time, money and community effort in the GFI which has more or Tess stalled out due to lack of funding. This can be an important weapon in the war on gangs and had to be implemented or we risk losing all interest, momentum, and the value of past investment. 4.) Yes, we are open to unions going after the money. But yes, we are still open to that even without additional money being raised. Generally speaking, the money breaks down this way. Cost for 12 additional police officers per year $1,100,000* Cost to outfit and train One time), $500,000*,* **These costs will be phased in over the course of 15 months -- hiring can be regulated not to exceed $1.3 million in year one** Secretarial help for Prosecutor $80,000 Restore firefighter position $80,000 Gang Free program Implementation $140,000 Money set aside to offset anticipated state cuts $400,00Q' Total $2,000,000 After the initial training and outfitting, as we continue to fight gangs and crime in subsequent years, the $500,000 can be used for other law enforcement needs and proven effective GFI programs. If there is support for this plan with even three of the four votes that passed the original utility tax, I think it is safe to say it will hold up in the new year and will pay dividends to our City's safety for years to come. If there isn't enough support for it to pass there is a pretty good chance the emotion of tax burdened voters will decide the future direction of our City and its safety. I prefer my plan but I can live with either. Thanks for your consideration in the difficult matter of taxation in tough times versus the need for public safety. Call if you have any questions. 949-6931 COMMUNITY REVIEW BOARD MEETING AGENDA December 4, 2013 5:30 p.m. - Council Chambers - City Hall I. CALL TO ORDER II. ROLL CALL C.R.B. Members Staff Judy Pozarich Joe Caruso Phyllis Musgrove Linda Rossignol Bob Mason Tammy Gilmour Ben Shoval Mei-Lynne Statler Richard Marcley Gregory Bohn III. APPROVAL OF MINUTES A. Approval of the minutes from the November 6, 2013 meeting IV. HEARINGS — CODE COMPLIANCE CASES A. 1617 South 10`h Avenue Bradford Om West/Jayme W. West Or Current Occupant/MERS, Inc. /MERS, Inc. c/o America's Wholesale Lender/MERS, Inc. c/o Countrywide Home Loans, Inc. /Bank of NY Mellon/The Bank of New York Mellon c/o BAC Home Loans Servicing, LP/The Bank of New York Mellon c/o Core Logic, Attn: Release Dept. or Mary Ann Hierman/Cach, LLC c/o Suttell & Hammer, P.S. / Riverwalk Holdings, LTD c/o Daniel N. Gordon, P.C. Code Compliance # CAC -13-1154 B. 1205 Swan Avenue RVFM6/RVFM6 c/o T. & A. REO Inc. /Occupant Code Compliance # CAC -13-1008 C. 7405 Englewood Avenue Larry M. & Kimberly K. Loveless/Cynthia Y. Johnson/Cynthia Y. Johnson c/o James C. Carmody, Velikanje Halverson P.C./Tower Investments, Inc./Lorene Butler c/o James Ketner Adams Jr., Wagner Luloff and Adams/Enrique Jevons/Granite Construction Inc. c/o Charles Camillus Flower/Occupant Code Compliance # CAC -13-0903 V. HEARINGS — RIGHT-OF-WAY USE PERMITS (FENCE) A. None VI. CODE ADMINISTRATION MANAGER'S STATUS REPORT A. Code Compliance Statistics for the month of November, 2013 VII. NEW BUSINESS A. None VIII. OLD BUSINESS A. None IX. ADJOURNMENT CITY MEETING SCHEDULE For December 2, 2013 — December 9, 2013 Please note: Meetings are subject to change Monday, December 2 10:00 a.m. City Council Media Briefing — Council Chambers 3:30 p.m. Civil Service Commission — Council Chambers Tuesday, December 3 10:00 a.m. County Commissioners Agenda meeting — Council Chambers 6:00 p.m. City Council meeting — Council Chambers Wednesday, December 4 2:00 p.m. Bid Opening — Council Chambers 5:30 p.m. Community Review Board — Council Chambers Thursday, December 5 9:00 a.m. County Hearing Examiner — Council Chambers 2:00 p.m. Council Built Environment Committee meeting — 2nd Floor Conference Room 2:00 p.m. Bid Opening — 1st Floor Conference Room 4:00 p.m. GFI Advisory Committee meeting — 2nd Floor Conference Room 5:00 p.m. YVVCB Annual Holiday Reception and Silent Auction — Convention Center Friday, December 6 8:00 a.m. Sister City meeting — 2nd Floor Conference Room 5:30 p.m. Light up the Plaza — Millennium Plaza Sunday, December 8 6:00 p.m. 14th Annual Holiday Light Parade — Downtown Yakima Monday, December 9 8:30 a.m. Pension Board meetings — 1st Floor Conference Room 10:00 a.m. City Council Media Briefing — Council Chambers Office Of Mayor/City Council Preliminary Future Activities Calendar Please Note: Meetings are subject to change Mon. Dec. 2 10:00 a.m. MIORMOIMIVAMIYrna Tue. Dec. 3 12:00 p.m. 1:30 p.m, 6:00 p.m. Thur. Dec. 5 2:00 p.m. 4:00 p.m. 5:00 p.m. lOold11111111011MMOMMOMILMIIMINOMMI Fri. Dec. 6 8:00 a.m. MIN_5:302.m, OMMOMPIMIN Sun. Dec. 8 6:00 p.m. IIMM0 Mon. Dec. 9 8:30 a.m. Organ izataon City Council Media Briefing NM Miscellaneous Issues Yakima County Gang Commission City Council Meeting Council Built Environment Committee Meeting GFI Advisory Committee Meeting YWCB Holiday Reception & Silent Auction 111,1111111111 Scheduled Meeting seting Purpose Participants Scheduled Meeting 111111111 11111 Scheduled Meeting Scheduled Meeting Scheduled Meeting Scheduled Meeting Scheduled Meeting Scheduled Event Sister City Meeting Light up the Plaza wommoottoomOVIIMMIN8,1111MMOOMNINIMIMIMINMP1 111 14th Annual Holiday Light Parade Pension Boards 10:00 a.m. City Council Media Briefing Tue. Dec. 10 12:00 p.m. Wed. Dec. 11 3:30 p.m. 5:30 p.m. "� �WWN� ..�_�,.mmro Thur. Dec. 12 1:00 p.m. 49, 5:30 .. m. Tue. Dec. 17 12:00 p.m. YVVCB Executive Committee meeting City Council Meeting uw'w'u'uwW oMOMJWIWM111 1Nv,MVARI. llll Parks & Recreation Commission Yakima Planning Commission WRWRiooIIIIW1111111 Harman Center Board YCDA Board Miscellaneous Issues olOyornirnmanANI HEIA110,1,_ 1141111 01N11111111111411111,11111 Scheduled Event Scheduled Event Board Meeting Scheduled Meeting NWWIWI .NM' 1111111- W1111 Scheduled Meeting Scheduled Meeting Scheduled Meeting Scheduled Meeting IN 1X11111 Board Meeting Board Meeting Scheduled Meeting Adkison 1111111MM11101 Cawley, Adkison, Coffey Adkison Council MYANNIAIIMMM Coffey, Ensey, Lover Adkison, Ettl, Coffey Open 111111111 Adkison Open 104.1611MAYMMINIMIWPIIM Open Wang Lodsdt on Council Chambers TBD ESD 105 Council Chambers MAIN .�_ ._IMINAMIAMMIA1MIN 2nd Floor Conference Room 2nd Floor Conference Room Yakima Convention Center Off N747444741414I111IIIMINO4'W IWW➢WWN AXI VOIMINIM1 2nd Floor Conference Room Millennium Plaza WW w ,�1�woomMokoMOOMMONOMon Downtown Coffey 1st Floor Conference Room Bristol Council Chambers Adkison Yakima Convention Center Council Council Chambers 4444444.444 rtmO Mm(WOfWWo' 1 k .o444441461IMN111111111111111VMM1RMAIMIXWMINIAMIKM=MINUM11 Adkison Ensey Cawley, Adkison Adkison Cawley, Adkison Council Chambers Council Chambers Harman Center New Vision TBD Dec.Wed.,., 18 9:30 a.m. 12:00 p.m. 3:30 a.m. Thur. Dec. 19 2:00 p.m. Emergency Services Executive Board Meeting PAL Board Arts Commission 11111111111,61:4010600,101WARUNINNUMN Council Built Environment Committee Meeting 2:00 p.m. Yakima Regional Clean Air Board Meeting Board Meeting Scheduled Meeting Scheduled Meeting Scheduled Meeting Lover Coffey Adkison Coffey, Ensey, Lover Office of Emergency Management PAL Center 2nd Floor Conference Room MoMMINKOMINVESEPPOROMPOINMIIIIIIMIM 2nd Floor Conference Room Council Chambers DRAFT PRELIMINARY FUTURE COUNCIL AGENDA December 10, 2013 10 a.m. Business Meeting — Council Chambers • 2014 Business Plan • 2014 Strategic Plan • 3rd Quarter 2013 Financial Trend Monitoring report • Resolution announcing Council Business Meeting schedule for 2014. • Resolution authorizing the City Manager to execute a "3 -Party Wholesale Service Agreement" with the City of Union Gap and the Terrace Heights Sewer District • Write off of uncollectible accounts -- Finance January 7, 2014 (T) 5:00 p.m. Executive Session — Council Chambers 6:00 p.m. Business Meeting — Council Chambers • Administration of Oath of Office to Elected Council Members Micah Cawley, Bill Lover and Dave Ettl • Nomination of Meeting Chair • Election of Mayor • Election of Assistant Mayor • Council assignments to Boards, Commissions and Council Committees • Quarterly Gang Free Initiative report • Resolution authorizing and directing the City Manager to execute a wage and benefit package for 2014-2017 with the American Federation of State, County, and Municipal Employees (AFSCME) Local 1122 representing the municipal employees bargaining unit • Resolution authorizing Collective bargaining agreements with Teamsters Administration and Division Managers • Ordinance amending class and comp plan 11/27/2013 12:04 PM 2014 DRAFT STUDY SESSION SCHEDULE Council Chambers 10:00 a.m. (T) Jan. 14 1) City/County Growth Management Act; 2) Stormwater Master Plan and 3) Street Cuts 11/26/2013 1:35 PM