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Home My WebLink About07/16/2013 Business Meeting/Executive Session • 431 ';;;; 115; ' a • i' YAKIMA CITY COUNCIL July 16, 2013 City Hall -- Council Chambers 5:45 p.m. Executive Session; 6 p.m. Business Meeting MINUTES N. Back Print EXECUTIVE SESSION 1. Roll Call 2. Executive Session regarding Pending Litigation Executive Session was held and adjourned at 5:59 p.m. BUSINESS MEETING 1. Roll CaII Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl and Bill Lover Staff: City Manager O'Rourke, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Cawley led the Pledge of Allegiance. 3. Open Discussions for the Good of the Order A. Presentations /recognitions /introductions i. Recognition of retiring employee Chris Waarvick for over 32 years of service to the City of Yakima. Former Assistant City Manager Fred Stouder commended retiring Public Works Director Chris Waarvick for his years of service. City Manager O'Rourke and Council members thanked Public Works Director Chris Waarvick for his 32 years of service. ii. Recognition of retiring Police Officer Mark Quillen for 18 years of service to the City of Yakima. Mayor Cawley noted a correction on the agenda, Officer Quillen is retiring after 28 years of service, not 18. Chief Rizzi thanked Officer Quillen for his 28 years of service, professionalism and dedication to the Police Department and the City of Yakima. iii. Recognition of City employee Jodi Stephens for exemplary individual achievement and performance in her job. City Clerk Claar Tee recognized and thanked Deputy City Clerk Stephens for her exemplary Page 1 of 4 432 work for the City, which includes going above and beyond by working on her own time to improve Pension and Records Management duties just to name a few. Deputy City Clerk Stephens thanked the City for the recognition. iv. Recognition of Firefighter Adrian De Mestre for volunteering his time to organize a team of Firefighters to participate in the Relay For Life cancer awareness walk. Chief Dave Willson recognized Firefighter Adrian De Mestre for his volunteer and fund raising efforts. 4. Council Reports 5. Consent Agenda Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. (Items on the Consent Agenda are handled under one motion without further discussion —see motion directly below.) Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Assistant Mayor Maureen Adkison. Carried 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl, Lover. A. 2nd Quarter 2013 Claim Report and Resolution authorizing and approving 2nd Quarter 2013 claims activity. RESOLUTION NO. 2013 -090, A RESOLUTION accepting and approving the 2nd Quarter 2013 Claim Report for the City of Yakima. B. Resolution authorizing Fire Department Sole Source Purchase of SCBA Equipment RESOLUTION NO. 2013 -091, A RESOLUTION authorizing the City Manager's execution of an agreement between the City of Yakima and Sea Western Fire Fighting Equipment for the purchase of Self- Contained Breathing Apparatus (SCBA). C. Resolution authorizing sole source and purchase of KDH Defense Systems "Transformer" Body Armor with Municipal Emergency Services (MES) RESOLUTION R- 2013 -092, A RESOLUTION authorizing the sole source and purchase of KDH Defense Systems "Transformer" Body Armor with Municipal Emergency Services (MES). 6. Audience Participation Dave Hanson, City resident, spoke on behalf of the faith community regarding the City's actions with the Senator and Cascade apartment issues and provided a copy of his comments to the City. He criticized the City for, what was in his opinion, a short relocation notice provided to the tenants, lack of provisions made for relocation costs and minimal effort to mobilize community services. He suggested the City make the following future considerations: a minimum 30 day notice to residents; provide relocation assistance by the City to be reimbursed by the owner; and, notification and collaboration with community resources. He also suggested courtesy copies of code enforcement notices be given to residents in order to make them aware of the potential of building closures. CITY MANAGER'S REPORTS 7. Yakima Police Department Succession Planning Proposal City Manager O'Rourke briefed Council on the succession plan. Chief Rizzi noted the importance of the plan in light of the fact that so many of the Captains and Lieutenants could retire in the same time frame and that there is a current list of exceptional Sergeant's, which could be promoted to Lieutenants over this time. Page 2 of 4 .433 Council Member Lover asked if this was negotiated with the Union. City Manager O'Rourke responded there is no need for negotiations as this is an individual agreement with those interested officers. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Council Member Sara Bristol. Carried 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl, Lover. 8. Resolution authorizing Memorandum of Understanding between Yakima Police Patrolman's Association and the City of Yakima related to the Assigned Vehicle Program. City Manager O'Rourke noted this is necessary follow -up action to previous Council discussion on this issue. The City Clerk read the resolution by title only. RESOLUTION R- 2013 -093, A RESOLUTION authorizing the City Manager to execute a Memorandum of Understanding between the City of Yakima and the Yakima Police Patrolman's Association ( "YPPA "), extending the terms of the 2012 -2013 Collective Bargaining Agreement and implementing a new Assigned Vehicle Policy (APV) program. Motion: Approve, Moved by Council Member Sara Bristol, Seconded by Assistant Mayor - Maureen Adkison. Adopted 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl, Lover. ORDINANCES 9. Ordinance adding section 2.40.120 implementing a vacation leave buy -back program for non- represented employees City Manager O'Rourke briefed Council on the issue. Council Member Coffey noted she likes the uniformity with the other ernployee groups. The City Clerk read the ordinance by title only. ORDINANCE 2013 -032, AN ORDINANCE establishing and implementing a vacation buy -back program for non - represented employees whereby employees may sell up to one third of accrued annual leave once per calendar year back to the City, by adding new section 2.40.120 to Chapter 2.40 of the Yakima Municipal Code. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Council Member Kathy Coffey. Passed 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl, Lover. 10. Other Business A. Discussion regarding Council preference concerning letters of support Mayor Cawley noted this issue is related to a previous Council business meeting agenda item regarding a letter of support, which was tabled. Council Member Bristol stated she feels this is a distraction from City business and they should not be spending time discussing these issues. Council Member Ettl advised he enjoys these discussions and feels as the City leaders they should be providing support to community efforts. Council Member Lover feels it should be a level playing field and they should not be endorsing these types of things. Council Member Coffey noted the structure is for the presentations to first go through the Partnership Committee for approval and then to the full Council. After further Council debate, Ettl moved and Coffey seconded that we have a process for approving letters of support, which Council will vote on. Page 3 of 4 434 Jeneen Corpron, resident of Selah, hopes when Council gives a letter of support that it is the ultimate letter of support and they should have all the information before writing any such letter. Motion: Approve, Moved by Council Member Dave Ettl, Seconded by Council Member Kathy Coffey. Carried 5 -2. Council Members voting Aye: Adkison, Cawley, Coffey, Ensey, Ettl. Council Members voting Nay: Bristol, Lover. 11. Adjournment The meeting adjourned at 7:19 to the next Council Business meeting on August 6, 2013 at 2 p.m. in the Council Chambers. Motion: Adjourn, Moved by Council Member Rick Ensey, Seconded by Council Member Kathy Coffey. Approved 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl, Lover. CERTIFICATION READ AND CERTIFIED ACCURATE BY �` -.11,71% OU CIL ` f .•,E' D TE 2C. COUNCIL MER:ER DATE ATTEST: API 1) Air`j. N N, CITY CLERK , , MAYOR/ ti 3 I 43 Page 4 of 4 •