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HomeMy WebLinkAboutR-2021-088 Resolution authorizing the execution of an agreement with Central Washington Asphalt to rehabilitate the East General Aviation Apron at the Yakima Air Terminal-McAllister FieldA RESOLUTION RESOLUTION NO. R-2021-088 authorizing the execution of an agreement with Central Washington Asphalt to rehabilitate the East General Aviation Apron at the Yakima Air Terminal -McAllister Field. WHEREAS, the City owns and operates Yakima Air Terminal -McAllister Field in accordance with applicable Federal, State and Local regulations; and WHEREAS, in 2020, the Federal Aviation Administration (FAA) and the Yakima Air Terminal - McAllister Field identified the need to rehabilitate approximately 30,000 square yards of asphalt pavement, associated drainage, aircraft tie -downs, pavement markings and apron lighting in order to increase safety measures for commercial, corporate, and General Aviation aircraft that operate at the Yakima Air Terminal -McAllister Field; and WHEREAS, the Yakima Air Terminal -McAllister Field advertised the need to rehabilitate the East General Aviation apron under a competitive bidding process and received three bids that were thoroughly evaluated; the airport has identified a lowest responsive and responsible bidder and has provided a letter of recommendation to the FAA to award the bid; and WHEREAS, on April 20, 2021 City Council approved the City Manager to apply for federal assistance through the FAA's Airport Improvement Program and it is anticipated such funds will be available in July 2021; and WHEREAS, upon receiving FAA funds and approval to award the bid to the lowest responsive and responsible bidder, the City of Yakima is now ready to enter into the contract with Central Washington Asphalt that is attached hereto and incorporated herein by this reference to rehabilitate the East General Aviation apron; and WHEREAS, the City Council has determined that approval of said agreement will promote the purposes of the Yakima Air Terminal -McAllister Field, will promote increased aviation safety as well as provide for the general health, safety and welfare of the citizens and is therefore in the best interests of residents of the City of Yakima; Now, Therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute and administer the attached and incorporated agreement with Central Washington Asphalt in an amount of one million, eight hundred seventeen thousand, thirty-two dollars and forty-nine cents ($1,817,032.49) to rehabilitate the East General Aviation apron for the Yakima Air Terminal -McAllister Field. ADOPTED BY THE CITY COUNCIL this 6th day of July, 2021. ATTEST: ( 01* Sonya aar Tee, City Cle :esIt® . Patricia Byers, Mayer J k 6 Y CITY OF YAKIMA YAKIMA AIR TERMINAL, MCALLISTER FIELD East GA Apron Rehabilitation AIP #3-53-0089-047-2021 NOTICE OF AWARD To: Central Washington Asphalt, Inc. Dated: July 2, 2021 P.O. Box 939 Moses Lake, WA 98837 PROJECT DESCRIPTION: EAST GA APRON REHABILITATION AIP 3-53-0089-047-2021 The OWNER has considered the Bid submitted by you for the above -described Work in response to its Invitation for Bid dated April 23, 2021, and Information for Bidders. You are hereby notified that your Base Bid has been accepted for items in the amount of One Million, Eight Hundred Seventeen 'Thousand Thirty -Two Dollars and Forty -Nine Cents ($1,817,032.49) You are required by the Information for Bidders to fully execute the Agreement and furnish the required CONTRACTOR'S Performance Bond, Payment Bond and Certificates of Insurance within fifteen (15) calendar days from the date of this Notice to you, which is by July 17, 2021. If you fail to execute said Agreement and to furnish said Bonds within fifteen (15) calendar days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your Bid as abandoned and as a forfeiture of your Bid Bond. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER. Dated this 2"d day of July, 2021 OWNER By: Signature Title: Airport Director ACCEPTANCE OF NOTICE OF AWARD Receipt of the NOTICE OF AWARD is hereby acknowledged by Central Washington Asphalt, Inc., this 6th day of July , 2021 Title: President 45-20-008 / Yakima Air Terminal — McAllister Field East GA Apron Rehabilitation Project J-U-B Master Revision Date 04-26-17 Page 1-31 CITY OF YAKIMA YAKIMA AIR TERMINAL, MCALLISTER FIELD East GA Apron Rehabilitation AIP #3-53-0089-047-2021 CONTRACT FORM THIS AGREEMENT, made the day of L , 2021, by and between, Central Washington Asphalt, Inc. hereinafter called the "CONTRACTOR," Atld the City of Yakima hereinafter called the "OWNER". WITNESSETH: That the CONTRACTOR and the OWNER, for the consideration hereinafter named, agree as follows: ARTICLE 1: SCOPE OF WORK: The CONTRACTOR shall furnish all labor, tools, materials, equipment and supplies required for the East GA Apron Rehabilitation in accordance with the Contract Documents, plans and specifications for AIP No. 3-53-0089-047-2021. The approximate quantities of work are shown in the Bid Proposal bound in this document. ARTICLE 2: TIME OF COMPLETION: The work to be performed under this Contract shall be commenced on the date specified in the Notice to Proceed, and shall be completed within 50 Working Days. The CONTRACTOR agrees to pay, as liquidated damages, the following sums: See page 2-42 of section 80-08 Failure to complete on time of the General Provisions for each consecutive Working day thereafter, the work remains uncompleted. The time for completion shall include the time necessary to order and procure materials. The CONTRACTOR may not begin actual field installation of work until he can demonstrate that all materials are available and weather conditions will allow completion of any work such as pavement repairs. The intent is to reduce the impact to airport operations and field engineering time. The CONTRACTOR shall present a project schedule prior to field installations, to ensure progressive completion. ARTICLE 3: THE CONTRACT SUM: The OWNER shall pay the CONTRACTOR for the performance of the Contract, subject to additions and deductions provided therein, in current funds an amount equal to the estimated total bid, including tax, as provided in the Bid Schedule of Items and Prices, as follows: One million Eight Hundred Seventeen Thousand Thirty -Two Dollars and Forty -Nine Cents ($1,817,032.49) ARTICLE 4: PARTIAL PAYMENT: The OWNER will make payment on account to the CONTRACTOR as provided therein, as follows: Within 30 calendar days of the end of the previous month in which work was completed, one hundred percent (100%) of the value, based on the contract price, of labor incorporated in the work as estimated by the ENGINEER, Tess the aggregate of previous payments, will be due the CONTRACTOR. Partial payments to the Contractor will not be made until approved Intent to Pay Prevailing wages have been filed and approved. Partial Payments will not be made if there are any outstanding Certified Payrolls or No Work Performed Notices (NWP). Payrolls and NWP are required to be submitted to the Engineer within 10 days of Payroll. Affidavits The Contractor shall provide the completed Certification of Payment (included in these contract documents) to the Engineer verifying all subcontractors been paid within the required time. The Certification shall be submitted within 15 days. No partial payment will be made to the Contractor until this certification is received. ARTICLE 5: ACCEPTANCE AND FINAL PAYMENT: Upon due notice from the CONTRACTOR of presumptive completion of the entire project, the ENGINEER and OWNER will make an inspection. If all construction provided for and contemplated by the contract is found to be completed in accordance with the contract, plans, and specifications, such inspection shall constitute the final inspection. The ENGINEER shall notify the CONTRACTOR in writing of physical or substantial completion as of the date of the final inspection. 45-20-008 / Yakima Air Terminal — McAllister Field East GA Apron Rehabilitation Project J-U-B Master Revision Date 04-26-17 Page 1-35 CITY OF YAKIMA YAKIMA AIR TERMINAL, MCALLISTER FIELD East GA Apron Rehabilitation AIP #3-53-0089-047-2021 CONTRACT FORM (Continued) Prior to Pmject Acceptance and preparation of necessary State Notices, the CONTRACTOR shall submit evidence, satisfactory to the ENGINEER, that all Intents and Affidavits, payrolls, material bills, taxes and other indebtedness connected with the work have been submitted, filed and/or paid. The entire balance found to be due the CONTRACTOR, including the retained percentage shall be paid to the CONTRACTOR within thirty (30) days after all Washington State Clearances have been received by the Owner or the date of acceptance by the OWNER. The making and acceptance of the final payment shall constitute a waiver of all claims by the OWNER, other than those arising from unsettled liens, from faulty work appearing after final payment, or from requirements of the specifications, and of all claims by the CONTRACTOR, except those previously made and still unsettled. If, after the work has been substantially completed, full completion thereof is materially delayed through no fault of the CONTRACTOR, and the ENGINEER so confirms, the OWNER shall, upon a verification of the ENGINEER, and without terminating the contract, make full payment of the balance due for that portion of the work fully completed and accepted. Such payment shall be made under the terms and conditions governing partial acceptance, except that it shall not constitute a waiver of claims. ARTICLE 6: THE CONTRACT DOCUMENTS: The Invitation for Bid, Information for Bidders, Bid Proposal, FAA General Provisions, Federal Contract Clauses, Specifications for Construction, Additional Special Provisions, Appendices, and Plans, together with this Agreement, form the Contract, and they are as fully a part thereof and hereof as if hereto attached or herein repeated. All workers shall be paid the higher of the State or Federal Prevailing Wage Rate. The CONTRACTOR and all subcontractors will submit Intent to Pay Prevailing Wages and an Affidavit of Wages Paid, at appropriate times. The Federal Wage Determination(s) and the State Prevailing Wage Rates are included with this contract in Sections 5 and 6. It is the responsibility of the CONTRACTOR and all subcontractors to verify and ascertain that all worker classifications required for this project are included in Federal and State Wage rates prior to bid. The Contractor further agrees that they will notify the Engineer immediately of any missing classifications. The Contractor is responsible for any additional wages as the result of any Wage Conformance undertaken. ARTICLE 7: FEDERAL CONTRACT CLAUSES: The CONTRACTOR agrees by signing this contract, to certify and comply with all Federal regulations, clauses and certifications stipulated within these contract documents. 49 CFR Part 26 provides that each contract the OWNER enters into with a CONTRACTOR (and each subcontract the contractor signs with a subcontractor) shall include the following assurance: "The CONTRACTOR and its subcontractors shall not discriminate on the basis of race color, national origin, or sex in the performance of this contract. The CONTRACTOR shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of Department of Transportation (DOT) assisted contracts. Failure by the CONTRACTOR to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate" ARTICLE 8: QUANTITIES AND ADDITIONAL WORK: The OWNER reserves the right to increase or decrease any quantities shown in the Bid Schedule, and the CONTRACTOR agrees to perform additional work at the unit price bid for all increases, or deduct for any decreases in the unit price bid. 45-20-008 / Yakima Air Terminal — McAllister Field East GA Apron Rehabilitation Project J-U-B Master Revision Date 04-26-17 Page 1-36 CITY OF YAKIMA YAKIMA AIR TERMINAL, MCALLISTER FIELD East GA Apron Rehabilitation AIP #3-53-0089-047-2021 CONTRACT FORM (Continued) IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. CONTRACTOR - It. Inc. r'iers President OWNER ei-h er cietkirriet, 41/ • Q..0lex (- CITY CONTRACT NO* RESOLUTION NO: ivv1 45-20-008 / Yakima Air Terminal — McAllister Field East GA Apron Rehabilitation Project J-U-B Master Revision Date 04-26-17 Page 1-37 U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM CONTRACT CHANGE ORDER NO, 1_ or SUPPLEMENT AGREEMENT NO. AIRPORT_ Yakima Air Terminal - McAllister Fietri (YKM ) DATE: AIP PROJECT NO.: 3-53-0089-047-2021 CONTRACTOR Central Washington Asphalt You are requested to perform the following described work upon receipt of an approved copy of this document or as directed by the Engineer. Item No. Description Unit Unit Price 37 600V Wiring - #12 AWG LF 1.05 38 600V Wring - #8___ AWG LF $ 1.75 40 Duct, Encased„ 1 LF $ 50.00 C01-1 Spare PVC Conduit, 2" LF $ 6.45 June 13 2022 Quantity Amount 200 $ 210,00 400 $ 700,00 h 200 $ 10,000,00 200 $ 1,290.00 Change Order Subtotal $ 12,200.00 Sales Tax @ 8.3% $ 1,012.60 - -cc+ cc This Change Order o,a$ 13,212.60 n Previous Change Order(s) Total Original Contract Amount 1 $ 1 817 032 49 Revised Coritrc TtiI $ 1,830245.09, 45-20-008/FAA Change No 1 YKM East GA Page 1 of 4 AIP PROJECT NO.: 3-53.0089-N7.2021 CHANGE ORDER NO.. Page 2 of 2 Pages AIRPORTYakima Air 'Terminal — McAllister Field (YKM)_ LOCATION: _City of Yakima, WA JUSTIFICATION FOR CHANGE Brief description of the proposed contract change(s) and location(s) respect to runway centerline stationing. Additional concrete duct bank with PVC conduit and electrical conductors for new apron light power (approximately 200 linear feet). Location is shown on plan sheet E1.02 approximately between Key Note 2 and Key Note 3. 2. Reason(s) for the change(s) (Continue on reverse if necessary). Existing electrical circuit/conduit for existing apron lights were not routed as expected based on available information during design. Proposed new apron lights were designed to connect to the existing apron lighting circuit. Actual existing electrical circuiUconduit configuration requires approximately 200 LF of additional concrete duct bank, conduit, and conductors in order to allow new apron lights to be powered by the existing circuit. An additional spare PVC conduit was warranted to be installed in the new duct bank to allow routing of future electrical without needing to trench through the newly constructed pavement. 3, Justifications for unit prices or total coat. Existing bid prices will be used for items 17, 38, and 40. The Owner and Engineer discussed the cost submitted by the contractor for the 2" spare PVC conduit We have also prepared an independent cost analysis included below for the 2" spare PVC conduit. Material 2" PVC Conduit = $4/LF Sub -Total = $4 x 200 = $800 Labor (2 people) Electrician = $100/hr Sub -Total = $100/hr x 3 hours x 2 workers = $600 Total = $1,400 4. The sponsor's share of this cost is' available from: 100% from FAA 5. If this is a supplemental agreement involving more than $2,000, is the cost estimate based on the latest wage rate decision? Yes No Not Applicable X. 6. Has consent of surety been obtained? Yes Not Necessary X 7. Will this change affect the insurance coverage? Yes — No X . 45-20-008/FAA Change No 1 YKM East GA Page 3 of 4 8. If yes, will the policies be extended? Yes No _ Not Applicable X , 9. Has this (Change Order) (Supplemental Agreement) been discussed with FAA officials? Yes X No _ en Voicemail ith om Ryan Zufauf Comments: _ Submit 4 copies to FAA. 45-20-008/FAA Change No 1 YKM East GA Page 4 of 4 U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION The time provided for completion in the contract is changed by 3 working days. This document shall become an amendment to the contract and all provisions of the contract will apply Changes are shown on Drawing(s) No. N/A. Recommended by: nw,14‘0 aor 19,17 J-U-B Engineers, inc., (Engineer) Approved by: (1.44c 7,1, 2012 Date CITY CONTRACT NO)90110 E)01,0 OALAID- f705:4rrl' City of Yakima (Owner) Date Accepted by: Corkrat kkiashington Asphalt (Contractor) rtfito Concurred by: NA CHELSEA LYN atatironeutics Digitally signed by CHELSEA LYNN :Date BRANCHCOMB Approved by: BRANCHCOMB Date: 2022.08.11 09:38:39 -0700' Federal Aviation Administration Date NOTE: Change Orders and Supplemental Agreements require FAA approval prior to construction; otherwise no Federal participation can be granted. State Aeronautics concurrence is required when state participation is anticipated. 45-20-008/FAA Change No. 1 YKM East GA Page 2 of 4 1 ITEM TITLE: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.E. For Meeting of: July 6, 2021 Resolution authorizing the execution of an agreement with Central Washington Asphalt to rehabilitate the East General Aviation Apron at the Yakima Air Terminal -McAllister Field SUBMITTED BY: Robert Peterson, Airport Director, 509-575-6149 SUMMARY EXPLANATION: The East General Aviation Apron was constructed in 1987 and is located adjacent to the main terminal building where a variety of aircraft and airline charters utilize the apron as a parking location upon their arrival into Yakima. Central Washington Asphalt will rehabilitate approximately 30,000 square yards of asphalt pavement, associated drainage, aircraft tie -downs, pavement markings and apron lighting in order to increase safety measures for commercial, corporate, and General Aviation aircraft that operate at the Yakima Air Terminal -McAllister Field. Total cost not to exceed $1,817,032.49. Funding Sources: 100% Federal Aviation Administration Grant 0% Passenger Facility Charge (local match) 0% City of Yakima general fund ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date 0 Resolution 5/18/2021 ❑ 6/23/2021 Type Resolution Contract U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM CONTRACT CHANGE ORDER NO. 2 or SUPPLEMENT AGREEMENT NO. AIRPORT Yakima Air Terminal — McAllister Field (YKM) DATE. July 18, 2022 AIP PROJECT NO.: 3-53-0089-047-2021 CONTRACTOR Central Washington Asphalt You are requested to perform the following described work upon receipt of an approved copy of this document or as directed by the Engineer. Item No. Description Unit Unit Price Quantity Amount NA Revised tie -down layout. NA $ 0.00 NA $ 0.00 Change Order Subtotal $ 0.00 Sales Tax @ This Change 8.3% $ 0.00 Order Total $ 0.00 Previous Change Order(s) Total $ 13,212.60 Original Contract Amount $ 1,817,032.49 Revised Contract Total $ 1,830,245.09 45-20-008/FAA Change No 2 YKM East GA Page 1 of 3 U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION The time provided for completion in the contract is changed by 3 working days. This document shall become an amendment to the contract and all provisions of the contract will apply Changes are shown on Drawing(s) No. N/A. Recommended by: / J-U-B eers, Inc. (Engineer) Approved by. Accepted by Date CITY CONTRACT NO-20, I- ld t CO RESOLUTION NOg-Ot-O K "1liv` 7Z ity of Yakima (Owner) Date ral Washingto . +halt (Cont -;l tor) Date Concurred by: NA State Aeronautics CHELSEA LYNN Approved by. BRANCHCOMB Date Digitally signed by CHELSEA LYNN BRANCHCOMB Date: 2022.08.30 08:35:38 -07'00' Federal Aviation Administration Date NOTE. Change Orders and Supplemental Agreements require FAA approval prior to construction; otherwise no Federal participation can be granted State Aeronautics concurrence is required when state participation is anticipated 45-20-008/FAA Change No 2 YKM East GA Page 2 of 3 Page 2 of 2 Pages AIP PROJECT NO.: 3-53-0089-047-2021 CHANGE ORDER NO.: 2 AIRPORT: Yakima Air Terminal — McAllister Field (YKM) LOCATION: City of Yakima, WA JUSTIFICATION FOR CHANGE Brief description of the proposed contract change(s) and location(s) respect to runway centerline stationing. Revised tiedown layout (see attached revised layout). 2. Reason(s) for the change(s) (Continue on reverse if necessary). Proposed tiedown layout was revised to avoid concrete electrical duct bank, and to maximize number of tiedowns. 3. Justifications for unit prices or total cost. NA, no additional costs are requested. Additional 3 days of contract time is warranted due to construction sequencing and coordination that was required for the revised tiedown layout. 4. The sponsor's share of this cost is available from: NA, no additional costs. 5. If this is a supplemental agreement involving more than $2,000, is the cost estimate based on the latest wage rate decision? Yes _ No _Not Applicable X. 6. Has consent of surety been obtained? Yes _ Not Necessary X . 7. Will this change affect the insurance coverage? Yes No X . 8. If yes, will the policies be extended? Yes _ No _ Not Applicable X . 9. Has this (Change Order) (Supplemental Agreement) been discussed with FAA officials? Yes _ No X When With Whom Comments: Submit 4 copies to FM. 45-20-008/FAA Change No 2 YKM East GA Page 3 of 3 r YAKIMA Ve5 5 Q2-.2930.. '71 76 TIE -DOWNS NOT INSTALLED DUE TO CONFLICT WITH ELECTRICAL DUCT BANK. i,7. :.,...1 St • -514. ' 60 60 2,2 L 6 2 257 4.0 J • H • NON—Uvla:114.0 MIA 1260060:, !C.A. 06,04:2. ,J 0.<1, C-522 t," 601.4 V0-0.6 ALTERNATE LOCATION FOR TWO TIE -DOWNS INSTEAD OF TAXILANE LOOP NO TAXILANE CENTERLINE LOOP v6C.t , .".. !II ..r, -- .. ..,,, III C.v... ..... .........aa •........ i ----'..---,.. , 6.7....m. ••••.....tr.. a....... 1 (SOO) 01112476 3,, I. KL411, 4 ''',..„..„...... C-401 il H 0.1 • , ; Vt. 1- H e 3,c4.,- • or. NOTES AND REQUIREMENTS CONIAACIOM SMALL MitlIMMIt PAVOMAII WARINO.11,01,1 • 1E 'EN-F. STRIPE.. CI, Cr NIT, r3,11 41411) I u S-) t Change Order City of Yakima Change Order Number 2 Yakima Air Terminal-McAllister Field East GA Apror Change Order Date 10/10/2023 Project: ~(Name) P 9 (Number) FAA AIP-3-53-0089-047-2021 Contract Number 2020-101 To, (Contractor) t- Contract Date 07/6/2021 Central Washington Asphalt, Inc P 0 Box 939 Moses Lake, WA 98837 L You are directed to make the following changes in this Contract: Construction of the East GA Apron, final constructed quantities vaned significantly compared to design estimates for several bid items,please see the attached for quantities and fee breakdown. Variations were attributed to FAA specifications permitted tolerances in material thicknesses. These variations increased the construction cost by$96,728 64 The FAA will pay for 90%of the additional cost and the airport will pay 10%. Not valid until signed by bath the Approving Authority and Contractor. Signature of the Contractor indicated agreement herewith,including any adjustment on the Contract Sum or Contract Time. The original Contract Sum was $ 1,817,032.49 Net change by previous Change Orders $ 13,212.60 The Contract Sum prior to this Change Order $ 1,830,245 09 The Contract Sum will be: •Increased 0 Decreased 0 Unchanged by this Change Order $ 96,728.64 The New Contract Sum including this Change Order will be $ 1,926973.73 The Contract Time will be: •Increased ❑ Decreased 0 Unchanged by 6 working days The New Contract Time will be 56 working days -----.._._-___.---- Contra or Approval Recommended Approval Re monde By ■.. 17h ( _- f- — Canstructmn/S�up/erriso� Pubic Works Dtt - By Title �/1i7 , Date 'e i'l' 'I 1 2 Date /G Z Z- /OA /g, c ty En91nd� tApproveI�atc // By Ma H, /C 6 Y Date Date Original to. 0 Contractor Copies to. 0 Region ❑Construction Administrator 0 OSC Accounting 0 City Engineering CITY CONTRACT NO' �P RESOLUTION NO: - U�— .