Loading...
HomeMy WebLinkAbout08/06/2013 10 GFI Youth and Family Development Programming Agreement with Central Washington Comprehensive Mental Health5 P� BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: 8/6/2013 ITEM TITLE: Resolution authorizing an Agreement with Central Washington Comprehensive Mental Health to provide evidence based programming and /or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development Center. SUBMITTED BY: Dominic Rizzi - Chief of Police Steve Magallan - GFI Consultant SUMMARY EXPLANATION: In November 2009, the Yakima City Council voted to direct staff to develop a Gang Free Strategic Plan Initiative (YGFI) for the prevention and intervention of Criminal. Street Gangs, based on the Office of Juvenile Justice Delinquency Prevention Model Plan. Based on the GFI Strategic Plan and completion of a comprehensive community needs assessment, the YGFI Steering Committee recommended the implementation of a Youth and Family Development Center where evidence based programming and /or activities would be offered to youth who exhibit high risk behaviors and gang involvement. The City, at the direction of the City Council, requested proposals under RFP No. 11221 for YGFI Youth and Family Development Programming to accomplish certain goals of the Yakima GFI. Based on the RFP process, it was recommended that the City contract with Central Washington Comprehensive Mental Health for its Youth and Family Development Programming. Central Washington Comprehensive Mental Health is experienced in Youth and Family Development Programming and has proposed to offer evidence based programming and /or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development Center. This organization has the desired qualification to provide these services. A detailed description of the programming and /or activities to be offered by each organization is included in the Yakima Gang Free Initiative Strategic Plan approved by the Council during the November 27, 2012, study session concerning the YGFI. Resolution: X Ordinance: Other (Specify): Contract: Contract Term: Start Date: August 6, 2013 End Date: December 31, 2014 Item Budgeted: Yes Amount: $100,000 Council authorized funding, GF| service partner funding nnatoheo, and grant funding. This ihynn was Funding Sourco/Fiscm||mmpmct: budgeted in the 2O12 Police budget and carried forward into 2O13. The long term GF| financial plan io to continue seeking grants and funding sourc Strategic Priority: Insurance Required? No Mail to: MagaUan Consultancy LLC.ATTN: City of Yakima GF| Coordinator, 103 South 3rd Street, Suite 101, Yakima, WA 98901 Phone: 509-543-3616 APPROVED FOR 4 &P C|b2O2g8[ 4=^T jjo� SUBMITTAL: SUBMITTAL: ' / y� Adopt resolution. Name: U F-1 YPD-GFI-Comn Mental Health 06-2013.docx Description: GFI-CWCMH agreement resolution GFI-CWCMH agreement RESOLUTION NO. R -2013- A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an Agreement with Central Washington Comprehensive Mental Health to provide evidence based programming and /or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development Center. WHEREAS, in November 2009, the Yakima City Council voted to direct staff to develop a Gang Free Initiative (GFI), or a comprehensive long term action plan for the prevention and intervention of Criminal Street Gangs, based on the Office of Juvenile Justice Delinquency Prevention Model Plan; and WHEREAS, the City at the direction of the City Council requested proposals under RFP No. 11221 for the GFI Youth and Family Development Programming to accomplish certain goals of the Yakima GFI; and WHEREAS, Central Washington Comprehensive Mental Health has proposed to offer evidence based programming and /or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Center; and WHEREAS, Central Washington Mental Health has the desired qualifications to provide these services; and WHEREAS, on November 27, 2012, the Yakima City Council unanimously approved the City of Yakima Gang Free Initiative Strategic Plan which describes the goals of the Youth and Family Development Center and the service that Central Washington Comprehensive Mental Health will provide; and WHEREAS, the Yakima City Council finds it to be in the best interest of the City to direct the City Manager to execute the Agreement with Central Washington Comprehensive Mental Health to provide evidence passed programming and /or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development Center; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Yakima City Council authorizes the and directs the City Manager to execute the attached Agreement with Central Washington Comprehensive Mental Health to provide evidence based programming and /or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development Center. ADOPTED BY THE CITY COUNCIL this 6th day of August, 2013. Micah Cawley, Mayor ATTEST: Sonya Claar -Tee, City Clerk GANG FREE INITIATIVE IMPLEMENTATION SERVICES AGREEMENT BETWEEN THE CITY OF YAKIMA AND CENTRAL WASHINGTON COMPREHENSIVE MENTAL HEALTH This agreement is entered into by and between the CITY OF YAKIMA, a municipal corporation, located at 129 North 2nd Street, Yakima, WA 98901 (hereinafter referred to as CITY), and CENTRAL WASHINGTON COMPREHENSIVE MENTAL HEALTH, a non - profit corporation, located at 402 South 4th Avenue, Yakima, WA 98902 (hereinafter referred to as CONTRACTOR). WHEREAS, in November 2009, the Yakima City Council voted to direct staff to develop a Gang Free Initiative (GFI), or a comprehensive long term action plan for the prevention and intervention of Criminal Street Gangs, based on the Office of Juvenile Justice Delinquency Prevention Model Plan; and WHEREAS, the CITY at the direction of the City Council requested proposals under RFP No. 11221 for GFI Youth and Family Development Programming to accomplish certain goals of the Yakima GFI; and WHEREAS, the CONRACTOR, a Washington State non - profit corporation, experienced in Youth and Family Development Programming, has the desired qualification to provide these services; and NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements set forth herein, it is agreed by and between the CITY and CONTRACTOR as follows: 1. Scope of Services. The CONTRACTOR agrees to perform these services and work for the CITY in accordance with and as described in the following: A. RFP documents No. 11221, attached hereto and incorporated herein by this reference; and B. Addendum #1: "Negotiated Scope of Work" for City of Yakima, attached hereto and incorporated herein by this reference. C. Regularly communicate with the City of Yakima's Gang Free Initiative (GFI) Coordinator to assure mutual understanding of the work to be performed and the satisfactory completion thereof: i. Quarterly Progress Report: The CONTRACTOR shall submit a quarterly report to the GFI Coordinator to include the following the guidelines set forth in the GFI Partner Quarterly Reporting Instructions included as Addendum #2. D. Background Screening: CONTRATOR shall submit a current list of names, and assignments of all employees and volunteers who will perform work under this contract. Each employee and volunteer performing work under this contract will also be required to complete a criminal background check. All background checks must be done by the Yakima Police Department. There will be no exceptions and no substitutions of personnel without prior approved background clearance checks. Throughout the life of the contract, the CITY reserves the right to have background checks updated or completed again. E. Changes in the employment and volunteer list shall be reported to Magallan Consultancy GFI Coordinator (509- 469- 0591), no less than five (5) business days before the requested changes are to become effective. F. Contractor shall ensure that all marketing materials and announcements for the project are co- branded with the City of Yakima as a partner in the project, and official logos of the City of Yakima shall be used to represent the city in said materials. These materials include, but are not limited to: program brochures, agency reports, print advertisements, posters, internet/website portals, radio and television public service announcements, shirts, hats, etc. 2. Term of Agreement. The term of this agreement shall begin upon execution by both parties and shall terminate upon the completion of all services required hereunder by the CONTRACTOR, but no later than December 31, 2014 unless terminated earlier by the CITY in accordance with Section 10 of this Agreement, or in the event of outside forces (illness etc.) and accepted force majeure occurrences (natural disasters etc.). 3. Consideration. As consideration for the services performed under this Agreement, the CITY agrees to compensate the CONTRACTOR in accord with the following terms: A. In consideration of the obligation of the CONTRACTOR to perform in accordance with the contract the CITY will pay CONTRACTOR an amount not to exceed One Hundred Thousand Dollars ($100,000.00) for the work as set forth in the RFP documents at the time and in the manner and upon the conditions provided including the following separation: i. Youth Development Team Coordination services compensated up to Thirty -Five Thousand Dollars ($35,000.00) for the entire project period, and ii. Behavioral Health Treatment services compensated up to Sixty -Five Thousand Dollars ($65,000.00) for the entire project period. B. Payment shall be made on a fee - for - service basis in quarterly installments. The CONTRACTOR shall invoice CITY quarterly for services the CONTRACTOR provides. Invoice shall be sent to: Yakima Police Department C/O Magallan Consultancy, LLC 103 S. 3 d Street, Suite 110 Yakima, WA 98901 CITY will reimburse the CONTRACTOR within fifteen (15) days of receipt of a valid invoice for the amount of payment due. CITY shall return any invalid or incomplete invoice to the CONTRACTOR within fifteen (15) days after CITY receives the invoice. An explanation will accompany the invoice that states the reason for return and any information needed to correct the invoice. Final invoices for services provided under this agreement shall be submitted by the CONTRACTOR no later than ninety (30) days following the termination of the agreement. 4. Independent CONTRACTOR A. No agency, employment, joint venture or partnership has been or will be created between the parties hereto pursuant to the terms and conditions of this agreement. Inasmuch as CITY is interested in the CONTRACTOR's end product, CITY does not control the manner in which the CONTRACTOR performs this agreement. CITY is not liable for workers' compensation or unemployment compensation payments required by the State of Washington. In addition, the CONTRACTOR assumes responsibility for tax liabilities that result from compensation paid to the CONTRACTOR by CITY. CITY will report any payment made under this agreement to the Internal Revenue Service on Form 1099 or as required B. No provision contained in this agreement shall be construed as entitling the CONTRACTOR to participate in hospital plans, medical plans, sick leave benefits, vacation, and other benefits available to employees of CITY. C. CONTRACTOR certifies that all approvals, licenses or other qualifications necessary to conduct business in Washington have been obtained and are operative. If at any time during the agreement period the CONTRACTOR becomes disqualified from conducting business in Washington, for whatever reason, the CONTRACTOR shall immediately notify CITY of the disqualification. D. CONTRACTOR shall neither perform work nor submit an invoice for payment for work performed under this agreement for any time period after the effective termination date. E. CONTRACTOR shall furnish its own support staff and services as necessary for the satisfactory performance of the work described in Section 1, above. Unless otherwise specified in this agreement, CITY will not provide any other staff, services, or material to the CONTRACTOR for the purpose of assisting the CONTRACTOR in the performance of this agreement. 5. Hold Harmless A. CONTRACTOR agrees to protect, defend, indemnify, and hold harmless the CITY, its elected officials, officers, employees, agents, and volunteers from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and expenses (including reasonable attorneys' fees and disbursements) resulting from death, personal harm or bodily injury to any person or damage or destruction to a third party or third parties to the extent caused by any negligent act and /or omission of CONTRACTOR, its officers, employees, agents, volunteers and /or subcontractors, arising out of the performance of this Contract. B. CITY agrees to protect, defend, indemnify, and hold harmless the CONTRACTOR, its elected officials, officers, employees, agents, and volunteers from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and expenses (including reasonable attorneys' fees and disbursements) resulting from death or bodily injury to any person or damage or destruction to a third party or third parties to the extent caused by any negligent act and /or omission of CITY, its officers, employees, agents, volunteers and /or subcontractors, arising out of the performance of this Contract. C. Nothing contained in this Section or this Contract shall be construed to create a liability or a right of indemnification in any third party. 6. Insurance At all times during performance of the Services, CONTRACTOR shall secure and maintain in effect insurance to protect the CITY and CONTRACTOR from and against all claims, damages, losses, and expenses arising out of or resulting from the performance of this Contract. CONTRACTOR shall provide and maintain in force insurance in limits no less than that stated below, as applicable. The CITY reserves the right to require higher limits should it deem it necessary in the best interest of the public. A. General Liability Insurance. Before this Contract is fully executed by the parties, CONTRACTOR shall provide the CITY with a certificate of insurance as proof of liability insurance with a total minimum liability limit of Two Million Dollars ($2,000,000.00) per occurrence combined single limit bodily injury and property damage, and Two Million Dollars ($2,000,000.00) general aggregate. The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The policy shall name the CITY, its elected officials, officers, agents, employees, and volunteers as additional insured, and shall contain a clause that the CONTRACTOR will not cancel or change the insurance without first giving the CITY thirty (30) calendar days prior written notice. The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. B. Automobile Liability Insurance. If CONTRACTOR owns any vehicles, before this Contract is fully executed by the parties, CONTRACTOR shall provide the CITY with a certificate of insurance as proof of automobile liability insurance and umbrella liability insurance with a total minimum liability limit of Two Million Dollars ($2,000,000.00) per occurrence combined single limit bodily injury and property damage. Automobile liability will apply to "Any Auto" and be shown on the certificate. ii. If CONTRACTOR does not own any vehicles, only "Non -owned and Hired Automobile Liability" will be required and may added to the liability coverage at the same limits as required in that section of this Contract, which is Section 12.2 entitled "Commercial Liability Insurance ". C. Professional Liability Coverage. Before this Contract is fully executed by the parties, CONTRACTOR shall provide the CITY with a certificate of insurance as proof of professional liability coverage with a total minimum liability limit of Two Million Dollars ($2,000,000.00) per claim combined single limit bodily injury and property damage, and Two Million Dollars ($2,000,000.00) aggregate. The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The policy shall contain a clause that the CONTRACTOR will not cancel or change the insurance without first giving the CITY thirty (30) calendar days prior written notice. The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide. If the policy is written on a claims made basis the coverage will continue in force for an additional two years after the completion of this contract. D. Under either situation described in this Section, the required certificate of insurance shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The policy shall name the CITY, its elected officials, officers, agents, employees, and volunteers as additional insured, and shall contain a clause that the CONTRACTOR will not cancel or change the insurance without first giving the CITY thirty (30) calendar days prior written notice. The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. 7. Conflict of Interest and Ethics Laws A. The CONTRACTOR hereby covenants that neither the CONTRACTOR nor any officer, member or employee of the CONTRACTOR has interest, personal or otherwise, direct or indirect, which is incompatible or in conflict with or would compromise in any manner or degree with the discharge and fulfillment of his or her functions and responsibilities under this agreement. B. Neither the CONTRACTOR nor any officer, member or employee of the CONTRACTOR shall, prior to the completion of such work and payment for such work, acquire any interest, personal or otherwise, direct or indirect, which is incompatible or in conflict with or would compromise in any manner or degree with the discharge and fulfillment of his or her functions and responsibilities with respect to the carrying out of such work. C. The CONTRACTOR shall not promise or give to any CITY employee anything of value that is of such character as to manifest a substantial and improper influence upon the employee with respect to his or her duties. The CONTRACTOR shall not solicit a CITY employee to violate any CITY rule or policy relating to the conduct of contracting parties. D. Nondiscrimination. During the performance of the Agreement, the CONTRACTOR shall not discriminate in violation of any applicable federal state, and /or local law or regulation on the basis of age, sex, race, creed, religion, color, national origin, marital status, disability, honorably discharged veteran or military status, pregnancy, sexual orientation, and any other classification protected under federal, state, or local law. This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of services under this agreement. E. The Americans with Disabilities Act. CONTRACTOR shall comply with the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and its implementing regulations and Washington State's anti - discrimination law as contained in RCW Chapter 49.60 and its implementing regulations with regard to the activities and services provided pursuant to this Agreement. The ADA provides comprehensive civil rights to individuals with disabilities in the area of employment, public accommodations, public transportation, state and local government services and telecommunications. F. Compliance with Laws. The CONTRACTOR shall comply with all applicable federal, state and local laws, rules and regulations in performing this Agreement. G. Debarment Certification: CONTRACTOR certifies that it is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement by any Federal department or agency (debarred). The CONTRACTOR shall immediately notify the CITY if during the term of the agreement it becomes debarred. In the event of such debarment, the CITY may immediately terminate this Agreement by giving written notice to CONTRACTOR. 8. Records, Documents, and Information. All records, documents, writings or other information produced or used by the CONTRACTOR in the performance of this agreement shall be treated according to the following terms: A. The CITY is required by law to comply with the Washington State Public Records Act (PRA). All determinations of records subject to release under the PRA, or otherwise required by law, shall be at the sole discretion of the CITY. B. All CITY information which, under the laws of the State of Washington, is classified as public or private, will be treated as such by the CONTRACTOR. Where there is a question as to whether information is public or private, CITY shall make the final determination. The CONTRACTOR shall not use any information, systems, or records made available to it for any purpose other than to fulfill the agreement duties specified herein. The CONTRACTOR agrees to be bound by the same standards of confidentiality that apply to the employees of CITY and the State of Washington. The terms of this section shall be included in any subcontracts executed by the CONTRACTOR for work under this agreement. C. All proprietary information of the CONTRACTOR shall be held to be strictly confidential by CITY. Proprietary information is information which, if made public, would put the CONTRACTOR at a disadvantage in the market place and trade of which the CONTRACTOR is a part. The CONTRACTOR is responsible for notifying CITY of the nature of the information prior to its release to CITY. CITY reserves the right to require reasonable evidence of the CONTRACTOR's assertion of the proprietary nature of any information to be provided. D. All records relating to costs, work performed and supporting documentation for invoices submitted to CITY by the CONTRACTOR shall be retained and made available by the CONTRACTOR for audit by the State of Washington (including but not limited to CITY, the Auditor of the State of Washington, the Inspector General or duly authorized law enforcement officials) and agencies of the United States government for a minimum of three years after payment for work performed under this agreement. If an audit, litigation, or other action is initiated during this time period, the CONTRACTOR shall retain such records until the action is concluded and all issues resolved or the three years end, whichever is later. 9. Rights in Deliverables, Data and Copyrights. The Deliverables provided by the CONTRACTOR under Section 1 and any item produced under this agreement, including any documents, data, photographs and negatives, electronic reports, records, software, source code, or other media, shall become the property of CITY which shall have an unrestricted right to reproduce, distribute, modify, maintain, and use the Deliverables. The CONTRACTOR shall not obtain copyright, patent, or other proprietary protection for the Deliverables. The CONTRACTOR shall not include in any Deliverable any copyrighted matter, unless the copyright owner gives prior written approval to use such copyrighted matter. 10. Suspension and Termination A. CITY may, by giving CONTRACTOR thirty (30) calendar days written notice of termination, terminate this Agreement as to all or any portion of the Services not then performed, whether or not CONTRACTOR is in breach or default, and with or without cause. Upon receipt of any such notice of termination, the CONTRACTOR shall, except as otherwise directed by the City, immediately stop performance of the Services to the extent specified in such notice. CONTRACTOR shall have the same termination rights as the City as specified in Section 10. B. In the event of termination pursuant to section 10A, the CONTRACTOR, shall take all necessary or appropriate steps to limit disbursements and minimize costs, and furnish a report, as of the date of receipt of notice of suspension or termination describing the status of all work under this agreement, including without limitation, results accomplished, conclusions resulting there from, and such other matters as CITY may require. In the event of suspension or termination under this Article, the CONTRACTOR shall be entitled to compensation, upon submission of a proper invoice, for the satisfactory work performed prior to receipt of notice of termination or suspension, which shall be calculated by CITY based on the rate set forth in Section 3. CITY shall not be liable for any further claims, and the claims submitted by the CONTRACTOR shall not exceed the total amount of compensation allowed by this agreement. C. If the City purports to terminate or cancel all or any part of this Agreement for CONTRACTOR's breach or default when the CONTRACTOR is not in breach or default which would permit termination or cancellation, such termination or cancellation shall be deemed to have been a termination by the City pursuant to paragraph 10A and the rights of the parties shall be determined accordingly. 11. Breach or Default A. Differences between the CONTRACTOR and the CITY, arising under and by virtue of this Agreement, shall be brought to the attention of the CITY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. Any dispute relating to the quality or acceptability of performance and /or compensation due the CONTRACTOR shall be decided by the CITY'S Agreement Representative or designee. All rulings, orders, instructions and decisions of the CITY'S Agreement Representative shall be final and conclusive, subject to the CONTRACTOR'S right to seek judicial relief pursuant to this Section. B. Upon breach or default by the CONTRACTOR of any of the provisions, obligations or duties embodied in this agreement, CITY may exercise all administrative, contractual, equitable or legal remedies available, without limitation. The waiver of any occurrence of breach or default is not a waiver of subsequent occurrences, and CITY retains the right to exercise all remedies hereinabove mentioned. If CITY or the CONTRACTOR fails to perform an obligation or obligations under this agreement and thereafter such failure is waived by the other party, such waiver shall be limited to the particular failure so waived and shall not be deemed to waive other failures hereunder. Waiver by CITY shall not be effective unless it is in writing and signed by the CITY contract manager. C. Any action at law, suit in equity, or judicial proceeding arising out of this Agreement shall be instituted and maintained only in any of the courts of competent jurisdiction in the COUNTY OF YAKIMA, Washington. 12. Amendments This writing constitutes the entire agreement between the parties with respect to all matters herein. This agreement may be amended only by a writing signed by both parties. However, it is agreed by the parties that any amendments to laws or regulations cited herein will result in the correlative modification of this agreement, without the necessity for executing written amendments. Any written amendments to this agreement shall be prospective in nature. When a new or different term or condition is added, additional consideration is not necessary to bind the parties. 13. Assignment The CONTRACTOR shall not assign any interest (including subcontracts) in this agreement and shall not transfer any interest in the same (whether by assignment or novation) without the prior written approval of CITY. Any such assignments or subcontracts shall be submitted for CITY's review ninety (90) days prior to the desired effective date. Approval by CITY shall not be deemed to increase in any manner the total compensation provided for in this agreement. 14. Drug Free Workplace The CONTRACTOR shall comply with all applicable state and federal rules, regulations and statutes pertaining to a drug free workplace. The CONTRACTOR shall make a good faith effort to ensure that all employees of the CONTRACTOR do not purchase, transfer, use or possess either legal or illegal drugs or alcohol or abuse prescription drugs in any way while working on state, county, or municipal property. 15. Construction This agreement shall be governed, construed and enforced in accordance with the laws of the State of Washington. Should any portion of this agreement be found unenforceable by operation of statute or by administrative or judicial decision, the enforceability of the balance of this agreement shall not be affected thereby provided that the absence of the unenforceable provision does not render the performance of the remainder of the agreement impossible. 16. Written Notices All written notices required by this Agreement shall be in writing and deemed received if personally delivered or sent by United States mail, registered or certified, return receipt requested, postage pre -paid, to the addresses set forth hereunder or to such other addresses designated in writing by any of the parties in accordance with this provision. In case of CITY, to: Anthony O'Rourke City Manager 129 North Second Street Yakima, WA 98901 In case of CONTRACTOR, to: Rick Weaver Executive Director 402S.4 th Avenue Yakima, WA 98902 17. Survival. Any provision of this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the term or expiration of this agreement and shall be binding on the parties to this Agreement. IN WITNESS WHEREOF, the parties, by signing below, indicate their agreement to the above. CITY Anthony O'Rourke City Manager Signature CONTRACTOR Rick Weaver Executive Director Signature Date: Date: ADDENDUM #1 CENTRAL WASHINGTON COMPREHENSIVE MENTAL HEALTH NEOGOTIATED SCOPE OF WORK PROGRAMMING OBJECTIVE: Youth Development Team Coordination The CONTRACTOR will provide coordination services to the GFI Youth Development Team to include 0.32 FTE (12.8 hours per week) for the 19 month project period. Coordination services to include general communication between members, data management, reporting, scheduling and meeting facilitation. Youth Development Team Meetings should occur monthly or as deemed necessary by the members of the Team. Description of the Youth Development Team The City of Yakima through the Gang Free Initiative is seeking to integrate a variety of behavior change strategies effectively intervening and preventing the gang problem. Partnership among schools, law enforcement, social services and behavioral health are supported by centralized outreach component targeting youth at risk of or involved in criminal street gangs. Because coordination alone often results in the compartmentalization of roles and an absence of global understanding of the problem the City has established formal partnerships to improve coordination and collaboration and to raise the partnership to a level of shared responsibility. By identifying and providing concentrated services to those within the gang culture, the team's activities will also serve to improve the quality of life for all residents of Yakima by reducing gang crime and improving community safety. Purpose: The GFI Youth Development Team is specifically designed to maximize the collective impact of the many and varied resources available to address the youth gang problem. The Youth Development Team is at the core of the CJJDP Comprehensive Gang Model and plays a key role in identifying and delivering intervention and prevention services. This team is composed of a multidisciplinary group of professionals from the fields of law enforcement, probation, outreach, education, and social services, who work together to case manage and to identify additional prevention, intervention, and suppression activities needed in the target communities. Participation on the Youth Development Team can increase the effectiveness of each agency's efforts, reduce duplication of services, and increase access to needed services. Role & Responsibilities: • Participate in collaborative case management planning meetings. • Contribute individualized service plan for GFI project participants. • Engage participants in direct services to address their specific needs. • Work with outreach workers and partners to dismantle or surmount barriers to accessing services. • Assist gang members in transitioning out of the gang lifestyle. • Improve the effectiveness of partner agencies. • Support the exchange of information through routine reporting. • Share data on services and their individual and collective impact on the problem. Programming Objective: Mental /Behavioral Health Treatment Services The CONTRACTOR will make available mental /behavioral health treatment services to a minimum of 20 Gang Free Project participants and families who have no funding source what so ever or do not meet the Medicaid Access to Care standards. Treatment service is a general term used to describe any evidence based intervention proven effective at mitigating contributing mechanism for youth crime, violence, and delinquency. ADDENDUM #2 Yakima Gang Free Initiative Progress Report INSTRUCTIONS Partners are required to submit quarterly progress reports on project activities and accomplishments. Sufficient detail to determine stage of implementation, project changes, and impact must be Included. 1. DATE: Enter the date the report was prepared. 2. REPORT NUMBER: Enter the sequential number (e.g., the first report is number 1; the second is number 2, etc.). 3. SUBMITTED FOR REPORT PERIOD: The first progress report is due on the date specified on the special conditions of the contract. Thereafter, the reporting period will be either from the first day to the last day of a month, if a project prefers, or from the first day to the last day of a calendar quarter (I.e., January 1 to March 3 1. April 1 to June 30, July 1 to September 30 and October 1 to December 31). Reports must be received by the 3`d Monday after the close of a quarter (i.e., March 18, June 17, September 16, and November 11). 4. PROJECT TITLE: The title of the project as it appears on the contract. 5. SUB - GRANTEE'S NAME: The name of the agency or department as specified in the contract. 6. PRINT PROJECT DIRECTOR'S NAME: Enter the typed or printed name of the project director named in the contract or in a contract amendment. a. TITLE: Enter the project director's title. b. TELEPHONE NUMBER: Enter the protect director's Telephone number. 7. PROJECT DIRECTOR'S SIGNATURE: The project director, named in item 8 above, must sign. 8. DATE OF SIGNATURE: Enter the dale the progress report is signed by the project director. 9. PROGRESS REPORT: Continuation pages may be attached as necessary. Reporting should be cumulative and describe activities and accomplishments occurring during the reporting period and to date. These activities and accomplishments should include, but not be limited to, the following: a. State to what extent each activity, output, and any interim outcomes set forth in the contract have been achieved including any factors which have interfered with or expedited accomplishments. Include steps taken to overcome interfering factors. Include appropriate quantification, such as number of persons to whom services have been provided. Personnel trained, equipment acquired, etc. b. State any policies developed. Changes contemplated, or changes that were requested and approved in project implementation, etc. c. State whether any costs associated with the stage of the project were materially different than anticipated. d. List any additions or changes in principal project personnel (including consultants). e. State any changes in project organization. f. Describe the extent of involvement, if any, of other agencies or community resources in the accomplishment of the project. g. Describe the progression of improved attendance and a decrease of behavior incidents. h. Highlights and Barriers.