HomeMy WebLinkAbout07/16/2013 09 Vacation Buy-Back Program for Non-Represented Employees; YMC Addition Section 2.40.120BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: 7/16/2013
ITEM TITLE: Ordinance adding section 2.40.120 implementing a vacation leave
buy -back program for non - represented employees
SUBMITTED BY: Tony O'Rourke, City Manager
SUMMARY EXPLANATION:
In order to create uniformity between non and represented employees and limit accrued financial
liabilities, the option for non - represented employees to sell back one third of accrued vacation within
each calendar year provides a means to achieve those goals. This Ordinance implements this program
with new section 2.40.120.
Resolution:
Ordinance: X
Other (Specify):
Contract:
Contract Term:
Start Date:
End Date:
Item Budgeted:
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Strategic Priority:
Insurance Required? No
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APPROVED FOR
SUBMITTAL: +& City Manager
RECOMMENDATION:
Staff recommends approval of the ordinance.
_ATTACHMENTS:
Name: Description:
❑ ORD. NO. 2013- vacation buy back for non- reoresented.docx ordinance buy back
ORDINANCE NO. 2013-
AN ORDINANCE establishing and implementing a vacation buy -back program for non -
represented employees whereby employees may sell up to one third of
accrued annual leave once per calendar year back to the City, by adding
new section 2.40.120 to Chapter 2.40 of the Yakima Municipal Code.
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. A new Section 2.40.120 to the City of Yakima Code is hereby added to read
as follows:
"2.40.120 Vacation Buy -Back Program
A. Purpose
The City of Yakima's annual vacation buy -back program is provided as an optional
benefit for non - represented employees who elect to convert accrued vacation time into an
annualized cash value. The goal of the program is to improve attendance, increase benefit
flexibility, create uniformity with existing programs of represented employees, and limit accrued
financial liabilities.
B. Applicability
This section is applicable to non - represented full and part time employees of the City of
Yakima who elect to sell back their accrued vacation hours to the City.
C. Eligibility Criteria
(1) Regular full time and part time employees may sell back up to one -third of their
annual vacation accrued leave.
(2) Vacation hours eligible for buy back are those hours earned up to the one —third
maximum, accrued within the preceding twelve month period.
(3) No more than one request may be made per calendar year.
D. Procedure
(1) Employee responsibility
The employee shall request a vacation buy -back form from Finance, indicate their
requested hours, and submit the form through their supervisor back to Finance.
(2) Finance Department responsibility
The Finance Department will generate a customized leave accrual form, complete
the form, and route back to the employee through the employee's supervisor. Finance will
process for inclusion in next pay cycle.
Section 2. This ordinance shall become effective and shall be in full force and effect 30
days after its passage and publication in accordance with law.
PASSED BY THE CITY COUNCIL, signed and approved this 16th day of July, 2013.
ATTEST:
Sonya Claar Tee, City Clerk
Publication Date:
Effective Date:
Micah Cawley, Mayor