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Home My WebLink About04/16/2013 Business Meeting/Executive Session382 YAKIMA CITY COUNCIL April 16, 2013 City Hall -- Council Chambers 5:30 -6 p.m. Executive Session; 6 p.m. Business Meeting MINUTES �i Back Print EXECUTIVE SESSION 1. Roll Call Council: Mayor Micah Cawley (arrived at 5:40 PM), presiding, Assistant Mayor Maureen Adkison, Council Members Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl (arrived at 5:43 PM) and Bill Lover 2. Executive Session regarding Pending Litigation Executive Session was held and adjourned at 5:55 PM. BUSINESS MEETING 1. Roll Call Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl and Bill Lover Staff: City Manager O'Rourke, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Cawley led the Pledge of Allegiance. 3. Open Discussions for the Good of the Order A. Proclamations Mayor Cawley read a proclamation for April 26, 2013 as YWCA -- Stand Against Racism Day. Erin Black, YWCA Executive Director accepted the proclamation and invited Council and the community to attend an event on April 26, 2013 at 5:30 p.m. regarding Stand Against Racism Day. i. National Day of Prayer Mayor Cawley read,and proclaimed May 2, 2013 as National Day of Prayer. Dr. Dennis Crane accepted the proclamation. B. Presentations /recognitions /introductio,ns i. Recognition of City Employees with 30 years of service- -Dave Brush and Wayne Wantland Page 1 of 5 383 Communication and Tech Manager /911 Director Wayne Wantland recognized Dave Brush for his 30 years of service to the City of Yakima. City Manager O'Rourke recognized Wayne Wantland's 30 years of service to the City of Yakima. 4. Council Reports, i. Council Public Safety Committee Minutes - March 22, 2013 Approved by unanimous voice vote. Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member Rick Ensey. Carried 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl, Lover. 5. Consent Agenda Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. The following item was removed from the consent agenda. S.A. Quarterly Gang Free Initiative Report The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. (Items on the Consent Agenda are handled under one motion without further discussion — see motion directly below.) Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member Kathy Coffey. Carried 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl, Lover. A. 2012 Year -End Budget Revenue and Expenditure Report The report was approved. B. Final Contract Payment for Shannon Industrial Contractors, Inc. - Struvite System Implementation Project #2267 (Standard Motion V -B- Accept the Project and Approve the Final Payment) The report from the City Engineer, dated March 11, 2013, with respect to the completion of the work on the Yakima Regional WWTP Struvite System Implementation, performed by Shannon Industrial Contractors, Inc., was approved, the work accepted and payment of the final estimates, as therein set forth, was authorized. C. 1 st Quarter 2013 Claim Report and Resolution authorizing and approving 1 st Quarter 2013 claims activity. RESOLUTION NO. R- 2013 -045, A RESOLUTION accepting and approving the 1 st Quarter 2013 Claim Report for the City of Yakima. D. Resolution authorizing an Addendum to an agreement with Huibregtse, Louman Associates, Inc (HLA) in an amount not to exceed $37,640 to provide Engineering Services for the Replacement of a Sanitary Sewer Pipe within Tieton Drive between 38th and 40th Avenues RESOLUTION NO. R- 2013 -046, A RESOLUTION authorizing the City Manager to execute an Addendum to existing Professional Services Agreement 2012 -42 with Huibregtse, Louman Associates, Inc. (HLA), in the amount not to exceed $37,460 for Engineering Services for the replacement of 670 linear feet of 8 -inch sanitary sewer pipe. E. Resolution authorizing an Interagency Agreement with Washington State Department of Enterprise Services. DES Agreement No. K1411. Page 2 of 5 M RESOLUTION NO. R- 2013 -047, A RESOLUTION authorizing the execution of an Interagency Agreement with Washington State Department of Enterprise Services. F. Ordinance Amending the 2013 Budget for 2012 Year End Encumbrances (Second Reading) ORDINANCE NO. 2013 -015, AN ORDINANCE amending the 2013 budget for the City of Yakima; and making appropriations for 2012 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2013. An Ordinance amending the 2012 budget and appropriating funds for 2012 Year -End Encumbrances, previously having been read by title only, was brought before the Council for a second reading. 6. Audience Participation Doug Lemon, City resident, complained about City employees and the Wastewater connection fee. Candie Turner, City resident, asked several questions relating to the Cascade Mill Site, which City Manager O'Rourke answered. She also asked everyone to pray for Mitch Hungate, who was lost in an avalanche this past weekend. Javier Gonzales, City resident, spoke on behalf of the Locals Car Club and requested Council to review the policy on cruising Yakima Avenue. CITY MANAGER'S REPORTS 7. Quarterly Gang Free Initiative Report Steve Magallan, Magallan Consultancy, briefed Council on the quarterly GFI report. He noted they received 78 kids for referral from Washington Middle School when they were expecting approximately 20 kids per quarter, which shows the demand for this program. 8. Strategic Plan Quarterly Update City Manager O'Rourke briefed Council on the updates to the Strategic Plan. 9. Report regarding recommendations for Financial Policies City Manager O'Rourke and Finance Director Epperson reviewed the recommendations with Council. Following discussion, Coffey moved and Ensey seconded that we accept this as our financial management policy and stewardship for public funds. Motion: Approve, Moved by Council Member Kathy Coffey, Seconded by Council Member Rick Ensey. Carried 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl, Lover. 10. Resolution authorizing the City Manager to execute documents and agreements pursuant to a State Revolving Fund Loan offer from the Department of Ecology totaling $5,000,000 to fund Capital Improvement Projects at the City's Wastewater Treatment Plant Wastewater Treatment Manager Schafer and Utility Engineer Anderson briefed Council on the issue. The City Clerk read the resolution by title. RESOLUTION NO. 2013 -048, A RESOLUTION authorizing the City Manager to execute documents and agreements pursuant to a State Revolving Fund Loan offer from the Department of Ecology totaling $5,000,000 to fund capital improvement projects at the City's Wastewater Treatment Plant. Page 3 of 5 385 Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Council Member Bill Lover. Adopted 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl, Lover. 11. Resolution authorizing Interlocal Agreement with the Washington Traffic Safety Commission to provide a contractor to manage the Yakima County Target Zero traffic safety initiative. Captain Schneider briefed Council on the item. The City Clerk read the resolution by initiative. RESOLUTION NO. 2013 -049, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an Interlocal Agreement with the Washington Traffic Safety Commission to allow the WTSC to provide funding for a contractor for the Target Zero traffic safety initiative manager. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Council Member Sara Bristol. Adopted 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl, Lover. ORDINANCES 12. Ordinance amending the Yakima Municipal Code (YMC 13.16) to allow the serving of alcoholic beverages in City parks using the Special Events Permitting Process (YMC 9.70). Parks and Recreation Manager Wilkinson briefed Council on the issue. The City Clerk read the ordinance by title. ORDINANCE NO. 2013 -016, AN ORDINANCE relating to city parks; amending Section 13.16.070 of the Yakima Municipal Code regarding permitting of the possession, consumption and sale of alcoholic beverages in designated city parks and in conjunction with special events. Motion: Approve, Moved by Council Member Sara Bristol, Seconded by Council Member Dave Ettl. Passed 6 -1. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl. Council Members voting Nay: Lover. 13. Other Business Mayor Cawley noted they take complaints about city employees seriously and appreciates the City Manager looking into them. Council Member Ettl reported a recently conducted PEW Research Study shows the public's belief in government on the federal level is at an all time low of 28 percent, state government is 57 percent and local government has remained flat over the last 5 years at 63 percent. Therefore, people think local government works 2 1/2 times better than the federal government and what is happening in Yakima will put us beyond that. Mayor Cawley reported he was asked to join a coalition for cities that have air terminal towers affected by budget cuts and asked if there was any opposition from Council Members to this affiliation. It was Council consensus for the Mayor to join the coalition. 14. Adjournment The meeting adjourned at 7:20 p.m. to the next Council Business Meeting on May 7, 2013 at 6 p.m. in the Council Chambers. Motion: Adjourn, Moved by Council Member Rick Ensey, Seconded by Council Member Sara Bristol. Carried 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl, Lover. Page 4 of 5 :- CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: i oe;�;Q% , COUNCIL MEMBER DATE 130UNCIL MEMBER DATE .4,1� (;4 MIYOR Page 5 of 5