HomeMy WebLinkAbout05/21/2013 05M Terminal Apron Rehabilitation Construction Project, Engineering Agreement with Huibregttse, Louman Associates, Inc.BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. C3 f
For Meeting of: 5/21/2013
ITEM TITLE: Resolution authorizing agreement with Huibregtse, Louman
Associates for engineering services at the Yakima Airport.
SUBMITTED BY: Robert Peterson- Interim Airport Manager
509 - 575 -6149 Ext 7
SUMMARY EXPLANATION:
The terminal apron ramp facilitates the flow of commercial flights from the gates at the terminal
building to the aircraft and is approximately 2.35 acres of high strength concrete. Passengers
arriving and departing at Yakima, board and exit the aircraft by walking across the terminal
apron ramp to the terminal building.
The ramp was originally constructed in the 1960's, and this project is the first major
rehabilitation of the ramp. The most recent pavement condition index (PCI) rates the ramp at
60. The overall condition of the concrete is good given it's age, however the individual panels
have moved apart from one another, in some cases several inches separate the individual
panels. This horizontal movement has created tripping and operation hazards for aircraft and
personnel.
Work will include joint and crack stabilization and removal of heaved asphalt at the ramp
perimeter.
The funding source for this contract comes from the Airport Improvement Program which assists
primary commercial service airports with various projects. The program allows the airport to
utilize funds for Capital Improvement Projects which are addressed in either the Airport Master
Plan or needed project to ensure safe aircraft operations are upheld at the airport. At this point
the Draft Airport Master Plan addresses the need to rehabilitate the airport's terminal apron to
ensure future preservation of the concrete panels
Under the Airport Improvement Program the airport is funded 90% of the projected costs in the
form of Federal grants and the remaining 10% originates from local sources such as the
Passenger Facility Charge program. These charges are collected each time a passenger
purchases an airline ticket originating from the Yakima Air Terminal.
Engineering Services Agreement has a Not To Exceed value of $99,484.00.
Resolution:
Other (Specify):
Contract: X
Start Date: 5/21/13
Item Budgeted: Yes
Funding Source/Fiscal
Impact:
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
Ordinance:
Contract Term:
End Date: 8/1/13
Amount: 99,484
Federal Aviation Administration - Airport
Improvement Program
NA
City Manager
Staff recommends City Manager and City Council review and approve the Engineering Services
Agreement in order to enter the construction phase of the Terminal Apron project.
Engineering Services Agreement - Terminal Apron
Construction
Terminal Apron Construction Map
Terminal Apron Construction Fees
A RESOLUTION authorizing the City Manager to execute an Engineering Services Agreement
with Huibregtse� Lournan Associates, Inc. (HLA), in the amount not to exceed
$99,48400 to provide Engineering Services for Terminal Apron Rehabilitation
Construction project AIP 3-53-0089-35
WHEREAS, City owns and operates Yakima Air Terminal in accordance with applicable
Federal, State and Local regulations; and
WHEREAS, the City maintains a roster of consultants whose statements of qualifications
represent that they have the expertise necessary to perform the services required • the City, and
WHEREAS, the state of Washington requires these services to be performed by a Professional
Licensed Engineer; and
I I III III III III
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Sonya Claar-Tee� City Clerk
Micah Cawley, Mayor
ENGINEERING SERVICES AGREEMENT
FOR
CONSTRUCTION PROJECTS UNDER AIRPORT IMPROVEMENT PROGRAM
Terminal Apron Rehabilitation Project
AIP Project No. 3 -53- 0089 -35
This AGREEMENT, made this day of , 2013, by and between City of Yakima, 129
North Second Street, Yakima, WA 98901, hereinafter called the "OWNER" and Huibregtse, Louman
Associates, Inc., 801 North 39th Avenue, Yakima, WA 98902, hereinafter called the "ENGINEER."
WITNESSETH, that the OWNER intends to improve the Yakima Air Terminal at Yakima, Washington,
consisting of the following items:
The Terminal Apron Rehabilitation Project includes rehabilitation of approximately 2.39 acres of 16
foot x 16 foot concrete panels. Rehabilitation will include joint stabilization by cleaning joints of
debris and stabilizing with backer rods; and panel stabilization by removing and replacing
significantly cracked panels with new reinforced concrete. Project will also include concrete surface
rehabilitation, grinding surrounding heaved asphalt, and new markings on the terminal apron.
The below scope of work is to provide construction observation and administration, and project
close out services for the above referenced work.
The extent of improvements will be coordinated with the amount of available funds for construction.
I. SCOPE OF WORK
The OWNER hereby employs the ENGINEER and the ENGINEER accepts and agrees to perform the
following services for the project during the 2013 calendar year.
A. CONSTRUCTION ADMINISTRATION
The ENGINEER shall provide the following services under this work phase:
1. Assist OWNER in evaluation of available funding.
2. Assist OWNER in AIP Grant Preparation to complete grant authorization.
3. With FAA concurrence and OWNER concurrence, issue notification of award, prepare the
construction contract and monitor contract execution.
4. Coordinate and conduct a preconstruction conference and prepare meeting minutes.
5. Assist OWNER in issuing the notice to proceed upon FAA concurrence.
6. Attend up to two (2) City of Yakima Meetings as necessary to provide project updates.
7. Complete Construction Management Plan once all contractor information is known.
8. Review Contractor's Safety and Quality Assurance Plan, provide comments as needed to
facilitate the intent of the applicable airport and FAA standards to maintain safety and quality.
9. Conduct weekly construction and safety meetings with the Contractor and Airport staff.
10. Prepare and submit daily and weekly inspection reports in accordance with FAA guidelines.
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rendered as herein agreed:
A. The OWNER shall pay the ENGINEER for services as set forth in Section IA of this
Agreement, on a lump sum basis as follows:
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B. The OWNER shall pay publishing costs for advertisements of notices, public hearings, and
other similar items; shall pay for all permits and licenses that may be required by local, state,
or federal authorities; and shall secure the necessary land, easements, and rights of way
required for the Project.
..................
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4. Nothing contained in this Section • this Agreement shall be construed to create a liability or
a right • indemnification in any third party.
D In any and all claims by an employee of the ENGINEER, any subcontractor, anyone directly
or indirectly employed by any of them, or anyone for whose acts any of them may be liable,
the indemnification obligations under this Agreement shall not be limited in any way by any
limitation on the amount or types of damages, compensation, or benefits payable by or for the
ENGINEER or a subcontractor under workers • workmen's' compensation acts, disability
benefit acts, or other employee benefit acts.
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v. INSURANCE
A. At all times during performance of the WORK, ENGINEER shall Secure and maintain in effect
insurance to protect the OWNER and ENGINEER from and against all claims, damages,
losses, and expenses arising out of or resulting from the performance of this Agreement.
ENGINEER shall provide and maintain in force insurance in limits no less than that stated
below, as applicable. The OWNER reserves the right to require higher limits should it deem it
necessary in the best interest of the public.
a. If ENGINEER owns any vehicles, before this Contract is fully executed by the parties,
OIC shall provide the OWNER with a certificate • insurance as proof • commercial
automobile liability insurance and commercial umbrella liability insurance with a total
minimum liability limit of Two Million Dollars ($2,000,000.00) per occurrence
combined single limit bodily injury and property damage. Automobile liability will
apply to "Any Auto" and be shown on the certificate.
lb If ENGINEER does not own any vehicles, only "Non-owned and Hired Automobile
Liability" will be required and may be added to the commercial liability coverage at
the same limits as required in that section of this Agreement, which is Section 12.2
entitled "Commercial Liability Insurance".
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Professional Liability Coverage: Before this Agreement is fully executed by the parties,
ENGINEER shall provide the OWNER with a certificate of insurance as proof of professional
liability coverage with a total minimum liability limit of Two Million Dollars ($2,000,000.00) per
claim combined single limit bodily injury and property damage, and Two Million Dollars
($2,000,000.00) aggregate. The certificate shall clearly state who the provider is, the
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A� The ENGINEER reserves the right to obtain the services • other Consulting Engineers
experienced in Airport work to prepare and execute the work which is related to the Project
within the scope of services and fees contained herein. All subconsultants are subject to the
review and approval of the OWNER. The OWNER acknowledges that a geotechnical
engineer subconsultant will be utilized for this Project to obtain material cores and other
pertinent information for the ENGINEER.
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A. In the event that the OWNER authorizes the ENGINEER to proceed to execute the various
portions • work called for herein, this Agreement shall be in full force and effect until
completion and acceptance by the OWNER of the Project or:
C. This Agreement may be terminated by the OWNER for the OWNERS convenience at any
time. If terminated for this reason, the ENGINEER shall be paid for services performed to the
date of termination, including reimbursements then due.
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ENGINEER makes no representations as to long-term compatibility, usability, or
readability of electronic files or documents resulting from the use of software
application packages, operating systems, or computer hardware differing from those
used to create the file.
The OWNER and the ENGINEER hereby certify that the ENGINEER has not been required, directly
or indirectly, as an express or implied condition in connection with obtaining or carrying out this
Agreement to:
W
itl Pay, or agree to pay, to any firm, person, or organization any fee, contribution, donation, or
consideration • any kind.
A, The OWNER and ENGINEER each bind themselves, their partners, successors, executors,
administrators, and assigns to the other parties to this Agreement, and to the successors,
executors, administrators, and assigns of such other party in respect to all covenants of this
Agreement.
B. Except as above, neither the OWNER nor the EN INEER shall assign, sublet, or trans r
their interest or obligation hereunder in this Agreement without the written consent of the
other.
C It is understood by the OWNER and the ENGINEER that the FAA is not a party to this
Agreement and will not be responsible for engineering costs except as should be agreed
upon by the OWNER and the FAA under a Grant Agreement for the Project. OWNER
approval of this Engineering Services Agreement is conditioned upon and subject to FAA
approval.
X. TITLE V1 ASSURANCES
During the performance of this Agreement, the ENGINEER, for itself, its assignees and successors
in interest (hereinafter referred to as the "Contractor") agrees as follows:
A. Compliance with Regulations. The Contractor shall comply with the regulations relative to
nondiscrimination in federally assisted programs of the Department of Transportation
(hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended
from time to time (hereinafter referred to as the Regulations), which are herein incorporated
by reference and made a part of this Contract
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1� Nondiscrimination. The Contractor, with regard to the work performed by it during the
Contract, shall not discriminate on the grounds of race, color, or national origin in the
selection and retention of subcontractors, including procurement of materials and leases of
equipment. The Contractor shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the Regulations, including employment practices
when the Contract covers a program set forth in Appendix B of the Regulations.
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X ppligy. It is the policy of the Department of Transportation (DOT) that minority business
enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate
in the performance of contracts financed in whole or in part with federal funds under this
Agreement.
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both trial and appellate court. Since the FAA is not a party to this Agreement, it cannot be held
liable for actions under this section.
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This Agreement shall be governed by the laws of the State of Washington. Venue shall be in
Yakima County.
IN WITNESS WHEREOF, the OWNER and the ENGINEER hereto have made and executed this
Agreement the day and year first above written.
CITY OF YAKIMA
BY BY
Tony O'Rourke Jeffrey T. Louman, President
TITLE: _ City Manager
ATTEST:
Sonya Claar Tee
TITLE:, City Clerk
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LIMITS OF WORK .. _
CONCRETE APRON
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JOB NUMBE : DATE: SHEET
801 North 39th Avenue
091 2013
H L A Yakima, WA 98902 FILE NAMES: YA K I M A AIR TERMINAL
509.966.000 P R Un � & H V
DRAWING: 09101.dwg TERMINAL APRON
Huibregtse, Louman Associates, Inc. Fax 509.965.3800 SUBJECT 4 O RE V M O N of
Civil Engineering ® Land Surveying *Planning www.hlacivil.com REVISION DATE ENTERED BY: BWT AERIAL PHOTOGRAPHY
PROJECTTITLE: TERMINAL APRON REHABILITATION
CLIENT: YAKIMA AIR TERMINAL
AIP NUMBER: 3- 53- 0089 -34
DATE: 4/24/2013
Principal
Licensed
Project
Resident
Land
Surveyoron
TASK
TASK
Engineer
Engineer
Engineer
Engineer
Surveyor
2 -Man Crew
Clerical
TOTAL
DIRECT
NO PROJECT TASK
$60.00
$30.00
$23.20
$36.70
$50.00
$28.70
$20.50
HRS
COSTS
CONSTRUCTION PHASE SERVICES
1 Assist Owner with Evaluation of FAA Funding Program
4
4
8
$360.00
2 AIP Grant Preparation and Assistance
2
8
10
$360.00
3 Award and Contract Execution
4
4
16
4
28
$1,029.20
4 Preconstruction Conference and Prepare Minutes
4
8
4
8
2
26
$907.40
5 Assist Owner /FAA with Notice to Proceed
4
4
8
2
18
$694.60
6 Attend up to two (2) City of Yakima meetings as
4
6
4
2
16
$607.80
necessary
7 Final Construction Management Plan
4
12
4
4
2
26
$880.60
8 Review Contractors Safety and Quality Assurance Plan
2
8
8
18
$653.60
9 Conduct Weekly Construction and Safety Meetings
4
16
8
16
44
$1,492.80
10 Prepare Daily and Weekly Inspection Reports
2
4
24
4
34
$1,202.80
11 Full -Time Construction Observation up to 40 Days (10 hrs
10
20
20
400
450
$16,344.00
per Day)
12 Evaluate and Prepare Change Orders, as necessary
2
8
4
16
8
38
$1,204.00
13 Review Contractor Material Submittals
2
4
12
4
22
$762.40
14 Prepare Monthly Pay Estimates
4
8
8
4
24
$855.60
15 Wage Rate Interviews /Labor Documents & Payroll
4
4
20
20
48
$1,504.00
Review
16 Claims and Conformance Recommendations
4
4
20
4
32
$1,176.00
17 Observe and Prepare Required DBE Participation
2
4
4
2
12
$42780
Documentation
18 Final Project Inspection
2
4
8
2
16
$574.60
19 Prepare Record Drawings
2
4
8
2
16
$574.60
20 Prepare Final Project Report
4
24
8
4
2
42
$1,333.40
21 Final Project Closeout
2
16
4
4
4
30
$921.60
Labor Subtotal
72
174
52
592
0
0
68 0
0 0 0
958
$33,866.80
Direct Overhead
147.17%
$49,841.77
Fixed Fee
15.0%
$12,556.29
Total Labor + Overhead +Fixed Fee
$96,264.85
EXPENSES:
Cost
Air
Ground
Trip
Travel:
Per Unit
Trips
Trips
Days
Miles
Markup
Air Travel
$0.00
1.0
$0.00
Mileage (from office)
$0.500
30
8
1.0
$120.00
Mileage (Surveys)
$0.500
1.0
$0.00
Meals /Lodging
$0.00
1.0
$0.00
Misc. expenses.
FAX
$0.00
COPIES
$250.00
TELEPHONE
$150.00
POSTAGE
$200.00
PRINTING
$500.00
PLOTTING
$2,000.00
SUB - CONSULTANTS:
Markup
1. Geotechnical Investigation and Pavement Design
1.07
$0.00
2. Electrical Consultant 1.07 $0.00
1.07 $0.00
Subtotal - Labor + Overhead +Fixed Fee
Subtotal- Expenses
Subtotal - Subconsultants
Total - Terminal Apron Rehabilitation
:ONSULTANT COST BREAKDOWN
CONSULTANTS: UNITS QTY. RATE
TOTAL
1. Geotechnical Investigation and Pavement Design
Principal Engineer
$0.00
Project Engineer
$0.00
Asst. Project Engineer
$0.00
Project Assistant
$0.00
Staff Engineer
$0.00
Local Field Assistant
$0.00
Draftsman
$0.00
Grain size eval > 0.02mm
$0.00
Atterburg limits
$0.00
Insitu Unit wt. and Moisture Content
$0.00
Lab Manager
$0.00
CBR, each
$0.00
Wash 200, each
$0.00
Drilling, per hr
$0.00
Support Truck, per day
$0.00
Drill Rig Mob -Demob
$0.00
Asphalt Expert
$0.00
Asphalt core & unit weight
$0.00
Asphalt oil content
$0.00
Quick set concrete, per hole
$0.00
Bentonite, per bag
$0.00
Administrative Markup
$0.00
Materials
$0.00
Per Diem & Lodging
$0.00
$0.00
2. Electrical Engineering
Project Manager
$0.00
Senior Engineer
$0.00
Draftsman
$0.00
Clerical
$0.00
$0.00