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Home My WebLink About05/21/2013 05F Kiwanis Park Ballfields, Phase 3, Final Payment, Stephens and Sons Construction, Inc.BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: 5/21/2013 ITEM TITLE: Final Contract Payment for Stephens and Son's Construction, Inc. - Project PC2212 - Kiwanis Park Ballfields Phase 3 (Standard Motion V-13-Accept the project and approve the final payment). SUBMITTED BY: Doug Mayo - City Engineer 509 - 576 -6678 SUMMARY EXPLANATION: This project (City Project No.: PC2212) consisted of constructing three new baseball /softball fields with a 2500 square yard plaza including lights and fencing, approximately 100 feet of pedestrian pathway, a 3500 square yard parking lot, and other related work. Final inspection for this project was made and the recommendation is that the project be accepted. This Council action is to accept the project and approve the final construction costs. Project Engineer: Doug Mayo Contractor Stephens and Son's Construction, Inc. Contract Award: 9/14/11 Contract Cost: $1,345,784.16 Retainage Due: $55,905.00 Amt. This Payment -0- The above total contract cost is for construction only and does not include engineering and other costs. Resolution: Ordinance: Other (Specify): Final Contract Payment Contract: Contract Term: Start Date: End Date: Item Budgeted: Amount: Funding Source /Fiscal Parks & Recreation Capital Impact: Strategic Priority: Insurance Required? No Mail to: Phone: J APPROVED FOR SUBMITTAL: RECOMMENDATION: Accept the project and approve Final Estimate. ATTACHMENTS: Name: El FINAL Agenda.xlsx City Manager Description: Final City of Yakima City Engineering Division 129 N 2nd Street Yakima, WA 98901 TO: Stephens and Son's Construction, Inc PROJECT TITLE Upper Kiwanis Park Phase 3 City Project No.: PC2212 Progress Estimate No.: FINAL Date September 28, 2012 1 Total Item No. Description Unit Bid Quantity Unit Pricy: Bid Contract Amount To Date Quantity % of Contract Amount Previous Quantity Previous Payments Quantity this period Amount Due Acct Def 1 SPCC Plan LS 1 $679.20 $ 679.20 1 100% $ 679.20 1 $ 679.20 0 $ 2 Mobilization LS 1 $13,584.00 $ 13,584.00 1 100% $ 13,584.00 1 $ 13,584.00 0 $ 3 Project Temporary Traffic Control LS 1 $509.40 $ 509.40 1 100% $ 509.40 1 $ 509.40 0 $ 4 Roadside Cleanup FA 1 $849.00 $ 849.00 45,474 5356% $ 45,474.00 45,474 $ 45,474.00 0.00 $ 5 Removal of Structure and Obstruction LS 1 $2,830.00 $ 2,830.00 1 100% $ 2,830.00 1 $ 2,830.00 0 $ 6 Embankment Compaction CY 15 $33.96 $ 509.40 15 100% $ 509.40 15 $ 509.40 0 $ 7 Field Excavation Incl. Haul CY 250 $20.38 $ 5,095.00 250 100% $ 5,095.00 250 $ 5,095.00 0 $ - 8 Crushed Surfacing Base Course TON 2,275 $23.21 $ 52,802.75 2,076.11 91% $ 48,186.51 2,076.11 $ 48,186.51 0.0 $ 0.00 9 Porous Asphalt Pavement TON 985 $93.67 $ 92,264.95 938.47 95% $ 87,906.48 938.47 $ 87,906.48 0.00 $ 0.00 10 IShallow Sampling Manhole EA 1 $2,818.68 $ 2,818.68 1 100% $ 2,818.68 1 $ 2,818.68 0 $ - 11 Crushed Surfacing Top Course (for trench BF) TON 555 $25.47 $ 14,135.85 0 0% $ - 0 $ - 0 $ 12 Shoring or Extra Excavation Class B LF 150 $2.26 $ 339.00 159 106% $ 359.34 159 $ 359.34 0 $ 13 Structure Excavation Class B, Incl. Haul CY 250 $9.06 $ 2,265.00 245 98% $ 2,219.70 245 $ 2,219.70 0 $ 14 PEX pipe for water main 1 -1/4 in. diam LF 325 $26.04 $ 8,463.00 327 101% $ 8,515.08 327 $ 8,515.08 0 $ 15 HDPE 2" LF 315 $33.68 $ 10,609.20 300 95% $ 10,104.00 300 $ 10,104.00 0 $ 16 Grinder Pump EA 1 $16,164.96 $ 16,164.96 1 100% $ 16,164.96 1 $ 16,164.96 0 $ 17 Side Sewer Connection EA 1 $2,830.00 $ 2,830.00 0 0% $ - 0 $ - 0 $ 18 Sewer Cleanout EA 1 $1,879.12 $ 1,879.12 1 100% $ 1,879.12 1 $ 1,879.12 0 $ 19 Repair Silt Fence LF 650 $4.25 $ 2,762.50 641 99% $ 2,724.25 641 $ 2,724.25 0 $ - 20 ITop Course Sand CY 540 $39.56 $ 21,362.40 760.13 141% $ 30,070.74 760.13 $ 30,070.74 0 $ 0.00 21 Warning Track CY 185 $130.18 $ 24,083.30 277 150% $ 36,059.86 277 $ 36,059.86 0 $ - 22 Base Course Sand CY 1,085 $41.32 $ 44,832.20 1,082.90 100% $ 44,745.43 1,082.90 $ 44,745.43 0 $ (0.00) 23 Sand Mix CY 3,300 $37.92 $ 125,136.00 4,243.15 129% $ 160,900.25 4,243.15 $ 160,900.25 0 $ (0.00) 24 Infield Conditioner TON 15 $764.10 $ 11,461.50 15 100% $ 11,461.50 15 $ 11,461.50 0 $ 25 Seeded Lawn Installation SY 11,900 $0.63 $ 7,497.00 11,900 100% $ 7,497.00 11,900 $ 7,497.00 0 $ 26 Cement Concrete Traffic Curb LF 700 $8.49 $ 5,943.00 675 96% $ 5,730.75 675 $ 5,730.75 0 $ 27 Cement Concrete Edging CY 25 $283.00 $ 7,075.00 26 104% $ 7,358.00 26 $ 7,358.00 0 $ 28 Cement Concrete Bleacher Slab CY 30 $254.70 $ 7,641.00 30 100% $ 7,641.00 30 $ 7,641.00 0 $ 29 Commercial Driveway Approach EA 1 $5,660.00 $ 5,660.00 1 100% $ 5,660.00 1 $ 5,660.00 0 $ 30 Manufactured Wheel Stop EA 4 $73.58 $ 294.32 4 100% $ 294.32 4 $ 294.32 0 $ Item No. Description Unit Bid Quantity Unit Pricy: Bid Contract Amount To Date Quantity % of Contract Amount Previous Quantity Previous Payments Quantity this period Amount Due Acct Def 31 6' Fence LF 2,525 $29.52 $ 74,538.00 2,073 82% $ 61,194.96 2,073 $ 61,194.96 0 $ 32 8' Fence LF 50 $55.02 $ 2,751.00 162 324% $ 8,913.24 162 $ 8,913.24 0 $ 33 12' Maintenance Gate EA 3 $1,524.28 $ 4,572.84 3 100% $ 4,572.84 3 $ 4,572.84 0 $ 34 42" Pedestrain Gate EA 3 $1,136.37 $ 3,409.11 3 100% $ 3,409.11 3 $ 3,409.11 0 $ 35 20' Sliding Gate Entrance EA 1 $11,408.30 $ 11,408.30 1 100% $ 11,408.30 1 $ 11,408.30 0 $ 36 6' Plaza Gate EA 2 $1,294.43 $ 2,588.86 2 100% $ 2,588.86 2 $ 2,588.86 0 $ 37 Backstop/Wing Fence EA 3 $26,767.27 $ 80,301.81 3 100% $ 80,301.81 3 $ 80,301.81 0 $ 38 Dugout EA 6 $16,360.60 $ 98,163.60 6 100% $ 98,163.60 6 $ 98,163.60 0.00 $ 39 Base Instillation EA 12 $237.72 $ 2,852.64 1 12 100% $ 2,852.64 12 $ 2,852.64 0 $ 40 Cement Concrete Sidewalk SY 35 $43.02 $ 1,505.70 35 100% $ 1,505.70 35 $ 1,505.70 0 $ 41 Field Lighting LS 1 $302,244.00 $ 302,244.00 1 100% $ 302,244.00 1 $ 302,244.00 0 $ 42 Site Electrical LS 1 $77,825.00 $ 77,825.00 1 100% $ 77,825.00 1 $ 77,825.00 0.00 $ 43 Permanent Signing LS 1 $1,641.40 $ 1,641.40 1 100% $ 1,641.40 1 $ 1,641.40 0 $ 44 Paint Line LF 3,000 $0.48 $ 1,440.00 2,582 86% $ 1,239.36 2,582 $ 1,239.36 0 $ 45 Painted Access Parking Space Symbol EA 4 $39.62 $ 158.48 4 100% $ 158.48 4 $ 158.48 0 $ 46 Retaining Wall LS 1 $19,785.10 $ 19,785.10 0.95 95% $ 18,795.85 0.95 $ 18,795.85 0.00 $ - SUB TOTAL $ 1,177,562.57 $ 1,243,793.13 $ 1,243,793.12 $0.00 STATE SALES TAX 8.2% $ 96,560.13 $ 101,991.04 $ 101,991.04 $ - PROJECT TOTAL $ 1,274,122.70 106% $ 1,345,784.16 $ 1,345,784.16 $ MATERIALS ON HAND MOH Payment MOH Remaining Previous Payment % Constructed Deleted from Estimate Previously Deducted Amount Due 1 -31 6' Fence MOH w /tax $28,589.75 $5,117.85 $ 28,589.75 0.82 23,471.90 23,471.90 $0.00 1 -32 8' Fence MOH w /tax $910.96 $0.00 $ 910.96 1 910.96 910.96 $0.00 1 -33 12' Maintenance gate MOH w /tax $769.84 $0.00 $ 769.84 1 769.84 769.84 $0.00 1 -34 42" Pedestrian Gate MOH w /tax $570.72 $0.00 $ 570.72 1 570.72 570.72 $0.00 1 -36 6' Plaza Gate MOH w /tax $1,563.42 $0.00 $ 1,563.42 1 1,563.42 1,563.42 $0.00 1 -37 Backstop /wing fence w /tax $70,977.15 $0.00 $ 70,977.15 1 70,977.15 70,977.15 $0.00 1 -38 Dugouts/fencing w /tax $20,989.10 $0.00 $ 20,989.10 1 20,989.10 20,989.10 $0.00 1 -41 Field Lighting /Bases for lights $39,000.00 $0.00 $ 39,000.00 1 39,000.00 39,000.00 $0.00 1 -39 Base Installation $1,150.50 $0.00 $ 1,150.50 1 1,150.50 1,150.50 $0.00 MOH TOTAL $0.00 SUB TOTAL $0.00 STATE SALES TAX 8.2% $0.00 5% RETAINAGE $0.00 AMOUNT NOW DUE $0.00 I hereby certify that the foregoing is a true and correct statement of the work performed under this Contract. CITY ENGINEER /s/ Doug Mayo