HomeMy WebLinkAboutR-2013-051 Washington Traffic Safety Commission Target Zero Manager Agreement with Camille BeckerA RESOLUTION
RESOLUTION NO. R-2013-051
authorizing and directing the City Manager of the City of Yakima to
execute an Agreement with the Camille Becker to provide Target
Zero manager duties to the Washington Traffic Safety
Commission through the Yakima Police Department.
WHEREAS, the Washington Traffic Safety Commission requires a contractor to
manage the Yakima County Target Zero traffic safety initiative; and
WHEREAS, The Washington Traffic Safety Commission is willing to reimburse
the City of Yakima the cost of providing said contract manager; and
WHEREAS, the City of Yakima and the Washington Traffic Safety Commission
have selected Camille Becker to provide these manager duties; and
WHEREAS, the City Council deems it to be in the best interest of the City of
Yakima and the Washington Traffic Safety Commission to enter into the proposed
Agreement authorizing Camille Becker to provide Target Zero manager duties for the
Washington Traffic Safety Commission, through the Yakima Police Department, in
exchange for reimbursement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized and directed to
execute the attached and incorporated Agreement between the City of Yakima and
Camille Becker to provide Target Zero Manager duties.
ADOPTED BY THE CITY COUNCIL this 7th day of May 2013.
Micah Cawley, ayor
AGREEMENT
RFQP 11310 -QP
Yakima County Target Zero Manager Duties
For the
Washington Traffic Safety Commission
Through
Yakima Police Department
THIS AGREEMENT is entered into between the City of Yakima Police Department, 129 N 2nd Street, Yakima, WA
98901, and the Target Zero Manager "Contractor", more specifically identified as
Name: Camille Becker, MEd
Street: 224 S 25th Avenue
City, State Zip: Yakima, WA 98902
UBI/WA DOR No. 601882296
Federal Tax I.D. No. 91 -
WITNESSETH:
In consideration of the terms and conditions contained herein, the parties hereto agree as follows.
1. Project. The Contractor agrees to do all work and furnish all materials necessary for performing the work in
accordance with this Agreement.
2. Amendments. This Agreement contains all terms and conditions agreed upon by the parties. No change or
addition to this Agreement shall be valid or binding upon either party unless such change or addition is in writing
and executed by both parties. All terms of the attached RFQP documents are incorporated herein by this
reference.
3. Consideration. Yakima Police Department shall compensate the Contractor as follows:
Unless specifically authorized in writing, the total budgetary amount of this Agreement shall not exceed Seventy
Thousand Dollars ($70,000.) payable at Thirty five dollars and zero cents per hour ($35/hr), from date of award
through June 30, 2014 (initial term) inclusive of reimbursement of approved costs. It is the intent of this contract
that the statement of work be performed consistently through the entire period of the contract.
The Yakima Police Department shall not compensate the Contractor for mileage unless it is deemed extra-
ordinary by the Contractor and supported in writing. Upon approval by Yakima Police Department, extra-
ordinary mileage will be reimbursed at the current per diem rate(s) as established by the Office of Financial
Management (OFM) http://www.ofm.wa.gov/policy/10.90a.pdf
The Contractor will submit an invoice each month for payment for services completed through the accounting
cut-off day of the previous month. Such invoices shall be for services and work performed and costs incurred
prior to the date of the invoice and not covered by previously submitted invoices. The Contractor shall submit
with each invoice a summary of time expended on the project for the current billing period, and any other
supporting materials determined by Yakima Police Department necessary to substantiate the costs incurred.
The Contractor will also include on the invoice for payment an itemized list of qualifying extra -ordinary mileage.
The aforementioned amounts shall be payable when billed to the Yakima Police Department. The invoice shall
be submitted to: Yakima Police Department, Attn: Sgt. Jay Seely, 129 N 2nd Street, Yakima, WA 98901.
11310 -QP Yakima County Target Zero Manager Page 1 of 9
Yakima Police Department will use its best efforts to pay such invoices within thirty (30) days of receipt and upon
approval of the work done and amount billed. Yakima Police Department will notify the Contractor promptly if any
problems are noted with the invoice. Yakima Police Department may question any item in an invoice, noting to
Contractor the questionable item(s) and withholding payment for such item(s). The Contractor may resubmit
such item(s) in a subsequent invoice together with additional supporting information required
Payment terms are net 30 after receipt of approved invoice(s)
4. Expectations. The WTSC has the following expectations of the Contractor:
a. Lead and coordinate the Traffic Safety Task Force.
b. Plan and conduct regular meetings as agreed upon by parties.
c. Promote the value of membership to stakeholders.
d. Follow-up on meeting outcomes and action items.
e. Coordinate national high visibility enforcement mobilizations.
f. Manage the implementation of the Target Zero Teams project.
g. Lead news & paid media outreach efforts.
h. Author reports on traffic safety activities including mobilization results, monthly activity reports, etc..
i. Coordinate Corridor Safety Projects.
j. Plan, implement, and monitor local traffic safety projects such as Bar Safe Project and Party Intervention
Patrols.
k. Involved in child passenger safety projects.
I. Create, update, and utilize a Traffic Safety Task Force Strategic Plan.
m. Develop and manage the Traffic Safety Task Force budget.
n. Coordinate the Victim Impact Panel (if applicable).
o. Develop traffic safety project proposals utilizing proven strategies or innovative proofs of concept.
p. Monitor adjudication of traffic -related offenses.
q. Conduct recognition and awards ceremonies.
r. Coordinate the activities of the Law Enforcement Liaison.
s. Manage web & social media presence for the Traffic Safety Task Force.
t. Facilitate school zone equipment requests among Schools and Law Enforcement Agencies.
u. Analyze emerging traffic safety data to identify problems and trends.
5. Independent contractor. The parties agree that, for the purposes of this agreement, the Yakima County Target
Zero Manager is an independent contractor and neither the Contractor nor any employee of the Contractor is an
employee of WTSC/City of Yakima. Neither the Contractor nor any employee of the Contractor is entitled to any
benefits that the WTSC/City of Yakima provides its employees. The Contractor is solely responsible for payment of
any statutory workers compensation or employer's liability insurance as required by state law. The Contractor will
have an active account with the department of Revenue, other state agencies as needed, a Unified Business
Identifier (UBI) number, and a separate set of books or records that reflect all items of income and expenses of the
business that the individual is conducting.
The Contractor and any authorized subcontractors shall at all times be an independent Contractor and not an
agent or representative of the WTSC/City of Yakima with regard to performance of the Services. The Contractor
shall not represent that it is, or hold itself out as, an agent or representative of the WTSC/City of Yakima. In no
event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of the
WTSC/City of Yakima.
11310 -QP Yakima County Target Zero Manager Page 2 of 9
6. Property Rights. All records or papers of any sort relating to the WTSC and/or City of Yakima and to the project
will at all times be the property of the WTSC and shall be surrendered to the WTSC/City of Yakima upon demand.
All information conceming the Task Force and said project, which is not otherwise a matter of public record or
required by law to be made public, is confidential, and the Contractor will not, in whole or part, now or at any time
disclose that information without the express written consent of the WTSC.
7. Work Made for Hire. All work the Contractor performs under this agreement shall be considered work made for
hire, and shall be the property of the WTSC. The WTSC shall own any and all data, documents, plans, copyrights,
specifications, working papers, reports, and any other materials the Contractor produces in connection with this
agreement. On completion or termination of the agreement, the Contractor shall deliver these materials to the
WTSC.
8. Nondiscrimination. The Contractor agrees that he or she shall not discriminate against any person on the grounds
of race, creed, color, religion, national origin, sex, sexual orientation, age, marital status, political affiliation or belief,
or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against
Discrimination (RCW chapter 49.60) or the Americans with Disabilities Act (42 U.S.C. 12101 et seq.) or any other
applicable state, federal or local law, rule or regulation.
This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer,
recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training,
and the provision of services under this Agreement.
9. The Americans with Disabilities Act. With regard to the services to be performed pursuant to this Agreement,
Contractor agrees. to comply with the Americans With Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA)
and its implementing regulations, and Washington State's anti -discrimination law as contained in RCW Chapter
49.60 and its implementing regulations. The ADA provides comprehensive civil rights to individuals with
disabilities in the area of employment, public accommodations, state and local government services, and
telecommunications.
10. Assignment. The Contractor shall not assign or subcontract any portion of the contracted activities without
obtaining prior written approval from the WTSC/City of Yakima.
11. Termination or Suspension. Either party may terminate this contract upon thirty (30) days written notice sent by
certified mail to the addresses listed above. The .WTSC/City of Yakima may suspend work performed by the
Contractor based on alleged inappropriate Contractor activities or action. Notification of a suspension of work'
performed and the subsequent conclusion and finding of a suspension investigation will be sent by certified mail to
the address listed above.
12. Indemnification and hold harmless. Each party shall defend, indemnify and hold harmless the other party, its
officers, agents, and employees, from all liability, loss or damage, including costs of defense they may suffer as a
result of claims, demands, actions, damages, costs or judgments which result from the actions performed by the
indemnifying party, its agents, employees, or subcontractors pursuant to this Agreement.
The Contractor shall, and hereby agrees to, release, save, otherwise hold harmless and indemnify WTSC/City of
Yakima from claims, demands, damages, actions, causes of actions or other liability, injury, or harm caused by
act or omissions, foreseen or unforeseen, negligent or otherwise, that would otherwise befall said WTSC/City of
Yakima arising out of the Contractor's implementation of the terms of this contract.
11310 -QP Yakima County Target Zero Manager Page 3 of 9
13. Insurance. At all times during the life of this contract, Contractor agrees to maintain, on a primary and non-
contributory basis and at its sole expense, the insurance coverages, limits, and endorsements noted below. All
such insurance shall not be subject to any deductible or self-insured retention (SIR). There shall be no cancellation,
material change, reduction in limits or intent not to renew the insurance coverage(s) without 30 days written notice
from the contractor or its insurer(s) to WTSC/City of Yakima. The requirements contained herein, as well as the
WTSC/City of Yakima or designee's review or acceptance of insurance maintained by Contractor is not intended to
and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this contract.
a. Commercial General Liability insurance at a limit of liability not less than $1,000,000 Each
Occurrence, and $2,000,000 General Aggregate. Insurance shall be written on ISO occurrence form
CG 00 01 or an alternate form providing equal or broader liability coverage. Such coverage shall not
contain any endorsement(s) excluding or limiting Products Completed, Operations, or Contractual
Liability Cross Liability. The WTSC and City of Yakima, its officers, employees, agents, and
volunteers shall be named as Additional Insureds under the coverage with respect to the work
performed under this agreement.
b. Business Automobile Liability insurance at a combined single limit of liability for bodily injury and
property damage not less than $1,000,000 Each Occurrence covering all Owned, Non -owned, Hired,
and leased automobiles. Coverage shall be written on Insurance Services Office (ISO) form CA 00
01 or a substitute form providing equal or broader liability coverage. In the event Contractor does not
own automobiles, Contractor agrees to maintain coverage for Hired & Non -Owned Auto Liability,
which may be satisfied by way of endorsement to the Commercial General Liability policy or separate
Business Auto Liability policy. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
c. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
14. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, and Commercial General Liability insurance:
a. The Contractors' insurance coverage shall be primary insurance as respects those who are Additional
Insureds under this agreement. Any insurance, self-insurance or insurance pool coverage
maintained by the WTSC/City of Yakima shall be in excess of the Contractor's insurance and shall
not contribute to it.
b. The Contractor's insurance shall be endorsed to state that coverage shall not be canceled by either
party except after thirty (30) days prior written notice by certified mail, return receipt requested, has
been given to the WTSC/City of Yakima.
15. Verification of Coverage. Prior to execution of this agreement, Contractor shall furnish the WTSC/City of Yakima
with original Certificates of Insurance and a copy of any amendatory endorsement, including without limitation, the
Additional Insured endorsement, evidencing the insurance requirements.
16. Waiver of Breach. A waiver by either party hereto of a breach of the other party hereto of any covenant or
condition of this Agreement shall not impair the right of the party not in default to avail itself of any subsequent
breach thereof. Leniency, delay or failure of either party to insist upon strict performance of any agreement,
covenant or condition of this Agreement, or to exercise any right herein given in any one or more instances, shall
not be construed as a waiver or relinquishment of any such agreement, covenant, condition or right.
11310 -QP Yakima County Target Zero Manager Page 4 of 9
17. Laws, venue, jurisdiction. This Agreement shall be governed by the laws of the State of Washington. Any action,
suit, or judicial proceeding for the enforcement of this Agreement shall be brought in the Superior Court for the
State of Washington in Yakima County, Washington.
18. Term and Renegotiation. The term shall commence on the date of last signature and terminate on June 30,
2014, unless extended or sooner terminated per the terms and conditions of this Agreement. The period of
performance may also be extended by mutual written agreement of the parties. The WTSC/City of Yakima may,
at its option, extend the contract on a year to year basis as budget allows and subject to a successful price
agreement.
19. Federal Funding. On the basis of the federal funding that is a part of the funding package for the services
provided by the Contractor under the Contract, and to assure compliance with all federal regulations associated
with services compensated with federal funds, in addition to the terms of the primary Contract, the contractor
must also comply with the specific provisions of the attached Federal Funding Agreement, attached hereto as
Exhibit A and fully incorporated herein. If there is any conflict between the terms expressed in the primary
Contract and those set forth in Exhibit A, the terms and conditions in Exhibit A shall prevail.
By executing this Agreement, the undersigned Contractor hereby certifies under penalty of perjury under the laws of
the State of Washington that the Contractor is a bona fide independent contractor pursuant to the rules and
regulations of the Washington State Department of Revenue and, in the event it 'is determined that the Contractor is
not a bona fide independent contractor, the City shall have the right to deduct all employment taxes, charges and
penalties of any nature due as a consequence of this contract from any remaining funds due the Contractor and, in
the event there are no funds due the Contractor, the Contractor agrees to reimburse the City for all such costs.
IN WITNESS WHEREOF, the parties have executed this Agreement by having their authorized representatives affix
their signatures below.
CITY OF YAIMA:
By:
Date:
Attes
CONTRACTOR: CAMILLE BECKER, MEd
Tony O'R. City Manager
Sonya Cla
Tee, City
City Contract No. aO 3— I
Resolution No.C✓"1"5_O) J
By: ( rte.-- /. Eei
Name, Title
Date: Li //SI, 3
11310 -QP Yakima County Target Zero Manager Page 5 of 9
Exhibit A
Federal Certifications and Assurances
It is hereby understood that this application and attachments hereto, when approved and signed by all concerned
parties as indicated, shall constitute an agreement by and between the applicant organization to perform in
accordance with the terms of this application and attachments, taken as a whole. This agreement is based on
guidelines found in the Common Rule, the Office of Management and Budget (OMB) Circular A-102, in order to
standardize and simplify federal grants.
1) REPORTS — The CONTRACTOR shall submit quarterly reports, a final report at end of the project, and submit
special reports as outlined in the Project Agreement.
2) COPYRIGHTS, PUBLICATIONS, AND PATENTS — Where activities supported by this project produce original
copyright material, the CONTRACTOR may copyright such, but the WTSC reserves nonexclusive and
irrevocable license to reproduce, publish, and use such materials and to authorize others to do so. The
CONTRACTOR may publish, at its own expense, the results of project activities without prior review by the
WTSC, provided that any publications (written, visual, or sound) contain acknowledgment of the support
provided by the National Highway Traffic Safety Administration (NHTSA) and the WTSC. Any discovery or
invention derived from work performed under this project shall be referred to the WTSC, who will determine
through NHTSA whether patent protections will be sought, how any rights will be administered, and other action
required to protect the public interest.
3) TERMINATION — This project agreement may be terminated or fund payments discontinued or reduced by
WTSC at any time upon written notice to the CONTRACTOR due to non-availability of funds, failure of the
CONTRACTOR to accomplish any of the terms herein, or from any change in the scope or timing of the project.
4) FISCAL RECORDS — Complete and detailed accounting records will be maintained by the CONTRACTOR of all
costs incurred on this project, including documentation of all purchases of supplies, equipment, and services;
travel expenses; payrolls; and time records of any person employed part-time on this project. Federal, state, or
WTSC auditors shall have access to any records of the CONTRACTOR. These records shall be retained for
three years after the final audit is completed or longer, if necessary, until all questions are resolved.
5) FUNDING — The CONTRACTOR will utilize funds provided to supplement and not to supplant state and local
funds otherwise available for these purposes. Funds are to be expended only for purposes and activities
approved in the project agreement. Reimbursement will be made periodically by WTSC based on approved
requests for reimbursement. If matching funds are required, the CONTRACTOR will expend them from
nonfederal sources, which must be spent not later than 30 days following the completion of the project.
6) COST PRINCIPLES AND GRANT MANAGEMENT — The allowability of costs incurred and the management of
this project shall be determined in accordance with OMB 2 CFR Part 225 and 49i,CFR Part 18 for state and local
agencies, OMB Circulars A-21 and A-110 for educational institutions, and OMB Circular A-122 for nonprofit
entities.
7) OBLIGATION FUNDS — Federal funds may not be obligated prior to the effective date or subsequent to the
termination date of the project period. Requests for reimbursement outstanding at the termination date of the
project must be made within 30 days or those funds may not be paid.
11310 -QP Yakima County Target Zero Manager Page 6 of 9
Jti� r
Amendment #3
To the
YAKIMA COUNTY Traffic Safety Task Force Project Agreement
BETWEEN
WASHINGTON TRAFFIC SAFETY COMMISSION
AND
YAKIMA POLICE DEPARTMENT
THIS AGREEMENT, pursuant to Chapter 39.34 RCW, amends the Project Agreement signed by
YAKIMA DEPARTMENT_ on APRIL 13, 2013, and entered into by and between the YAKIMA POLICE
DEPARTMENT and the Washington Traffic Safety Commission (WTSC) on APRIL 30, 2013.
IT IS THE PURPOSE OF THIS AMENDMENT to extend the period of performance thru September
30, 2015 and amend the original contract amount from $140,000 to $157,500, an increasing the
budget by $17,500
-2t- ?co (5—
(Date)
CITY CONTRACT Na
RESOLUTION NO.
41.-r!
Tony O''+urke - City Manager
111
June 30, 15
(Date)
7
8) CHANGES — The CONTRACTOR must obtain prior written approval from the WTSC for major project changes
including. changes of substance in project objectives, evaluation, activities, the project manager, key personnel,
or project budget. The period of performance of the project, however, cannot be changed.
9) INCOME — Income earned by the CONTRACTOR with respect to the conduct of the project (sale of publications,
registration fees, service charges, etc.) must be accounted for and income applied to project purposes or used to
reduce project costs.
10) BUY AMERICA ACT — The CONTRACTOR will comply with the provisions of the Buy America Act (49 U.S.C.
5323(j)) which contains the following requirements: Only steel, iron and manufactured products produced in the
United States may be purchased with Federal funds unless the Secretary of Transportation determines that such
domestic purchases would be inconsistent with the public interest; that such materials are not reasonably
available and of a satisfactory quality; or that inclusion of domestic materials will increase the cost of the overall
project contract by more than 25 percent. Clear justification for the purchase of non-domestic items must be in
the form of a waiver request submitted to and approved by the Secretary of Transportation.
11) PURCHASES — Purchase of equipment or services must comply with state or local regulations. After the end of
the project period, equipment should continue to be utilized for traffic safety purposes and cannot be disposed of
without written approval of the WTSC. The CONTRACTOR shall make and maintain an inventory of equipment
to include descriptions, serial numbers, locations, costs or other identifying information, and submit a copy to the
WTSC.
12) Third Party Participants — No contracts or agreements may be entered into by the CONTRACTOR related to
this project, which are not incorporated into the project agreement and approved in advance by the WTSC. The
CONTRACTOR will retain ultimate control and responsibility for the project. WTSC shall be provided with a copy
of all contracts and agreements entered into by the CONTRACTOR. Any contract or agreement must allow for
the greatest practical competition and evidence of such competition or justification for a negotiated contract or
agreement shall be provided to the WTSC.
13) PARTICIPATION BY DISADVANTAGED BUSINESS ENTERPRISES — The CONTRACTOR agrees to take all
necessary and reasonable steps in accordance with Title 49, CFR, Subtitle A, Part 26 to ensure that minority
business enterprises have the maximum opportunity to compete for and perform contracts. The CONTRACTOR
shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any
subcontracts financed in whole or in part with federal funds.
14) AMERICANS WITH DISABILITIES ACT — In the performance of this agreement, the CONTRACTOR shall
comply with the provisions of Title VI of Civil Rights Act of 1964 42 USC 200d, Section 504 of the Rehabilitation
Act of 1973 29 USC 794 Chapter 49.60 RCW, and the Americans with Disabilities Act (42 USC § 12101, et seq.;
PL 101-336), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27). The
CONTRACTOR shall not discriminate on the grounds of race, color, national origin, sex, religion, marital status,
age, creed, Vietnam -Era and Disabled Veterans status, or the presence of any sensory, mental, or physical
handicap in any terms and conditions of employment to induce taking affirmative action necessary to accomplish
the objectives of this Act and denying an individual the opportunity to participate in any program provided by this
agreement through the provisions of services, or otherwise afforded others.
15) POLITICAL ACTIVITIES — No funds, materials, equipment, or services provided in this project agreement shall
be used for any partisan political activity or to further the election or defeat' of any candidate for public office or to
pay any person to influence or attempt to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any federal loan or the entering in of any cooperative agreements.
11310 -QP Yakima County Target Zero Manager Page 7 of 9
16) CERTIFICATION REGARDING FEDERAL LOBBYING –
Certification for Contracts, Grants, Loans, and Cooperative Agreements.
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Formi-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents
for all sub -award at all tiers (including subcontracts, sub -grants, and contracts under grant, loans, and
cooperative agreements) and that all sub -recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
17) SINGLE AUDIT – State and local governments and nonprofit organizations that receive federal assistance are
subject to the audit requirements of OMB Circular A-133.
18) FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT –
The CONTRACTOR will report for each grant awarded:
• Name of the entity receiving the award,
• Amount of the award;
• Information on the award including transaction type, funding agency, the North American Industry
Classification System code or Catalog of Federal Domestic Assistance number (where applicable),
program source;
• Location of the entity receiving the award and the primary location of performance under the award,
including the city, State, congressional district, and country; and an award title descriptive of the
purpose of each funding action;
• A unique identifier (DUNS);
• The names and total compensation of the five most highly compensated officers of the entity if - of the
entity receiving the award and of the parent entity of the recipient, should the entity be owned by
another entity;
(i) The entity in the preceding fiscal year received—
(I) 80 percent or more of its annual gross revenues in Federal awards; and (II) $25,000,000 or
more in annual gross revenues from Federal awards; and (ii) the public does not have access to
information about the compensation of the senior executives of the entity through periodic reports
11310 -QP Yakima County Target Zero Manager Page 8 of 9
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),
78o(d)) or section 6104 of the Internal Revenue Code of 1986;
• Other relevant information specified by the Office of Management and Budget in subsequent guidance
or regulation.
19) SEAT BELT POLICY — No funds, materials, property, or services will be provided to any political subdivision that
does not have a current and actively enforced policy requiring the use of seat belts.
20) POLICY TO BAN TEXT MESSAGING WHILE DRIVING — The CONTRACTOR are encouraged to adopt and
enforce workplace safety policies to decrease crashes caused by distracted driving including policies to ban text
messaging while driving.
21) DRUG FREE WORKPLACE — In accordance with the Anti -Drug Act of 1988 41 USC 702-707 and Drug Free
Workplace 42 USC 12644, WTSC has the responsibility to ensure that unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance by any employees, grantees, and/or sub -grantees of the
CONTRACTOR and/or any such activity is prohibited in the CONTRACTOR's workplace.
22) DEBARMENT AND SUSPENSION — The applicant certifies, by signature below, that neither it nor its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
11310 -QP Yakima County Target Zero Manager Page 9 of 9
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.51)
For Meeting of: 5/7/2013
ITEM TITLE: Resolution authorizing an agreement with Camille Becker to
Provide Target Zero Manager Duties to the Washington
Traffic Safety Commission through the Yakima Police
Department
SUBMITTED BY: Chief Dominic Rizzi Jr.
SUMMARY EXPLANATION:
The Washington Traffic Safety Commission and the City of Yakima have selected Camille
Becker to provide Target Zero manager duties. This position is a contracted position to the City
of Yakima with oversight from both the Yakima Police Department and the Traffic Safety
Commission. The cost of the position is reimbursed by the Traffic Safety Commission. This
agreement specifies details of the position as well as reimbursement criteria.
Resolution: X Ordinance:
Other (Specify):
Contract: Contract Term:
Start Date: End Date:
Item Budgeted: Amount:
Funding Source/Fiscal
Impact:
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
City Manager
RECOMMENDATION:
Staff recommends approval of the agreement.
ATTACHMENTS:
Name: Description:
El
VVTSC Contractor ResolutIon.doc Resolution
El 11310 -QP Agreement -Fed Reqs C. Becker FINAL.docx Contract Agreement
D ROA Memo to CM with Signatures.pdf Selection Document
Committee Recommendation
11310 -QP Target Zero Manager for
Washington Traffic Safety Commission (WTSC)
Through the Yakima Police Department
March 28, 2013
Mr. O'Rourke,
On March 22, 2013, Requests for Qualifications & Proposals (RFQP) were due from interested
parties to provide the City with Target Zero Manager services. Qualification Packets were
received from the following:
• Camille Becker, MEd
• Stephenie Swallow
The analysis committee was formed and given materials and instructions on how to conduct the
analysis and score the proposals. Committee Members:
Angie Ward, WTSC Program Manager
Debi Besser, WTSC
Edica Esqueda, WTSC
Shelly Baldwiin, WTSC
Lt. Steve Finch, YPD
Sgt. Shawn Boyle, YPD/WTSC Liaison for City of Yakima
Maria Mayhue, Purchasing Sr. Buyer - City of Yakima— Non -Voting
The proposal was scored utilizing the following scoring matrix, as listed in the RFP:
Qualification Evaluation Criteria: The following are the criteria, which will be used in
the selection of applicants. A maximum score of 100 points will be used by each evaluator
to score applicants. Each of the following elements shall have the stated maximum point
value:
1.
Capabilities:
• Proven ability to successfully manage programs.
• Proven ability to communicate in person and in writing.
• Proven ability to work well with others.
• Proven ability to meet timelines.
40 pt (240 pt possible)
2.
Relevant Experience
30 pt (180 pt possible)
3'
Cost Proposal
15 pt (90 pt possible)
4.
References
5 pt (30 pt possible)
5.
Presentation/:Interview
10 pt (60 pt possible)
Total:
6 Evaluators: Total points possible = 600
Out of 600 possible points (100 total points for each evaluator) the combination of the scores was
as follows:
Camille Becker: 400
Stepherhe Swallow: 338
The committee unanimously recommends that we proceed to contract award with Camille Becker,
MEd.
Sincerely,
Maria Mayhue, CPPB
Senior Buyer
APPROVED:
Greg Copeland, Acting Chief of Police
Yakima Police Department
Tony
ty Manager
Amendment #1
To the
Yakima County Target Zero Traffic Safety Task Force Project Agreement
attached
BETWEEN
WASHINGTON TRAFFIC SAFETY COMMISSION
AND
Yakima Police Department
THIS AGREEMENT, pursuant to .Chapter 39.34 RCW, amends the Project Agreement signed by
Yakima County on May 13, 2013, and entered into by and between the Yakima Police Department
and the Washington Traffic Safety Commission (WTSC) on July 1, 2013.
IT IS THE PURPOSE OF THIS AMENDMENT to extend the dates of the Yakima CountyTarget Zero
Traffic Safety Task Force Project Agreement from July 1, 2014 to June 30, 2015.
IT IS THE PURPOSE OF THIS AMENDMENT to increase the amount of this contract to $120,000.00
for Target Zero Manager services, in support of Target Zero priorities and in accordance with the
scope of work -outlined in the Project Agreement.
CFDA# 20.600
Signature - TSC Signa -City anager, City of Yakima
07P?
(Date)
(