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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4.H.
For Meeting of:April 6, 2021
ITEM TITLE: Resolution authorizing acceptance of a grant from the Federal
Aviation Administration (FAA) under the Coronavirus Response
and Relief Supplemental Appropriations Act to provide economic
assistance in response to COVI D-19 operational impacts
SUBMITTED BY: Robert K. Peterson,Airport Director, 509-575-6149
SUMMARY EXPLANATION:
On Sunday, December 27, 2020, the President of the United States signed the Coronavirus
Response and Relief Supplemental Appropriations Act(CRRSAA) in order to provide economic
assistance in response to COVI D-19 operational impacts. Within this act, it provides
approximately$2 billion to airports within the National Plan of Integrated Airports System
experiencing severe economic disruption caused by the virus.
The Federal Aviation Administration (FAA) has indicated the Yakima Air Terminal-McAllister Field
is eligible to receive funding for any purpose for which the airport revenues might be lawfully used
to help offset the losses due to the virus. All funds received must be expended in accordance
with the FAA's Policy and Procedures Concerning the Use of Airport Revenues. Funds received
will be utilized to support the daily operations and maintenance functions at the airport. These
include, but are not limited to, costs related to operations, personnel, cleaning, sanitization,
janitorial services, combating the threat of pathogens at the airport, and debt service payments.
Additionally, the CRRSAA allows the airport to provide some form of rent relief to applicable
concessions in the main terminal building. Depending on the qualifications, this form of rent relief
may include the airport's vehicle parking contractor,Avis, Budget, and Hertz car rentals; Fastlane
Espresso; DC Vending and Distribution; and BBOLD Advertising. The airport, at its discretion,
may keep up to 2% of the grant amount for administering the funds to each concession. Total
FAA grant award for concessionaire rent relief is $14,863. Total FAA grant award for airport
operations and maintenance is $1 ,023,575.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
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RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
[3 Resniutal 31152021 Res°litnn
D CNN Gabs 52912021 Contract
D CouncilMCM0 1/412021 Backup Material
D SF 424-Conecksalris 1 2/22/2021 Backup Material
D SF 424-Operations Px Nlakicaance 3/152021 Backup Material
0 FAA FAQ 2'22 2C121 Backup Material
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RESOLUTION NO. R-2021-
A RESOLUTION authorizing acceptance of a grant from the Federal Aviation Administration (FAA)
under the Coronavirus Response and Relief Supplemental Appropriations Act to
provide economic assistance in response to COVID-19 operational impacts.
WHEREAS, the City owns and operates the Yakima Air Terminal-McAllister Field in accordance with
applicable Federal, State, and Local regulations; and
WHEREAS, the 2019-20 coronavirus pandemic is an ongoing pandemic of coronavirus disease
2019 (COVID-19) that has reached more than 190 countries, causing economic distress on all forms of
businesses including the transportation industry; and
WHEREAS, on Sunday, December 27, 2020, the President of the United States signed the
Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) (H.B. 133) to provide
continued funding for the federal government throughout the FY 2021 and to minimize the economic impacts
and assist Cities throughout the nation with their response to the ongoing COVID-19 virus; and
WHEREAS, Title IV, Department of Transportation of the Coronavirus Response and Relief
Supplemental Appropriations Act (CRRSAA) (H.B. 133) provides approximately $2 Billion Dollars to support
U.S. airports experiencing severe economic disruption caused by the COVID-19 public health emergency;the
funds will be distributed to airports to prevent, prepare for, and respond to the COVID-19 public health
emergency; and
WHEREAS, the grant funds are available to sponsors as defined in Section 47102 of title 49, United
States Code; airport sponsors meeting statutory and policy requirements under this section and identified in
the FAA's current National Plan of Integrated Airport Systems are eligible; and
WHEREAS, grant funds will be provided directly from the U.S. Treasury's General Fund to prevent,
prepare for, and respond to the impacts of the COVID-19 public health emergency;the FAA's Office of Airports
will administer grant funds to airport sponsors; and
WHEREAS, the Yakima Air Terminal-McAllister Field is presently eligible to receive a 2021 Airport
Improvement Program (AIP) grant from the federal government and may not require the use of the airport
sponsor's local 10% match funded under the Passenger Facility Charge Program (PFC); and
WHEREAS,the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) (H.B.
133), has allocated at least$1.75 Billion Dollars in additional funding to Commercial Service Airports that may
receive the additional funding for any purpose for which airport revenues may lawfully be used; the additional
grant funding will be distributed to all Commercial Service Airports based upon a modified Airport Improvement
Program apportionment while any remaining funds will be distributed based on the airport's passenger
enplanements; and
WHEREAS,the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) (H.B.
133) funds may be utilized for cost related to operations, debt service payments, personnel, cleaning,
sanitization,janitorial services, combating the threat of pathogens at the airport; and
WHEREAS,the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) (H.B.
133)also provides an additional$200 million to primary airports based on enplanements"to provide relief from
rents and minimum annual guarantee to on-airport car rental, on-airport parking, and in-terminal airport
concessions"; and
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WHEREAS, in accordance with the Act airport sponsors receiving the additional relief funding would
be required to provide relief to airport concessioners from the date of enactment until the sponsor has provided
an amount equal to the grant amount specifically allocated for concessions "to the extent practicable and to
the extent permissible under state laws, local laws, and applicable trust indentures"; and
WHEREAS, only airport concessionaires that have certified they have not received a"second draw or
assistance for a covered loan" under the Payroll Protection Program that has been applied towards rent or
minimum annual guarantees is eligible for the relief while the airport sponsor would be allowed to keep up to
two (2) percent of these funds to administer the relief allocations; and
WHEREAS, the City Council deems it to be in the best interest of the City and its residents to accept
a Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) (H.B. 133) grant from the
Federal Aviation Administration for funds needed to accomplish previously identified capital improvements on
the airport as well as for application to any purpose for which airport revenues maybe lawfully be utilized; Now,
Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
1. The City Manager is hereby authorized and directed to accept additional Coronavirus Response
and Relief Supplemental Appropriations Act (CRRSAA) (H.B. 133) grant funds from the Federal
Aviation Administration to rehabilitate approximately 30,000 square yards of asphalt pavement
associated with the airport's east general aviation apron, together with conducting the necessary
associated drainage improvements, construction of aircraft tie-downs, pavement markings and
update apron lighting in order to extend the useful life of the aircraft parking apron at the Yakima
Air Terminal-McAllister Field.
2. The City Manager is further authorized and directed to accept Coronavirus Response and Relief
Supplemental Appropriations Act (CRRSAA) (H.B. 133), grant funds to be applied to any purpose
for which airport revenues may be lawfully used, in accordance with the FAA's Policy and
Procedures Concerning the Use of Airport Revenues("Revenue Use Policy"), 64 Federal Register
7696 (64 FR 7696), as amended by 78 Federal Register 55330 (78 FR 55330). Additionally, the
Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) (H.B. 133),further
provides that the grant funds may not be used for any purpose not related to the airport.
ADOPTED BY THE CITY COUNCIL this 6th day of April, 2021.
ATTEST: Patricia Byers, Mayor
Sonya Claar Tee, City Clerk
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CRRSA Transmittal Letter
March 17,2021
Mr. Bob Harrison
2406 West Washington Ave
Suite B
Yakima,WA, 98903
Dear Mr. Harrison:
Please find the following electronic Airport Coronaviros Response Grant Program (ACRGP)Grant Offer,
Grant No. 3-53-0089-048-2021 for Yakima Air TrmVMcMlister Field Airport.This letter outlines
expectations for success.Please read and follow the Instructions carefully.
To properly enter into this agreement,you must do the following:
a. The governing body must provide authority to execute the grant to the IndMdual signing the grant;
i.e.the sponsors authorized representative.
b. The sponsors authorized representative must execute the grant,followed by the attorneys
certification, no later than April 12,2021 in order for the grant to be valid.
c. You may not make any modification to the text,terms or conditions of the grant offer.
d. The grant offer must be digitally signed by the sponsors legal signatory authority and then the
grant offer will be routed via email to the sponsors attorney.Once the attorney has digitally
attested to the grant, an email with the executed grant will be sent to all parties.
Subject to the requirements in 2 CFR§200.305,each payment request for reimbursement under this
grant must be made electronically via the Delphi einvoicing System.Please see the attached Grant
Agreement for more information regarding the use of this System.The terms and conditions of this
agreement require you drawdown and expend these funds within four years.
An airport sponsor may use these funds for costs related to operations,personnel,cleaning,sanitization,
janitorial services,combating the spread of pathogens at the airport,and debt service payments. Please
refer to the ACRGP Freouent]y flaked Guesticns for further information.
With each payment request you are required to upload an invoice summary directly to Delphi.The
invoice summary should include enough detail to permit FM to verify compliance with the Coronaviros
Response and Relief Supplemental Appropriations Act(Public Law 116-260).
For the final payment request,in addition to the requirement listed above for all payment requests,you
are required to upload directly to Delphi:
• A final financial report summarizing all of the costs incurred and reimbursed,and
• An SF-425,and.
• A closeout report(A sample report is available herel.
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Until the grant is completed and closed,you are responsible for submitting a signed/dated SF-425
annually, due 90 days after the end of each federal fiscal year in which this grant is open (due December
31 of each year this grant is open).
As a condition of receiving Federal assistance under this award,you must comply with audit
requirements as established under 2 CFR part 200.Subpart F requires non-Federal entities that expend
$750,000 or more in Federal awards to conduct a single or program specific audit for that year. Note
that this includes Federal expenditures made under other Federal-assistance programs. Please take
appropriate and necessary action to assure your organization will comply with applicable audit
requirements and standards.
I am readily available to assist you and your designated representative with the requirements stated
herein.We sincerely value your cooperation in these efforts.
Sincerely,
Warren D. Ferrell
Acting Manager
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U.S.ell
Department
of Transportation
Federal Avbebn
Administration
AIRPORT CORONAVIRUS REUEF GRANT PROGRAM(ACRGP)
GRANT AGREEMENT
Part 1 -Offer
Federal Award Offer Date March 17,2021
Airport/Planning Area Yakima Air Trml/McAllister Field Airport
ACRGP Grant Number 3-53-0089-098-2021
Unique Entity identifier 078212651
TO: City of Yakima
NMI.celled the'Spenser)
FROM: The United States of America(acting through the Federal Aviation Administration,herein
called the "FAA")
WHEREAS,the Sponsor has submitted to the FAA an Airports Coronavirus Response Grant Program
(herein called"ACRGP")Application dated March 12,2021,for a grant of Federal funds at or associated
with the Yakima Air Trml/McAllister Reid Airport,which is included as part of this ACRGP Grant
Agreement and
WHEREAS,the Sponsor has accepted the terms of FAA's ACRGP Grant offer;
WHEREAS, in consideration of the promises, representations and assurances provided by the Sponsor,
the FAA has approved the ACRGP Application for the Yakima Air Tnnl/McAllister Field Airport, (herein
called the "Grant'or"ACRGP Grant')consisting of the following:
This ACRGP Grant is provided in accordance with the Coronavirus Response and Relief Supplemental
Appropriations Act(CRRSA Act or"the Act'), Division M of Public Law 116-260,as described below,to
provide eligible Sponsors with funding for costs related to operations, personnel,cleaning,sanitixation,
janitorial services,combating the spread of pathogens at the airport,and debt service payments.ACRGP
Grant amounts to specific airports are derived by legislative formula (See Division M,Title IV of the Act).
The purpose of this ACRGP Grant is to prevent,prepare for, and respond to coronavirus. Funds provided
under this ACRGP Grant Agreement must only be used for purposes directly related to the airport.Such
purposes can include the reimbursement of an airport's operational and maintenance expenses or debt
service payments in accordance with the limitations prescribed in the Act.ACRGP Grants may be used to
reimburse airport operational and maintenance expenses directly related to Yakima Air Trml/McAllister
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Field incurred no earlier than January 20, 2020.ACRGP Grants also may be used to reimburse a
Sponsor's payment of debt service where such payments occur on or after December 27, 2020. Funds
provided under this ACRGP Grant Agreement will be governed by the same principles that govern
"airport revenue." New airport development projects not directly related to combating the spread of
pathogens and approved by the FAA for such purposes, may not be funded with this Grant.
NOW THEREFORE, in accordance with the applicable provisions of the CRRSA Act, Public Law 116-260,
the representations contained in the Grant Application,and in consideration of(a)the Sponsor's
acceptance of this Offer;and,(b)the benefits to accrue to the United States and the public from the
accomplishment of the Grant and in compliance with the conditions as herein provided,
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES,HEREBY
OFFERS AND AGREES to pay 100%percent of the allowable costs incurred as a result of and in
accordance with this Grant Agreement.
Assistance Listings Number(Formerly CFDA Number):20.106
This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
CONDITIONS
1. Maximum Obligation.The maximum obligation of the United States payable under this Offer is
$1,023,575,allocated as follows:
$21,609 Primary KC2021
$1,001,966 Primary KQ2021
2. Grant Performance.This ACRGP Grant Agreement is subject to the following federal award
requirements:
a. The Period of Performance:
1. Shall start on the date the Sponsor formally accepts this agreement, and is the date signed
by the last Sponsor signatory to the agreement.The end date of the period of performance
is 4 years(1,460 calendar days)from the date of acceptance.The period of performance
end date shall not affect, relieve or reduce Sponsor obligations and assurances that extend
beyond the closeout of this Grant Agreement.
2. Means the total estimated time interval between the start of an initial Federal award and
the planned end date,which may include one or more funded portions,or budget periods.
(2 Code of Federal Regulations(CFR)§200.1)
b. The Budget Period:
1. The budget period for this ACRGP Grant is 4 years(1,460 calendar days). Pursuant to 2 CFR
§200.403(h),the Sponsor may charge to the Grant only allowable costs incurred during
the budget period.
2. Means the time interval from the start date of a funded portion of an award to the end
date of that funded portion during which the Sponsor is authorized to expend the funds
awarded, including any funds carried forward or other revisions pursuant to§200.308.
c. Close out and Termination.
1. Unless the FAA authorizes a written extension,the Sponsor must submit all Grant closeout
documentation and liquidate(pay-off)all obligations incurred under this award no later
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than 120 calendar days after the end date of the period of performance. If the Sponsor
does not submit all required closeout documentation within this time period,the FAA will
proceed to close out the grant within one year of the period of performance end date with
the information available at the end of 120 days. (2 CFR§200.344)
2. The FAA may terminate this ACRGP Grant, in whole or in part,in accordance with the
conditions set forth in 2 CFR§200.340, or other Federal regulatory or statutory authorities
as applicable.
3. Unallowable Costs.The Sponsor shall not seek reimbursement for any costs that the FAA has
determined to be unallowable under the CRRSA Act.
4. Indirect Costs-Sponsor.The Sponsor may charge indirect costs under this award by applying the
indirect cost rate identified in the Grant Application as accepted by the FAA,to allowable costs for
Sponsor direct salaries and wages only.
5. Final Federal Share of Costs.The United States'share of allowable Grant costs is 100%.
6. Completing the Grant without Delay and in Conformance with Requirements.The Sponsor must
carry out and complete the Grant without undue delays and in accordance with this ACRGP Grant
Agreement,the CRRSA Act, and the regulations, policies,standards,and procedures of the
Secretary of Transportation ("Secretary"). Pursuant to 2 CFR§200.308,the Sponsor agrees to
report to the FAA any disengagement from funding eligible expenses under the Grant that exceeds
three months or a 25 percent reduction in time devoted to the Grant, and request prior approval
from FAA.The report must include a reason for the stoppage.The Sponsor agrees to comply with
the attached assurances,which are part of this agreement and any addendum that may be attached
hereto at a later date by mutual consent.
7. Amendments or Withdrawals before Grant Acceptance.The FAA reserves the right to amend or
withdraw this offer at any time prior to its acceptance by the Sponsor.
8. Offer Expiration Date.This offer will expire and the United States will not be obligated to pay any
part of the costs unless this offer has been accepted by the Sponsor on or before April 12, 2021,or
such subsequent date as may be prescribed in writing by the FAA.
9. Improper Use of Federal Funds.The Sponsor must take all steps, including litigation if necessary,to
recover Federal funds spent fraudulently,wastefully,or in violation of Federal antitrust statutes,or
misused in any other manner, including uses that violate this ACRGP Grant Agreement,the CRRSA
Act or other provision of applicable law. For the purposes of this ACRGP Grant Agreement,the term
"Federal funds" means funds however used or dispersed by the Sponsor,that were originally paid
pursuant to this or any other Federal grant agreement(s).The Sponsor must return the recovered
Federal share, including funds recovered by settlement,order,or judgment,to the Secretary.The
Sponsor must furnish to the Secretary, upon request,all documents and records pertaining to the
determination of the amount of the Federal share or to any settlement, litigation, negotiation,or
other efforts taken to recover such funds.All settlements or other final positions of the Sponsor, in
court or otherwise, involving the recovery of such Federal share require advance approval by the
Secretary.
10. United States Not Liable for Damage or Injury.The United States is not responsible or liable for
damage to property or injury to persons which may arise from,or relate to this ACRGP Grant
Agreement, including, but not limited to,any action taken by a Sponsor related to or arising from,
directly or indirectly,this ACRGP Grant Agreement.
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11. System for Award Management(SAM)Registration and Unique Entity Identifier(UEI).
a. Requirement for System for Award Management(SAM): Unless the Sponsor is exempted from
this requirement under 2 CFR 25.110,the Sponsor must maintain the currency of its
information in the SAM until the Sponsor submits the final financial report required under this
grant,or receives the final payment,whichever is later.This requires that the Sponsor review
and update the information at least annually after the initial registration and more frequently if
required by changes in information or another award term.Additional information about
registration procedures may be found at the SAM website(currently at http:JJwww.sam.gov).
b. Unique entity identifier(UEI) means a 12-character alpha-numeric value used to identify a
specific commercial, nonprofit or governmental entity.A UEI may be obtained from SAM.gov at
https:/Jsa m.govJSAM Jpa ges/p u b l i cJi nd ex.jsf.
12. Electronic Grant Payment(s). Unless otherwise directed by the FAA,the Sponsor must make each
payment request under this agreement electronically via the Delphi elnvoicing System for
Department of Transportation (DOT) Financial Assistance Awardees.
13. Air and Water Quality.The Sponsor is required to comply with all applicable air and water quality
standards for all projects in this grant. If the Sponsor fails to comply with this requirement,the FAA
may suspend,cancel,or terminate this agreement.
14. Financial Reporting and Payment Requirements.The Sponsor will comply with all Federal financial
reporting requirements and payment requirements, including submittal of timely and accurate
reports.
15. Buy American. Unless otherwise approved in advance by the FAA, in accordance with 49 United
States Code(U.S.C.) §50101 the Sponsor will not acquire or permit any contractor or subcontractor
to acquire any steel or manufactured goods produced outside the United States to be used for any
project for which funds are provided under this grant.The Sponsor will include a provision
implementing Buy American in every contract.
16. Audits for Sponsors.
PUBLIC SPONSORS.The Sponsor must provide for a Single Audit or program-specific audit in
accordance with 2 CFR Part 200.The Sponsor must submit the audit reporting package to the
Federal Audit Clearinghouse on the Federal Audit Clearinghouse's Internet Data Entry System at
http:JJharvester.census.gov/facweb/. Upon request of the FAA,the Sponsor shall provide one copy
of the completed audit to the FAA.
17. Suspension or Debarment.When entering into a "covered transaction"as defined by 2 CFR§
180.200,the Sponsor must:
a. Verify the non-Federal entity is eligible to participate in this Federal program by:
1. Checking the excluded parties list system (EPLS)as maintained within the System for
Award Management(SAM)to determine if the non-Federal entity is excluded or
disqualified; or
2. Collecting a certification statement from the non-Federal entity attesting the entity is not
excluded or disqualified from participating;or
3. Adding a clause or condition to covered transactions attesting the individual or firm is not
excluded or disqualified from participating.
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b. Require prime contractors to comply with 2 CFR§ 180.330 when entering into lower-tier
transactions(e.g.sub-contracts).
c. Immediately disclose to the FAA whenever the Sponsor(1) learns the Sponsor has entered into
a covered transaction with an ineligible entity,or(2) suspends or debars a contractor, person,
or entity.
18. Ban on Texting While Driving.
a. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging
While Driving,October 1, 2009,and DOT Order 3902.10,Text Messaging While Driving,
December 30, 2009,the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted
drivers including policies to ban text messaging while driving when performing any work
for,or on behalf of,the Federal government, including work relating to this ACRGP Grant
or subgrant funded by this Grant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of the
business,such as:
A. Establishment of new rules and programs or re-evaluation of existing programs to
prohibit text messaging while driving;and
B. Education,awareness,and other outreach to employees about the safety risks
associated with texting while driving.
b. The Sponsor must insert the substance of this clause on banning texting while driving in all
subgrants,contracts,and subcontracts funded by this ACRGP Grant.
19. Trafficking in Persons.
a. You as the recipient,your employees,subrecipients under this ACRGP Grant, and subrecipients'
employees may not—
1. Engage in severe forms of trafficking in persons during the period of time that the award is
in effect;
2. Procure a commercial sex act during the period of time that the award is in effect;or
3. Use forced labor in the performance of the award or subawards under the ACRGP Grant.
b. The FAA as the Federal awarding agency may unilaterally terminate this award,without
penalty, if you or a subrecipient that is a private entity—
1. Is determined to have violated a prohibition in paragraph A of this ACRGP Grant
Agreement term; or
2. Has an employee who is determined by the agency official authorized to terminate the
ACRGP Grant Agreement to have violated a prohibition in paragraph A.1 of this ACRGP
Grant term through conduct that is either—
A. Associated with performance under this ACRGP grant;or
B. Imputed to the subrecipient using the standards and due process for imputing the
conduct of an individual to an organization that are provided in 2 CFR Part 180, "OMB
Guidelines to Agencies on Government-wide Debarment and Suspension
(Nonprocurement),"as implemented by the FAA at 2 CFR Part 1200.
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c. You must inform us immediately of any information you receive from any source alleging a
violation of a prohibition in paragraph A during this ACRGP Grant Agreement.
d. Our right to terminate unilaterally that is described in paragraph A of this section:
1. Implements section 106(g)of the Trafficking Victims Protection Act of 2000(TVPA),as
amended (22 U.S.C. §7104(g)),and
2. Is in addition to all other remedies for noncompliance that are available to the FAA
under this ACRGP Grant.
20. Employee Protection from Reprisal.
a. Prohibition of Reprisals—
1. In accordance with 41 U.S.C. §4712,an employee of a grantee or subgrantee may not be
discharged, demoted,or otherwise discriminated against as a reprisal for disclosing to a
person or body described in sub-paragraph (A)(2), information that the employee
reasonably believes is evidence of:
a. Gross mismanagement of a Federal grant;
b. Gross waste of Federal funds;
c. An abuse of authority relating to implementation or use of Federal funds;
d. A substantial and specific danger to public health or safety;or
e. A violation of law, rule,or regulation related to a Federal grant.
2. Persons and bodies covered:The persons and bodies to which a disclosure by an employee
is covered are as follows:
a. A member of Congress or a representative of a committee of Congress;
b. An Inspector General;
c. The Government Accountability Office;
d. A Federal office or employee responsible for oversight of a grant program;
e. A court or grand jury;
f. A management office of the grantee or subgrantee; or
g. A Federal or State regulatory enforcement agency.
3. Submission of Complaint—A person who believes that they have been subjected to a
reprisal prohibited by paragraph A of this ACRGP Grant Agreement may submit a complaint
regarding the reprisal to the Office of Inspector General (OIG)for the U.S. Department of
Transportation.
4. Time Limitation for Submittal of a Complaint—A complaint may not be brought under this
subsection more than three years after the date on which the alleged reprisal took place.
5. Required Actions of the Inspector General —Actions, limitations, and exceptions of the
Inspector General's office are established under 41 U.S.C. §4712(b).
6. Assumption of Rights to Civil Remedy— Upon receipt of an explanation of a decision not
to conduct or continue an investigation by the Office of Inspector General,the person
submitting a complaint assumes the right to a civil remedy under 41 U.S.C. §4712(c).
21. Limitations. Nothing provided herein shall be construed to limit,cancel, annul,or modify the terms
of any Federal grant agreement(s), including all terms and assurances related thereto,that have
been entered into by the Sponsor and the FAA prior to the date of this ACRGP Grant Agreement.
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22. Face Coverings Policy.The sponsor agrees to implement a face-covering(mask) policy to combat
the spread of pathogens.This policy must include a requirement that all persons wear a mask, in
accordance with Centers for Disease Control (CDC)and Transportation Security Administration (TSA)
requirements,as applicable,at all times while in all public areas of the airport property, except to
the extent exempted under those requirements.This special condition requires the airport sponsor
continue to require masks until Executive Order 13998, Promoting COVID-19 Safety in Domestic and
International Travel, is no longer effective.
SPECIAL CONDITIONS FOR USE OF ACRGP FUNDS
CONDITIONS FOR ROLLING STOCK/EQUIPMENT-
1. Equipment or Vehicle Replacement.The Sponsor agrees that when using funds provided by this
grant to replace equipment,the proceeds from the trade-in or sale of such replaced equipment
shall be classified and used as airport revenue.
2. Equipment Acquisition.The Sponsor agrees that for any equipment acquired with funds provided
by this grant, such equipment shall be used solely for purposes directly related to the airport.
3. Low Emission Systems.The Sponsor agrees that vehicles and equipment acquired with funds
provided in this grant:
a. Will be maintained and used at the airport for which they were purchased;and
b. Will not be transferred, relocated,or used at another airport without the advance consent of
the FM.
The Sponsor further agrees that it will maintain annual records on individual vehicles and
equipment, project expenditures, cost effectiveness,and emission reductions.
CONDITIONS FOR UTILITIES AND LAND-
4. Utilities Proration. For purposes of computing the United States' share of the allowable airport
operations and maintenance costs,the allowable cost of utilities incurred by the Sponsor to operate
and maintain airport(s) included in the Grant must not exceed the percent attributable to the
capital or operating costs of the airport.
5. Utility Relocation in Grant.The Sponsor understands and agrees that:
a. The United States will not participate in the cost of any utility relocation unless and until the
Sponsor has submitted evidence satisfactory to the FAA that the Sponsor is legally responsible
for payment of such costs;
b. FM participation is limited to those utilities located on-airport or off-airport only where the
Sponsor has an easement for the utility;and
c. The utilities must serve a purpose directly related to the Airport.
6. Land Acquisition.Where funds provided for by this grant are used to acquire land,the Sponsor shall
record the grant agreement, including the grant assurances and any and all related requirements,
encumbrances,and restrictions that shall apply to such land, in the public land records of the
jurisdiction in which the land is located.
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The Sponsor's acceptance of this Offer and ratification and adoption of the ACRGP Grant Application
incorporated herein shall be evidenced by execution of this instrument by the Sponsor.The Offer and
Acceptance shall comprise an ACRGP Grant Agreement,as provided by the CRRSA Act,constituting the
contractual obligations and rights of the United States and the Sponsor with respect to this Grant.The
effective date of this ACRGP Grant Agreement is the date of the Sponsor's acceptance of this Offer.
Please read the following information: By signing this document,you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using
electronic communications,to receive notices and disclosures electronically, and to utilize electronic
signatures in lieu of using paper documents.You are not required to receive notices and disclosures or
sign documents electronically. If you prefer not to do so,you may request to receive paper copies and
withdraw your consent at any time.
Dated March 17,2021
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
(Signature)
Warren Ferrell
(Typed Name)
Acting Manager,Seattle ADO.
(Title of FAA Official)
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Part II -Acceptance
......................................................................................................................................................................................................................................................................................................................................
The Sponsor does hereby ratify and adopt all assurances,statements, representations,warranties,
covenants,and agreements contained in the ACRGP Grant Application and incorporated materials
referred to in the foregoing Offer under Part I of this ACRGP Grant Agreement, and does hereby accept
this Offer and by such acceptance agrees to comply with all of the terms and conditions in this Offer and
in the ACRGP Grant Application and all applicable terms and conditions provided for in the CRRSA Act
and other applicable provisions of Federal law.
Please read the following information: By signing this document,you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using
electronic communications,to receive notices and disclosures electronically, and to utilize electronic
signatures in lieu of using paper documents.You are not required to receive notices and disclosures or
sign documents electronically. If you prefer not to do so,you may request to receive paper copies and
withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct.
Dated
City of Yakima
(Name of Sponsor)
(Signature of Sponsor's Designative Official/Representative)
By:
(Type Name of Sponsor's Designative Official/Representative)
Title:
(Title of Sponsor's Designative Official/Representative)
..................................................................................
' Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C.
Section 1001 (False Statements)and could subject you to fines,imprisonment, or both.
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CERTIFICATE OF SPONSOR'S ATTORNEY
I, ,acting as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the
laws of the State of Washington . Further, I have examined the foregoing Grant Agreement and the
actions taken by said Sponsor and Sponsor's official representative has been duly authorized and that
the execution thereof is in all respects due and proper and in accordance with the laws of the said State
and the CRRSA Act.The Sponsor understands funding made available under this Grant Agreement may
only be used to reimburse for airport operational and maintenance expenses,and debt service
payments.The Sponsor further understands it may submit a separate request to use funds for new
airport/project development purposes,subject to additional terms, conditions, and assurances. Further,
it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor
in accordance with the terms thereof.
Please read the following information: By signing this document,you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using
electronic communications,to receive notices and disclosures electronically, and to utilize electronic
signatures in lieu of using paper documents.You are not required to receive notices and disclosures or
sign documents electronically. If you prefer not to do so,you may request to receive paper copies and
withdraw your consent at any time.
Dated at
By:
(Signature of Sponsar's Attorney)
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AIRPORT CORONAVIRUS RELIEF GRANT PROGRAM (ACRGP) ASSURANCES
AIRPORT SPONSORS
A. General.
1. These Airport Coronavirus Relief Grant Program (ACRGP)Assurances are required to be
submitted as part of the application by sponsors requesting funds under the provisions of the
Coronavirus Response and Relief Supplemental Appropriations Act of 2020(CRRSA Act or"the
Act"), Public Law 116-260.As used herein,the term "public agency sponsor" means a public
agency with control of a public-use airport;the term "private sponsor" means a private owner
of a public-use airport;and the term "sponsor" includes both public agency sponsors and
private sponsors.
2. Upon acceptance of this ACRGP Grant offer by the sponsor,these assurances are incorporated
into and become part of this ACRGP Grant Agreement.
B. Sponsor Certification.
The sponsor hereby assures and certifies,with respect to this ACRGP Grant that:
It will comply with all applicable Federal laws, regulations, executive orders, policies,
guidelines, and requirements as they relate to the application,acceptance, and use of Federal
funds for this ACRGP Grant including but not limited to the following:
FEDERAL LEGISLATION
a. 49 U.S.C.Chapter 471,as applicable
b. Davis-Bacon Act—40 U.S.C. 276(a), et. seq.
c. Federal Fair Labor Standards Act— 29 U.S.C. 201,et.seq.
d. Hatch Act— 5 U.S.C. 1501, et. seq.2
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Title 42 U.S.C.
4601,et.seq.
f. National Historic Preservation Act of 1966 —Section 106— 16 U.S.C.470(f).
g. Archeological and Historic Preservation Act of 1974— 16 U.S.C.469 through 469c.
h. Native Americans Grave Repatriation Act— 25 U.S.C.Section 3001,et.seq.
i. Clean Air Act, P.L.90-148, as amended.
j. Coastal Zone Management Act, P.L.93-205,as amended.
k. Flood Disaster Protection Act of 1973 —Section 102(a) —42 U.S.C.4012a.
I. Title 49, U.S.C.,Section 303, (formerly known as Section 4(f)).
m. Rehabilitation Act of 1973 —29 U.S.C. 794.
n. Title VI of the Civil Rights Act of 1964(42 U.S.C. §2000d et seq.,78 stat.252)(prohibits
discrimination on the basis of race, color, national origin).
o. Americans with Disabilities Act of 1990,as amended, (42 U.S.C.§ 12101 et seq.), prohibits
discrimination on the basis of disability).
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p. Age Discrimination Act of 1975—42 U.S.C.6101,et.seq.
q. American Indian Religious Freedom Act, P.L.95-341,as amended.
r. Architectural Barriers Act of 1968—42 U.S.C.4151, et.seq.
s. Power plant and Industrial Fuel Use Act of 1978 —Section 403-2 U.S.C. 8373.
t. Contract Work Hours and Safety Standards Act—40 U.S.C. 327,et.seq.
u. Copeland Anti-kickback Act— 18 U.S.C. 874.1.
v. National Environmental Policy Act of 1969—42 U.S.C.4321,et.seq.
w. Wild and Scenic Rivers Act, P.L.90-542,as amended.
x. Single Audit Act of 1984—31 U.S.C. 7501,et.seq.2
y. Drug-Free Workplace Act of 1988—41 U.S.C. 702 through 706.
z. The Federal Funding Accountability and Transparency Act of 2006,as amended (Pub. L. 109-282,
as amended by section 6202 of Pub. L. 110-252).
EXECUTIVE ORDERS
a. Executive Order 11246—Equal Employment Opportunity
b. Executive Order 11990—Protection of Wetlands
c. Executive Order 11998—Flood Plain Management
d. Executive Order 12372—Intergovernmental Review of Federal Programs
e. Executive Order 12699—Seismic Safety of Federal and Federally Assisted New Building
Construction
f. Executive Order 12898—Environmental Justice
g. Executive Order 14005—Ensuring the Future Is Made in All of America by All of America's
Workers.
FEDERAL REGULATIONS
a. 2 CFR Part 180—OMB Guidelines to Agencies on Governmentwide Debarment and Suspension
(Nonprocurement).
b. 2 CFR Part 200—Uniform Administrative Requirements,Cost Principles,and Audit Requirements
for Federal Awards."
c. 2 CFR Part 1200—Nonprocurement Suspension and Debarment.
d. 28 CFR Part 35—Discrimination on the Basis of Disability in State and Local Government
Services.
e. 28 CFR§50.3—U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil
Rights Act of 1964.
f. 29 CFR Part 1—Procedures for predetermination of wage rates.
g. 29 CFR Part 3—Contractors and subcontractors on public building or public work financed in
whole or part by loans or grants from the United States. '
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h. 29 CFR Part 5—Labor standards provisions applicable to contracts covering Federally financed
and assisted construction (also labor standards provisions applicable to non-construction
contracts subject to the Contract Work Hours and Safety Standards Act).
i. 41 CFR Part 60—Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor(Federal and Federally assisted contracting requirements). "
j. 49 CFR Part 20—New restrictions on lobbying.
k. 49 CFR Part 21—Nondiscrimination in Federally-assisted programs of the Department of
Transportation-effectuation of Title VI of the Civil Rights Act of 1964.
I. 49 CFR Part 23—Participation by Disadvantage Business Enterprise in Airport Concessions.
m. 49 CFR Part 26—Participation by Disadvantaged Business Enterprises in Department of
Transportation Program.
n. 49 CFR Part 27—Nondiscrimination on the Basis of Handicap in Programs and Activities
Receiving or Benefiting from Federal Financial Assistance.
o. 49 CFR Part 28—Enforcement of Nondiscrimination on the Basis of Handicap in Programs or
Activities conducted by the Department of Transportation.
p. 49 CFR Part 30—Denial of public works contracts to suppliers of goods and services of countries
that deny procurement market access to U.S. contractors.
q. 49 CFR Part 32—Government-wide Requirements for Drug-Free Workplace (Financial
Assistance).
r. 49 CFR Part 37—Transportation Services for Individuals with Disabilities(ADA).
s. 49 CFR Part 41—Seismic safety of Federal and Federally assisted or regulated new building
construction.
FOOTNOTES TO ASSURANCE ACRGP ASSURANCE B.1.
1 These laws do not apply to airport planning sponsors.
Z These laws do not apply to private sponsors.
3 Cost principles established in 2 CFR Part 200 subpart E must be used as guidelines for
determining the eligibility of specific types of expenses
4 Audit requirements established in 2 CFR Part 200 subpart F are the guidelines for audits.
SPECIFIC ASSURANCES
Specific assurances required to be included in grant agreements by any of the above laws, regulations,
or circulars are incorporated by reference in this Grant Agreement.
1. Purpose Directly Related to the Airport
It certifies that the reimbursement sought is for a purpose directly related to the airport.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor:
It has legal authority to apply for this Grant,and to finance and carry out the proposed grant
that an official decision has been made by the applicant's governing body authorizing the filing
of the application, including all understandings and assurances contained therein, and directing
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and authorizing the person identified as the official representative of the applicant to act in
connection with the application and to provide such additional information as may be required.
b. Private Sponsor:
It has legal authority to apply for this Grant and to finance and carry out the proposed Grant
and comply with all terms,conditions,and assurances of this Grant Agreement. It shall
designate an official representative and shall in writing direct and authorize that person to file
this application, including all understandings and assurances contained therein;to act in
connection with this application;and to provide such additional information as may be
required.
3. Good Title.
It,a public agency or the Federal government, holds good title,satisfactory to the Secretary,to the
landing area of the airport or site thereof, or will give assurance satisfactory to the Secretary that
good title will be acquired.
4. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the rights and
powers necessary to perform any or all of the terms, conditions, and assurances in this Grant
Agreement without the written approval of the Secretary,and will act promptly to acquire,
extinguish,or modify any outstanding rights or claims of right of others which would interfere
with such performance by the sponsor.This shall be done in a manner acceptable to the
Secretary.
b. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that
the airport will continue to function as a public-use airport in accordance with this Grant
Agreement.
c. If an arrangement is made for management and operation of the airport by any agency or
person other than the sponsor or an employee of the sponsor,the sponsor will reserve
sufficient rights and authority to insure that the airport will be operated and maintained in
accordance Title 49, United States Code,the regulations,and the terms and conditions of this
Grant Agreement.
5. Consistency with Local Plans.
Any project undertaken by this Grant Agreement is reasonably consistent with plans(existing at the
time of submission of the ACGRP application)of public agencies that are authorized by the State in
which the project is located to plan for the development of the area surrounding the airport.
6. Consideration of Local Interest.
It has given fair consideration to the interest of communities in or near where any project
undertaken by this Grant Agreement may be located.
7. Consultation with Users.
In making a decision to undertake any airport development project undertaken by this Grant
Agreement, it has undertaken reasonable consultations with affected parties using the airport at
which project is proposed.
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8. Pavement Preventative Maintenance.
With respect to a project undertaken by this Grant Agreement for the replacement or
reconstruction of pavement at the airport, it assures or certifies that it has implemented an
effective airport pavement maintenance-management program and it assures that it will use such
program for the useful life of any pavement constructed, reconstructed,or repaired with Federal
financial assistance at the airport, including ACRGP funds provided under this Grant Agreement. It
will provide such reports on pavement condition and pavement management programs as the
Secretary determines may be useful.
9. Accounting System,Audit,and Record Keeping Requirements.
a. It shall keep all Grant accounts and records which fully disclose the amount and disposition by
the recipient of the proceeds of this Grant,the total cost of the Grant in connection with which
this Grant is given or used,and the amount or nature of that portion of the cost of the Grant
supplied by other sources,and such other financial records pertinent to the Grant.The
accounts and records shall be kept in accordance with an accounting system that will facilitate
an effective audit in accordance with the Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the United States,or
any of their duly authorized representatives,for the purpose of audit and examination,any
books,documents, papers,and records of the recipient that are pertinent to this Grant.The
Secretary may require that an appropriate audit be conducted by a recipient. In any case in
which an independent audit is made of the accounts of a sponsor relating to the disposition of
the proceeds of a Grant or relating to the Grant in connection with which this Grant was given
or used, it shall file a certified copy of such audit with the Comptroller General of the United
States not later than six(6) months following the close of the fiscal year for which the audit was
made.
10. Minimum Wage Rates.
It shall include, in all contracts in excess of$2,000 for work on any projects funded under this grant
agreement which involve labor, provisions establishing minimum rates of wages,to be
predetermined by the Secretary of Labor, in accordance with the Davis-Bacon Act,as amended (40
U.S.C. 276a-276a-5),which contractors shall pay to skilled and unskilled labor,and such minimum
rates shall be stated in the invitation for bids and shall be included in proposals or bids for the work.
11. Veteran's Preference.
It shall include in all contracts for work on any project funded under this grant agreement which
involve labor,such provisions as are necessary to insure that, in the employment of labor(except in
executive,administrative, and supervisory positions), preference shall be given to Vietnam era
veterans, Persian Gulf veterans,Afghanistan-Iraq war veterans, disabled veterans,and small
business concerns owned and controlled by disabled veterans as defined in Section 47112 of Title
49, United States Code. However,this preference shall apply only where the individuals are
available and qualified to perform the work to which the employment relates.
12. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users of the airport,
other than facilities owned or controlled by the United States,shall be operated at all times in a
safe and serviceable condition and in accordance with the minimum standards as may be
required or prescribed by applicable Federal,state and local agencies for maintenance and
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operation. It will not cause or permit any activity or action thereon which would interfere with
its use for airport purposes. It will suitably operate and maintain the airport and all facilities
thereon or connected therewith,with due regard to climatic and flood conditions.Any proposal
to temporarily close the airport for non-aeronautical purposes must first be approved by the
Secretary. In furtherance of this assurance,the sponsor will have in effect arrangements for-
1. Operating the airport's aeronautical facilities whenever required;
2. Promptly marking and lighting hazards resulting from airport conditions, including
temporary conditions;and
3. Promptly notifying airmen of any condition affecting aeronautical use of the airport.
Nothing contained herein shall be construed to require that the airport be operated for
aeronautical use during temporary periods when snow,flood or other climatic conditions
interfere with such operation and maintenance. Further, nothing herein shall be construed
as requiring the maintenance, repair, restoration,or replacement of any structure or
facility which is substantially damaged or destroyed due to an act of God or other
condition or circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items that it owns or controls
upon which Federal funds have been expended.
13. Hazard Removal and Mitigation.
It will take appropriate action to assure that such terminal airspace as is required to protect
instrument and visual operations to the airport(including established minimum flight altitudes)will
be adequately cleared and protected by removing, lowering, relocating, marking, or lighting or
otherwise mitigating existing airport hazards and by preventing the establishment or creation of
future airport hazards.
14. Compatible Land Use.
It will take appropriate action,to the extent reasonable, including the adoption of zoning laws,to
restrict the use of land adjacent to or in the immediate vicinity of the airport to activities and
purposes compatible with normal airport operations, including landing and takeoff of aircraft.
15. Exclusive Rights.
The sponsor shall not grant an exclusive right to use an air navigation facility on which this Grant
has been expended. However, providing services at an airport by only one fixed-based operator is
not an exclusive right if—
a. it is unreasonably costly, burdensome, or impractical for more than one fixed-based operator
to provide the services;and
b. allowing more than one fixed-based operator to provide the services requires a reduction in
space leased under an agreement existing on September 3, 1982, between the operator and
the airport.
16. Airport Revenues.
a. This Grant shall be available for any purpose for which airport revenues may lawfully be used to
prevent, prepare for, and respond to coronavirus. Funds provided under this ACRGP Grant
Agreement will only be expended for the capital or operating costs of the airport;the local
airport system; or other local facilities which are owned or operated by the owner or operator
of the airport(s)subject to this agreement and all applicable addendums for costs related to
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operations, personnel,cleaning,sanitization,janitorial services,combating the spread of
pathogens at the airport,and debt service payments as prescribed in the Act
b. For airport development,49 U.S.C. §47133 applies.
17. Reports and Inspections.
It will:
a. submit to the Secretary such annual or special financial and operations reports as the Secretary
may reasonably request and make such reports available to the public; make available to the
public at reasonable times and places a report of the airport budget in a format prescribed by
the Secretary;
b. in a format and time prescribed by the Secretary, provide to the Secretary and make available
to the public following each of its fiscal years,an annual report listing in detail:
1. all amounts paid by the airport to any other unit of government and the purposes for
which each such payment was made; and
2. all services and property provided by the airport to other units of government and the
amount of compensation received for provision of each such service and property.
18. Land for Federal Facilities.
It will furnish without cost to the Federal Government for use in connection with any air traffic
control or air navigation activities,or weather-reporting and communication activities related to air
traffic control,any areas of land or water,or estate therein, or rights in buildings of the sponsor as
the Secretary considers necessary or desirable for construction,operation, and maintenance at
Federal expense of space or facilities for such purposes.Such areas or any portion thereof will be
made available as provided herein within four months after receipt of a written request from the
Secretary.
19. Airport Layout Plan.
a. Subject to the FAA Reauthorization Act of 2018, Public Law 115-254,Section 163, it will keep up
to date at all times an airport layout plan of the airport showing:
1. boundaries of the airport and all proposed additions thereto,together with the boundaries
of all offsite areas owned or controlled by the sponsor for airport purposes and proposed
additions thereto;
2. the location and nature of all existing and proposed airport facilities and structures(such
as runways,taxiways,aprons,terminal buildings, hangars and roads), including all
proposed extensions and reductions of existing airport facilities;
3. the location of all existing and proposed non-aviation areas and of all existing
improvements thereon; and
4. all proposed and existing access points used to taxi aircraft across the airport's property
boundary.Such airport layout plans and each amendment, revision,or modification
thereof, shall be subject to the approval of the Secretary which approval shall be
evidenced by the signature of a duly authorized representative of the Secretary on the face
of the airport layout plan.The sponsor will not make or permit any changes or alterations
in the airport or any of its facilities which are not in conformity with the airport layout plan
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as approved by the Secretary and which might, in the opinion of the Secretary,adversely
affect the safety, utility or efficiency of the airport.
b. Subject to the FAA Reauthorization Act of 2018, Public Law 115-254,Section 163, if a change or
alteration in the airport or the facilities is made which the Secretary determines adversely
affects the safety, utility,or efficiency of any federally owned, leased, or funded property on or
off the airport and which is not in conformity with the airport layout plan as approved by the
Secretary,the owner or operator will, if requested, by the Secretary(1)eliminate such adverse
effect in a manner approved by the Secretary;or(2) bear all costs of relocating such property
(or replacement thereof)to a site acceptable to the Secretary and all costs of restoring such
property(or replacement thereof)to the level of safety, utility, efficiency, and cost of operation
existing before the unapproved change in the airport or its facilities except in the case of a
relocation or replacement of an existing airport facility due to a change in the Secretary's
design standards beyond the control of the airport sponsor.
20. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United States shall,on
the grounds of race,creed,color, national origin,sex,age,or disability be excluded from
participation in, be denied the benefits of,or be otherwise subjected to discrimination in any
activity conducted with, or benefiting from,funds received from this Grant.
a. Using the definitions of activity,facility,and program as found and defined in§§ 21.23 (b)and
21.23 (e)of 49 CFR Part 21,the sponsor will facilitate all programs, operate all facilities, or
conduct all programs in compliance with all non-discrimination requirements imposed by or
pursuant to these assurances.
b. Applicability
1. Programs and Activities. If the sponsor has received a grant(or other Federal assistance)
for any of the sponsor's program or activities,these requirements extend to all of the
sponsor's programs and activities
2. Facilities.Where it receives a grant or other Federal financial assistance to construct,
expand, renovate, remodel, alter,or acquire a facility,or part of a facility,the assurance
extends to the entire facility and facilities operated in connection therewith.
3. Real Property.Where the sponsor receives a grant or other Federal financial assistance in
the form of,or for the acquisition of, real property or an interest in real property,the
assurance will extend to rights to space on,over,or under such property.
c. Duration
The sponsor agrees that it is obligated to this assurance for the period during which Federal
financial assistance is extended to the program,except where the Federal financial assistance is
to provide,or is in the form of, personal property, or real property,or interest therein,or
structures or improvements thereon, in which case the assurance obligates the sponsor,or any
transferee for the longer of the following periods:
1. So long as the airport is used as an airport,or for another purpose involving the provision
of similar services or benefits;or
2. So long as the sponsor retains ownership or possession of the property.
d. Required Solicitation Language
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It will include the following notification in all solicitations for bids, Requests for Proposals for
work,or material under this Grant and in all proposals for agreements, including airport
concessions, regardless of funding source:
"The City of Yakima, in accordance with the provisions of Title VI of the Civil Rights Act of 1964
(78 Stat. 252,42 U.S.C. §§2000d to 2000d-4)and the Regulations, hereby notifies all bidders
that it will affirmatively ensure that for any contract entered into pursuant to this
advertisement,disadvantaged business enterprises and airport concession disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race,color,or national origin
in consideration for an award."
e. Required Contract Provisions.
1. It will insert the non-discrimination contract clauses requiring compliance with the acts and
regulations relative to non-discrimination in Federally-assisted programs of the DOT, and
incorporating the acts and regulations into the contracts by reference in every contract or
agreement subject to the non-discrimination in Federally-assisted programs of the DOT
Acts and regulations.
2. It will include a list of the pertinent non-discrimination authorities in every contract that is
subject to the non-discrimination acts and regulations.
3. It will insert non-discrimination contract clauses as a covenant running with the land, in
any deed from the United States effecting or recording a transfer of real property,
structures, use, or improvements thereon or interest therein to a sponsor.
4. It will insert non-discrimination contract clauses prohibiting discrimination on the basis of
race,color, national origin,creed, sex,age,or handicap as a covenant running with the
land, in any future deeds, leases, license, permits,or similar instruments entered into by
the sponsor with other parties:
A. For the subsequent transfer of real property acquired or improved under the
applicable activity,grant,or program; and
B. For the construction or use of,or access to,space on,over, or under real property
acquired or improved under the applicable activity,grant, or program.
C. It will provide for such methods of administration for the program as are found by the
Secretary to give reasonable guarantee that it, other recipients, sub-recipients,sub-
grantees, contractors, subcontractors, consultants,transferees,successors in interest,
and other participants of Federal financial assistance under such program will comply
with all requirements imposed or pursuant to the acts,the regulations,and this
assurance.
D. It agrees that the United States has a right to seek judicial enforcement with regard to
any matter arising under the acts,the regulations,and this assurance.
21. Foreign Market Restrictions.
It will not allow funds provided under this Grant to be used to fund any activity that uses any
product or service of a foreign country during the period in which such foreign country is listed by
the United States Trade Representative as denying fair and equitable market opportunities for
products and suppliers of the United States in procurement and construction.
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22. Policies,Standards and Specifications.
It will carry out any project funded under an Airport Coronavirus Relief Program Grant in
accordance with policies,standards, and specifications approved by the Secretary including, but not
limited to, current FAA Advisory Circulars for AIP projects, as of March 12, 2021, included in this
grant, and in accordance with applicable state policies,standards,and specifications approved by
the Secretary.
23. Access By Intercity Buses.
The airport owner or operator will permit,to the maximum extent practicable,intercity buses or
other modes of transportation to have access to the airport; however, it has no obligation to fund
special facilities for intercity buses or for other modes of transportation.
24. Disadvantaged Business Enterprises.
The sponsor shall not discriminate on the basis of race,color, national origin or sex in the award and
performance of any DOT-assisted contract covered by 49 CFR Part 26,or in the award and
performance of any concession activity contract covered by 49 CFR Part 23. In addition,the sponsor
shall not discriminate on the basis of race,color, national origin or sex in the administration of its
Disadvantaged Business Enterprise (DBE)and Airport Concessions Disadvantaged Business
Enterprise (ACDBE) programs or the requirements of 49 CFR Parts 23 and 26.The sponsor shall take
all necessary and reasonable steps under 49 CFR Parts 23 and 26 to ensure nondiscrimination in the
award and administration of DOT-assisted contracts,and/or concession contracts.The sponsors
DBE and ACDBE programs,as required by 49 CFR Parts 26 and 23,and as approved by DOT,are
incorporated by reference in this agreement. Implementation of these programs is a legal obligation
and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification
to the sponsor of its failure to carry out its approved program,the Department may impose
sanctions as provided for under Parts 26 and 23 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1936(31 U.S.C.
3801).
25. Acquisition Thresholds.
The FAA deems equipment to mean tangible personal property having a useful life greater than one
year and a per-unit acquisition cost equal to or greater than $5,000. Procurements by micro-
purchase means the acquisition of goods or services for which the aggregate dollar amount does
not exceed $10,000, unless authorized in accordance with 2 CFR§200.320. Procurement by small
purchase procedures means those relatively simple and informal procurement methods for securing
goods or services that do not exceed the$250,000 threshold for simplified acquisitions.
22
27
3-53-0089-048-2021
Current FAA Advisory Circulars Required for Use in AIP Funded and PFC
Approved Projects
View the most current Series 150 Advisory Circulars(ACs)for Airport Projects at
http://wwwJaa.gav/airports/resources/advisory circulars and
http://www.faa.gov/regulations policies/advisory circulars
23
28
F LUrVr P ii
Yakima Air Terminal- McAllister Fteld 24 24 W.Washington Ave,Suite B
Yakima,WA 98903
0691575-6419
www.flyYKM.com
To: Bob Harrison, City Manager
From: Robert Peterson, Airport Director
Cc: Honorable Mayor and Members of the Yakima City Council
Date: Monday, January 4, 2021
Re: Coronavirus Response and Relief Supplemental Appropriations Act
On Sunday,December 27,2020,the President of the United States signed into law the Coronavirus
Response and Relief Supplemental Appropriations Act. The Act provides approximately $2
billion dollars to support U.S. airports experiencing severe economic disruption caused by the
COVID-19 public health emergency. These funds are available to municipalities, which own
airports who meet statutory and policy requirements, under section 47102 of title 49 United States
Code; and identified in the Federal Aviation Administration's (FAA) current National Plan of
Integrated Airports System (NPIAS).
The Act sets aside approximately $1.75 billion for commercial service airports to assist in the costs
related to operations, personnel, debt service, cleaning, sanitization,janitorial services combating
the threat of pathogens at the airport. Additionally, the Yakima Air Terminal-McAllister Field
meets these specific qualifications for funding where the airport is slated to receive 100% grant
funding for all 2021 Airport Improvement Program grant funds,thereby eliminating the local 10%
match.
The distribution of funds will be in the form of a grant and administered by the FAA's Airport
District Office. These funds may be used for any purpose for which airport revenues may be
lawfully used. Grant recipients should follow the FAA's Policy and Procedures Concerning the
Use of Airport Revenues ("Revenue Use Policy"), 64 Federal Register 7696 (64 FR 7696), as
amended by 78 Federal Register 55330 (78 FR 55330). The Revenue Use Policy document defines
permitted and prohibited uses of airport revenue. In addition to the detailed guidance in the
Revenue Use Policy,the Act makes clear that the funds may not be used for any purpose not related
to the airport.
29
Priority#1: Airport Fiscal Sustainability and Restoration of Air Service
Continued fiscal sustainability should be the first priority during the COVID-19 pandemic as
various transportation sectors such as rental cars, airlines, vehicle parking, general and corporate
aviation have witnessed unprecedent decrease in business activities. Revenues received from these
sectors have decreased as passengers follow government recommendations to "stay at home".
Since March 2020, the airport has witnessed a slow recovery of passengers, which transfers to
additional revenues from various transportation sectors. Although this recovery is steady, the
airport continues to witness lost revenue compared to 2019's budget. As council considers these
funds it should be noted between the CARES Act funding and the Coronavirus Response and
Relief Supplemental Appropriations Act will likely be the only financial support the airport may
receive to survive the pandemic, therefore these funds will assist in the lost revenue in 2021 and
beyond. The grant will assist with these offset revenues through invoices submitted to the FAA to
be reimbursed for normal operations and maintenance expenses. It should be noted,many industry
experts in the transportation industry suspect a slower than normal recovery with airline travel,
which may result in a multi-year loss of airport revenues from each revenue generating sector. As
the airline industry recovers from record reductions in airline routes, it will be imperative the
airport focuses on restoring and expanding air service. Continued with the airport's air service
consultant, Alaska Airlines, and future airline destinations should be a top priority.
Priority#2: 2020 Airport Improvement Projects and Council Directed Strategic Initiatives
Upon stabilization of the airport's 2021 budget using the grant,Council should consider continuing
the airport's original 2020 strategic priorities as outlined in the budget. These priorities include:
• Installation of the Close Caption Television System (CCTV) in the terminal building
(operating budget);
• Replacement of the airport's passenger boarding stairs (Passenger Facility Charge); and
• Replacement of the airport's forklift(operating budget); and
• Rehabilitation of the East General Aviation Apron (grant funded).
Final Consideration Related to The CARES Act Funds
Upon securing the airport's 2021 operating and capital budgets,the CARES grant can also be used
for other capital projects or strategic priorities. These projects include, but are not limited to,
asphalt maintenance or repairs,terminal building roof repairs,replacement of terminal apron ramp
snowplow, expansion of airfield maintenance facility to house required maintenance and snow
equipment, or installation of infrastructure for future development. Although these projects may
qualify for CAREs grant funds, it's required to contact the FAA's Airport District Office to ensure
compliance with federal obligations, meets safety and security standards, National Environmental
Protection Act, prevailing wage, and buy American requirements.
For additional clarification or information, please feel free to contact me at your convenience.
2
OMB NumbWQ 4040-0004
Expiration Date: 12/31/2022
Application for Federal Assistance SF-424
*1. Type of Submission: *2. Type of Application * If Revision, select appropriate letter(s):
❑ Preapplication ® New
ElApplication ❑ Continuation *Other(Specify)
❑ Changed/Corrected Application ❑ Revision
*3. Date Received: 4. Applicant Identifier:
NA YKM (Yakima Air Terminal/McAllister Field)Yakima, WA
*5b. Federal Entity Identifier: *5b. Federal Award Identifier:
53-0089
State Use Only:
6. Date Received by State: 7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name: City of Yakima
*b. Employer/Taxpayer Identification Number(FIN/TIN): *c. Organizational DUNS:
91-6001293 07-821-2651
d. Address:
*Street 1: 2406 West Washington Ave, Suite B,
Street 2: Ste. B
*City: YAKIMA
County/Parish:
*State: WA
Province:
*Country: USA: United States
*Zip/Postal Code 98903
e. Organizational Unit:
Department Name: Division Name:
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Mr. *First Name: Robert
Middle Name:
*Last Name: Peterson
Suffix:
Title: Airport Director
Organizational Affiliation:
*Telephone Number: 509-575-6149 Fax Number:
*Email: rob.peterson@yakimawa.gov
OMB Number: 4040-0004
Expiration DaX 12/31/2022
Application for Federal Assistance SF-424
*9. Type of Applicant 1: Select Applicant Type:
X. Airport Sponsor
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other(Specify)
*10. Name of Federal Agency:
Federal Aviation Administration
11. Catalog of Federal Domestic Assistance Number:
20.106
CFDA Title:
Airport Improvement Program
*12. Funding Opportunity Number:
NA
*Title:
NA
13. Competition Identification Number:
NA
Title:
NA
14.Areas Affected by Project(Cities, Counties, States, etc.):
*15. Descriptive Title of Applicant's Project:
$14,863 To provide relief from rent and minimum annual guarantees to on-airport parking, on-airport car rental, and in-terminal
airport concessions.
Attach supporting documents as specified in agency instructions.
OMB Numbed. 4040-0004
Expiration Date: 12/31/2022
Application for Federal Assistance SF-424
16. Congressional Districts Of:
*a. Applicant 4 *b. Program/Project: 4
Attach an additional list of Program/Project Congressional Districts if needed.
17. Proposed Project:
*a. Start Date: NA *b. End Date: NA
18. Estimated Funding ($):
*a. Federal $14,863.
*b. Applicant $0
*c. State
$0
*d. Local
"re. Other $0
*f. Program Income $0
*g. TOTAL $14,863.
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a. This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If"Yes", provide explanation in attachment.)
❑ Yes ® No
If"Yes", provide explanation and attach
21. *By signing this application, I certify(1)to the statements contained in the list of certifications**and (2)that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances**and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code,Title 218, Section 1001)
• ** I AGREE
**The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions.
Authorized Representative:
Prefix: Mr. *First Name: Robert
Middle Name:
*Last Name: Peterson
Suffix:
*Title: Airport Director
*Telephone Number: 509-575-6149 Fax Number:
* Email: rob.peterson@yakimawa.gov
*Signature of Authorized Representative: *Date Signed:
OMB Numbaa 4040-0004
Expiration Date: 12/31/2022
Application for Federal Assistance SF-424
*1. Type of Submission: *2. Type of Application * If Revision, select appropriate letter(s):
❑ Preapplication ® New
ElApplication ❑ Continuation *Other(Specify)
❑ Changed/Corrected Application ❑ Revision
*3. Date Received: 4. Applicant Identifier:
NA YKM (Yakima Air Terminal/McAllister Field)Yakima, WA
*5b. Federal Entity Identifier: *5b. Federal Award Identifier:
53-0089
State Use Only:
6. Date Received by State: 7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name: City of Yakima
*b. Employer/Taxpayer Identification Number(FIN/TIN): *c. Organizational DUNS:
91-6001293 07-821-2651
d. Address:
*Street 1: 2406 West Washington Ave, Suite B,
Street 2: Ste. B
*City: YAKIMA
County/Parish:
*State: WA
Province:
*Country: USA: United States
*Zip/Postal Code 98903
e. Organizational Unit:
Department Name: Division Name:
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Mr. *First Name: Robert
Middle Name:
*Last Name: Peterson
Suffix:
Title: Airport Director
Organizational Affiliation:
*Telephone Number: 509-575-6149 Fax Number:
*Email: rob.peterson@yakimawa.gov
OMB Number: 4040-0004
Expiration DatP12/31/2022
Application for Federal Assistance SF-424
*9. Type of Applicant 1: Select Applicant Type:
X. Airport Sponsor
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other(Specify)
*10. Name of Federal Agency:
Federal Aviation Administration
11. Catalog of Federal Domestic Assistance Number:
20.106
CFDA Title:
Airport Improvement Program
*12. Funding Opportunity Number:
NA
*Title:
NA
13. Competition Identification Number:
NA
Title:
NA
14.Areas Affected by Project(Cities, Counties, States, etc.):
*15. Descriptive Title of Applicant's Project:
$1,023,575 for costs related to operations, personnel, cleaning, sanitization,janitorial services, combating the spread of pathogens
at the airport, and debt service payments.
Attach supporting documents as specified in agency instructions.
OMB Numbeg`'. 4040-0004
Expiration Date: 12/31/2022
Application for Federal Assistance SF-424
16. Congressional Districts Of:
*a. Applicant 4 *b. Program/Project: 4
Attach an additional list of Program/Project Congressional Districts if needed.
17. Proposed Project:
*a. Start Date: NA *b. End Date: NA
18. Estimated Funding ($):
*a. Federal $1,023,575.
*b. Applicant $0
*c. State
$0
*d. Local
"re. Other $0
*f. Program Income $0
*g. TOTAL $1,023,575.
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a. This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If"Yes", provide explanation in attachment.)
❑ Yes ® No
If"Yes", provide explanation and attach
21. *By signing this application, I certify(1)to the statements contained in the list of certifications**and (2)that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances**and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code,Title 218, Section 1001)
• ** I AGREE
**The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions.
Authorized Representative:
Prefix: Mr. *First Name: Robert
Middle Name:
*Last Name: Peterson
Suffix:
*Title: Airport Director
*Telephone Number: 509-575-6149 Fax Number:
* Email: rob.peterson@yakimawa.gov
*Signature of Authorized Representative: *Date Signed:
36
January 19, 2021
P'tA � Federal Aviation
Administration
Airport Coronavirus Response Grant Program
Frequently Asked Questions
This document answers frequently asked questions (FAQs) stakeholders may have related to the
approximately $2 billion in grants for airports under the Coronavirus Response and Relief
Supplemental Appropriation Act, 2021 (CRRSA).
The Federal Aviation Administration(FAA) has additional information for airport sponsors
concerning COVID-19 available at s s faa.gov/airports.
The guidance here is not legally binding in its own right and FAA will not rely on it as a separate
basis for affirmative enforcement action or other administrative penalty. Conformity with this
guidance, as distinct from existing statutes, regulations, and grant assurances, is voluntary only,
and nonconformity will not affect existing rights and obligations.
In addition to these grants, FAA is administering approximately $10 billion in grants for airports
under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. For information on
CARES Act funding, please visit bttps:Ywww.faa.gov airports cares act'.
For questions related to either the CARES or CRRSA programs, please email
C ARESAirports,h faa.gov.
These FAQs will be updated periodically.
Subjects Addressed Below
General Questions 2
Questions of Allocation of Funds 4
Questions on Use of Funds 6
Questions on Grant Application and Agreement 10
Questions on Invoicing and Payments 14
Questions on Grant Closeout 16
Questions on Environmental Review 17
Questions on Administration under the State Block Grant Program 18
Questions on Funding for Airports in the FAA Contract Tower Program 20
Questions on Funding for Concession Relief 21
Questions on Workforce Retention 22
1
37
January 19, 2021
General Questions
Ql: How does the Coronavirus Response and Relief Supplemental Appropriation
Act benefit airports and airport concessions?
A: On December 27, 2020, the President signed the Consolidated Appropriations Act,
2021. Division M of that Act is the Coronavirus Response and Relief Supplemental
Appropriation Act, 2021 (CRRSA). Title IV of CRRSA provides approximately $2
billion in economic relief to airports to prevent, prepare for, and respond to the
COVID-19 public health emergency, including relief from rent and minimum annual
guarantees (MAG)for eligible airport concessions at primary airports.
Q2: Where is this funding coming from?
A: The funds are coming directly from the U.S. Treasury's General Fund to prevent,
prepare for, and respond to the impacts of the COVID-19 public health emergency.
FAA's Office of Airports will administer these grant funds to airport sponsors.
Q3: Who is eligible to receive funding under CRRSA?
A: CRRSA funds are available to most sponsors as defined in section 47102 of title 49,
United States Code (U.S.C.);that is, airport sponsors meeting statutory and policy
requirements under this section and identified in the FAA's current National Plan of
Integrated Airport Systems (NPIAS).
A portion of the funds available under CRRSA is for the Small Community Air
Service Development Program (SCASDP), which is administered by the Office of the
Secretary of Transportation (OST). More information about SCASDP can be found
atbttps: ;www.transportatiou.g0ti "policy/aviation-p°hey/small-community-rural-air-
serviceSCASDP.
Q4: Are any airport sponsors not eligible to receive funding under CRRSA?
A: CRRSA prohibits funding for any airport that was allocated more than four times its
annual operating expenses under the CARES Act(Public Law 116-136). FAA used
airports' reported fiscal year (FY) 2018 operating expenses. This prohibition affects
31 airports, and their CRRSA allocation will be zero when FAA announces award
allocations.
Q5: What is the period of availability for FAA to obligate CRRSA funding?
A: Funds are available until September 30, 2021, and must be obligated by that date.
FAA intends to award grants and obligate these funds on an expedited basis.
2
38
January 19, 2021
Q6: Are airport sponsors in the Republic of the Marshall Islands, Federated States of
Micronesia, Republic of Palau, and Wake Island eligible for the Airport
Coronavirus Response Grant Program?
A: No. CRRSA states only sponsors of airports in categories defined in 49 U.S.C. 47102
are eligible. Eligible airports are included in the NPIAS. Airports in the Republic of
the Marshall Islands, Federated States of Micronesia, Republic of Palau, and Wake
Island are not included in the NPIAS. While these airport sponsors may be eligible
for some AIP discretionary funding, they are not eligible under CRRSA.
Q7: Are airports in U.S. territories eligible for the Airport Coronavirus Response
Grant Program?
A: Yes. CRRSA states only sponsors of airports in categories defined in 49 U.S.C.
47102 are eligible. Eligible airports are included in the NPIAS. Airports in U.S.
territories (American Samoa, Northern Mariana Islands, Puerto Rico,the U.S. Virgin
Islands, and Guam) are included in the NPIAS.
Q8: Can an airport sponsor use the Airport Coronavirus Response Grant Program
and funding from other Federal programs to pay for expenses related to the
COVID-19 public health emergency?
A: A sponsor may use Airport Coronavirus Response Grant Program grants for airport
operating expenses that arise due to the COVID-19 public health emergency. FAA
recognizes that several sources of COVID-19 relief funds may be available to airport
sponsors. Airport sponsors may use other sources of funding consistent with the
terms of those programs. However, an airport sponsor may not invoice under its
grant for expenses that have been reimbursed under another program.
3
39
January 19, 2021
Questions on Allocation of Funds
Q-Fl: How will this funding be allocated to airport sponsors?
A: CRRSA divides the $2 billion funding into four groups by formula that result in
specific allocations to each eligible airport. The grants for these four groups are not
discretionary. The four groups (not including SCASDP, which is administered by
OST) are:
• Primary Commercial Service Airports and Certain Cargo Airports share
not less than $1.75 billion based first on the statutory Airport Improvement
Program (AIP)primary and cargo entitlement formulas. However, the $26-
million limit under 49 U.S.C. 47114(c)(1)(C)(iii) and reduction for imposing
passenger facility charges under 49 U.S.C. 47114(f) do not apply to these
allocations. After allocating based on the statutory entitlement formulas, the
remainder is then allocated based on the number of enplanements the airport
had in calendar year (CY) 2019, which is the most recent calendar year of
available enplanement data, as a percentage of total 2019 enplanements for all
primary airports. Sponsors may use these funds for costs related to
operations, personnel, cleaning, sanitization,janitorial services, combating the
spread of pathogens at the airport, and debt service payments.
• Non-Primary Commercial Service and General Aviation Airports share
not less than $45 million (less the amount allocated for non-primary airports
participating in the FAA Contract Tower Program) allocated based on the
categories (National, Regional, Local, and Basic) published in the most
current NPIAS, reflecting the percentage of the aggregate published eligible
development costs for each such category, and then dividing the allocated
funds evenly among the eligible airports in each category, rounded up to the
nearest thousand. Sponsors may use these funds for costs related to
operations, personnel, cleaning, sanitization,janitorial services, combating the
spread of pathogens at the airport, and debt service payments.
• Non-Primary Airports Participating in the FAA Contract Tower
Program share not less than $5 million of the $45 million available to non-
primary airports. These funds are divided equally among eligible airports.
Sponsors may use these funds to cover lawful expenses to support FAA
contract tower operations. More information on the FAA Contract Tower
Program is available at
https: IN .faa.gov about/of'fice org'headquarters offices%ato service units/
mission supr)ort/taa contract tower progrzun/.
• Primary Commercial Service Airports share not less than $200 million
allocated based on the number of enplanements the airport had in CY 2019 as
a percentage of total CY 2019 enplanements for all primary airports.
Sponsors may use these funds to provide relief from rent and minimum annual
guarantees (MAG)to on-airport car rental, on-airport parking, and in-terminal
airport concessions.
4
40
January 19, 2021
Q-F2: How will FAA handle unallocated funds remaining under the CARES Act?
A: There are some remaining funds under the CARES Act that FAA did not allocate.
Additionally, a limited amount of allocated CARES Act funds were declined by
eligible airport sponsors. CRRSA requires these funds to be allocated to primary
airports based on CY 2019 enplanements as described in Q-F1. FAA intends to
announce the final total of unallocated CARES Act funds and the re-allocation totals
in the near future. FAA will work with airport sponsors to make these additional
funds available for expenditure.
Q-F3: How did FAA use the NPIAS airport categorization to determine CRRSA
allocations for non-primary airport sponsors?
A: Under CRRSA, not less than $45 million was allocated to non-primary airports based
on the categories in the National Plan of Integrated Airport Systems (N PI FS) 202t-
2025, issued September 30, 2020, updated to reflect current status for FY 2021. FAA
Order 5090.5, Formulation of the NPIAS and ACIP defines the criteria for each
category or role.
Q-F4: Why do airports with a NPIAS category of Unclassified not receive an allocation
under CRRSA?
A: CRRSA allocates funds for non-primary airports based on the percentage of the
aggregate published eligible development costs for each category that is then divided
evenly among eligible airports in each category. As documented in the NPIAS 2021-
2025, consistent with their role in the national airport system, unclassified airports
have no development needs identified through 2025.
Q-F5: Do airport sponsors have to contribute a local match for the Airport
Coronavirus Response Grant Program?
A: No. Grants under the Airport Coronavirus Response Grant Program are available at a
100% Federal share.
Q-F6: Will FY 2021 AIP or Supplemental Discretionary grants be made at a 100%
share?
A: No. CRRSA did not provide funding to increase the Federal share on FY 2021 AIP
or Supplemental Discretionary grants.
5
41
January 19, 2021
Questions on Use of Funds
Q-Ul: How can an airport sponsor use Airport Coronavirus Response Grant Program
funds?
A: An airport sponsor may use these funds for costs related to operations, personnel,
cleaning, sanitization,janitorial services, combating the spread of pathogens at the
airport, and debt service payments. Grant recipients should follow FAA's Policy and
Procedures Concerning the Use of Airport Revenues ("Revenue Use Policy„), 64
Federal Rcgister'7696 (64 FR 7696), as amended by 79 Federal Register 66282 (79
FR 66282). The Revenue Use Policy document provides guidance regarding
permitted and prohibited uses of airport revenue. In addition, while CRRSA limits
the use of funds to certain stated eligible costs, it states that funds may not be used for
any purpose not directly related to the airport. Grant recipients also should review the
Information for Airport Sponsors Considering COVID-19 Restrictions or
Accommodations for clarifying COVID-19 revenue use guidance.
Q-U2: Can Airport Coronavirus Response Grant Program funds be used to reimburse
operational expenses?
A: Yes. FAA will reimburse sponsors for operational expenses directly related to the
airport incurred on or after January 20, 2020. Operational expenses are those
expenses necessary to operate, maintain, and manage an airport. They include
expenses such as payroll, utilities, service contracts, and items generally having a
limited useful life, including personal protective equipment and cleaning supplies.
Q-U3: Can Airport Coronavirus Response Grant Program funds be used to reimburse
debt service payments?
A: Yes. FAA will reimburse sponsors for debt service payments directly related to the
airport that are due on or after December 27, 2020, which is the date of enactment of
CRRSA.
Q-U4: Can Airport Coronavirus Response Grant Program funds be used to reimburse
monthly payments into a debt service reserve fund?
A: Yes. FAA will reimburse sponsors for monthly payments into a debt service reserve
fund (also called a debt service sinking fund or similar name), which are directly
related to the airport, that are due on or after December 27, 2020, which is the date of
enactment of CRRSA. The airport sponsor must ensure that these payments are
restricted to only debt service payments. The airport sponsor will submit a detailed
invoice summary with its payment request. All documentation of the payment and
disbursements must be retained for three years after the grant is closed as required by
2 CFR § 200.334.
6
42
January 19, 2021
Q-U5: Can Airport Coronavirus Response Grant Program funds be used for new
airport development on the airport?
A: Yes. However, there are limitations on the type of development for which the
funding can be used. Any development-related costs must be associated with
combating the spread of pathogens at the airport. Examples of eligible development
would be replacing or upgrading a heating, ventilation, and air conditioning(HVAC)
system; reconfiguring the terminal to accommodate increased social distancing; or
reconfiguring terminal space or other facilities to accommodate health screening. A
sponsor seeking to use the funds for new airport development or construction should
contact its local Airports District Office or Airports Regional Office. That office will
ensure that such development is consistent with requirements for airport
development. The Airports District Office or Airports Regional Office also will
assist the airport sponsor with executing a Development Addendum for its intended
project.
Q-U6: Can Airport Coronavirus Response Grant Program funds be used to prepay
long-term contracts (for example, shuttle-bus operators,janitorial services,
security services, fire and police services)?
A: Yes, provided the prepayment is a bona fide transaction where the airport sponsor
receives the benefit of the prepaid services and receives some value in exchange for
committing in advance.
Q-U7: Can Airport Coronavirus Response Grant Program funds be deposited in the
airport sponsor's general reserve account(or invest them for future use)?
A: No. FAA would not be able to ensure a potential future use is a use consistent with
CRRSA requirements.
Q-U8: Is there a limit on using Airport Coronavirus Response Grant Program funds
for operational expenses?
A: No. An airport sponsor may use all of its awarded funds for allowable airport
operational expenses or debt service payments.
Q-U9: Can Airport Coronavirus Response Grant Program funds be used to reimburse
for a cost associated with an aeronautical service or product provided by the
airport sponsor?
A: Yes, in certain circumstances. Airport Coronavirus Response Grant Program funds
are available to reimburse the costs associated with aeronautical products or services
offered by the airport sponsor but only when the sponsor certifies it is the only
provider of the same product or service at the airport. These services include aviation
fuels, equipment, parts, supplies, and facilities for aircraft storage or maintenance.
Costs associated with flight training or aviation training are not eligible for
reimbursement.
7
43
January 19, 2021
Q-U10: Can Airport Coronavirus Response Grant Program funds be used to reimburse
depreciation?
A: No. Depreciation is not an allowable expense under the Airport Coronavirus
Response Grant Program. Although depreciation is an allowable operating expense
by both the 2 CFR part 200 and the Revenue Use Policy, it does not impact cash flow
because the cash or donation was considered at the acquisition of the asset, and the
asset could have been financed by long-term debt, Federal grants, current funds, or
donation.
Q-U11: Can the Airport Coronavirus Response Grant Program funds be used to
reimburse charitable contributions or sponsorships?
A: No. Charitable contributions and sponsorships are not an allowable expense. All
reimbursements made under the Airport Coronavirus Response Grant Program must
comply with 2 CFR part 200, "Uniform Administrative, Cost Principles, and Audit
Requirements for Federal Awards." Section 200.434, "Contributions and Donations"
states that contributions and donations, including cash, property, and services, are
unallowable.
Q-U12: Can Airport Coronavirus Response Grant Program funds be used to reimburse
economic development efforts?
A: No. Under CRRSA,funds are available for costs related to operations, personnel,
cleaning, sanitization,janitorial services, combating the spread of pathogens at the
airport, and debt service payments. Economic development does not fall into these
categories of eligible costs.
Q-U13: Can Airport Coronavirus Response Grant Program funds be used to reimburse
smaller invoices for items such as groceries for snack rooms or meals for airport
personnel?
A: As long as the purchases are for purposes eligible under CRRSA(as described in Q-
U1) and comply with 2 CFR part 200, including the requirement to document the
costs adequately, small purchases are eligible for reimbursement. However, it can be
difficult to document that these items are directly related to airport use. Larger
invoices directly related to airport use are easier to review and approve.
Q-U14: Can Airport Coronavirus Response Grant Program funds be used to reimburse
debt service payments that are backed by an approved PFC and paid with PFC
funds?
A: No. If PFC funds are available,the PFC funds must be used on any approved PFC
project. Airport Coronavirus Response Grant Program funds are not available to be
deposited into PFC accounts. In accordance with 14 CFR § 158.39, public agencies
cannot hold excess PFC funds in reserve for a future use. In addition, the
requirements of 14 CFR part 158 apply for any new projects or changes in scope to
existing projects.
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January 19, 2021
Q-U15: Can Airport Coronavirus Response Grant Program funds be used to reimburse
debt service payments that are backed by an approved PFC?
A: Yes. The airport sponsor may supplement with other airport revenue and submit a
request for payment under its grant. The invoice summary should show the amount
of debt service paid with PFC collections and the amount paid with non-PFC funds.
The airport sponsor can submit a request for payment under its grant at the same time
it submits an amendment to an approved PFC, which decreases the total collection or
deletes an approved project,to its local Airports District Office or Airports Regional
Office.
Q-U16: Can Airport Coronavirus Response Grant Program funds be used to reimburse
the defeasement of debt backed by an approved PFC?
A: Yes. The airport sponsor can defease the debt with non-PFC funds and submit a
request for payment under its grant. However,the airport sponsor must amend its
PFC approval, in accordance with the requirements of 14 CFR § 158.37, to reflect the
change. A PFC amendment that decreases the total PFC revenue or deletes an
approved project does not require airline consultation nor a public comment period.
An airport sponsor can submit a request for payment under its grant at the same time
it submits an amendment to an approved PFC to its local Airports District Office or
Airports Regional Office.
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January 19, 2021
Questions on Grant Application and Agreement
Q-GA1: Is a grant application required to receive the Airport Coronavirus Response
Grant Program funds?
A: Yes. After Airport Coronavirus Response Grant Program awards are announced,
FAA personnel will reach out to each airport sponsor to provide an opportunity to
submit a grant application. An airport sponsor may contact its Airports District
Office or Airports Regional Office if it seeks specific guidance on its grant
application.
Q-GA2: When will grant applications be available and how long after Ming a complete
application should an airport sponsor expect to receive a grant?
A: FAA will provide this application to airport sponsors through the local Airports
District Office or Airports Regional Office shortly after Airport Coronavirus
Response Grant Program awards are announced. FAA anticipates providing a grant
agreement for execution within days of receiving a complete application.
Q-GA3: Will FAA use a standard grant application form or one specifically designed for
this program?
A: FAA will use the SF-424,Application for Federal Assistance.
Q-GA4: Is there a deadline for submitting an application for an Airport Coronavirus
Response Grant Program grant?
A: Yes. The deadline to apply for a grant is June 30, 2021. After that date, FAA will
reallocate any unobligated funds to primary airports based on CY 2019 enplanements
as indicated under CRRSA. (See Q-F1)
Q-GAS: If an airport sponsor owns or operates multiple airports, may Airport
Coronavirus Response Grant Program funds be pooled?
A: No. An airport sponsor will need to apply for a separate grant for each airport under
its control.
Q-GA6: Is there a deadline by which funds must be used?
A: Yes. The budget period for the Airport Coronavirus Response Grant Program is four
years. Pursuant to 2 CFR § 200.403(h), a sponsor may charge to the grant only
allowable costs incurred during the budget period.
Q-GA7: Will FAA use a standard AIP grant agreement or one specifically designed for
the Airport Coronavirus Response Grant Program?
A: FAA will provide a simplified Grant Agreement shortly after it receives an
application. This simplified agreement includes the requirements under CRRSA and
makes funds immediately available for expenses, other than airport development,
including payroll, debt service, utility expenses, service contracts, and supplies.
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January 19, 2021
Q-GAB: Does an Airport Coronavirus Response Grant Program grant agreement require
an airport sponsor to obligate itself to the standard set of FAA Airport Sponsor
Grant Assurances?
A: Generally, no. If an airport sponsor uses its grant for operational expenses or debt
service payments, the standard FAA Airport Sponsor Grant Assurances do not apply.
These grants remain subject to audit, reporting, records retention, and other
requirements under 2 CFR part 200 like other Federal grant funding. Some laws
outside of 49 U.S.C. chapter 471 also apply, such as 49 U.S.C. 40103(e), which
prohibits the grant of an exclusive right to conduct any type of aeronautical activity at
an airport, and Title VI of the Civil Rights Act, which prohibits discrimination on the
basis of race, color, or national original. If an airport sponsor uses its grant for new
airport development, additional requirements apply (see Q-U5). Additionally, grant
funds may be used only for the capital and operating expense of the airport.
Examples of expenditures that FAA has found to be allowable are provided in the
FAA Revenue I'se Policy, as clarified by Information for Airport Sponsors
Considering CON ID-19 Restrictions or Accommodations. CRRSA does not,
however, void assurances made in prior grant agreements; therefore, a sponsor's pre-
existing grant assurances and Federal obligations continue to apply.
Q-GA9: How long do the grant assurances remain in effect for an Airport Coronavirus
Response Grant Program grant agreement?
A: The grant assurances remain in effect for four years from the date of acceptance of
the grant offer, which is consistent with the budget period.
Q-GA10: How does an airport sponsor use Airport Coronavirus Response Grant Program
funds for airport development?
A: Funding eligibility under CRRSA for airport development is limited (as discussed in
Q-U5). However, an airport sponsor seeking to use its grant funds for eligible near-
term airport development may amend its initial Grant Agreement and execute a
Development Addendum. This process ensures that a sponsor understands the
additional reviews and requirements involved (as discussed in Q-U5). An airport
sponsor should be able to complete airport development projects within the four-year
budget period of its initial grant. An airport sponsor should not delay or forgo
expenditure of grant funds for ongoing airport operational expenses and debt service
payments, which are the primary purposes of funds under CRRSA.
Q-GA11: Should an airport sponsor request its full Airport Coronavirus Response Grant
Program award amount even if it intends to use a portion of those funds for
airport development?
A: Yes. An airport sponsor should include the full award amount in its grant application.
All funds then would be available immediately for operational expenses or debt
service payments. An airport sponsor can later request a Development Addendum
and use some of those funds for airport development.
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January 19, 2021
Q-GA12: What information is required for a Development Addendum?
A: An airport sponsor seeking to use its grant funds for airport development should be
prepared to provide its local Airports District Office or Airports Regional Office with
the following information:
• Application form (Application for Federal Assistance, SF-424)for the
proposed development project;
• A description of project;
• Estimated costs; and
• Timeline for completion.
An airport sponsor should also complete the following steps for the airport
development project:
• Complete any standards, airspace, and environmental reviews or approvals
including airport geometry assessments, if applicable;
• Complete any other approvals required for the development with the FAA and
other agencies;
• Ensure the proposed development is consistent with the approved Airport
Layout Plan(ALP) and depicted on the ALP;
• Initiate safety-risk and construction phasing reviews, if applicable; and
• Bid the project to determine the amount to be amended from the initial Grant
Agreement and added to the Development Addendum.
FAA recognizes that some proposed development projects have completed many or
all of these steps, and those projects may be most suitable for a Development
Addendum. Grant agreements for these proposed development projects will include
additional requirements as described in Q-U5.
Q-GA13: Is a Development Addendum required for maintenance on existing airport
facilities (e.g., a terminal building)?
A: Replacing components of a facility in-kind (dimension and material), in the same
footprint, does not require a Development Addendum. Projects may include
replacing roofing, carpet, or lighting. However, FAA would issue a Development
Addendum if an existing facility is improved or expanded provided that project is
eligible under CRRSA.
Q-GA14: Do prevailing wage requirements apply to contract expenses reimbursed with
Airport Coronavirus Response Grant Program funds?
A: Grants under the Airport Coronavirus Response Grant Program are subject to the
requirements of 49 U.S.C. 47112(b). Therefore, any contract for more than $2,000
involving labor for airport construction or repair, carried out under a Grant
Agreement or Development Addendum, requires contractors to pay labor minimum
wage rates as determined by the Secretary of Labor under 40 U.S.C. 3141-3144,
3146, and 3147.
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January 19, 2021
Q-GA15: Does FAA's Buy American requirement apply to the Airport Coronavirus
Response Grant Program?
A: Yes. Grants under the Airport Coronavirus Response Grant Program are subject to
the requirements of 49 U.S.C. 50101, and grant agreements and addendums include
Buy American requirements for all projects. The Buy American provision does not
apply to operational expenses (as defined in Question Q-U2) and debt service
payments.
Q-GA16: Are there annual fmancial reporting requirements associated with the Airport
Coronavirus Response Grant Program?
A: Yes. In accordance with 2 CFR § 200.328, an airport sponsor must submit annually
an SF-425, Federal Financial Report, for each open Grant Agreement or Development
Addendum. This report is due by December 31 of each year. An airport sponsor with
a Development Addendum must also submit annually an SF-271, Outlay Report and
Request for Reimbursement for Construction Program by December 31 of each year.
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January 19, 2021
Questions on Invoicing and Payments
Q-I1: How will an airport sponsor submit payment requests for Airport Coronavirus
Response Grants?
A: FAA will use the existing U.S. Department of Transportation Delphi elnvoicing
system for payment requests. FAA will review payment requests manually. An
airport sponsor may submit only a detailed invoice summary with its payment
request. The invoice summary should include the:
• Grant Number
• Airport Name
• Airport City
• Airport Location Identifier
• Services Rendered Dates
• Invoice Paid Date
• Vendor Name
• Billed Amount
• Payment Request Amount
• Short summary of expenses billed, including, for example:
o Payroll
o Utilities (electric, water, phone)
o Service contracts (include type of work)
o Goods Purchase (include a list of all items purchased)
o Debt Service Payment(identify whether this is a semi-annual bond
payment or monthly payment into a debt service reserve fund)
o Other(explanation of costs and how they are eligible and related to the
airport)
The invoice summary should include enough detail to permit FAA to verify
compliance with the FAA's Revenue Use Policy. Sponsors must be prepared to
submit any invoices, upon request, during the review process as well as retain those
invoices and other supporting documentation for three years after the grant is closed
as required by 2 CFR § 200.334.
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January 19, 2021
Q-I2: If, during review of a request for payment, FAA requires additional
documentation to confirm the eligibility of a particular expense,what
documentation could be requested?
A: Examples of underlying payment request documentation are:
• Invoices (demonstrating that the goods or services provided directly relate to
the airport);
• Bills (demonstrating that the goods or services provided directly relate to the
airport);
• Payroll reports from the payroll system of record;
• General ledger reports and subsidiary ledger reports for services provided by
the sponsor;
• Current and approved indirect cost rate agreement; or
• Most recently approved local or statewide cost allocation plan.
Q-I3: Can an airport sponsor request 100 percent of the available Airport
Coronavirus Response Grant Program funds and use the funds to pay expenses
over the next several months?
A: No. An airport sponsor must submit payment requests for incurred expenses only.
Requesting funds for reimbursement prior to incurring the invoiced expense is not
consistent with the FAA's Payment Policy and will result in an improper payment
that may have to be repaid.
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January 19, 2021
Questions on Grant Closeout
Q-Cu: What are the procedures for closing out an Airport Coronavirus Response
Grant for non-development expenses?
A: An airport sponsor will submit a comprehensive narrative report via the U.S.
Department of Transportation Delphi elnvoicing system. The narrative report will:
(a) summarize the non-development expenses covered under the grant and the
associated amounts; (b) certify all expenses were incurred in accordance with the
FAA's Revenue Use Policy and 2 CFR part 200; (c) certify that any equipment or
services were procured in a manner consistent with the terms of the grant; (d) certify
that operational expenses were incurred on or after January 20, 2020; (e) certify that
debt service payments were due on or after December 27, 2020; and (f) submit a
completed Standard Form 425, Federal Financial Report. Approval of the final
payment request will follow a review of the airport sponsor's closeout report. A
sample Air mrt Coronavirus Response Chant Prooram closeout report is available.
Q-C2: Will an airport sponsor be notified that its Airport Coronavirus Response Grant
is closed?
A: An airport sponsor will receive a grant closeout letter from FAA stating the grant has
been closed. After the grant is closed, it remains subject to audit. The airport sponsor
must retain grant documentation for three years after the grant is closed as required by
2 CFR § 200.334.
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January 19, 2021
Questions on Environmental Review
Q-E1: Are there any environmental review requirements associated with non-
construction grants for airport operating expenses and debt service payments?
A: No. These types of grants have no potential to impact the environment, and therefore
are not major federal actions subject to NEPA review.
Q-E2: Are there any environmental review requirements associated with projects
funded under a Development Addendum?
A: Yes. FAA will conduct environmental review as necessary consistent with the
requirements of the Council on Environmental Quality (CEQ) regulations in 40 CFR
parts 1500 through 1508 and the FAA's NEPA implementation procedures. An
airport sponsor should contact its Airports District Office or Airports Regional Office
to determine the appropriate scope and level of environmental analysis.
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January 19, 2021
Questions on Administration under the State Block Grant Program
Q-SB1: What is the State Block Grant Program (SBGP)?
A: In 1987, Congress authorized FAA to use State block grants to provide AIP funds to
airport sponsors. Through the State Block Grant Program (SBGP), FAA provides
funds directly to States that participate in the program. In turn, SBGP participants
fund and oversee AIP projects to non-primary commercial service, reliever, and
general aviation airports. The program currently includes the following 10 States:
Georgia, Illinois, Michigan, Missouri, New Hampshire, North Carolina,
Pennsylvania, Tennessee, Texas, and Wisconsin.
Q-SB2: How will FAA Administer CRRSA funding for States participating in the
SBGP?
A: The FAA Airport Improvement Program Branch (APP-520)will utilize its existing
relationships with the States participating in the SBGP for administration of the
Airport Coronavirus Response Grant Program. These participants have relationships
with airport sponsors within their States and currently provide grant management and
internal controls. Leveraging this infrastructure will facilitate efficient and expedient
distribution of funds.
Q-SB3: Will FAA Regional and Airport District Offices remain the points-of-contact for
the Airport Coronavirus Response Grant Program?
A: Yes. States participating in the SBGP should continue to work with their local
Airports District Office or Airports Regional Office throughout implementation and
administration.
Q-SB4: Do Airport Coronavirus Response Grant Program funding allocations work
differently for the SBGP?
A: No. FAA will calculate each airport sponsor's allocation based on formulas in
CRRSA. FAA will announce these award amounts along with all awards under the
Airport Coronavirus Response Grant Program.
Q-SBS: How much CRRSA funding may States participating in the SBGP distribute?
A: CRRSA provides for specific allocations to each airport sponsor. FAA will aggregate
the amounts announced for each airport sponsor into one State award.
Q-SB6: How may States participating in the SBGP allocate the Airport Coronavirus
Response Grant Program funds?
A: States participating the SBGP must make sub-awards to each airport sponsor based on
that sponsor's allocation under CRRSA. FAA expects States to make these sub-
awards on an expedited basis, and for airport sponsors to spend funds quickly,to
reduce the adverse impacts of the current public health emergency. States must
follow 2 CFR part 200 requirements for grant awards and sub-awards. Funds not
expended within the four-year budget period are subject to recovery by FAA.
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January 19, 2021
Q-SB7: What application and grant agreement will be used for sub-grants?
A: States participating in the SBGP will use a streamlined application and grant
agreement process similar to what FAA is using for all grants under the Airport
Coronavirus Response Grant Program. FAA will provide States with template
documents after these grants are announced.
Q-SBS: What if my State legislature needs to approve the acceptance of CRRSA
funding?
A: FAA recommends that States participating in the SBGP use their usual State
processes to approve, accept, and administer Federal funds.
Q-SB9: Can grants under the Airport Coronavirus Response Grant Program be sub-
awarded to airport sponsors that had previously opted out of the SBGP?
A: No. States participating in the SBGP do not have to make sub-awards to airport
sponsors that opted out in FY 2021 or do not participate in the SBGP. FAA will
administer grants for those airport sponsors.
Q-SB10: What are the reporting requirements for the Airport Coronavirus Response
Grant Program?
A: States participating in the SBGP will continue the current practice of providing sub-
award reporting information on grants to FAA upon request.
Q-SB11: Will grants under the Airport Coronavirus Response Grant Program require
end-of-fiscal-year reporting like other AIP funding?
A: Yes. Airport Coronavirus Response Grant Program funds will be included in the
Annual Report of Federal Funding at the end of FY 2021.
Q-SB12: How will payment requests be submitted for the Airport Coronavirus Response
Grant Program?
A: FAA will use the existing U.S. Department of Transportation Delphi elnvoicing
system for payment requests. States participating in the SBGP will continue the
current practice of retaining all underlying payment request documentation and
complete records.
Q-SB13: Will FAA audit the Airport Coronavirus Response Grant Program administered
by States participating in the SBGP?
A: Yes. FAA will include audits of grants under the Airport Coronavirus Response
Grant Program in its annual audit process.
Q-SB14: What documentation is needed for SBGP Airport Coronavirus Response Grant
Program drawdown requests?
A: States participating in the SBGP should provide the same documentation outlined in
Q-I1 and Q-I2. States participating in the SBGP must ensure invoices contain only
eligible items under CRRSA, as detailed throughout this document.
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January 19, 2021
Questions on Funding for Airports in the FAA Contract Tower Program
Q-CT1: What is the FAA Contract Tower Program?
A: Contract towers are air traffic control towers that are staffed by employees of private
companies rather than by FAA employees. The FAA Contract Tower (FCT)Program
was established in 1982 to allow the agency to contract out the operation of certain
towers. FAA admits airports into this program after an eligibility review. More
information about the FCT Program is available at
hops:,"/w faa. ov/about office orn/heath uarters offices/ato/service units mission
support faa contract tower program.
Q-CT2: How can airport sponsors that participate in the FAA Contract Tower Program
use the funds they receive?
A: Under CRRSA, airport sponsors of non-primary airports that participate in the FAA
Contract Tower Program may use these funds to cover any lawful costs associated
with supporting their FAA contract tower operations (such as payroll, utilities, service
contracts, and items generally having a limited useful life, including personal
protective equipment and cleaning supplies).
Q- CT3: Can airport sponsors that participate in the FAA Contract Tower Program use
other CRRSA funds for costs related to contract tower operations?
A: Yes. Airport sponsors may use other CRRSA funding to support contract tower
operations, personnel, cleaning, sanitization,janitorial services, combating the spread
of pathogens, and debt service payments. However, they cannot use the funding
received specifically for contract towers for any other purpose.
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January 19, 2021
Questions on Funding for Concession Relief
Q-CR1: How does an airport sponsor claim its allocation available to provide relief to
airport concessions?
A: An airport sponsor seeking to use CRRSA funds to provide relief from rent and
minimum annual guarantees (MAG) obligations to eligible airport concessions may
apply for that allocation in an application for an Airport Coronavirus Response Grant
Program grant agreement. FAA will issue additional guidance concerning claiming
and using these funds in the near future.
Q-CR2: How do airport sponsors provide relief to airport concessions?
A: If an airport sponsor accepts its CRRSSA allocation for concession relief,the sponsor
must provide relief from rent and MAG to on-airport car rental, on-airport parking,
and in-terminal airport concessions (as defined in 49 CFR part 23)from December
27, 2020,the date CRRSA was enacted, until the sponsor has provided relief equaling
the total allocation amount less its administration expenses.
Q-CR3: What if State laws, local laws, or applicable trust indentures prohibit an airport
sponsor from providing relief from rent and MAG to airport concessions?
A: If an airport sponsor is prohibited from providing relief from rent and MAG, it should
decline the allocated funds before executing an Airport Coronavirus Response Grant
Program grant agreement.
Q-CR4: How does an airport sponsor allocate concession relief funds among its
concessions?
A: An airport sponsor must provide this relief to each airport concession in an amount
that reflects each eligible airport concession's proportional share of the total amount
of rent and MAG of all eligible airport concessions at the airport.
Q-CRS: Are there other requirements for an airport sponsor providing relief to its
concessions?
A: Airport sponsors must prioritize relief from rent and MAG to minority-owned
businesses to the extent permissible under CRRSA.
Q-CR6: Can an airport sponsor recover its administrative expenses for providing rent or
MAG relief to airport concessions?
A: Yes. An airport sponsor may retain up to 2 percent of its allocation for relief
administration.
Q-CR7: Are there requirements for an airport concession to obtain rent or MAG relief
from an airport sponsor?
A: Yes. An airport concession must certify to the airport sponsor that it has not received
a second draw or assistance for a covered loan under section 7(a)(37) of the Small
Business Act(15 U.S.C. 636(a)(37))that has been applied toward rent or MAG.
Additionally, an airport concession receiving relief from an airport sponsor may not
apply for a covered loan under 15 U.S.C. 636(a)(37).
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January 19, 2021
Questions on Workforce Retention
Q-WF1: Are there specific workforce retention requirements for accepting Airport
Coronavirus Response Grant Program funds?
A: Yes. A sponsor of a small, medium, or large hub airport must continue to employ,
through February 15, 2021, at least 90% of the number of individuals employed (after
making adjustments for retirements or voluntary employee separations) as of March
27, 2020. This requirement is an extension of the workforce retention requirement
under the CARES Act. Airport sponsors must certify compliance with the CARES
Act and CRRSA workforce retention requirements at the time of grant execution.
The workforce retention requirement does not apply to non-hub or non-primary
airports.
Q-WF2: When do small, medium, and large hub airport sponsors report their respective
compliance with the employee retention requirement?
A: Provided an airport sponsor is current with its workforce retention reporting under the
CARES Act, it must report only employment totals as of February 15, 2021, by no
later than March 1, 2021.
Q-WF3: Where should CRRSA workforce retention reports be submitted?
A: CRRSA workforce retention reports should be submitted to
CARFSAirports ufaa.gov. Please include "Workforce Retention Report" and your
airport's city, State, and airport location identifier in the email subject line.
Q-WF4: What information must be included in a workforce retention report and
certification?
A: That report and certification should include the number of full-time equivalent(FTE)
employees working at the airport as of March 27, 2020, as the baseline comparison.
Airport sponsors do not need to count contractors providing services other than
airport management, tenants, or concessionaires. Airport sponsors may make
adjustments for employees who perform duties at both the airport and other facilities
operated by the airport sponsor. Airport sponsors also may make adjustments for
retirements or voluntary employee separations when calculating the workforce
retention percentage. If an airport sponsor has unique circumstances (such as using
seasonal employees or contractors for airport management or operations), it should
report that information in as much detail as possible in the initial report so any
subsequent retention reporting can be substantiated.
Q-WFS: What format is required for CRRSA workforce retention reports?
A: There is no particular format for reporting baseline and quarterly workforce retention
counts. Airport sponsor personnel with appropriate knowledge or authority, such as
the human resources director, chief financial officer, or payroll officer should validate
the information.
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January 19, 2021
Q-WF6: Are payroll records or any other documentation required for workforce
retention reports?
A: Airport sponsors do not need to submit payroll records. However, airport sponsors
must retain all supporting documentation for three years after the grant is closed as
required by 2 CFR § 200.334.
Q-WF7: Are waivers from the CRRSA workforce retention requirement available?
A: The Secretary of Transportation may waive the workforce retention requirement if the
Secretary determines that the sponsor is experiencing economic hardship as a direct
result of the requirement, or that the requirement reduces aviation safety or security.
To request a waiver of the CRRSA workforce retention requirement, an airport
sponsor should send a waiver request to CARESAirports@faa.gov no less than 30
days before the quarterly report due date. The waiver request should come from a
person authorized to sign AIP grants and include how the workforce retention
requirement causes a direct economic hardship on the airport or reduces aviation
safety or security. The airport sponsor should include any additional documentation
that supports its request. FAA will respond expeditiously.
Q-WFS: What are the consequences for failing to meet workforce retention reporting
requirements?
A: If a sponsor of a small, medium, or large hub airport does not meet the workforce
retention reporting requirements under either the CARES Act or CRRSA,
reimbursements for grants under the Airport Coronavirus Response Grant Program
may be suspended. FAA will continue to work with the sponsor to meet these
reporting requirements, but continued non-compliance may result in termination of
the grant and recovery of reimbursements.
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