HomeMy WebLinkAbout04/16/2013 09 Department of Ecology State Revolving Fund Loan for Wastewater Treatment Plant Capitol Improvement Projectsu'
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: April 16, 2013
ITEM TITLE: Resolution authorizing the City Manager to execute
documents and agreements pursuant to a State Revolving
Fund Loan offer from the Department of Ecology totaling
$5,000,000 to fund Capital Improvement Projects at the
City's Wastewater Treatment Plant
SUBMITTED BY: Debbie Cook, Utilities & Engineering Director
Scott Schafer, Wastewater Division Manager
CONTACT Ryan Anderson, Wastewater Utility Engineer /249 -6813
PERSON /TELEPHONE:
SUMMARY EXPLANATION:
The City received a State Revolving Fund loan offer from the Department of Ecology in the
amount of $5,000,000 with an interest rate of 2.7% for 20 years to fund Phase 3 of the
design and construction of the City's Methane Utilization /Efficiency Conservation project at
its Wastewater Treatment Plant.
The project will utilize methane gas generation to address existing and future onsite power
needs. Utilizing methane gas production will reduce the need to augment fuel for boiler and
dryer operations with natural gas and will eliminate wasted methane.
The scope of work will include the design and construction of a new biosolids facility and
dryer; producing an exceptional "Class A" biosolids product. This would significantly reduce
the hauling costs and tipping fees in the estimated amount of $215,000 annually. In addition,
the Class A biosolids product may be a potential revenue source in the future.
The recognized loan funds are dedicated towards this capital improvement project at the
City's Wastewater Treatment Plant and have already been incorporated into the Wastewater
Division's 2013 Budget.
The loan agreement has been enclosed for your review.
Other DOE State -
Resolution X Ordinance Revolving Fund
(specify) Loan Agreement
Contract: Mail to:
Contract Term: Amount: Expiration Date:
Insurance Required? No
STAFF RECOMMENDATION:
Staff respectfully requests City Council approve this Resolution authorizing the City
Manager to execute an agreement pursuant to a loan from the State Revolving Fund for
$5.00O.00Oh»fund capital improvement projects at the City's Wastewater Treatment Plant.
BOARD/COMMISSION RECOMMENDATION:
Click to download
71 Resolution 2013 SRF Phase 3
2013 SRF Agreement Part C
RESOLUTION NO. R -2013-
A RESOLUTION authorizing the City Manager to execute documents and
agreements pursuant to a State Revolving Fund Loan offer from the
Department of Ecology totaling $5,000,000 to fund capital
improvement projects at the City's Wastewater Treatment Plant.
WHEREAS, the City of Yakima (City) owns and operates wastewater collection and
treatment facilities in accordance with applicable Federal, State and Local regulations;
and
WHEREAS, the City of Yakima has developed and adopted a plan for wastewater
collection and treatment for the Yakima Regional Urban Area; such a plan being
necessary to determine the needs of the area for health, safety and well being of the
people; and
WHEREAS, the plan was developed in accordance with the requirements of WAC 173-
240; and
WHEREAS, the plan identifies facilities and systems required to be constructed, improved
and rehabilitated at the City of Yakima Wastewater Treatment Plant (WWTP) that address
present and future growth and mandated (regulatory and renewal /safety) requirements;
and
WHEREAS, the cost of engineering, design, and construction of the capital improvement
projects at the WWTP are eligible for low interest loans from Washington Department of
Ecology; and
WHEREAS, a loan offer in the amount of $5,000,000 with an interest rate of 2.7 %,
attached hereto and incorporated herein by this reference, to fund Phase 3 of the City's
Methane Utilization /Energy Conservation project at the WWTP, including the design and
construction of a new biosolids facility and dryer, was received from the Department of
Ecology; and
WHEREAS, the loan amount was expected and has already been incorporated into the
Wastewater Division's 2013 Budget; and
WHEREAS, it is necessary that certain conditions be met as part of the application
process; RCW 43.155.060 requires that the project will be advertised for competitive bids
and administered according to standard local procedure; and
WHEREAS, any loan arising from this application constitutes a debt to be repaid, and
Ryan Anderson, Wastewater Division Utility Engineer has reviewed loan requirements and
concluded that the City has the necessary capacity to repay the loan; and
WHEREAS, the information in this application is true and correct to the best of the
government's belief and knowledge and it is understood that the state may verify
information, and that any untruthful or misleading information may be cause for rejection
of this application or termination of any subsequent loan agreement(s); and
WHEREAS, the City of Yakima certifies that it meets these requirements, and further that
it intends to enter into a loan agreement with the Department of Ecology State Revolving
Fund , provided that the terms and conditions for a State Revolving Fund agreement are
satisfactory to all parties; Now, Therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute all applicable documents and
agreements pursuant to a State Revolving Fund Loan Agreement from the Department of
Ecology totaling $5,000,000 to fund capital improvement projects at the City's Wastewater
Treatment Plant in accord with the attached and incorporated Department of Ecology
State Revolving Fund Loan Agreement.
ADOPTED BY THE CITY COUNCIL this 16th day of April, 2013.
ATTEST:
Sonya Claar -Tee, City Clerk
Micah Cawley, Mayor
In. ammimmg
Page
PART I. GENE INFO TIC} ......................... ..............................3 ................., .......a.,..;
3
PART II. PROJECT SUMMARY... ...... ....................... ...............................
6
,.,.;.,........ »...,, ».. ».....,
PART III. PROJECT BUDGET ............................
6'
......:........a ..aa. ............. .
PART IV. GOALS, OUTCOMES, D POST PROJECT ASSESSMENT ............... ........................
7
PARTV. SCOPE OF WO
7'
.......... .... .......:................................... ..............,.........,..,.., .......:;....
PART V(A). SPECIAL TERMS AND CONDITIONS .............. ...............................
.........:.. ».:....
PART VI. LOAN INTEREST RATE AND TERMS ........................... . ......
8'
...............................
PART VII. ALL AGREEMENTS CONTAINED BEREIN ..... ..............................................................
9
A ACH NT I; OPINION of CIPIENT'S LEGAL COUNSEL ........................ .........................:....1
ATTACHMENT : AUTHORIZING ORIZING ORDINANCE OR REsoLuTION .................: .................,
I
.....................
ATTACHMENT 3; PREAWARD COMPLIANCE REVIEW REPORT FOR ALL APPLICANTS REQUESTING
FEDERALASSISTANCE....... .. .......... ...... ........................ ...............................
1
ATTACHMENT 4: GENERAL PROJECT MANAGEMENT REQUIREMENTS FOR THE WASHINGTON STATE
WATERPOLLUTION CONTROL REVOLVING F ....... ......... ........................... ......... ......... ............
I'
ACCOuNTINGSTANDARDS .... .................. .................. ......... ................., ........, .......................
1
AcTiviTiEs PROJECTS: TECHNICAL ASSISTANCE ......... ................................................................
1
ACTIVITIES PROJECTS: BEST MANAGEMENT PRACTICES .........
I
..................: .......... ............... ». >,..
AUTHORITY.. .......... ....... >................. ......I........... ........ ..................
........, ......................1
CERTIFICATIONS...... ........................... .................. ......... ,.......... „.
I
CERTIFICATION REGARDING SUSPENSION, DEBARmEmr, INELIGIBILITY OR VOLUNTARY
EXCLUSION:
.. . ....:......... ......... ..... .. ..... ..,,,............... 2
CLEAN WATER STATE REVOLVING FUND DATA REPORTING SHEET (DATA REPORTING ET)..... 2
COMMENCEMENT OF WORK ........ ....... ............ .......... . ..... ...,.., . 2
COVENANTS AND AGREEMENTS ............. : ......... ........................ ..... .... .,.,..,...,,.
3
CULTURAL AND HISTORIC RESOURCES PROTECTION ..............................................
........ .............
DISADVANTAGED BUSINESS ENTERPRISE (DBE) .................. .................:
5
......... ......................
EFFECTIVEDATE:
.... ..........« ...................,,,..... .................. ....,..., .......... .................. .............
7
FACILITIES PROJECTS: DELIVERABLES (IF APPLICABLE)...........................................
7
......................
FEDERAL FUNDING -ACCO ABILITY AND TRANSPARENCY ACT (FFA.TA) REPORTING
REQUNTS %_
... ........: ................... ........, .....,.., ........... « «. «:........... .......;.,...9
FORCEACCO T ................... ............................... ........., ....,,..........,.
FUNDING RECOGNITION ...... ........ .................. ......... .......................:...
GROWTHMANAGEMENT PLANNING ............... . ........ ......... ..............:...
......... ... ....
INCREASED OVERSIGHT (IF APPLICABLE) . , „ .
10
.......... ....................
INTERIM REFINANCE (IF APPLICABLE)
............... ......... ........: .................. .........
10
LOAN REPAYMENT - ... ......... ........t ...........................; ....,.... ,,.,,..,. ....
10
LOCAL LOAN FUND PROJECTS (IF APPLICABLE) ................... .I....... ..........,,..,...,
11
....................
MODIFICATIONS TO AGREEMENT ....... .....: .................. .................................... ...;., ..,
PAYMENT STSUBMITTALS
.... .................. ............ .............. ................... ........, ...........
12
POST PROJECT ASSESSMENT SURVEY ........................... .. ..... ..................................... ...... ..........
13
PREVAILINGWAGE
.. ......... ......... ... .... .:... . ................ ....... ..... . ...........................
1
PROCUREMENT .................. ......... ......... ........................... ......
PROGRESS REPORTS
. .................. ............................. ......... ......... ...................
14
REPRESENTATIONS AND WARRANTIES ..... ......... ......... ........ ................;..................................
14
SEWER-USER ORDINANCES AND USER-CHARGE SYSTEM (IF APPLICABLE) .. ......— ......... .........
1
SMALL COMMERCIAL ON-SITE SEWAGE SYSTEM REPAIR AND REPLACEMENT (IF APPLICABLE) ...
1
TERMINATION INATION AND DEFAULT; REMEDIES .... ........................... ___ ....... - .... .................. ........-
16
WATER QUALITY MONITORING..,. .... ..... ......... .................. .................. .........,....... ..........
1$
ATTACHMENT 5 t AGREEMENT DEFINITIONS . ......... .................... .................. .................., ,.........,.1
AGREEMENTS ArrAcHmENT 6. LOAN GENERAL TERMS AND CONDITIONS PERTAINING TO GRANT AND LOAN
DEPARTMENT ECOLOGY
1 r M 5 v. R i1 • F i 1. 1 d
a �. . REPAYMENT
om
IrTurl"n'"
LOAN AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF YAKIMA
FOR
METHANE UTILIZATION /ENERGY CONSERVATION PHASE 3
rj ff,
Capitalized terms used, but not otherwise defined, in this LOAN agreement are defined in ATTACHMENT
5.
Standard Interest LOAN Amount: $51,000,000
Interest to 2.7%
LOAN Term: 20 Years
Forgivable Principal Amount -0-
Total LOAN Amount: $5,000,000
State Fiscal Year: 2013
RECIPIENT Information
RECIPIENTName: City of Yakima
Mailing Addiess: 2220 East Viola,
Yakima, WA 98901
FEDERAL TAXPAYER ID NUMBER: 91-6001293
Data Universal Numbering System (DUNS)
Number: City of Yakima 078212651
Wastewater Division 032118486
PROJECT Contact:
Ryan Anderson
PROJECT Manager.,
Ryan Anderson
Email Address:
j@cLyakima.Wa.us
Eqwdqrs
Phone Number:
(509) 249-6813
Fax Number:
(509) 575-6116
Address:
City of Yakima
2220 East Viola,
Yakima, WA 98901
PROJECT Manager:
Chris Coww
Email Address:
ccof46.1 @M.wagqv_
Phone Number:
(509) 575-2821
Fax Number,
(509) 575-2809
Address:
WA State Department of Ecology
Central Regional Office
15 West Yakima Ave, Suite 200
Yakima, WA 98902-3452
PROJECT Engineer
Ian Laseke
ilas46l@ecy.wa,gov
(509) 457-7108
Financial M" ger
Bill Hashim
Email Address-
bhas461@tgLwa.gov
Phone Number:
(360) 407-6549
Fax Number:
(360) 407-7151
Address
WA State Department of Ecology
Water Quality Program, FMS
P.O. Box 47600
Olympia, WA 98504-7600
amount ot Tealeura n s at have been
expended,
Specific Funding Cataggories:
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WITMI—n=1 • 0 1 M I
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Interim Refinance- n Yes Z No If yes, Effective Date:
Post Proiect Assessment Date (see AnAgUMENr 41: November 1, 2018
LOAN Agreement Effective Date: Jana ary2,2013
PART 11. PROJECT SUMMARY
1. The DEPARTMENT'S Fiscal Office will track to the total eligible Revolving Fund LOAN amount.
However, the RECEPIENT cannot deviate among elements without DEPARTmENT approval.
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Designated beneficial uses will be restored or protected, 303(d)-Listed water bodies
restored to water quality standards, and healthy waters prevented from being degraded,
Regulatory comvaliance with a consent decree.,
allocation achieved.
F. 1�
ity PAUL—= iciency ProLect Outcomes: The following are quantitative results
gy Eff
me project,
fi Increase methane gas production between 10 and 20 percent,
b. Reduce Class B blo-solids production at least by 1500 tons per year after the project
construction is completed.
c. Reduce minimum 1.4 million kilowatt hours of electrical consumption per year after the
project construction is completed,
C. Environmental Mtigation- El Yes Z No If Yes, list the environmental mitigation measurel
Task I - Project Administration /Managernent
1, Effective administration and management of this PROJECT,
2. Timely submittal of all required performance items, progress reports, and financial
vouchers.
Page 7
. i si i ! #
RECIPIENT A. The will hire engineering services to plan, design, # t
engineering dryer of capacity to reduce a minimum 8,500 tons of class B bio-solids to approximately 1,900
to
F. The RECIPIENT will hire a contractor to construct and install bio-solids dryer and associated
i# a design and specifications.
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TONY O'ROURKE DATE
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RECIPIENT's Legal Counsel Date
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V. List all civil rights compliance reviews of the applicant/ recipient conducted by any agency within the last two Yew and enclose a copy
and any decisions, orders, or AGREEWNTS based on the review. Please describe any corrective action taktrL (40 C.F.R- § 7-80(c)(3))
gamill
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at is an caucation program or activity, or has 15 or more employees,
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B. Title (YfAuthorized Official
A. Signature of Authorized EPA Official — See ** note on
reverse side.
. ............
Approval indicates, in the reviewer's opinion, questions I — VI of
comply with the preaward adrninistrative requirements for EPA
assistance.
EPA estmates public reporting burden for the preparation of this farm
to average 30 minutes per response. This estimate includes the time for
reviewing instructions, gathering and maintaining the data needed and
completing and reviewing the form. Send comments regarding the
burden estimate, including suggestions for reducing this burl to
PROGRAM AND CENTENNIAL CLEAN WATER PROJECTS
(UNLESS MODIFIED BY A SPECIAL TERM AND CONDITION IN PART V.)
111millim
Mov-113105191,13
INWIFEW44W mic
VOLUNTARY EXCLUSION'*
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this LOAN) W-Yfie repayment .
Utility, micluding 4pplicable, ULID Assessments in the ULID, to pay when due the prfficipal of and
interest on the LOAN.
for the project.
�! • a d g ,i
iIlls . e - i # •
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Construction # 00% MBE #i'} WBE
Supplies . ii' + MBE 4.00% WBE
Services 10.00% t
Equipment it #. #t 7 Y 707 i Y
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2. Entity's mailing address, telephone nujnber� and e-mail address;
3. The Procurement on which the entity bid or quoted, and when; an'll,
4. Entitv's status as an MBE/WBE or * „
• s
along with each plan/�pecification submittal. The project manager may request a, spreadsheet mi
electronic format.
*s' a ! a
(i) the LOAN Amount with interest
(H) any other obligations of the RECIPIENT to the DEPARTMENT under this LOAN
agreement, unless in its sole discretion the DEPARTMENT finds that repayment
from those additional sources would not be in the public interest.
to • I
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[141,111,11,115r,
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writing and signed by authorized representatives of the RECIPIENT and the DEPARTMENT, and
made part hereof, except:
insubstantial modifications mkv.�-Proved in writing bj., the Dey?artment's P itk
a formal amendment. Insubstantial changes include:
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DEPARTMENT. In no event will any oral agreement or oral commitment be effective to amend this
LOAN agreement.
• State of Washington invoice Voucher Form A19-1
• Form B2 (ECY 060-7)
• Form C2 (ECY 060-9)
• Form D (ECY 060-11)
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three levels of county median household income-
The following is the Revolving Fund interest rate schedule for loans targeted to small
commercial enterprises at three levels of annual gross revenue.-
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'included and RECIPIENT's employees. The RECIPIENT shall only use cOntractor/consultant assistance if that
has been ' # #- of # budget,
B. SUBGRANTEEXONTRACTOR COMPLIANCE
The RECIPIENT must ensure that all sub grantees and contractors comply
conditions of agreement.
e • s,,
r
#" # * , # # # t # , " ►
retain copies of all bids received and contracts awarded, for and use by the
DEPARTMENT.
Section K. 1, herein.
G. KICKBACKS
The RECIPIENT i from inducing by person 0 i
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Clean Water State Revolving Fund (Revolving'
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Clean Water State Revolving (Revolvitig ,
EPA Dato ReportIng Sheet (Data Repottiou Sheet)
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Recipient Name
Lognmygymalmn
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ESHOMM
Amortization Method
Compound-365 D/Y
Annual Int. Rate
2.700 %
Project Completion Date
12/31/2014
Interest Compounded
Monthly
Initiation of Operations
11/01/2014
Loan Date
11/01/2014
Loan Number
IEEE=
W8MEMZ=--
Payment #
Due Date
Payment Amount
Interest
Principal
Balance
1
11/01/2015
$168,197.39
$135,734.44
$32,462.95
$4,967,537.05
SubTotal
2015
$168,197.39
$135,734.44
$32,462.95
2
05/01/2016
$168,197.39
$67,440.11
$100,757.28
$4,866,779.77
3
11/01/2016
$168,197.39
$66,072.21
$102,125.18
$4,764,654.59
SubTotal
2016
$336,394.78
$133,512.32
$202,882.46
4
05/01/2017
$168,197.39
$64,685.74
$103,511.65
$4,661,142.94
5
11/01/2017
$168,197.39
$63,280.45
$104,916.94
$4,556,226.00
SubTotal
2017
$336,394.78
$127,966.19
$208,428.59
6
05/01/2018
$168,197.39
$61,856.08
$106,341.31
$4,449,884.69
7
11/01/2018
$168,197.39
$60,412.37
$107,785.02
$4,342,099.67
SubTotal
2018
$336,394.78
$122,268.45
$214,126.33
8
05101/2019
$168,197.39
$58,949.06
$109,248.33
$4,232,851.34
9
11101/2019
$168,197.39
$57,465.89
$110,731.50
$4,122,119.84
SubTotal
2019
5336,394.78
$116,414.95
$219,979.83
10
0901/2020
$168,197.39
$55,962.58
$112,234.81
$4,009,885.03
11/01/2020
$168,197.39
$54,438.86
$113,758.53
$3,896,126.50
SubTotal
2020
$336,394.78
$110,401.44
5225,993.34
12
05/01/2021
$168,197.39
$52,894.46
$115,302.93
$3,780,823,57
13
11/01/2021
$168,197.39
$51,329.09
$116,868.30
$3,663,955.27
SubTotal
2021
$336,394.78
$104,223.55
$232,171.23
14 05101/2022 $168,197.39 $49,742.46
15 11/0112022 $168,197.39 $48,134-30
ATTACHMENT 8 Page 1 of 3
MESEM
OMMOM
Loan Number
L1300018
Department of Ecology
Recipient Nance
City of Yakima
Date Created
01/02/2013
Payment #
Due Date
Payment Amount
Interest
Principal
Balance
SubTotal
20222
$336,394.78
$97,876.76
$238,518.02
16
05/01/2023
$168,197.39
$46,504.30
$121,69109
$3,303,744.16
17
11/01/2023
$168,197.39
$44,852.18'
$123,345.21
$3,180,398.95'
SubTotal
2023
$336,394.78
$91,356.48
$2450038.30
18
05/01/2024
$168,197.39
$43,177.62'
$125,019.77
$3,055,379.18
19
11/01/2024
$168,197.39
$41,480.33
$126,717.06
$2,928,662.12
SubTotal
2024
$336,394.78
$84,657.95
$251,736.83
20
05/01/2025
$168,197.39
$39,760.00
$128,437.39
$2,800,224.73
21
1110112025
$168,197.39
$38,016.32
$130,181.47
$2,674,043.66
SabTotal
2025
$336,394.78
$77,776.32
x+258,618.46
22
05/011.2026
$168,1,97.39
$36,248.96
$131,948.43
$2;538,095.23
23
11/01/2026
$168,197.39
$34,457.60
$133,739.79
$2,404,355.44
SubTotal
2026
$336,394.78'
$70,706.56'
$265,688.22
24
05/0112027
$168,197.39
$32;641.93
$135,555.46
$2,268,799.98
25'
11101/2027"
$168,197.39
$30,801.60
$137,395.79
$2;,131,404.19
SubTotal
2027
$336,394.78
$63,443.53
$272,951.25
26
05/01/202!8
$168,197.39'
$28,936.30
$139,261.09
$1,992,143.10
27
11/01/2028
$168,197.39'
$27,045.66
$141,151.73
$1,850,991.37
SubTotal
2028
$336,394.78
$55,981.96
$280,412.82
05/01/2029
$168,197.39'
$25,,12937
$143,068.02'
$1,707,923.35''
29
1110112029
$168,197.39
$23,187.05
$145,410.34
$1,562,913.01
SubTotal
2029
$336,394.78,
548,316.42
$288,078,36
30
05101/2030
$168,197.39
$21,218.37
$146,979.02
$1,415,933.99
31
11/01/2030
$168,197.39
$19,22195
$148,974,44
$1,266,959.55
SubTotal
2030
$336,394.78
$40,441.32
$295,953.46
32
05101 /2031
$168,197.39'
$17,200.45
$150;996.94
$1,115,962.61
33
11/01/2031
$168,197.39
$15,150.49
$153,046x90
$962,915.71
SubTotal
2031
$336,394.78'
$32,350.94
$304,043.84
34 05/01/2032
5 11/01/2032
x
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ATTACHMENT 8 Pane 2 of 3 Schedule Number 1862
Loan Number
L1300018
Department of Ecology
Recipient Name
City of Yakima
Date Created
01/02/2013
Payment #
Due Date
Payment Amount
Interest
Principal
Balance
Sub Total
2032
$336,394.78
$24,039.41
$312,355.37
36
05/01/2033
$168,197.39
$8,832.12
$159,365-27
$491,195.07
37
11/01/2033
$168,197.39
$6,668.55
$161,528.84
$329,666.23
SubTotal
2033
$336,394.78
$15,500.67
$320,894.11
38
05/0112034
$168,197.39
$4,475,60
$163,721.79
$165,944.44
39
11/01/2034
$168,197.33
$2,252,89
$165,944.44
$0.00
SubTotal
2034
$336,394.72
$6,728.49
$329,666,23
Grand Total
$6,559,698.15
$1,559,698.15
$5,000,000.00
ATTACHMENT 8 Paae 3 of 3 Schedule Number 1862