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Home My WebLink About01/08/2013 Business Meeting/Executive Session338 ai} YAKIMA CITY COUNCIL January 8, 2013 Council Chambers - -City Hall 5:30 -6 p.m. Executive Session; 6 p.m. Business Meeting MINUTES �J Back Print .......... . <� A, """'!..., v•q.. ;, hi9'T"q"e...'� ..s: q-n•� �' •, in':::. ai, -, �,,,.,Z; EXECUTIVE SESSION Roll Call Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl and Bill Lover 2. Executive Session regarding real estate or land and property acquisition Executive Session was held and adjourned at 6 p.m. BUSINESS MEETING Roll Call Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl and Bill Lover Staff: City Manager O'Rourke, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Cawley led the Pledge of Allegiance. Open Discussions for the Good of the Order A. Proclamations National School Board Recognition Month Mayor Cawley proclaimed January 2013 as School Board Recognition month. Martha Rice, Board President and Walt Ranta, Board Member of the Yakima School District accepted the proclamation and thanked Council for their support. B. Presentations /recognitions /introductions Mayor Cawley introduced members of Seniors Incorporated and noted they would be presenting information on their volunteer activities, even though this item was not scheduled on the agenda. Lois Cruirkshank, Past President of Seniors Inc., reviewed their accomplishments for 2012. She distributed a list of fund raisers they held earning over $6,500 and items they purchased for the Harman Senior Center. She introduced the Seniors Inc. President for 2013, Leslie Holt. Ms. Holt distributed a list of events they have planned for 2013, as well as a survey they are asking seniors to complete. She invited everyone to attend their monthly meetings. Assistant Mayor Adkison noted that very few staff members are utilized, most of the work Page 1 of 5 339 preformed by Seniors Inc. is voluntary. Council thanked '.them for their efforts. i. Introduction of Debbie Cook, Director of Utilities and Engineering City Manager O'Rourke introduced Debbie Cook, Director of Utilities and Engineering who will begin working for the City on January 28, 2013. Mr. O'Rourke explained the previous structure and noted the new changes in the organization. He briefed Council on her 26 years of experience in both public and private businesses. Ms. Cook thanked everyone for the support and looks forward to working here. ii. Fire Department Citizen Recognition for Chris Varady, Luke Lenahan, Ryan Frost and Dustin Golding Chief Willson and Deputy Chief Soptich presented a Fire Department Citizen Recognition Award to Chris Varady, Luke Lenahan, Ryan Frost and Dustin Golding. They assisted in a fire incident on October 20, 2012 at a four story apartment building. Upon the Fire Department's arrival, these gentleman advised that they kicked in the back door, pulled the fire alarm, knocked on the doors to advise residents, while fighting the fire with an extinguisher, ultimately keeping the fire consolidated to a small area. C. Appointments to Boards, Commissions and Council Committees Council Committee Assignments City Manager O'Rourke explained the proposed Council Committee assignment structure as it relates to the Council's Strategic Priorities: Council members took turns choosing committees. *Economic Development -- Bristol, Coffey and Lover i'Built Environment -- Ensey, Lover and Coffey *Public Safety- -Ettl, Cawley and Adkison "Partnerships -- Adkison, Cawley and Ettl City Manager O'Rourke stated these meetings will be held monthly, be publicly noticed, have minutes taken and conform with the Open Public Meeting Act standards. He asked Council whether they would like the meetings televised. Discussion ensued on whether to televise the meetings. Ensey moved and Lover seconded to televise all committee meetings. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Council Member Bill Lover. Carried 4 -3. Council Members voting Aye: Adkison , Ensey , Ettl , Lover. Council. Members voting Nay: Bristol , Cawley, Coffey . 4. Consent Agenda Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. (Items on the Consent Agenda are handled under one motion without further discussion —see motion directly below.) Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Assistant Mayor Maureen Adkison. Carried 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey , Ensey , Ettl , Lover. A. Consideration of approval of City Council Meeting Minutes i. City Council minutes of October 2 and 16; November 6 and 20; December 4 and 11, 2012 Adjourned City Council Business meetings and of October 9 and 23 and November 27, 2012 Adjourned City Council Study Sessions and October 30 and November 15, 2012 Adjourned City Council Special Meetings /Study Sessions. Page 2 of 5 340 The minutes of the October 2 and 16; November 6 and 20; December 4 and 11, 2012 Adjourned City Council Business meetings and of October 9 and 23 and November 27, 2012 Adjourned City Council Study Sessions and October 30 and November 15, 2012 Adjourned City Council Special Meetings /Study Sessions were approved, having been duly certified accurate by two Council members with no one present wishing to have said minutes read publicly. B. Resolution to Set February 14, 2013 for a public hearing before the Hearing Examiner to vacate of portion of public right -of -way for N 2nd Avenue. RESOLUTION NO. 2013 -001, A RESOLUTION fixing time for a public hearing before the Hearing Examiner on February 14, 2013, on a petition to vacate a portion of N 2nd Avenue lying northerly of Lincoln Avenue and southerly of W "D" Street. C. Resolution authorizing a Personal Services Contract with ALM Quartermasters for Quartermaster Services for the Yakima Police Department RESOLUTION NO. 2013 -002, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute a personal service contract with Amy L. McGuire, d /b /a ALM Quartermasters for providing Quartermaster services for the Yakima Police Department. D. Resolution authorizing an interlocal agreement with the City of Union Gap for Jail Services RESOLUTION NO. 2013 -003, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an Interlocal Jail Agreement with the City of Union Gap to allow the City of Yakima to house prisoners of the City of Union Gap at the Yakima City Jail. E. Resolution authorizing an Agreement with Seneca Foods Corporation in an amount not to exceed $8,000 for construction of Seneca Foods' connection to the City's Industrial Waste System. RESOLUTION NO. 2013 -004, A RESOLUTION authorizing the City Manager to execute an Agreement between Seneca Foods Corporation and the City of Yakima in an amount not to exceed $8,000 for construction of Seneca Foods' connection to the City's Industrial Waste System. 5. Audience Participation Helen Ahern, 1112 B. S. 43rd Avenue, spoke in regard to the area near 1104 S. 43rd to the end of Prasch. She stated she and her neighbors were petitioning for two street lights in this area after meeting with a police officer who made the recommendation. Mayor Cawley advised staff will need to review the request, see what is available and respond within a month. CITY MANAGER'S REPORTS 6. State Legislative and Administrative Advocacy - Jim Justin Presentation State Legislative and Administrative Advocacy representative Jim Justin presented Council with information regarding current legislative issues and the changes in Olympia. Discussion ensued on legislative priorities, and Mr. Justin noted he will be in frequent contact with City staff and the Council Legislative Committee. He is scheduling meetings with legislators and may need Council members to testify in Olympia on certain legislative priorities. 7. Resolution relating to public services, authorizing the City Manager to execute an agreement with Yakima County to terminate the Joint Air Terminal Operations Agreement and to accept receipt of Yakima County's undivided half interest in the real and personal property of the Yakima Air Terminal, McAllister Field, resulting in the City becoming the sole owner of the Yakima Air Terminal; and authorizing the City Manager to execute the necessary legislation concerning operation and property acquisition as is necessary to receive the County's undivided half- interest conveyance of said real and personal property. City Manager O'Rourke briefed Council on the issue. Page 3 of 5 341 Lynn Buchanan, 115 W. D Street, Yakima, stated his support for the City to become sole owner of the'Airport. He mentioned several complaints about the airport he has had over the years. Candie Turner, 7800 W. Mead, Yakima, concurred with Mr. Buchanan's comments. Council Member Coffey noted she will be voting against this and feels they need more time to study the issue. She expressed her concerns on losing financial assistance from the County. Assistant Mayor Adkison commented on the financial situation of the Airport and feels there needs to be action taken. The City Clerk read the resolution by title only. RESOLUTION NO. 2013 -005, A RESOLUTION relating to public services, authorizing the City Manager to execute an agreement with Yakima County to terminate the Joint Air Terminal Operations Agreement and to accept receipt of Yakima County's undivided half interest in the real and personal property of the Yakima Air Terminal, McAllister Field thereby acknowledging the intent of the Joint Owners that the City become the sole owner and operator of the Yakima Air Terminal; and authorizing the City Manager to execute the necessary legislation concerning operation and property acquisition as is necessary to receive the County's undivided half- interest conveyance of said real and personal property and to establish the City's sole operation of the Yakima Air Terminal. Motion: Approve, Moved by Council Member Dave Ettl, Seconded by Council Member Kathy Coffey. Adopted 6 -1. Council Members voting Aye: Bristol , Cawley , Ensey , Ettl , Lover , Adkison . Council Members voting Nay: Coffey . 8. Resolution authorizing the City Manager to execute Supplement No. 10 of the Professional Services Agreement with Berger /ABAM Engineers, Inc. for construction support on the MLK Underpass since they are the Engineer of Record. City Engineer Doug Mayo briefed Council on the issue and requested approval. Mayor Cawley mentioned 3 points, 1) funding for the railroad cannot be diverted to repair streets 2) Council will be watching this project closely, and 3) he believes this will be the last underpass project the city will be pursuing in the near future. The City Clerk read the resolution by title only RESOLUTION N.O. 2013 -006, A RESOLUTION authorizing the City Manager to execute Supplement No. 10 of the Professional Services Agreement with Berger /ABAM Engineers, Inc., for construction support on the MLK Underpass since they are the Engineer of Record. Motion: Approve, Moved by Council Member Sara Bristol, Seconded by Assistant Mayor Maureen Adkison. Adopted 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey , Ensey , Ettl , Lover . 9. Resolution authorizing agreement and award of Fire Code Inspector Services Request for Proposals City Manager O'Rourke briefed Council on the issue. He stated historically the City had 5 inspectors, which was reduced to 3 in the 1990's and then eventually eliminated completely in 2012. Under the managed competition, the City received a bid from the Fire Department, and one external bid from a former City Fire Code Inspector. The external bid was not complete, which leaves one qualified applicant, the City of Yakima Fire Department. Council Member Lover stated his unhappiness with the results and expressed his disagreement with the costs, as he felt the Code Division might be able to provide the service for less money. Chief Willson stated they factored in many other costs such as: fuel, professional services, cell Page 4 of 5 3'42 phones, tablets to access the database, and training, with the personnel costs remaining the same as when the Code Division handled the inspections. Citizen Rich Albrecht spoke against the service and noted he recently received a stop work order that has cost him thousands of dollars. The City Clerk read the resolution by title only. RESOLUTION NO. 2013 -007, A RESOLUTION making an award for Request for Proposals 11231 -P and authorizing the City manager to execute an agreement between Yakima Fire Department and City of Yakima for fire code inspector services. Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member Kathy Coffey. Adopted 5 -2. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey, Ettl . Council Members voting Nay: Ensey , Lover. 10. Other Business Council Member Coffey suggested adding an area on dog license renewal forms where citizens can donate to Animal Control. 11. Adjournment The meeting adjourned at 7:55 p.m, to a Council Business meeting on January 15, 2013 at 6 p.m. in the Council Chambers. Motion: Adjourn, Moved by Council Member Rick Ensey, Seconded by Council Member Kathy Coffey. Carried 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey , Ensey , Ettl , Lover . CERTIFICATION READ AND CERTIFIED ACCURATE BY W COUNCIL MEMBER DATE ATTEST: 1('� p2- f4— 13 COUNCIL MEMBER DATE AeA claz AYO R Page 5 of 5