HomeMy WebLinkAbout03/16/2021 04E Cowiche Canyon Trail Project; Addendum to Agreement with Perteet Inc. ti i..asxntntj kd
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4.E.
For Meeting of: March 16, 2021
ITEM TITLE: Resolution authorizing an addendum to an Agreement with Perteet,
Inc. for the Cowiche Canyon Trail Project
SUBMITTED BY: Scott Schafer, Director of Public Works
Bill Preston, City Engineer- (509) 575-6754
SUMMARY EXPLANATION:
In June of 2015, the Cowiche Canyon Trail project was selected as one of the Tier 2 Pedestrian
and Bicycle Safety Projects of the Connecting Washington funding program; awarding the City of
Yakima (City)with a$2,000,000 Connect Washington grant. The project is to further extend the
Cowiche Canyon Trail by constructing approximately two miles of new pathway with
bike/pedestrian bridges. In 2017, the City used the MRSC Roster process to select Perteet,
Inc. to develop the project and design the plans.
Design is well underway and final plans are due June 30, 2021. In order to go to ad, a Joint
Aquatic Resources Permit Application (JARPA) must be submitted, and approved, to complete
the environmental documentation. The JARPA was not part of the original scope of work for the
Perteet contract. Since Perteet has the project knowledge, and the expertise to complete the
JARPA, an addendum is required to add this work to the Perteet Agreement.
The terms of the Addendum to the Agreement (Amendment No. 4)with Perteet shall be in an amount
not to exceed $34,680 and has been attached for City Council review. The expenditure of$34,680 for
the JARPAwill be funded out of the $2,000,000 Connect Washington grant.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Neighborhood and Community Building
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
2
Description Upload Date Type
D Ftesolotton-Addendum JARPA Covuche Canyon Pal S3/2021 Ftesolotton
D Amendment ti4 211912E121 Contract
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RESOLUTION NO. R-2021-
A RESOLUTION authorizing an Addendum to an Agreement with Perteet, Inc. for the
Cowiche Canyon Trail Project;
WHEREAS, the Yakima City Council has accepted a 2015 grant from the State
Legislature's Tier 2 Pedestrian and Bicycle Safety Projects as part of the Connecting
Washington funding program in the amount of $2,000,000; and
WHEREAS, the City of Yakima followed the procedure established by the State of
Washington to select and recommend an engineering consulting firm using the Municipal
Research and Service Center (MRSC) Professional Services Roster process to select a firm to
perform the design work; and
WHEREAS, Perteet, Inc. was determined to be the most qualified firm to prepare the
plans and oversee the work, and has shown that they are qualified to perform the work required;
and
WHEREAS, Perteet, Inc. already has the plans, specifications, and project details
needed to complete the required Joint Aquatic Resources Permit Application (JARPA)
accurately and timely; and
WHEREAS, the amended Scope of Work and Budget included in this addendum meet
the needs and requirements of the City of Yakima for this project in the amount not to exceed
$34,680; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute an Addendum to an Agreement
between the City of Yakima, Washington and Perteet, Inc. attached hereto and incorporated
herein by this reference not to exceed Thirty-Four Thousand, Six Hundred and Eighty Dollars
($34,680) to provide the professional services to complete the JARPA as described in the
Addendum to the Agreement.
ADOPTED BY THE CITY COUNCIL this 16 day of March, 2021.
Patricia Byers, Mayor
ATTEST:
Sonya Clear Tee, City Clerk
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2302 W.Dolarway Road,Suite],Ellensburg,WA 98926 P 425.252.7700
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City of Yakima
Cowiche Canyon Trail
AMENDMENT NO.4
City of Yakima, "CLIENT" desires to amendment the agreement entered into with Perteet, Inc.,
"CONSULTANT"executed on April 19,2017,amended on March 2,2020,October 7,2020 and January 25,
2021. All provisions in the basic agreement remain in effect except as expressly modified by this amendment.
The changes to the agreement are described as follows:
SECTION 2: SCOPE OF SERVICES
The original scope of services will be amended to include additional services to complete the project as described
in Exhibit"A",attached hereto and made a part of this agreement.
SECTION 5: COMPENSATION
This section shall be amended as follows:
These additional services will cause an increase in the amount of Thirty-Four Thousand Six Hundred and
Eighty Dollars ($34,680). These additional services will be invoiced in accordance with Exhibit"B",fee
determination and 2021 Hourly Rates for Perteet and subconsultants, attached hereto and made a part
of this agreement.
If you concur in this amendment and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
Dated this day of 2021.
CITY OF YAKIMA PERTEET,INC.
rystal L.Donner
President
TITLE:
City of Yakima Cowiche Canyon Trail Page 1
Prepared by: Perteet,Inc. Amendment No.4
YAControct AdymnistrationlContractsWoklmol20160316_Cowche Canyon Trod\Amendment 4_2-3-2021\20160316_Cowiche Amend 4 DRAFT doc
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Exhibit "A"
Amendment No. 4
City ofYakima Cowiche Canyon Trail
INTRODUCTION
The purpose of this Amendment is to add stream crossing and environmental documentation services as described
below.
The Consultant will bill hours according to their published 2O2 billing rates,attached hereto.
WORK ELEMENTS
Work Element 22—Stream Crossing Permitting and Environmental Documentation
`• Evaluate readily available and provided existing natural resources maps and database information and
sfote/fcJero| Permitting requirements for o p,osc6 stream crossing of Cowiche Creek that may also
impact wetland critical areas.
`• Conduct field work and data collection work to determine, 6e|ineo/r, and map wetland and stream
OHYVIVIoon6if ions along and adjacent n,the trail alignment of the stream crossing.
�• Provide design assistance and consultation relating to wetland and stream critical areas associated with
the stream crossing.
w Prepare Wetland and Stream ['itico| A,cos/Mihgotion Report and On-Site Mitigation Drawings for
inclusion utyO%o,Final PS&E associated with the stream crossing and~et|on66tnronn critical areas.
w Prepare JARPA form and up to four reduced format drawings (JARPA figures)to depict potential impacts
and mitigation.
^• Prepare Biological Evaluation (BE)for 404 permit assuming a No-Effect or Not Likely to Adversely Affect
determination.
*° Provide related correspondence via email and phone.
* Facilitate permit issuance with follow-up uo described.
Assumptions:
w Fieldwork will consist of fieldwork preparation,wetland delineation,and identification of the stream
ordinary high water mark(OHWM)per agency standards and typically acceptable standards of care.
Fieldwork will 6e completed in one working day inclusive of travel time.
• The Consultant will prepare a JARPA permit application and submittal documents(as described in this
scope and 6u6geH.The]ARPA will 6r used for Corps 4O4 Permit and for HPA
• Corps 404 and WDFW HPA are the only assumed federal and state permits under this scope. It is
assumed the Corps will certify for 4Ol.
* One round of Client review will be conducted to review draft submittal information prepared by the
Consultant prior submittal.
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Prepared by: p°,,ee,.Inc. Amendment No.4
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^» One online pre-submittal consultation meeting is assumed under this scope with WDFW and Corps
permit staff invited toattend.
w Permit coordination provided 6ythe Consultant under this scope assumes one round of review comments
for each submittal and one limited,n,vbmioo|x,address necessary follow-up items.
* All permit fees and public notice fees/mailings will b:paid 6y the Client.
* Up to three months of bi-weekly emails or phone calls are assumed to be provided by the Client to
facilitate concurrent permit review with the Corps and VVDFVV.
*° All permit documents will 6e prepared with information provided o,previously provided under this overall
scope,i,readily available,o,can be otherwise made available to the Consultant.
• Any supplemental efforts may necessitate o change in scope and fee.
• Wetland boundaries and Ordinary High Water Mark(OHWM)determinations will 6r mapped for one
crossing location by the Consultant utilizing GPS and GIS.The wetland and OHWMs may not be
flogged 6y the Consultant in the field since they will 6c mapped concurrent with determination 6ythe
Consultant.
°, Impacts to any wetland or the stream are assumed to be minor(within a few hundred square feet)and
avoided^o the extent possible.
wo Mitigation areas for any impacts(assumed to be wefland or stream buffer mitigation)will occur in or
adjacent x,the delineated wetland o,stream areas under this scope. Enhancement and restoration
planting will 6c the assumed kind ofmitigation.
� • Mitigation or permit costs/fees will be paid by others and not paid by the Consultant.
w Local permitting will 6*done 6y others and not the Consultant.
• There will 6cnoappeals to any permits o,determinations.
Dc|ivrm6|cc
w Pre-submittal depiction of wetlands and stream for evaluation of impacts and*o facilitate pre-submittal
permit coordination(draft and final conceptual design drawings with permitting information via email,
wm Wetland and Stream Critical Areas Report(inclusive cf data forms,ratings and maps)and addressing
on-site mitigation approach (as applicable and fcosi6|e).
• Completed JARPA application,BE,and supporting documentation for 404 and HPA to include other
documents prepared under this scope.
* One assumed minor revision to the documents to allow for 404 and HPA issuance.
* Correspondence via email
The budget for new Work Element 22 is$34'680.00.
City of Yakima cvwich°Canyon fr6|�--�--���---�� �-----�� �- Page r-
Prepared by; Perfect,Inc. Amendment No.4
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Exhibit
Yakima Cowklie Canyon Trail
Client CI'ty Yeldms
451ENEMENT N .4
Sr. II twd T
E Pan
T k.. "rt. 15._ . $170.1Xt $120. $1
a•.; •a: ,, 'p,ftge,td Doc44.00 10.00 76.00 96.00 226.00 $34,680 0i}
T::.s „rx fl0 11.r.t 76.W MeV rr¢.00 Sat 00
s...
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Ts= 0,Ce 3. 0. 0.04 r.1 t
"total Hours 44.00 10.00' 76.00 86.00 :00
T $9. 00 $1,7W.M1 0,120.,(X) $14, r:t,
r:r.t
G f�r4 i T JTAL $34,r;x 00
_
Principal 250.00
Senior Associate � _-_=�°�_ , � �5��
—=
Srn.orEneinccr/Monoge. 200D0 |
� Lead Engineer/Manager 17I00 �
l
7 Engineer U| 140�00
` EngmeerU 130D0 �
Engineer^ � �� � � 110.00 ~�
Senior Plann°fMonoscr/[vHu,o|Resources Manager 170.00
Lep6P|mnver/Munvgc, 140.00
Cultural Resources Specialist 8| 120.00
Cultural Resources Specialist A 115.00
Cult u,o|Resources Specialist! 85.00
P}onnr,U| 130.00
Planner W 120.00
lPlanner 1
-_
� � Senior Environmental Scientist/Manager 165.00
Lead Environmental Scientist/Manager 150.00
^ Environmental Scientist N 175.00 ^
Environmental Scientist U 105.00
Environmental Scientist _ _ _ 8500 �
Lead Tech nicimn/Des/gne, 130.00
TecknicimnU| 110.00
TeckmcionU 85.00
Technician| = � � 75�0
� | Contract Administrator lOEOO �
Accountant 100l0
Graphics Specialist 95D0
Oe,ioz| 90.00
Emergency Response Rate(immediate response following event) @[5 times hourly rates
Expert Witness Rates:
Consulting&c Preparation Time @uo^Jon6 hourly rates
Court Proceedings&Depositions(4 hour minimum) @|.5 times hourly rates
Perfec 's+ou^lyRmxesmcsubjz/mc6ongeeac*vcar^n/anuoryyt'
9
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Schedule of 2021 Billing Rotes
Page 2
Direct Epnees Est.
Living&travel expenses outside of service area Cost plus10 percent
Authorized Subconsultants Cost plus10 percent
Outside Services(printing,traffic counts,etc.) Cost plus 10 percent
CADD Station $10.00 per hour
Project Controls/Primavera $10.00 per hour
GIS/Traffic Modeling $15.00 per hour
Color Copies $.80 each
Mileage @ current federal rate
tr ti n 1 ifi ti n 2O21HauryRate
Construction Supervisor 220.00
Construction Engineering Manager 190.00
Senior Construction Manager 150.00
Construction Manager 125.00
Assistant Construction Manager 125.00
Construction Engineer III 140.00
Construction Engineer II 1.20.00
Construction Engineer I 110.00
Senior Electrical Construction Observer 175.00
Senior Construction Observer 150.00
Construction Observer III 130.00
Construction Observer II 90.00
Construction Observer I 80.00
Senior Office Engineer 140.00
Senior Construction Technician 125.00
Construction Technician III 115.00
Construction Technician II 95.00
Construction Technician 1 85.00
Perteet's Hourly Rates are subject to change each year on January P.
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