HomeMy WebLinkAbout03/02/2021 03A Minutes 02-01-2021 Special Events Council Ad Hoc CommitteeB US INE S S O F T HE C I T Y C O UNC IL
YAK I M A, WAS HI NG T O N
AG E ND A S TAT E M E NT
I tem No. 3.A .
F or Meeting of : March 2, 2021
I T E M T IT L E :Minutes of the Special E vents Council A d Hoc C ommittee
S UB M IT T E D B Y:Robert Harrison, City Manager
S UM M ARY E X P L ANAT IO N:
S ee attached.
I T E M B UD G E T E D:
S T RAT E G I C P RIO RIT Y:
AP P RO V E D F O R S UB M I T TAL B Y T HE C IT Y M ANAG E R
RE C O M M E ND AT IO N:
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minutes 2/18/2021 Cover Memo
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Minutes of the “Special Events” Council Committee
February 1, 2021
Present: Holly Cousens, Bob Harrison, Colleda Monick, Ken Wilkenson, Joe Resenlund, Ryan Bleek, Lt.
Jim Moore
Colleda discussed the current code/ordinance. It can be changed if Council wants to vote on it.
Holly brought up two main points for discussion:
1. The application process and timing regarding need for proof of insurance. Colleda advised that
the City can provide application approval up to 30 days prior to the event, giving ample time to
applicants.
2. Insurance that must include assault coverage, or group coverage beyond individual car
insurance. Can there be a less expensive coverage? Holly suggested for example, DAY and
Yakima Fairgrounds carry a year round umbrella that is less expensive. Discussion indicated this
is different than single day events like Sunfair Parade and Cinco De Mayo.
Holly reported that Sunfair may be able to be included under an umbrella. She has contacted several
insurance agents with similar questions. It was agreed that Jeff Widows, city agent, should be included
in the discussion.
Colleda cited a previous assault event at a large event function brought on the inclusion of “assault &
battery” in all event liability packages.
The possibility of the city liability policy acting as an umbrella for the events. Ryan Bleek advised against
this as the city’s insurance comes with a large deductible per event.
Ryan discussed that they might be able to purchase umbrella insurance that met all stipulations for
about $25,000 per year. Specifically:
1. Does not include alcohol
2. An early incident may affect city’s ability to get insurance in future
3. Likely would be aggregate limits
4. Litigation of claims is expensive
Holly pointed out that as the ordinance stands, the city is to pay ½ of YPD fees for any nonprofit event. If
it turns into a large time coverage, the city may not have funds to cover. The Council likely needs to
review this for a policy change that would say the city will cover ½ up to a certain dollar amount.
All agreed that further conversation is needed, and to include Jeff Widows in the future conversation.
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