HomeMy WebLinkAbout2012-040 2012 Budget Amendment; Misc Appropriationsh
ORDINANCE NO. 2012 -40
AN ORDINANCE amending the 2012 budget for the City of Yakima; and
making appropriations from Unappropriated Fund Balances
within various Funds for expenditure during 2012 to provide
for improvements in the Yakima Redevelopment Area; snow
and ice control costs; remittance of the Tourism Promotion
Area assessments; a soil quality change order for Upper
Kiwanis Park project; and repair and maintenance of buses
used on the new Ellensburg route.
WHEREAS, the various funds indicated on the attached Schedule I contain
Unappropriated Fund Balances available for appropriation and expenditures during 2012
in various amounts to provide for improvements in the Yakima Redevelopment Area;
snow and ice control costs; remittance of the Tourism Promotion Area assessments; a
soil quality change order for Upper Kiwanis Park project; and repair and maintenance of
buses used on the new Ellensburg route, all as listed in the attached Schedule, and
WHEREAS, at the time of the adoption of the 2012 budget it could not
reasonably have been foreseen that the appropriation provided for by this ordinance
would be required; and the City Council declares that an emergency exists of the type
contemplated by RCW 35.33.091 and that it is in the best interests of the City to make
the appropriation herein provided, now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. Appropriations are hereby made, for expenditure during 2012, from
Unappropriated Fund Balances in the various Funds to the various accounts and in the
various amounts, and for the various specific purposes, all as specified in the Schedule
attached hereto and incorporated herein.
Section 2. This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the
City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this 6th day of
November, 2012 : ,
MICAH CAWI-11Y, MAYOR
ST: r �' NO
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CITY dLERK
First Reading: October 16, 2�,e "
Publication Date: November
Effective Date: November 9, 2012
• 000 - General Fund No net use of reserves
o Transfer to Yakima Redevelopment Area (YRDA) Fund $900,000
At the September 25, 2012 Study Session, part of the discussion was the City's need to match
the State's annual $1 million commitment of sales tax as authorized by the Local Infrastructure
Financing Tool (LIFT) legislation in order to make necessary improvements in the Yakima
Redevelopment Area. Match is basically any local revenue except for revenue derived from the
State. Originally, County SIED loans and grants were considered to be match, but since the
SIED funding is originally derived from the State, it really cannot be counted as match, which left
the City short of matching the $1 million for 2012. As the 2012 budget estimates were
developed, revenues are coming in stronger than anticipated, and General Fund is in the
position to make a one -time contribution of $900,000 for the YRDA improvements out of current
revenues. In a separate item on the October 16 meeting agenda, the City is proposing to enter
into an interlocal agreement with Yakima County which sets forth the allocation of expense on
the major roadwork in LIFT area. Reimbursement to the County from this General Fund transfer
is considered to be a valid match.
141 - Street & Traffic Eng. Fund Total net use of reserves $230,000
o Snow and Ice Control $230,000
In January of 2012, the City experienced a major snow storm with snow accumulations large
enough to require an expanded plowing effort. (This was the first year in over 15 years that
needed this higher level of response). Originally, the additional cost was estimated to be about
$400,000, but we delayed an appropriation until later in the year when we could determine the
net appropriation required at the total fund level. An appropriation of $230,000 is required to
• adequately budget for the 2012 street operation. Note The Street Fund carries a higher fund
balance as a percentage of the expenditure budget than most other operating funds because
major snow storms are likely but unpredictable, both in frequency and cost to respond.
173- Tourism Promotion Area Fund - No net use of reserves
• Transfer Assessment to YWCB $50,000
• Revenue - Tourism Promotion Area Assessment $50,000
In the fall of 2011, the hoteliers in the Yakima Tourism Promotion Area agreed to raise the room
night assessment, and an estimate of the increased revenue was budgeted. This year the
revenue is exceeding the original estimate. The Yakima Valley Visitors and Convention Bureau
(YWCB) is contracted by the City to manage this program under the guidance of the TPA
Commission. The contract stipulates that all funds collected are turned over to YWCB monthly,
so that if we collect more than budgeted, we are required to remit the balance. TPA proceeds
can only be used for tourism promotion activities as approved by the TPA Commission.
331 -Parks & Rec. Capital Fund Total net use of reserves $40,000
o Upper Kiwanis Park project -soil quality change order $40,000
The Kiwanis Park Women's Fastpitch and Little League Ball Field project required a change
order to accommodate soil quality and profile conditions discovered after the bid was awarded.
The extra cost for purchase, delivery and placement of the proper drainage soil type cost the
bulk of the final change order. This project requires an additional $40,000 appropriation to
complete. The estimated reserve balance at the end of 2012 after Kiwanis Park project
completion is about $75,000.
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462- Transit Operating Fund - No net use of reserves
o Repair and Maintenance - Ellensburg Route $80,000
The new Ellensburg transit route operated in partnership with Hope Source has been very well -
received. In response, some of the peak times are using large buses, and there have been
some supplemental routes established. The additional usage coupled with the age and
condition of the buses obtained for this pilot program has caused greater vehicle maintenance
costs. Like General Fund noted above, Transit revenue estimates are exceeding the budget, so
that this additional expense will not create a use of reserves for the fund.
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: November 6, 2012
ITEM TITLE: Second reading of an Ordinance amending the 2012
budget for the City of Yakima; and making appropriations
from Unappropriated Fund Balances within various Funds
for expenditure during 2012 as noted in the summary
attached.
SUBMITTED BY: Cindy Epperson, Director of Finance & Budget
CONTACT Cindy Epperson, 576 -6771
PERSON /TELEPHONE:
SUMMARY EXPLANATION:
During the development of the 2013 preliminary budget and the review of 2012 budget
trends and estimates, several instances of additional unbudgeted expenditures that
exceeded the total fund budget authority were noted. Some of these increases come with
additional revenues to support them and others would need to be paid from the affected
fund balance.
The following page provides a summary of the appropriation and is summarized by fund; the
bulleted line item identifies the net impact on the fund balance, if any. The sub - bullets
identify (a) the increased costs, followed by (b) additional revenues, when applicable. Where
revenues are not identified, the fund reserves (or fund balances) are adequate to cover the
additional costs. (See attachment for official proposed appropriation.) (Continued on next
page.)
Resolution
Contract:
Contract Term:
Ordinance X Other
(specify)
Mail to:
Amount:
Schedule I
Expiration Date:
Insurance Required? No
Funding Fees and Fund Balances in Various Phone:
Source: Funds
APPROVED FOR
SUBMITTAL: City Manager
STAFF RECOMMENDATION:
Pass Ordinance after second reading at the November 6, 2012 meeting.
BOARD /COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
❑ Appropriation Summary
❑ Appropriation Ordinance
❑ 2012 Appropriation Schedule I
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