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Home My WebLink About2012-013 2011 Year-End Encumbrances (Second Reading); Budget AmendmentYAK /4� tr- ,tip "" *— Sfy�NG.�O� ORDINANCE NO. 2012 -13 AN ORDINANCE amending the 2012 budget for the City of Yakima; and making appropriations for 2011 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2012. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2012 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2012 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2012, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. 2012 PASSED BY THE CITY COUNCIL, signed and approved this 3 d day of April, ST: City Clerk "i , First Reading: March 20, 2012 Publication Date: April 6, 2012 Effective Date: April 6, 2012 L-Aa(�4 Micah Cawley, Mayor BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT r Item No. For Meeting of: April 3, 2012 ITEM TITLE: Ordinance Amending the 2012 Budget for 2011 Year -End Encumbrances (Second Reading) SUBMITTED BY: Department of Finance and Budget CONTACT Cindy Epperson, Acting Director of Finance and Budget - PERSON /TELEPHONE: 576 -6771 SUMMARY EXPLANATION: Attached is an Ordinance amending the 2012 Budget to provide appropriations for encumbrances outstanding at the close of the 2011 Fiscal year. Encumbrances r r represent orders (included in 2011 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2011. Therefore, appropriations from Unencumbered Fund Balances are required to move forward the budget for payment when the materials are received or services completed. In some instances, the appropriations will be funded by approved grants (i.e. Neighborhood Development Block Grants, Transit grants, etc.). For these items, Finance will also increase the grant revenue budgets to match the estimated revenues to the corresponding expenditures. In all other instances, the appropriations will be funded by reserves in their respective funds. This is an annual year -end accounting requirement. Resolution Contract: Contract Term: Insurance Required? No Funding Source: APPROVED FOR SUBMITTAL: Ordinance X Mail to: Amount: Other (specify) Expiration Date: Phone: City Manager STAFF RECOMMENDATION: Read Ordinance by title only at the March 20, 2012 meeting. Pass Ordinance after the second reading at the April 3, 2012 meeting. BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download ❑ 2012 Encumbrance Ordinance 0 2012 Encumbrance Schedule 0 City of Yakima 2011 Encumbrance Ordinance SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION GENERALFUND Police 000.031.113.0000.52120.280 $2,952 000.031.113.0000.52120.280 $8,579 000.031.119.0000.52110.312 $7,073 000.031.119.0000.52110.410 $18,008 $:36, 612 Fire 000.032.122.0000.52220.282 $20,407 000.032.122.0000.52220.350 $1,491 000.032.122.0000.52220.350 $960 000.032.125.0000.52240.31 E $1,169 $24,U26 Information Systems SWAT Uniforms Tactical Carriers Ammunition Police Chief Recruitment Bunker Gear Fire Tools Gas Monitors Public Education Supplies 000.052.631.0000.51880.35C $4,082 HP Replacement Server 000.052.631.0000.51880.35C $30,000 Equipment Upgrades -under $5,000 000.052.631 0000.51880.410 $9,398 ARCGIS Server Upgrade 000.052.631.0000.59418.646 $15,429 Unitrends Backup Upgrade 000.052.631.0000.59418.646 $35,000 Equipment Upgrades -over $5,000 000.052.631.0000.51880.480 $46,000 Maintenance Contracts (timing) $139,910 TOTAL GENERAL FUND $200,548 NEIGHBORHOOD DEV FUND 124.124.331.0000.55920.48W $270,394 124.124.331.0000.55920.48T $200,000 124.124.331.HS02.55920.48E $472,747 124.124.331.2316.55920.48W $52,967 124,124.331.0000.55920.41 E $98,209 124.124.337.HS09.55920.48M $619,310 124.124.337.HS09.55920.48Y $45,027 Revenue 124.124.330.0000.33114.2PY $1,094,317 124.124.337.0000.33114.2 H P $664,337 $1, tbt3,bb4 $1,758,654 Page 1 of 3 Grant awards carried forward CDBG Infrastructure CDBG Economic Development Single Family Home Rehab -i.e. S /F, Sr,Disabled High Crime Streetlight Project Public / Community Service (CBDO) HOME Single Family Rehab Prgms HOME CHDO Program City of Yakima 2011 Encumbrance Ordinance ACCOUNT AMOUNT FUND TOT. DESCRIPTION STREETS & TRAFFIC ENG FUND 141.133.525.0000.54264.314 $13,786 PUBLIC SAFETY COMM. FUND 151 - 151 - 124 - 0000 - 52850 -319 $6,449 151 - 151 - 124 - 0000 - 52810 -491 $1,082 POLICE GRANTS FUND 152 - 152 - 112 - 0000 - 52120 -312 $8,277 152 - 152 - 117 - 0000 - 52130 -350 $30,000 152 - 152 - 117 - 0000 - 52130 -410 $17,000 152 - 152 - 117 - 0000 - 52130 -52T $159 152 - 152 - 117 - 0000 - 52130 -52U $17,001 Revenue 152-152-117-0000-33911-68J $64,160 TROLLEY FUND 162.162.326.2153.59479.650 $63,653 Revenue 162- 162 - 699 - 2153 - 33320 -20T $63,653 FRONT ST PBIA FUND 163.163.321.0000.57390.491 $1,298 FEDERAL "ARRA" FUND 199.199.527.0000.51830.480 $23,500 199.199.527.0000.52220.480 $16,500 199.199.527.0000.54263.480 $18,500 199.199.527.0000.55920.480 $15,405 Revenue 199 - 199 - 527 - 0000 - 33918 -11 E $73,905 FIRE CAPITAL FUND 332.332.122.0000.52250.480 $4,706 332.332.122.0000.52250.480 $5,302 332.332.122.0000.52250.480 $7,353 332.332.122.0000.59422.630 $104,649 332.332.122.0000.59422.642 $29,253 $13,786 Video upgrades for Downtown Signals Motorola radio batteries Zetron Technical Services $7,531 Case Management Software -Drug enforcement ARRA Byrn grant -small tools ARRA Byrn grant - Professional Services ARRA Byrn grant - Toppenish ARRA Byrn grant- Union Gap $72,437 $63,653 Trolley Barn Enhancement Project $1,298 Street Banners $73,905 Page 2 of 3 Energy Upgrade -City Hall Energy Upgrade -Fire Facilities Energy Upgrade- street lighting Energy Upgrade -SE Comm Center Repair at the Training Center Station 91 Ceiling Repair Station 95 Flooring Station 95 Pavement Repair Command Vehicle Replacement -Ford Expedition City of Yakima 2011 Encumbrance Ordinance ACCOUNT AMOUNT FUND TOT. DESCRIPTION LAW AND JUSTICE CAPITAL FUND 333.333.124. CPS 1. 59428.646 $210,554 333.333.111.JAGG.52120.410 $20,227 Revenue 333.333.124.CPS1.33116.710 210,554 333.333.111.JAGG.33116.7JA 20,227 230,781 CONVENTION CENTER CAPITAL FUND 370.370.328.0000.57520.350 $60,634 370.370.328.0000.57520.350 $6,300 STORMWATER OPERATING FUND 441.441.213.0000.53150.51 C $51,087 441.441.213.1911.53150.410 $134,625 WASTEWATER OPERATIONS 473 473.211.S211.53581.311 $4,214 473.473.232.S232.53584.311 $6,231 473.473.232.S232.53584.311 $6,295 473.473.232.S232.53584.410 $5,415 EQUIPMENT REPLACEMENT FUND 551.552.636.ER06.59448.644 $273,619 ENVIRONMENTAL FUND 555.555.639.2192.59439.630 $34,389 555.555.639.2333.53190.410 $50,000 $151,262 IPSS Contract for Software and Installation JAGG grant supplies /services $230,781 No POS- -check bus line Replacement Chairs ADA compliant ramp for stage $66,934 Yakima County Regional Stormwater Admin. Stormwater system /rate study $185,712 Workstations Analyzers and Probes Valve Assembly Landscaping project - -plant trees $22,156 $273,619 Refuse Truck to replace burned unit $84,389 TOTAL ALL FUNDS Expenditures $3,206,666 Revenues $2,191,153 $3,206,666 Page 3 of 3 Fuel Capacity Expansion Fuel Tank Removal at Airport