HomeMy WebLinkAboutR-2020-135 Grant Acceptance from Dept. of Archaeology and History PreservationA RESOLUTION
RESOLUTION NO. R-2020-135
authorizing acceptance of a grant from the Washington State Department
of Archaeology and Historic Preservation (DAHP) for the purpose of
preparing a reconnaissance level inventory along South Naches Ave from
Yakima Ave to Race St.
WHEREAS, The City of Yakima is a recognized Certified Local Government (CLG), which
is a program that helps local governments to actively participate in preserving Washington's
historic and cultural resources; and
WHEREAS, DAHP has an annual Historic Preservation Fund grant open to recognized
CLGs to conduct architectural and historical or archaeological surveys to accumulate data for
comprehensive planning; and
WHEREAS, The City of Yakima Historic Preservation Commission held a meeting on
February 26, 2020, and agreed to submit a grant application to DAHP for the purpose of a
reconnaissance level inventory along South Naches Avenue, from Yakima Ave to Race St., for
the purpose to inform preservation planning efforts in Yakima; and
WHEREAS, the City submitted a grant application to DAHP for $12,000 to prepare a
reconnaissance level inventory of the buildings along South Naches Ave. and explore the
possibility of forming a local historic district; and
WHEREAS, the City of Yakima has been awarded a $12,000 grant to prepare a
reconnaissance level inventory by DAHP; and
WHEREAS, in order to complete the requirements of this grant, the City of Yakima intends
to subcontract with a professional preservation firm: and
WHEREAS, the City Council of the City of Yakima finds that it is in the best interest of the
City and its residents to accept the DAHP grant and subcontract to conduct the inventory of the
buildings on South Naches Avenue between Yakima Avenue and Race Street now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute an Agreement with the Washington State
Department Archaeology and Historic Preservation in the amount of Twelve Thousand dollars
($12,000) to prepare a reconnaissance level inventory, and explore the possibility of creating a
local historic district along Naches Avenue. A copy of the agreement is attached hereto.
ADOPTED BY THE CITY COUNCIL this 1st day of December, 2020.
ATTEST:
Sonya Claar e, Gity Clerk
(7.41
6atricia Byers, Mayor
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
Federally Funded Grant Agreement
between
Washington State
Department of Archaeology and Historic Preservation
and
City of Yakima
Grant No.: FY21-CLG-YAKIMA
Grant Title: CLG FY21
Effective Date: December 1, 2020
Expiration Date: November 30, 2021
Grant Amount: $12,000
Federal Grant No.: N/A
CFDA No.: 15.904
Grant Purpose
Grant Purpose: The GRANTEE shall conduct reconnaissance level survey of South Naches Avenue from
Yakima Avenue to Race Street, both sides of the street. The purpose is to inform preservation planning
efforts in Yakima
This agreement is made between The Department of Archaeology and Historic Preservation hereinafter
referred to as the DEPARTMENT, and the City of Yakima hereinafter referred to as the GRANTEE.
Parties' Contact Information
DAHP Contact Person: Kim Gant (360) 584-5900
Email: !ntahw4gQv
G
NTEE Contact Person: Trevor Martin (509) 575-6162
Email: trevor.martin@yakimawa.gov
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
Section 1: Responsibilities of the GRANTEE
A. The GRANTEE will perform or cause others to perform the work described in the "Scope
of Work" (Attachment 1). Additional special conditions or specifics about the work
required by this agreement, if any, are in attachments as enumerated and described in
Section 3. The GRANTEE agrees to perform the work in accordance with any such special
conditions or specifics.
B. The GRANTEE understands that the work called for under this agreement must conform to
federal administrative requirements as they relate to the DEPARTMENT, and the
GRANTEE agrees to comply with all such requirements. The following documents
summarize some of these requirements and are incorporated herein and made a part hereof
as though set forth in full:
(I)
(2)
(3)
The requirements of 2 CFR Part 200, Subpart F (formerly OMB Circular A-133 for
States, Local Governments, and Non-profit organizations.)
The "Secretary of Interior Standards and Guidelines for Archaeology and Historic
Preservation." All work under this contract must be in compliance with the
relevant Secretary's Standards and Guidelines e.g. Preservation Planning,
Identification, Evaluation, Registration, Historic Research and Documentation,
Architectural and Engineering Documentation, Archeological Investigation,
Historic Preservation Projects, and Preservation Terminology.
The Secretary of the Interior's "Historic Preservation Fund Grants Manual." -
Latest Revision, June 2007.
(4) Historic Preservation Fund Annual Grant Manual and Application, and any Federal
budget changes / special conditions applicable thereto.
43 CFR 17 Civil Rights, Subpart A, Implementing Title VI of the Civil Rights Act
of 1964; and Subpart B, Implementing Section 504 of the Rehabilitation Act of
1973; and Subpart C, Implementing the Age Discrimination Act of 1975; and
subpart E, Enforcement of Nondiscrimination on the Basis of Handicap in
Programs or Activities Conducted by the Department of the Interior.
(6) Americans with Disabilities Act of 1990, 42 U.S.C. 1201 et seq. (ADA) providing
comprehensive civil rights to individuals with disabilities in the areas of
employment, public accommodations, state and local government services, and
telecommunications.
(5)
c. The GRANTEE agrees to comply with the restrictions of 18 U.S.C. 1913 concerning
lobbying with appropriated funds, which provides substantially as follows: "No part of the
money appropriated by any enactment of Congress shall, in the absence of express
FY21-CLG-YAKIMA Page 2 of 17
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
authorization by Congress, be used directly or indirectly to pay for any personal service,
advertisement, telegram, telephone, letter, printed or written matter, or other device,
intended or designed to influence in any manner a Member of Congress, to favor or
oppose, by vote or otherwise, any legislation or appropriation by Congress, whether before
or after the introduction of any bill or resolution proposing such legislation or
appropriation; but this shall not prevent officers or employees of the United States or its
departments or agencies from communicating to Members of Congress at the request of
any Member, or to Congress through the proper official channels, requests for legislation
or appropriations which they deem necessary for the efficient conduct of the public
business."
D. The GRANTEE agrees to maintain records in a manner which will provide an audit trail to
all expenditures reported to the DEPARTMENT. The GRANTEE agrees to keep these
records for at least six years following the ending date of the grant. In the event that an
audit of the GRANTEE or of the DEPARTMENT should take exception to any
expenditure by the GRANTEE, the GRANTEE agrees to refund to the DEPARTMENT on
demand the amount determined by the audit as due. In the event that the DEPARTMENT
is required to institute legal proceedings to enforce this repayment provision, the
DEPARTMENT shall be entitled to its costs thereof, including reasonable attorney's fees.
When arranging for an audit, the DEPARTMENT should contact the following
GRANTEE representative:
Trevor Martin (509) 575-6162
Email: trevor.martin@yakimawa.gov
E. The GRANTEE agrees to pay all the costs involved in carrying out the terms of this
agreement prior to seeking reimbursement as provided for in Section 2A. When seeking
reimbursement, the GRANTEE will submit a completed reimbursement form in writing to
the DEPARTMENT and provide such documents as an affidavit of publication for
newspaper advertising soliciting bids, contracts, photocopies of canceled checks and
invoices, and other documents as may be requested by the DEPARTMENT. The
DEPARTMENT will provide the GRANTEE with the reimbursement form and guidelines
for financial reporting procedures. The GRANTEE agrees to submit its request for
reimbursement within thirty (30) days following completion of the work.
The GRANTEE agrees to provide the DEPARTMENT with a completion report following
a form provided by the DEPARTMENT. The GRANTEE will submit this report on or
before the end date. The GRANTEE agrees that the DEPARTMENT shall have the right to
withhold all or part of the payment under Section 2A pending receipt of this completion
report.
The GRANTEE agrees that the "Budget" (Attachment 6) shall be a financial guide for the
work called for by this agreement. The GRANTEE may exceed the budgeted amounts, but
FY21-CLG-YAKIMA Page 3 of 17
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
this shall in no way obligate the DEPARTMENT for a greater amount than that stipulated
as DEPARTMENT share, and in no event shall the DEPARTMENT be obligated for a
greater amount than the Grant Amount. In the event that the GRANTEE should spend less
than the budgeted amount on an object or element in the budget, the DEPARTMENT may
either reduce its obligation proportionately or it may terminate this agreement. The
GRANTEE agrees to maintain records which will render an accurate accounting by the
elements or objects in the budget. The actual expenditures for the amounts reflected in the
budget may vary by 15 percent without requiring an amendment to this grant agreement.
H. The GRANTEE agrees that the DEPARTMENT shall have the right to terminate this
agreement if the GRANTEE shall fail to fulfill in a timely and proper manner its
obligations under this agreement or if the GRANTEE shall violate any of the covenants,
conditions, or stipulations of the agreement. In case of such termination by the
DEPARTMENT, the GRANTEE agrees to return to the DEPARTMENT within thirty (30)
days of the effective date of termination, any payments made by the DEPARTMENT to
the GRANTEE under the terms of this agreement or any portion of such payments as may
be directed by the DEPARTMENT.
The GRANTEE agrees to submit documentation of the work identified in the Scope of
Work on or before the grant end date. GRANTEE acknowledges and understands that final
work which does not conform to the terms and conditions of this agreement or which does
not meet the applicable Secretary of the Interior's Standards will not be reimbursed.
The GRANTEE agrees to submit a "Schedule for Project Completion" (Attachment 5)
before beginning work under this agreement. Said schedule form shall list each element
described in the "Scope of Work" (Attachment 1) and shall indicate the approximate date
when completion of each can be expected.
J. The GRANTEE will maintain regular contact with the DEPARTMENT regarding the
progress of the grant project. The GRANTEE agrees that the DEPARTMENT shall have
the right to monitor the work called for by this agreement.
K. The GRANTEE agrees to use competitive negotiation procedures for all amounts over
$30,000 for procurement of professional services and subcontracts. GRANTEE agrees to
maintain records sufficient to detail the significant history of procurement and to forward
evidence of competitive procurement to the DEPARTMENT prior to reimbursement of
funds under this agreement.
L. The GRANTEE agrees that it, its officers, agents and employees, and any other person or
entity performing any work under this agreement, are independent contractors and not
employees of the State of Washington.
FY21 -CLG-YAKIMA Page 4 of 17
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
M. Federal funds are the basis for this contract. The GRANTEE certifies that neither it nor its
principals are presently debarred, declared ineligible, or voluntarily excluded from
participation in transactions by any state / federal department or agency. Should for any
reason the Federal funds which are the basis for this agreement become withdrawn, or not
appropriated by Federal congress the agreement may be terminated without penalty to the
DEPARTMENT.
N, To the fullest extent permitted by law, the GRANTEE shall indemnify, defend and hold
harmless the DEPARTMENT, other agencies of the State of Washington ("State") and all
officials, agents and employees of the DEPARTMENT and the State, from and against all
claims for injuries or death arising out of or resulting from the performance of the
Contract. GRANTEE's obligation to indemnify, defend, and hold harmless includes any
claim by GRANTEE's agents, employees, representatives, or any subcontractor or its
employees.
GRANTEE expressly agrees to indemnify, defend, and hold harmless the State for any
claim arising out of or incident to GRANTEE's or any subcontractor's performance or
failure to perform the Grant. GRANTEE's obligation to indemnify, defend, and hold
harmless the State shall not be eliminated or reduced by any actual or alleged concurrent
negligence of State or its agents, agencies, employees and officials.
Consistent with RCW 43.17.320.340, the parties shall make every effort to resolve
disputes arising out of, or relating to, this Grant through discussion and negotiation.
Should discussion and negotiation fail to resolve a dispute arising under this Grant, the
parties shall select a dispute resolution team to resolve the dispute. The team shall consist
of a representative appointed by the director of each party and a third party mutually
agreed upon by the director of each party. The team shall attempt, by majority vote, to
resolve the dispute. If the dispute cannot be resolved in this fashion, either party may
request assistance from the Governor pursuant to RCW 43.17.330.
a The GRANTEE agrees to provide or purchase industrial insurance coverage, as applicable,
prior to performing work under this agreement. The DEPARTMENT will not be
responsible for payment of industrial insurance premiums or for any other claim or benefit
for this GRANTEE, or any sub -grantee or employee of the GRANTEE, which might arise
under the industrial insurance laws during performance of duties and services under this
agreement. If the Department of Labor and Industries, upon audit, determines that
industrial insurance payments are due and owing as a result to work performed under this
agreement, those payments shall be made by the GRANTEE; the GRANTEE shall
indemnify the DEPARTMENT and guarantee payment of such amounts.
P. The GRANTEE agrees to include written acknowledgment of National Park Service and
Office of Archaeology and Historic Preservation support for all grant -related publications
FY21-CLG-YAKIMA Page 5 of 17
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
and public information materials including audio-visual and workshop materials. The
GRANTEE further agrees that the written acknowledgment shall comply with the form
and content stipulated in the "Historic Preservation Fund Grants Manual — 2007."
Q. The GRANTEE agrees to any additional conditions identified in section 3 and attached to
this agreement.
R. There shall be no discrimination against any person employed by the GRANTEE in
connection with work covered by or related to this agreement, or against any applicant for
such employment, because of race, creed, color, sex, age, martial status, national origin, or
the presence of any sensory, mental, or physical handicap in accordance with Chapter
49.6ORCW. This provision shall include, but not be limited to, the following: employment,
upgrading, demotion, or transfer; recruitment or advertising; layoff or termination; rates of
pay or other forms of compensation and selection for training. The GRANTEE shall insert
a similar provision in all subcontracts for services covered by this agreement.
During the performance of this Grant, the GRANTEE shall comply with all federal and
state nondiscrimination laws, regulations and policies.
S. In accordance with legislative findings and policies set forth in Chapter 39.19
RCW the GRANTEE is encouraged in the participation and use of Minority and Women's
Business Enterprise firms certified by OMWBE.
T. The GRANTEE agrees that for any match specifically identified to this grant agreement by
the GRANTEE the GRANTEE will not claim match directly earmarked or identified for
this agreement as match for any other grant, agreement or contract. The DEPARTMENT
has first and exclusive claim to match provided by the GRANTEE to this agreement as
indirect eligible match to the National Park Service, Historic Preservation Fund award to
the DEPARTMENT.
DEPARTMENT: Grant Amount: $12,000
GRANTEE: Minimum Grant Match Amount: $0.00
Section 2: Responsibilities of the DEPARTMENT
A. The DEPARTMENT agrees to reimburse the GRANTEE one hundred (100) percent of its
actual authorized expenditures for the purpose of this agreement, provided:
(1)
The total paid by the DEPARTMENT shall not exceed the amount stipulated in the
"Budget" (Attachment 6) as DEPARTMENT share.
(2) All expenditures were incurred between the beginning and ending dates of the
grant.
FY21-CLG-YAKIMA Page 6 of 17
(3)
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
No expenditures have been previously claimed in any other grant from any agency
of the state or federal government.
(4) The DEPARTMENT has authority to expend the funds required to meet the
obligations contained herein.
(5)
The GRANTEE has met all requirements contained in this agreement.
B. The DEPARTMENT agrees to consider requests from the GRANTEE for progress
payments if, in the DEPARTMENT'S judgment, the public interest will be served by
doing so and if such payments are administratively practical and provided appropriated
funds are available for which to issue a progress payment.
C. The DEPARTMENT may unilaterally terminate all or part of this contract, or may reduce
its scope of work and budget, if there is a reduction in funds by the source of those funds,
and if such funds are the basis for this contract.
Section 3: Attachments
The following attachments are hereby incorporated into and made a part of this agreement.
Attachment #1
Attachment #3A
Attachment #3B
Attachment #3C
Scope of Work — consisting of three pages
Civil Rights Assurance — consisting of one page
Statement of Understanding for Grant Management Requirements — consisting of
one page
Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion
— consisting of one page
Attachment #4*
Attachment #5
Attachment #6
Report of Services/Labor Value Appraisal form to be used by GRANTEE to document
labor costs — *INTENTIONALLY NOT INCLUDED
Schedule of Project Completion —consisting of one page
Budget — consisting of one page
Section 4: Amendments
This grant agreement may only be amended if such amendment is in writing (with the exception of
the 15% variance for actual expenditures identified in Section 1.G), agreed to and signed by all the
parties, and attached hereto.
FY21-CLG-YAKIMA
Page 7 of 17
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
DEPARTMENT: G ' • NTEE:
Washington State Department of Archaeology City of Yakima
and Historic Preservation
By: Allyson Brooks
Its: Director
12/1 0/2020
Date
By:
Its:
kak Ael
CITY CONTRACT NO: — t
RESOLUTION NO' fr35
t
Dat
Federal Identification Number
FY21 -CLG-YAKIMA Page 8 of 17
SCOPE OF WO
ATTACHMENT #1
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
I. WORK TO BE ACCOMPLISHED: The GRANTEE shall conduct the following activities:
A. CITY OF YAKIMA SURVEY AND INVENTORY: The GRANTEE shall create a
historic inventory, as follows:
SURVEY AREA AND CRITERIA: The GRANTEE shall conduct reconnaissance
level survey of:
a) AREA: South Naches Avenue from Yakima Avenue to Race Street, both sides
of the street.
b) CRITERIA: Historic buildings, structures, objects, and sites forty-five years of
age and older, approximately 94 new reconnaissance level inventory forms.
c) DEFINITIONS: Reconnaissance surveys (also called windshield surveys) are visual
or predictive surveys that identify the general distribution, location and nature of
historic resources within a given area. A reconnaissance survey of the built
environment generally entails the field identification of resources that appear to meet
broad survey requirements. Documentation at this level rarely exceeds property
address, observational information on architectural style and features, and
photographic information. However, it may be possible to discern if the property
appears to be a unique resource based on the observations of the overall survey area. If
so, this information should be recorded in the "Statement of Significance" section of
the database.
Reconnaissance surveys literally consist of driving around a community and noting the
general distribution of buildings, structures, and neighborhoods representing different
architectural styles, periods and modes of construction. Reconnaissance level survey
forms must still be completed on the electronic DAHP Wisaard Database. Because
reconnaissance surveys record only observable information, they may not provide
sufficient information with which to make determinations of eligibility beyond
architectural significance.
A reconnaissance level survey should include the following:
Address/Map location
Surveyor and survey name
The current and historic use of the building should be noted if it is obvious from
the street; historic use does not necessarily need to be researched
All observable characteristics should be completed within the database
The "Description of Physical Appearance" section on the Narrative must be
completed
FY21-CLG-YAKIMA Page 9 of 17
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
A concise "Statement of Significance" based on the knowledge of the surveyor
(usually related to the architecture of the building) must be completed
An opinion of local and National register eligibility (based on the architectural
qualities of the structure)
An approximate date of construction
Digital image(s) of the resource (all publicly visible elevations)
A reconnaissance level survey does not need to include the following:
Ownership information — either historic or current
The historic or common name of the property (unless its discernable from the
street)
Precise date of construction
Historic Context
The architect/engineer/builder
A thoroughly researched "Statement of Significance"
A bibliography (unless sources were consulted by the surveyor)
2. SURVEY PROJECT MANAGER: The GRANTEE shall ensure that the personnel
directing the survey activities meet the professional qualifications in 36 CFR 61,
Appendix A. Before final selection, the GRANTEE shall afford the
DEPARTMENT an opportunity to review and approve candidates for the historic
preservation consultant conducting the survey project.
3. SURVEY STANDARDS: The GRANTEE shall conduct the survey activity and
produce complete inventory forms and a survey report consistent with the
guidelines in the "Washington State Standards for Cultural Resource Reporting"
published by the Department of Archaeology and Historic Preservation and
summarized as follows:
a) COMPLETED SURVEY:
(1) A COMPLETED SURVEY is understood to mean when the
GRANTEE has used the STATEWIDE WISAARD ONLINE
SYSTEM to document all properties within the defined survey area
and has submitted the inventory forms and survey report to the
DEPARTMENT. The inventory records and report must be
determined acceptable by the DEPARTMENT.
b) A COMPLETED INVENTORY FORM is understood to mean a completed
record on the STATEWIDE WISAA ' 9 ONLINE SYSTEM, with each
section filled out with the inventory information and digital images of the
inventoried property. Include photos of all visible elevations.
c) A SURVEY PROJECT REPORT is understood to mean a report which
follows the guidelines for survey project reports provided by the
FY21-CLG-YAKIMA Page 10 of 17
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
DEPARTMENT within the "Washington State Standards for Cultural
Resource Reporting" which includes the introduction, survey methodology,
historic context, analysis, recommendations, a map of the entire survey area
with all sites marked and numbered, and appendices.
The document shall include in their entirety the following
acknowledgement, disclaimer, and non-discrimination statements:
This survey has been financed in part with Federal funds from the National Park Service, Department
of the Interior administered by the Department of Archaeology and Historic Preservation (DAHP)
and the City of Yakima. However, the contents and opinions do not necessarily reflect the views or
policies of the Department of the Interior or DAHP.
This program received Federal funds from the National Park Service. Regulations of the U.S.
Department of interior strictly prohibit unlawful discrimination in departmental Federally Assisted
Programs on the basis of race, color, national origin, age, or handicap. Any person who believes he
or she has been discriminated against in any program, activity, or facility operated by a recipient of
Federal assistance should write to: Director, Equal Opportunity Program, U.S. Department of the
Interior, National Park Service, 1849 C Street, NW, Washington, D.C. 20240.
d) The DEPARTMENT will be able to view draft copies of Historic Property
Inventory Forms via the online system per the SCHEUDULE (Attachment
5)
INCOMPLETE OR INACCEPTABLE MATERIALS: Any required survey
materials submitted which are not considered acceptable or complete —which do
not meet the DEPARTMENT's cultural resource survey editorial standards and/or
do not contain the required level of documentation will be returned to the
GRANTEE for completion within the grant period.
REIMBURSEMENT: The GRANTEE will only be reimbursed for preparing
acceptable and complete required survey materials submitted during the grant
period.
DEPARTMENT RESPONSIBILITIES: The DEPARTMENT shall provide the
GRANTEE with the information to gain access to the STATEWIDE WISAARD
ONLINE SYSTEM.
B. PUBLIC EDUCATION ACTIVITIES
The GRANTEE shall research, design, and conduct at least two public
presentations during the grant period subject to the following conditions:
a) The purpose of the presentation(s) shall be to: kick off the project so that
property owners understand the project; present findings of the survey and
inventory project and respond to any questions raised by the public. It
FY21-CLG-YAKIMA Page 11 of 17
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
should also give property owners information and resources on listing
properties on the local register.
b) The GRANTEE shall notify the DEPARTMENT of the presentation date(s)
and shall be afforded an opportunity to attend.
c) Summarize the public presentation(s) including but not limited to: number
of participants, comments, and notable conclusions arising from the
presentation. Include the summary in the completion report.
II. PRODUCTS: The GRANTEE shall at a minimum submit the following products to the
DEPARTMENT:
A. INVENTORY FORMS & SURVEY REPORT
Naches Avenue inventory forms submitted to the STATEWIDE WISAARD ONLINE
SYSTEM; and a survey project report prepared in accordance with the "Washington State
Standards for Cultural Resource Reporting." The survey report must be uploaded into
Wisaard in pdf format in ONE document. The report shall include planning
recommendations for Naches Avenue as a whole, referencing the recent FY20 survey.
B. PUBLIC EDUCATION:
One copy of materials produced in conjunction with public presentations.
C. Completion report/reimbursement request
FY21 -CLG-YAKIMA Page 12 of 17
ATTACH ENT 3A
U. S. DEPARTMENT OF THE INTERIOR
CIVIL RIGHTS ASSURANCE
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
As the authorized representative of the applicant, I certify that the applicant agrees that, as a condition to
receiving any Federal financial assistance from the Department of the Interior, it will comply with all
Federal laws relating to nondiscrimination, These laws include, but are not limited to: (a) Title VI of Civil
Rights Act of 1964 (42 (J.S.C. 2000d-1), which prohibits discrimination on the basis of race, color, or
national origin; (b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C, 794), which
prohibits discrimination on the basis of handicap; (c) the Age Discrimination Act of 1975, as amended (42
U.S.C. 6101 et. seq.), which prohibits discrimination on the basis of age; and applicable regulatory
requirements to the end that no person in the United States shall, on the grounds of race, color, national
origin, handicap or age, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any program or activity conducted by the applicant. THE APPLICANT
HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary to effectuate this
agreement.
THIS ASSURANCE shall apply to all aspects of the applicant's operations including those parts that have
not received or benefited from Federal financial assistance.
If any real property or structure thereon is provided or improved with the aid of Federal financial
assistance extended to the Applicant by the Department, this assurance shall obligate the Applicant, or in
the case of any transfer of such property, any transferee, for the period during which the real property or
structure is sued for a purpose for which the Federal financial assistance is extended or for another
purpose involving the provision of similar services or benefits. If any personal property is so provided,
this assurance shall obligate the Applicant for the period during which it retains ownership or possession of
the property. In all other cases, this assurance shall obligate the Applicant for the period during which the
Federal financial assistance is extended to it by the Department.
THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants,
loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof
to the Applicant by the Department, including installment payments after such date on account of
applicants for Federal financial assistance which were approved before such date.
The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on
the representations and agreements made in this assurance, and that the United States shall have the
right to seek judicial enforcement of the assurance. This assurance is binding on the Applicant, its
successors, transferees, assignees, and subrecipients and the person whose signature appears below who
is authorized to sign this assurance on behalf of the Applicant.
SIGNATURE OF AUTIIDKI" CERTIFYING OFFICIAL 1 TITLE
ASSOCIATE PLANNER
APPLICANT/ORGANIZATION DATE SUBMITTED
CITY OF YAKIMA
APRIL 13, 2020
APPLICANT/ORGANIZATION MAILING ADDRESS 1 BUREAU OR OFFICE EXTENDING ASSISTANCE
129 N. 2"° ST
YAKIMA, WA 98901
DI-1350
(REV 6/91)
FY21-CLG-YAKIMA
Page 13 of 17
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
ENT 3B
ATTACH
-
STATEMENT OFUNDERSTANDING FOR GRANT MANAGEMENT REQUIREMENTS
w CLGs receiving HPF grant assistance must fulfill the terms of their grant agreement
with the state and adhere to all requirements of the National Register Programs
Manual, This requirement includes compliance with Title VI of the Civil Rights Act of
—amended, which provides that no person on the groundsorage,
racecolor, or national origin shall be participationexcluded from in, be denied the
benefits of, urbe subject to discrimination
~under any activity receiving Federal
financial assistance,
� Local financial management systems shall be in accordance with the standards
specfiedinOMBOrcu|arA'128,^8tandardshorGranteeRnanoia/Managament
Gystems.^
� Indirect costs may be charged as part of the CLGgrant only if the CLG subgrantee
meets the requirements of the manual. Unless the CbG has a current indirect cost rate
approved by the cognizant federal agency, only direct costs may be charged.
� Grant recipients must maintain auditab|e financial records in accordance with the
General Accounting Office's Standards for Audit of Governmental Organizations,
Programs, Activities, and Functions.
° The CUGyubgranteewill provide, with request for reimbursement,
support bU|ingo(time sheets, �ortand back canceled etc.) documentation '-
non'federo|ohareda|med. ^ ---=--
~ Repayment will be made to the SHPO organization if terms and conditions of the
subgrant agreement are not followed or costs claimed are disallowed following audit.
City of Yaklma
CLG
SIGNATURE OF APPLICANT
Associate Planner
TITLE
FY21-CLG-Y&K[MA
Page 14 of 17
L TACH ENT 3C
U.S.Department ofthe Interior
Certification Regarding
Debarment, SUSQen8'CJn, Tne|'O'bU'ty and
Voluntary Exclusion
Lower Tier Covered Transactions
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
This certification is required by the regulations implementing Executive Order
12549, Debarment and Suspension, 43 CFR Port 12, Section 13.500, Participants'
responsibilities. The regulations were published as PartV7l of the May 36, 1988
Federal Register (pages 19160-19211). Copies of the regulations are included in
the proposal package. For further assistance in obtaining a copy of the
regulations, contact the U.S. Department of the Interior, Acquisition and
Assistance Division, Office of Acquisition and Property Management, 18th and C
Streets, N.VV., Washington, D.C. 30340.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE)
(1) The prospective lower tier participant certifies, by submission of this
proposal that neither it nor its principals is presently debarred, suspended,
proposed for debarment, declared ineligible, orvoluntarily excluded from
participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach on
explanation to this proposal.
Trevor Martin - Associate Planner City of Yakima
Name and Title of Authorized Representative
April 13,2020
Signature Date
PY21-CLG-l(AKJM/k
Page 15 of 17
ATTACHMENT #5
SCHEDULE FOR PROJECT COMPLETION
WORK TO BE ACCOMPLISHED
RFQ and Hiring Process
SOW/Budget/Contract w/ Consultant
Consultant Field Work
Consultant prepares draft HPI forms and
Report
First Public meetings with HPC and YPC
First Draft to DAHP
Review of Comments Received
2nd Submittal of draft product to DAHP
Review Comments Received
2nd Public Meeting with YPC /HPC
Final Product Submittal to DAHP
Reimbursement to DAHP
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
Estimated
Sta rti n Date
December
2020
January 2021
March 2021
March 2021
May 2021
May 2021
June 2021
August 2021
September
2021
October 2021
November 1,
2021
November
2021
Estimated
Com letion Date
January 2021
February 2021
March 2021
May 2021
May 2021
May 2021
June 2021
August 2021
September 2021
October 2021
November 1, 2021
December 2021
FY21-CLG-YAKIMA Page 16 of 17
BUDGET
ATTACHMENT #6
Salaries
(include each position- volunteer or staff -
and attach hourly wage justification if
needed)
Planning Manager
Associate Planner
Planning Technician
Federal
Dollars
(CLG grant
requested)
Allyson Brooks Ph.D., Director
State Historic Preservation Officer
Hard Match*
(Local government
cash match =
Staff Hours)
SoftMatch*
(Donated goods
and services =
volunteer
hours)
Total
Historic Preservation
Commissioners
Total Element/Object:
GOODS & SERVICES
50hrs@
$45.60/hr =
$2.280
100hrs
30.65/hr = $3.650
25hrs@$19/hr=
$475
$6405
50hrs@
27.20/hr =
$1360
$1360
$2,280
$3,650
$475
$1,360
$7,765
Contract Services
H istoric Preservation consultant
Federal
Dollars
a d Match
a ch
$12,000
Total
$12,000
Total Goods & Services:
Total Funding Request
$12,000
Federal
Dollars
$12,000
$12,000
a d 114atch
$6,405
ofl atch
$1,360
Total Project
Cost
FY21-CLG-YAKIMA Page 17 of 17
$19,765
1
ITEM TITLE:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 4.C.
For Meeting of: December 1, 2020
Resolution authorizing grant acceptance from the Department of
Archaeology and Historic Preservation for the inventory of South
Naches Avenue from Yakima Avenue to Race Street
SUBMITTED BY: Joan Davenport, AI CP, Community Development Director
Joseph Calhoun, Planning Manager (509) 575-6042
SUMMARY EXPLANATION:
The Washington State Department of Archaeology and Historic Preservation has awarded the
City of Yakima $12,000 in grant funds to assist with inventorying historic properties on South
Naches Avenue. The Planning Division intends to use this grant funding to hire a professional
consultant. The attached resolution formalizes acceptance of this grant fund.
ITEM BUDGETED:
STRATEGIC PRIORITY: Neighborhood and Community Building
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description
CI resolution
D ntract �ANP
an
ou
h aches
Upload Date
11 /41200
11/1/200
Type
r Memo
ntract