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HomeMy WebLinkAbout12/07/1991 Adjourned Meeting 90 CITY OF YAKIMA, WASHINGTON DECEMBER 7, 1991 ADJOURNED MEETING - BUDGET WRAP UP SESSION The City Council met in session on this date at 9:00 A.M. in the Council Chambers of City Hall, Yakima Washington. Mayor Pat Berndt presiding, Councilmembers Clarence Barnett, Henry Beauchamp, Bill Brado, Lynn Buchanan, Skip Semon and Bernard Sims present on roll call. City Manager Zais, Finance and Budget Director Hanson, City Clerk Roberts and Clerk Harris also present. The Invocation was given by Councilmember Beauchamp. Mayor Berndt stated the purpose of this meeting is to vote on the major budget policy issues of the Council. She directed the Council to begin with the Police budget. It was MOVED BY BRADO, SECONDED BY BEAUCHAMP, TO MOVE INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PENDING PROPERTY ACQUISITION AND PENDING LITIGATION. The motion carried by unanimous voice vote. Following the completion of the Executive Session, the meeting reconvened at 9:15 A.M. The meeting began on Page 19 with the expenditure reduction options. Police Proposal to approve three police officers, and one support staff position (Expenditure of $128,000) It was MOVED BY SIMS, SECONDED BY BARNETT, TO FUND THREE OFFICERS AND ONE SUPPORT STAFF (DA III) USING THE EXPENDITURE REDUCTION OPTIONS AS LISTED, EXCEPT FOR THE LEGAL ASSISTANT, AND IN ADDITION, ALLOCATING THE ADDITIONAL 1991 JAIL SAVINGS, AND APPROACH THE COUNTY COMMISSIONERS AS SOON AS POSSIBLE REGARDING PLACING THE ONE -TENTH PERCENT SALES TAX ON THE BALLOT COUNTY WIDE. The motion carried by unanimous voice vote. Personnel 1. Proposal to approve Department Assistant II (Expenditure of $23,286) It was MOVED BY BARNETT, SECONDED BY BEAUCHAMP, TO APPROVE THE DEPARTMENT ASSISTANT II POSITION. The motion carried by 6 -1 voice vote; Semon voting nay. December 7, 1991 9 1 2. Proposal to approve Special Recruitment Effort (Expenditure of $13,000) It was MOVED BY BEAUCIHAMP, SECONDED BY BARNETT, TO APPROVE THE RECRUITMENT EFFORT. The motion carried by 4 -3 voice vote; Berndt, Semon and Sims voting nay. Legal Proposal to approve Legal Assistant (Expenditure $28,400) It was MOVED BY BARNETT, SECONDED BY SIMS, TO ADOPT THE POLICY ISSUE OF ADDING THE LEGAL ASSISTANT. The motion carried by 5 -2 voice vote; Berndt and Semon voting nay. Councilmember Semon stated he felt the Council should reconsider the additional personnel being added to permanent staff when no significant growth or revenue in the City is being added. Councilmember Sims asked City Attorney Vanek to include in his monthly status reports a comparison of this year's legal actions to the actions taken over the last 3 to 4 years and the priorities. Finance and Budget Proposal to approve Account Clerk II position (Expenditure of ($26,294) It was MOVED BY BUCHANAN, SECONDED BY SIMS, TO APPROVE THE PROPOSAL. The motion carried)by unanimous voice vote. Information Systems 1. Proposal to approve Senior Analyst promotions (Expenditure of $5,626) Mayor Berndt stated Items two and three are interlinked;.that one would not be needed without the other. It was MOVED BY BUCHANAN, SECONDED BY SEMON, TO ADOPT THE SENIOR ANALYST PROMOTION. The motion carried. by 4 -3 voice vote; Barnett, Beauchamp and Brado voting nay. Councilmember Barnett stated he voted nay because of the 15% City surcharge. 2. Proposal to approve Computer Programmer Micro /Mac (Expenditure of $31,706) It was MOVED BY SEMON, SECONDED BY BARNETT, TO DENY BOTH THE COMPUTER PROGRAMMER MICRO /MAC AND OFFICE AUTOMATION IMPLEMENTATION. The motion carried by 5 -2 voice vote; Buchanan and Sims voting nay. -2- 9 2 December 7, 1991 3. Computer Programmer Analyst (Expenditure of $35,860) It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO APPROVE THE COMPUTER PROGRAMER ANALYST POSITION. The motion carried by 5 -2 voice vote; Barnett and Beauchamp voting nay. Mayor Berndt questioned whether the surcharge would be altered because of the one change. Finance and Budget Director Hanson replied that any deleted position would reduce the surcharge accordingly. It was MOVED BY BUCHANAN, SECONDED BY SIMS, TO SUPPORT THE SURCHARGE AND ADJUST IT TO WHATEVER IS APPROVED OR DELETED. The motion carried by 4 -3 voice vote; Barnett, Beauchamp and Brado voting nay. Proposal for City General /Public Safety Computer Hardware (Expenditure of $100,000) It was MOVED BY BUCHANAN, SECONDED BY SIMS, TO APPROVE THE PROPOSAL. The motion was carried by unanimous voice vote. Print Shop Proposal to approve Printer Assistant (Expenditure $24,511) Finance and Budget Director Hanson and Information Systems Manager Pettyjohn stated if the equipment was approved, it would be imperative to also approve the position for the personnel to operate it. Councilmember Buchanan asked how much Parks had to spend for brochure printing. Parks Manager Flaherty stated it would cost between $30,000 and $40,000. It was MOVED BY SIMS, SECONDED BY BARNETT, TO DEFER THE PRINT SHOP PROPOSALS. The motion carried by unanimous voice vote. Code Administration 1. Proposal to Increase Plumbing and Mechanical Permit Fees by 10% ($8,000 Annual Revenue) It was MOVED BY SEf4ON, SECONDED BY SIMS, TO APPROVE THE PROPOSAL. The motion carried by 4 -3 voice vote; Barnett, Beauchamp and Brado voting nay. 2. Proposal to Increase Building Permit Fees by 10% ($17,000 Annual Revenue) It was MOVED BY BUCHANAN, SECONDED BY SEPION, TO APPROVE THE PROPOSAL. The motion carried by 4 -3 voice vote; Barnett, Beauchamp and Brado voting nay. -3- December 7, 1991 9 3 Capitol Theatre Proposal to re- establish working capital and provide for programming (Expenditure of $22,000) It was MOVED BY SEMON, SECONDED BY SIMS, TO APPROVE THE PROPOSAL. The motion carried by 6 -1 voice vote; Buchanan voting nay. Convention Center 1. Proposal to repave /stripe Convention Center parking lot (Expenditure of $30,000) 2. Proposal to increase management fee (Expenditure of $30,000) 3. Proposal to increase promotional fees to $10,000 each for 1992 and 1993 (Expenditure of $10,000) It was MOVED BY SIMS, SECONDED BY SEMON, TO APPROVE THE ENTIRE PROPOSAL. The motion carried by unanimous voice vote. Police Proposal to purchase 25 foot utility van for community outreach /crime prevention programs (Expenditure of $33,500) It was MOVED BY SIMS, "SECONDED BY BUCHANAN, TO APPROVE THE PROPOSAL. The motion carried by unanimous voice vote. Mayor Berndt called for a° brief recess at 10:30 A.M. Council reconvened at 10:45 A.M. to discuss Public Works budget. _ Public Works 1. Proposal to add Word Processing Typist (Expenditure of $25,525) It was MOVED BY BUCHANAN, SECONDED BY SIMS, TO APPROVE THE PROPOSAL. The motion carried by unanimous voice vote. 2. Proposal to approve Temporary Department Assistant I. increase from .25 to .75 time (Expenditure of $10,517) It was MOVED BY SIMS, SECONDED BY SEMON, TO APPROVE THE PROPOSAL. The motion carried by 5 -2 voice vote; Barnett and Brado voting nay. 3. Proposal to approve Accounting Technician (Expenditure of $31,706) It was MOVED BY BEAUCHAMP, SECONDED BY BARNETP, TO. DENY THE PROPOSAL. The motion carried by 6 -1 voice vote; Buchanan voting nay. Councilmember Sims stated there is still confusion regarding this position. -4- 9 4 December 7, 1991 4. Proposal to approve Storekeeper (Expenditure of $30,344) Councilmember Sims ask for clarification on this position. Public Works Director Copeland explained the difference between this storekeeper position and and the garage storekeeper position. Councilmember Beauchamp stated he would still like to see purchasing consolidated with Public Works. It was MOVED BY BEAUCHAMP TO ACCEPT THE POSITION. The motion died for lack of a second. It was MOVED BY SIMS, SECONDED BY SEMON, TO DENY THE PROPOSAL. The motion carried by 5 -2 voice vote; Beauchamp and Buchanan voting nay. It was MOVED BY BEAUCHAMP, SECONDED BY SEMON, TO DIRECT STAFF TO GO BACK AND RE- EXAMINE ANY OPPORTUNITY FOR CONSOLIDATION OR CO- ORDINATION OF THE PURCHASING EFFORT BETWEEN DIVISIONS OF PUBLIC WORKS, CITY HALL AND PERHAPS OTHER DIVISIONS. The motion carried by unanimous voice vote. It was MOVED BY SIMS, SECONDED BY SEMON, TO DIRECT STAFF TO REVISE THE EQUIPMENT COST FOR THE PERSONNEL APPROVED. The motion carried by unanimous voice vote. Streets Proposal for a street lighting program (Expenditure of $25,000) It was MOVED BY BARNETT, SECONDED BY SIMS, TO APPROVE THE PROPOSAL. The motion carried by unanimous voice vote. Transit Proposal to add Department Assistant III position (Expenditure of $25,960) It was MOVED BY SEMON, SECONDED BY BARNETT, TO DENY THE PROPOSAL. The motion carried by 6 -1 vote; Sims voting nay. Refuse 1. Proposal on Council's Alternative #2, being 10 -15% increase in refuse rates (bin /residential) It was MOVED BY BARNETT, SECONDED BY SIMS, TO APPROVE THE 10 -15% RATE INCREASE AND DIRECT THE COUNCIL TO PARTICIPATE IN THE SUGGESTED COST REDUCTIONS. The motion carried by 6 -1 voice vote; Brado voting nay. Councilmember Buchanan stated his fear that a major increase would be imminent in the future if the needed revenue isn't obtained. Councilmember Beauchamp stated he felt a continual increase in refuse rates would raise the possibility of putting the City out of the refuse business, by being noncompetitive with private enterprise. -5- December :7, 1991 9 5 2. Proposal to add Department Assistant III position (Expenditure of $25,960) It was MOVED BY SEMON, SECONDED BY BARNETT, TO DENY THE PROPOSAL. The motion carried by unanimous voice vote. Equipment Rental Proposal to add Department Assistant III position (Expenditure of $25,960) It was MOVED BY BARNEIT, SECONDED BY BUCHANAN, TO APPROVE THE PROPOSAL. The motion failed on a 5 -2 vote; Barnett and Buchanan voting aye. Parks and Recreation 1. Proposal to eliminate Administrative Assistant position in lieu of Recreation Services Supervisor position (Expenditure $6,000 annual cost increase) It was MOVED BY SIMS, SECONDED BY SEMON, TO APPROVE THE PROPOSAL. The motion carried by unanimous voice vote. 2. Proposal to fund the ArtsVan (Expenditure of $8,000) It was MOVED BY SIMS, SECONDED BY SEMON, TO APPROVE THE PROPOSAL. The motion carried by 6 -1 voice vote; Barnett voting nay. 3. A. Proposal to fund the Li�ns Pool facility communication equipment installation and building modification for wiring conduit trenching (Expenditure of $3,000 for Phase I) It was MOVED BY SEMON, SECONDED BY SIMS, TO APPROVE THE PROPOSAL. The motion carried by unanimous voice vote. B. Proposal to fund the Lions Pool facility communication equipment installation and building modification for the facility for communication equipment (Expenditure of $15,000 for Phase II) It was MOVED BY SIMS, TO APPROVE THE PROPOSAL. The motion died for lack of a second. It was MOVED BY SEMON, TO DENY THE PROPOSAL. The motion died for lack of a second. It was MOVED BY BARNE'iT, SECONDED BY SIMS, TO APPROVE THE PROPOSAL. The motion carried by 5 -2 voice vote; Berndt and Semon voting nay. C. Proposal to fund the Lions Pool Facility communication equipment installation and building modification for the facility for computer /phone equipment (Expenditure of $56,000 for Phase III) No action was needed at this time on Item 3C. -6- 9 6 December 7, 1991 4. Proposal to fund Parks temporary maintenance workers (Expenditure of $18,000) It was MOVED BY SEMON, SECONDED BY SIMS, TO APPROVE THE PROPOSAL. The motion carried by unanimous voice vote. Sewer Proposal to fund 1) flow metering stations (Expenditure of $58,000), 2) industrial sprayfield groundwater monitoring plan (Expenditure of $75,000) and 3) temporary staffing increase for solids handling /office administration (Expenditure of $50,000) It was MOVED BY BUCHANAN, SECONDED BY SIMS, TO APPROVE THE PROPOSAL. The motion carried by unanimous voice vote. Water /Irrigation Proposal to fund Waterworks Specialist I position, eliminate temporary position (Expenditure of $21,700) It was MOVED BY BUCHANAN, SECONDED BY SIMS, TO APPROVE THE PROPOSAL. The motion carried by unanimous voice vote. Mayor Berndt then moved to discussion of unbudgeted items (page 14) . Customer Service 1. Proposal to increase part -time Animal Control Officer position from 35% to 100% full time (Expenditure of $13,350) It was MOVED BY BUCHANAN, SECONDED BY BARNETT, TO APPROVE THE PROPOSAL. The motion carried by 4 -3 voice vote; Brado, Semon and Sims voting nay. 2. Proposal to increase dog license fees from $10 to $15 a year ($9,000 revenue) It was MOVED BY SIMS, SECONDED BY BARNETT, TO APPROVE THE PROPOSAL. The motion carried by 4 -3 voice vote; Brado, Buchanan and Semon voting nay. Planning Proposal to add Assistant Planner (Expenditure of $35,006) It was MOVED BY SEMON, SECONDED BY BRADO, TO DENY THE PROPOSAL. The motion carried by unanimous voice vote. -7- December 7, 1991 9 7 Code Administration Proposal to add full time Compliance Officer (Expenditure $34,000) and vehicle (Expenditure $11,500) It was the consensus of the Council to separate the proposal. It was MOVED BY BARNETT, SECONDED BY SINS, TO APPROVE THE COMPLIANCE OFFICER. The motion carried by unanimous voice vote. It was MOVED BY BEAUCHAMP, SECONDED BY BUCHANAN, TO APPROVE THE VEHICLE AND OTHER RELATED COSTS. The motion carried by unanimous voice vote. Code Administration Manager Shampine stated the vehicle cost includes other, equipment such as radio, office furniture and a computer terminal. 2. Proposal to add Department Assistant II position (Expenditure of $25,000) It was MOVED BY BUCHANAN, SECONDED BY BEAUCHAMP, TO DENY THE PROPOSAL. The motion carried by unanimous voice vote. 3. Proposal to increase business license fee by 12 %, on total cumulative base ($40,000 revenue annually) It was MOVED BY SIMS, SECONDED BY SEMON, TO INCREASE THE BUSINESS LICENSE FEE BY 12% ON THE TOTAL CUMULATIVE BASE. The motion failed on a 4 -3 voice vote; Barnett, Beauchamp, Brado, and Buchanan voting nay. Housing Proposal to fund Rehab Specialist, DA I, and *Home Remodeling Tech (Expenditure ($81,000) It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO APPROVE THE PROPOSAL. The motion carried by unanimous voice vote. Convention Center Council added policy issue -- Regional 9 Tourism (Expenditure of $2,000) 1/ It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO PASS THE POLICY ISSUE. The motion carried by unanimous voice vote. Street Sweeping Proposal to defer to mid -year to evaluate new resources It was MOVED BY BUCHANAN, SECONDED BY SEMON, TO DEFER THIS AND COME BACK MID -YEAR, 1992. The motion carried by unanimous voice vote. -8- 9 8 December 7, 1991 * Minutes corrected to reflect previously approved Assistant Planner, rather than Home Remodeling Tech. Councilmember Sims asked about the number of street sweepers in working order. Dave Hussell, Streets /Traffic Operational Manager, replied that there are three sweepers but usually one or two are I/ not in working order. Mayor Berndt encouraged the staff to evaluate new and existing resources to escalate this project. Transit 1. Proposal to add 3/4 permanent, part -time Transit Dispatcher (Expenditure of $24,000) It was MOVED BY SEMON, SECONDED BY SIMS, TO DENY THE PROPOSAL. The motion carried by unanimous voice vote. 2. Proposal to add 3/4 permanent, part time Transit Service Worker (Expenditure of $23,550) It was MOVED BY BARNS r, SECONDED BY SIMS, TO DENY THE PROPOSAL. The motion carried by unanimous voice vote. Parks & Recreation It was the consensus of the Council to defer the vote on an increase in the Utility In Lieu of Tax, until mid -year. Outside Agency Request for Older American Nutrition Proposal requires reduction in other senior programs or increase in Parks revenue from other source (Expenditure of $20,000) It was MOVED BY SEMON, SECONDED BY BEAUCHAMP, TO DENY THE PROPOSAL. The motion carried by unanimous voice vote. Mayor Berndt stated she felt this was a responsibility for State funding and that by the City approving it, it would initiate future similar requests. Engineering Proposal to add Engineering Tech I (Expenditure $32,400) It was MOVED BY BARNETT, SECONDED BY SIMS, TO DENY THE PROPOSAL. The motion carried by unanimous voice vote. -9- December 7, 1991 9 9 Water /Irrigation 1. Proposal for a private watermain assimilation (Expenditure of $50,000 for first year) It was MOVED BY SIMS TO ENACT A $50,000 CAP, ONE YEAR TRIAL WITH A 50 -50 MATCH, RESIDENTS VS CITY. The motion died for lack of a second. It was MOVED BY BUCHANAN, SECONDED BY SIMS, TO DEFER UNTIL MID -YEAR, WITH A RATE IMPACT ANALYSIS AT THAT TIME. The motion carried by unanimous voice vote. 2. Proposal to extend water system across Yakima River (Expenditure of $880,000) It was MOVED BY BUCHANAN, SECONDED BY BEAUCHAMP, TO DEFER THE PROPOSAL UNTIL ANNEXATION AND UNTIL FURTHER INFORMATION IS RECEIVED ON IMPACT ON WATER RATES. The motion carried by unanimous voice vote. Councilmember Beauchamp asked about the study panel. City Manager Zais replied that it was not before the Utility Rate Board at this time. Councilmember Buchanan suggested getting a list of the Board members to the Council. Other Outside Agency Requests Airport Proposal for Airport capital projects (Expenditure of $30,000) It was MOVED BY BUCHANAN, SECONDED BY SIMS, THAT THE $30,000 CAPITAL REQUEST FOR THE AIRPORT BE APPROVED. The motion carried by unanimous voice vote. Intergovernmental Proposal for Agricultural Showcase through Ki -Yak (Expenditure of $5,000) It was MOVED BY SIMS, SECONDED BY SEMON, TO CONTRIBUTE $5,000 TO THE AGRICULTURAL SHOWCASE. The motion carried by unanimous voice vote. Sunfair Association 1/ Proposal to fund request from Sunfair Association ( Expenditure of $5,000) It was MOVED BY SEMON, SECONDED BY SIMS, TO APPROVE $3,000 FOR THE SUNFAIR ASSOCIATION. The motion carried by unanimous voice vote. -10- 1 0 0 December 7, 1991 Miscellaneous Travel Councilmember Barnett stated that travel expenses had increased in excess of $43,000, within a two year period. It was MOVED BY BARNETT, SECONDED BY BEAUCHAMP, THAT THE 1992 GENERAL FUND TRAVEL BUDGET NOT EXCEED THE 1991 ESTIMATE OF $90,172. The motion carried by 4 -3 voice vote; Berndt, Buchanan and Semon voting nay. Contingency Plan It was MOVED BY SIMS, SECONDED BY BEAUCHAMP, TO DIRECT CITY MANAGEMENT TO PREPARE AN ALTERNATE CONTINGENCY BUDGET REDUCTION PLAN FOR ALL ELIGIBLE GENERAL GOVERNMENT SERVICES, INCORPORATING A 5% REDUCTION ($1.3 MILLION), WITHOUT INCREASE IN TAXES, AND A SECOND PHASE BASED ON A REDUCTION WITHOUT POLICE BEING INCLUDING IN THE GENERAL FUND. The motion carried by unanimous voice vote. City Manager Zais requested a motion directing staff to prepare the budget ordinance incorporating all the legislative decisions and amendments that have been made today for final action on December 17, 1991. It was MOVED BY BUCHANAN, SECONDED BY SIMS, TO DIRECT STAFF TO PREPARE THE BUDGET ORDINANCE, INCORPORATING TODAY'S COUNCIL DECISIONS FOR FINAL ACTION ON THE 1992 BUDGET ON DECEMBER 17, 1991. The motion carried by unanimous voice vote. There being no further business, the meeting was adjourned at the hour of 12:00 Noon. READ AND CERTIFIED ACCURATE B / _.___ O �CILME1 BER DATE � ,�� ? / y 3- CO I MBER DATE ATTEST: / (; CITY CLERK MAYOR Minutes prepared by Clerk Harris -11- 101 DECEMBER 10, 1991 ADJOURNED MEETING 'fr The City Council met in session on this date at 7:00 A.M. in the Board Room at the Yakima Center, Yakima, Washington for informal discussion among Councilmembers. Councilmembers present were Mayor Pat Berndt, Henry Beauchamp (present after 7:30 A.M.), Bill Brado, Skip Semon and Bernard Sims. Councilmembers Clarence Barnett and Lynn Buchanan (attending National League of Cities Conference) absent. Staff members present were City Manager Zais, Director of Finance and Budget Hanson, Administrative Assistant to the City Manager Oliver, and City Clerk Roberts. Council briefly discussed the cablevision report in the Council packets and cable tv rates. City Manager Zais circulated, for Council review, budgets from several cities comparable to Yakima. Three of the cities have received the distinguished budget award, Vancouver, Olympia and Kennewick. (Councilmember Beauchamp present after 7:30 A.M.) The budget for Yakima County was also obtained. The City's budget guidelines to staff was discussed. Council also discussed the proposal for management compensation for 1992, including the difference proposed for Police management. Mr. Zais explained a proposal before the supervisory /exempt employee group, trading overtime compensation for a 3% deferred compensation_ match. He stated the proposal is being reviewed by the Legal Department to ensure no wage claims would be made. At Councilmember Beauchamp's request, Mr. Zais reviewed the City's unfunded liability for individuals retiring from the City. He reported the City is in better shape than it was a few years ago because the City started budgeting for known retirements. Council then discussed the legislative priorities item on the agenda for today's Council meeting. It was the general consensus of the Council to make some changes to the priorities' rating. The personnel issue will be changed to a "B" rating. Mayor Berndt commented that the "A" priorities should be prioritized. She asked to be brought up to date on the hotel /motel issue. City Manager Zais commented that just going to the legislature to get these changes is very, very difficult. There is no assurance the legislature will even entertain a proposal for room tax. There are still the local options to consider - admission tax and B & 0 tax for tourist industry. Council Member Semon stated we should be talking about the County's 2% they receive from room tax from hotel /motel tax from hotels and motels within the City. City Manager Zais stated they have to dedicate that for tourism, i.e. SunDome; however, he agrees about meeting with the County 1 102 DECEMBER 10, 1991 - ADJOURNED MEETING Commissioners about their participation in the expansion of the Yakima Center. Council Member Semon told Council about Jim Elliott's concern that the hotels and motels would be paying a disproportionate share for the expansion of the Yakima Center. Mayor Berndt stated the Clean Air Board expanded the burn ban to include the urban area, past Selah. She stated she is interested in eliminating the TDM requirement. Mr. Zais stated he would draft a change for this afternoon. (Council Member Sims absent after 8:55 a.m.) Council Member Brado stated he is getting calls from Gordon Chinn about an article in the Chinese Seattle newspaper that was derogatory towards Yakima. He understands Mr. Chinn may appear before the Council today. Mayor Berndt stated it would be better if he met with a couple of the Council members. The meeting adjourned at 9:00 a.m. READ AND CERTIFIED ACCURATE BY: Jr � Aft CO _f L MEMBER DATE 7 - /3-13 OUNC L 147 :ER DATE ATTEST: - vv . k10 ., c,vv.c. C 61:t cie - / CITY CLERK MAYOR I/ 2