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HomeMy WebLinkAbout09/06/2011 Business Meeting 68 YAKIMA CITY COUNCIL SEPTEMBER 6, 2011 COUNCIL CHAMBERS, YAKIMA CITY HALL 6:00 P.M. - BUSINESS MEETING 1. Roll Call Present: Council: Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey, Council Members, Dave Edler, Rick Ensey, Dave Ettl and Bill Lover Staff: City Manager Cooper, Acting City Attorney Harvey and Acting City Clerk Claar Tee Absent: Council Member Maureen Adkison (excused) 2. Pledge of Allegiance Mayor Cawley led the Pledge of Allegiance. 3. Oath of Office for City Manager Acting City Clerk Claar Tee gave the oath of office to City Manager Cooper. Mr. Cooper assured the Council he will do his best and appreciates the opportunity to be here. 4. Open Discussion for the Good of the Order's ri A. Proclamations • 2011 National Truck Driver Appreciation Month Council member Edler read a proclamation declaring this month National Truck Driver Appreciation month. Roger Bell and Ed Chadwick accepted the proclamation. • Life Insurance Awareness Month Mayor Cawley read a proclamation declaring September 2011 as Life Insurance Awareness month. Jeff Johnson, Brenda Brink and Randy Wesselius accepted the proclamation. • Yakima Coca Cola Day Mayor Cawley read a proclamation declaring September 9, 2011 as Yakima Coca Cola day. Jeff Smith accepted the proclamation. • Appreciation for Casey Family Programs' services Assistant Mayor Coffey read a proclamation of appreciation for Casey Family Programs with Lynn Biggs accepting. B. Presentations /recognitions /introductions • Recognition of service awards for City employees • Assistant City Manager Michael Morales recognized Sgt. Costello, Sgt. Jones, and Officer Dejournette of the Yakima Police Department for 25 years of service to the City of Yakima. • United Way -. 2012 Day of Caring Campaign Co- chairs Dave and Patty Dion for United Way of Central Washington discussed the importance of United Way and presented a video, which highlighted many benefits of the program. They encouraged Council and the public to help make this a successful campaign. 69 SEPTEMBER 6, 2011 C. Status reports on prior meeting's citizen service requests • Report from Officer Haubrich regarding Moonlit Ride Limousine complaint. Interim Chief Copeland gave an update of steps taken by the Yakima Police Department to alleviate the problem. It was determined that one gentleman was squatting on private property and the issue seems to have been resolved. D. Appointments to Boards, Commissions and Council Committees • Appointment to Tourism Promotion Area Commission COFFEY MOVED AND ENSEY SECONDED TO APPOINT JIM STEELMAN TO THE TOURISM PROMOTION AREA COMMISSION. Approved by unanimous roll call vote, Adkison absent. 5. Consent Agenda Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Items 8 A and C, 9 and 10 were added. The Acting City Clerk read the Consent Agenda items, including resolutions and ordinances by title. COFFEY MOVED AND ENSEY SECONDED TO ADOPT THE CONSENT AGENDA AS READ. The motion carried by unanimous roll call vote, Adkison absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) *A. Consideration of approval of City Council Meeting Minutes • Business Meeting of August 2, 2011 The minutes of the August 2, 2011 Business meeting were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. *B. Consideration of approval of Council Committee Meeting Minutes • Council Economic Development report from August 10 • Council Budget Committee report from August 24 The Council committee minutes were approved. 6. Audience Participation Jim Evans, 4405 Summitview Avenue, complained about the street paving conducted by the City and said the information sent to him did not answer his questions about cost per square foot for paving. Mr. Evans also suggested Codes should look at the weedy lot next to Inland Pipe on Front Street. Council member Ensey asked the City Manager to investigate why the City is not contracting out for paving. Council member Edler reminded everyone of the upcoming study session regarding street maintenance. Mayor Cawley responded that he will speak with staff and clarify the cost per square foot for paving. Mike Murphy asked the City Council to drive by the Doty property and see if they would like to live next to that area for seven years. Candie Turner, 7800 W. Mead Avenue, spoke about her discouragement with the lack of weed control at her neighbor's property located at 1409 S. 80 Avenue. She provided documents to the Council members of the actions taken to address this issue. 2 • 70 SEPTEMBER 6, 2011 Luz Guiterrez stated she was representing Nestor Hernandez, President of the Hispanic Chamber of Commerce of Yakima County. She welcomed Mr. Cooper to the City and noted that he has probably done some research and knows the City's demographics. She indicated the Latino /Hispanic community has a strong entrepreneurial spirit and they want to be part of the vision for Yakima. She listed several activities they have planned. 7:00 P.M. — PUBLIC HEARINGS 7. Open record public hearing to consider the recommendation of the Hearing Examiner to approve a right -of -way vacation of a portion of Poplar Street between North 1 and 3rd Avenues Assistant Planner Joseph Calhoun briefly described the Hearing Examiner's recommendation. Mayor Cawley opened the public hearing. Bill Horton and Michael Roche spoke and encouraged Council to accept the Hearing Examiner's recommendation. Mayor Cawley closed the public hearing. LOVER MOVED AND ENSEY SECONDED TO ACCEPT THE HEARING EXAMINER'S RECOMMENDATION. Motion carried by unanimous roll call vote, Adkison absent. CITY MANAGER REPORTS 8. Consideration of Council Budget Committee Reports: *A. Resolution amending City investment policy RESOLUTION NO. R -2011 -134, A resolution revising the City of Yakima investment policy for public funds. B. Report re budget /policy guideline recommendation concerning non- recurring expenditures Deputy Finance Director Cindy Epperson briefed the Council on the non - recurring expenditures and asked Council for guidance regarding this matter. She needs to know whether they should be allocated or utilize reserves. Council Member Lover voiced several questions regarding the issue. Assistant City Manager Morales mentioned several different unexpected non - recurring expenses in 2011, which were unable to be budgeted. City Manager Cooper suggested this matter be referred to the Council Budget Committee for more detailed information and discussed by the full Council at the next business meeting. CAWLEY MOVED AND ENSEY SECONDED TO ACCEPT COOPER'S RECOMMENDATION AND REFER BACK TO THE COUNCIL BUDGET COMMITTEE. Motion carried by unanimous roll call vote, Adkison absent. *C. Report regarding staffing changes in maintenance at City Hall and the Richard A. Zais Jr. Center for Law & Justice Center (Available September 6, 2011) The report was accepted. 3 71 SEPTEMBER 6, 2011 *9. Consideration of approval of 2010 Year -End Medical Insurance Report The report was accepted. *10. Consideration of a Resolution authorizing execution of a contract with H.W. Lochner for the Cascade Mill Redevelopment — Fair Avenue Extension Project RESOLUTION NO. R- 2011 -135, A Resolution authorizing the City Manager to execute an Engineering Consultant Agreement with H. W. Lochner, Inc., in an amount not to exceed $1,164,000, for the Cascade Mill Redevelopment — Fair Avenue Extension • Project. This resolution also authorizes the City Manager to execute other contacts and agreements required for this project. *11. Consideration of a Resolution authorizing execution of the 2011 Collective Bargaining Agreements Between the City of Yakima and IAFF Local 469 911 Calltaker & Fire PERS Employees and Dispatcher & Communication Supervisors Bargaining Units RESOLUTION NO. R- 2011 -136, A Resolution authorizing the City Manager to execute • a collective bargaining agreement between the City of Yakima and the International Association of Firefighters (IAFF) Local 469 Dispatchers and Communications Supervisors Unit for wages, hours, and working conditions for 2011; and authorizing the City Manager to execute amendments to the collective bargaining agreement to clarify contract language, maintain compliance with the law, and make other minor adjustments. RESOLUTION NO. R- 2011 -137, A Resolution authorizing the City Manager to execute a collective bargaining agreement between the City of Yakima and the International Association of Firefighters (IAFF) Local 469 911 Calltakers & Fire PERS employees Unit for wages, hours, and working conditions for 2011; and authorizing the City Manager to execute amendments to the collective bargaining agreement to clarify contract language, maintain compliance with the law, and make other minor adjustments. *12. Consideration of a Resolution authorizing execution of an agreement to accept grant funding for fixed -route bus service on Sundays, and extension of service hours and general paratransit services RESOLUTION NO. R- 2011 -13, A Resolution adopting a resolution authorizing the City Manager to enter into an agreement to accept grant funding for fixed -route bus service on Sundays, an extension of service hours, and general paratransit services. *13. Consideration of a Resolution authorizing execution of the First Extension of Site Use Contract Between the City of Yakima and Yakima Police Athletic League (YPAL) for a two -month extension of the operation, management, and maintenance of the Miller Park Activities Center RESOLUTION NO. R- 2011 -139, A Resolution authorizing and directing the City Manager of the City of Yakima to execute the First Extension of Site Use Contract Between the City of Yakima and Yakima Police Athletic League (hereafter "YPAL ") for a two (2) month extension of the operation, management, and maintenance by YPAL of 4 72 SEPTEMBER 6, 2011 the Miller Park Activities Center in accordance with the terms and conditions in the Site Use Contract and the First Extension *14. Consideration of a Resolution authorizing execution of construction contracts with OIC of Washington and Habitat for Humanity to construct single family homes for the City of Yakima's HOME program RESOLUTION NO. R- 2011 -140, A Resolution authorizing the City Manager to execute construction contracts with OIC of Washington and Habitat for Humanity to construct single family homes for the City of Yakima's HOME program. *15. Consideration of a Resolution authorizing sole source purchase of an Internet Protocol based Fire Station Alerting System RESOLUTION NO. R- 2011 -141, A Resolution authorizing the City Manager to purchase a IP based fire station alerting system from Zetron Systems, Inc. to be used to alert five • separate fire stations by one dispatch position which, by improved operation enhances our public safety operations, for a purchase price not to exceed $42,000 (plus sales tax) as a sole source purchase without calling for bids, and further directing the City Manager to execute all appropriate and necessary documents to complete the purchase and transaction. *16. Consideration of a Resolution authorizing application for federal assistance and standard DOT Title VI Assurances, and authorizing execution of a grant agreement for federal assistance between the Federal Aviation Administration, the City of Yakima and Yakima County for snow removal equipment purchase- design, rehabilitation of taxiway alpha and connectors - design. RESOLUTION NO. R- 2011 -142, A joint resolution of the city of Yakima and Yakima County ratifying an Application for Federal Assistance and Standard DOT Title VI Assurances, and authorizing the execution and acceptance of a Grant Agreement for Federal Assistance and Certificate of Sponsor's Attorney between the Federal Aviation Administration and the City of Yakima, Washington, and the County of Yakima, Washington. *17. Consideration of acceptance of final contract payment for G.M. McClure Construction — Yakima Valley Transportation Co. Preservation — Trolley Barn Repairs Project No.: TL2153 Federal Aid No.: STPE- 1485(019) (Standard Motion V- B — Accept the project and approve the final payment) The report from the City Engineer, dated August 2, 2011, with respect to the completion of the work on the Yakima Valley Transportation Co. Preservation, performed by G.M. McClure Construction, was approved, the work accepted and payment of the final estimates as therein set forth was authorized. *18. Consideration of final contract payment for Capitol Hill Irrigation System Improvements City Project No.: IR2257 (Standard Motion V -B — accept the project and approve the final payment) The report from the Water Division, dated May 17, 2011, with respect to the completion of the work on the Capitol Hill Irrigation System Improvements, performed by Premier 5 73 SEPTEMBER 6, 2011 Excavation, Inc., was approved, the work accepted and payment of the final estimates as therein set forth was authorized. *19. Set date of September 20, 2011 for a Closed Record Public Hearing to consider the-Yakima Planning Commission's recommendation on a rezone requested by Justin Gaddis and Roland McLaughlin September 20, 2011 was set as the date of closed record public hearing to consider a rezone requested by Justin Gaddis and Roland McLaughlin located at 423 S. 50 Avenue /424 S. 49 Avenue *20. Set date of October 4, 2011 for 2011 Comprehensive Plan Amendments — Closed Record Public Hearing October 4, 2011 was set as the date of closed record public hearing to consider 2011 Comprehensive Plan Amendments ORDINANCES 21. Consideration of legislation required to provide adequate funding for the Ball Field Project at Upper Kiwanis Park A. Resolution amending Resolution R- 2010 -60 changing the aggregate principal amount of the Tine -of- credit draw from $500,000 to $600,000 Chris Waarvick, Public Works Director reviewed the project with Council. Assistant Mayor Coffey read a comment from Council Member Adkison, stating her strong support of this project. EDLER MOVED AND COFFEY SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call, Adkison absent. RESOLUTION NO. R- 2011 -143, A Resolution amending Resolution No. R- 2010 -60 adopted May 18, 2010, and authorizing one or more draws in the aggregate principal amount of not to exceed $600,000 from the City's line of credit to fund costs associated with the acquisition, construction, redevelopment, and improvement of Upper Kiwanis Park. B. Ordinance amending the 2011 budget and creati,nTand appropriation in the 331 — Parks and Recreation Capital Fund (1 ,{reading) ;,: Assistant Mayor Coffey requested that part of the.p°rojec(should be dedicated to Deb Krautwurm who recently passed away since slie, on this project. Parks and Recreation Manager Wilkinson thanked Cqungl staff and the community for a wonderful collaboration on the project. 'r y g, lr The Acting City Clerk read the ordinance by title only. Since no action was required, the ordinance was laid on the table until September 20, 2011 for a second reading. ORDINANCE amending the 2011 budget for the City of Yakima; and making appropriations of $160,000 in Fund 331 — Parks & Recreation Capital for expenditure during 2011 to provide for additional costs to build 3 lighted baseball fields at upper Kiwanis Park. 6 • 74 SEPTEMBER 6, 2011 22. Other Business • Update on Downtown PBIA progress Jamie Stickel, Chairman of the Committee for Downtown Yakima (CDY), reviewed their efforts to establish a new business district in the downtown area. He indicated they are at 41 percent commitment from downtown businesses; however, they need 60 percent in order to establish the business district. Discussion ensued regarding the need for the program and what will happen without it. He invited Council to attend a CDY meeting the next evening at Picatti Brothers, where they will strive to contact remaining property owners. Council Member Edler requested Acting City Attorney Harvey to review other options, which they received at a prior meeting in a memorandum from City Attorney Cutter. Ms. Harvey reviewed the options. • Council Member Ettl requested the council chamber clocks be reset to reflect the correct time. • Mayor Cawley requested to demo an iPad in place of a paper council packet. He recommended council review the option of using iPads in the future and replace paper council packets. Assistant City Manager Morales spoke on the matter and recommended the use of a computer or iPad. The option of having a paper packet is still a viable option to each Council member. The recommendation carried 5 -1; Lover voting no, Adkison absent. 23. Adjournment COFFEY MOVED AND ENSEY SECONDED TO ADJOURN TO SEPTEMBER 20, 2011 AT 6 :00 P.M. AT YAKIMA CITY HALL COUNCIL CHAMBERS. Motion carried by unanimous voice vote, Adkison absent. Meeting adjourned at 7:46 p.m. READ AND CERTIFIED ACCURATE BY 1 /lel jl !� • NCIL ME ER DATE MA ��, COUNCIL MEMBER DATE ATTEST: = '� , 7 '� IS CITY CLE �""� MICAH CAWLE , MAYOR lggSH,NG Minutes prepared by Sonya Claar Tee. A CD and DVD of this meeting are available in the City Clerk's Office 7