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HomeMy WebLinkAbout07/23/1991 Adjourned Meeting 450 CITY OF YAKIMA, WASHINGTON ADJOURNED MEETING JULY 23, .1991 The City Council met in session on this date at 11:30 A.M. at the Public Works Complex, Yakima, Washington. Councilmembers Henry Beauchamp, George Pechtel, Skip Semon (present after 12:15 P.M.) and Bernard. Sims present. Mayor Pat Berndt and Councilmembers Clarence Barnett and Lynn Buchanan absent and excused: City Manager Zais '(present after 12:10 P.M.), Ass ist{ant .City Manager Stouder ; Jerry Copeland, Publfic r Works' , Director, Nancy Gaudette, Refuse and , Recycling Manager, Dave Hussell, Street and Traffic Operations Manager, David Flaherty, Parks and Recreation Manager, Bill Schultz, Transit Manager, John Haddix, Transit Associate Planner, Willma Meyer, Acting Administrative Assistant, and City Clerk Roberts also present. 1. CONTINUATION OF PUBLIC WORKS ADMINISTRATIVE STAFF REVIEW (CONTINUED FROM MAY 21, 1991) Public Works Director Copeland began the discussion at noon, stating this is a continuation of the review of the 1991 proposed budget policy issue which was deferred to gather additional data. He reviewed the proposed administrative staffing changes. The cost for the changes have been included in the 1991 budget and is about $75,000 above the 1990 budget. Councilmember Pechtel asked where the money will come from to fund these changes. Mr. Hussell referred to a list of problem statements which prompted the proposed staffing changes. The statements were: 1) insufficient counter services; 2) lack of proficient and full -time word processing; 3) insufficient receiving station and inventory control; 4) insufficient purchasing oversight; 5) insufficient back -up administrative support system; 6) lack of productive administrative work space; 7) insufficient support services to director, divisional managers, and professional staff; and 8) lack of timely support from director (absent from department). Ms. Meyers stated the 1991 budget policy requested an Assistant Public Works Director and an Accounting Specialist. Phase 1 for personnel changes include a Warehouse Tech I, Warehouse Tech II, Word Processor, part -time Department Assistant, and retaining the Administrative Assistant to the Public Works Director. She explained the duties of these positions and how it would address the problems previously mentioned. She stated that Phase 1 is in the budget at this time as far as funding is concerned. She stated they want to hire these positions instead of what they had previously requested. City Manager Zais commented this department looked at how its organization should be without considering the budget. This may be a five year process. Councilmembers Semon and Pechtel indicated they would have preferred staff not supplying all this detailed information since Councilmembers set policy, and should not be involved in administration. Mr. Copeland stated staff has just completed a packet of information for this meeting and planned to return to Council in August about implementing ADJOURNED MEETING - JULY 23, 1991 451 Phase. 1. Phase 2 would ( be,, in the 1992 budget. Following discussion regarding' the 'amount of information prepared for Council, it was the general, consensus to distribute the material' already prepared and meet again, if necessary. The meeting adjourned at 1:20 P.M. a` 11 READ AND CERTIFIED ACCURATE '----JsO• IL MEMBER DATE ...,,f.ehe/P . -7-i/ C UNCIL DATE ATTEST: CITY CLERK COUNCIL MEMBER ..