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Home My WebLink AboutR-2011-159 City of Yakima 2012 Assessment from the Yakima Valley Conference of Governments RESOLUTION NO. R 2011 -159 A RESOLUTION accepting the 2012 Yakima Valley Conference of Governments Budget and authorizing the City of Yakima's 2012 assessment. WHEREAS, the Yakima Valley Conference of Governments concerns itself with the orderly growth and development of Yakima County and its cities, towns and communities, serving as a liaison to develop and promote communication, understanding and cooperation among the conference participants; and WHEREAS, the City Council deems it to be in the best interest of the citizens of Yakima to continue to participate in the conference; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Council hereby accepts the attached 2012 Yakima Valley Conference of Governments Budget and authorizes payment of the City of Yakima's share of the 2012 assessment of $43,263. ADOPTED BY THE CITY COUNCIL this 1st day of November, 2011. Micah Caw Mayor ATTEST: City Clerk EAL . 1 //' • ', � YVCOG YAKIMA VALLEY ' ` CONFERENCE OF GOVERNMENTS Ask 311 North 4th Street, Suite 202 •Yakima, Washington 98901 509 -574 -1550 • FAX 574 -1551 website. www.yvcog.org RECEIVED Y KD CITY OF AKIMA OCT 2 4 2011 October 21, 2011 OFFICE OF CITY MANAGER Don Cooper, City Manager City of Yakima 129 North 2nd St. Yakima, WA 98901 Dear Mr. Cooper: The Yakima Valley Conference of Governments (YVCOG) General Membership adopted the 2011 YVCOG Budget on October 19, 2011 (Resolution 2011 -4), by a unanimous vote. The City of Yakima's voting member was not in attendance. For the first time in 8 years, YVCOG has had to raise members' General Assessment rate from $0.39 to $0.40 per capita. YVCOG's total budget for 2012 is approximately 1% higher than in 2011. Increases in membership assessments are attributable to population increases as well as a member jurisdictions' share of federal transportation project funding. The City of Yakima's total membership assessment for 2012 is $43,263.00. Article VIII of the YVCOG Articles of Association, provides in part that: "...each member jurisdiction shall notify the Conference in writing by December 31 of their intent to continue participation in the Conference at the specified assessment or to terminate their participation." In accordance with Article VIII, please notify the YVCOG in writing by December 31, 2011 of your jurisdiction's intent to continue participation as a member of the Yakima Valley Conference of Governments at the specified assessment rate. Please call if you have any questions. Sinc- ely, i/ J 1 Scott xe• tive Director JPS:CMW:th Enclosure cc: Mayor Micah Cawley MEMBER JURISDICTIONS Grandview • Granger • Harrah • Mabton • Moxee • Naches • Selah Sunnyside • Tieton • Toppenish • Union Gap • Wapato • Yakima • Yakima County • Zillah 2012 YVCOG BUDGET January 1, 2012 through December 31, 2012 ADOPTED October 19, 2011 YVCOG Al Prepared by • Yakima Valley Conference of Governments A Metropolitan and Regional Planning Organization On behalf of Member Jurisdictions: City of Grandview City of Granger Town of Harrah • City of Mabton City of Moxee Town of Naches City of Selah City of Sunnyside City of Tieton City of Toppenish City Union Gap City of Wapato City of Yakima • Yakima County City of Zillah "Excerpted from Articles of Association of the Yakima Valley Conference of Governments Revised September 15, 2010" ARTICLE II Purpose The Conference shall generally concern itself with the orderly growth and development of Yakima County and the cities, towns, communities and other governmental subdivisions within Yakima County, and shall serve as a liaison committee to develop and promote communication, understanding, and cooperation among the Conference participants on matters common to, and affecting the public served by the participants in the Conference so as to assure the coordination of plans and programs of participants in the Conference. In addition, the Conference will provide technical services to aid the administration of grants and programs and to provide other services to enable the coordination of multi jurisdictional programs in a manner that provides greater expertise and lower costs to the member jurisdictions. Among other things, the Conference shall specifically serve its participants with respect to the following subjects: a. To suggest and assist in establishing long range planning goals for Yakima County, the urbanizing area in and around the City of Yakima, and for other cities, towns, communities and other governmental subdivisions within Yakima County, and to engage in a continuing and cooperative planning effort and program in order to serve the best interests of the people of Yakima County. b. To assist in the preparation of plans relating to land use, transportation, sewer and water, parks and recreation, human services, housing and other community development activities in the urbanizing area in and around the City of Yakima, and for other cities, towns, communities and other governmental subdivisions within Yakima County. c. To assist in the planning and coordination of proposed projects, which may involve Federal or State financial participation, and to assist in the review of such project plans so as to assure compliance with areawide comprehensive plans. d. To contract or hire technical and administrative staff to perform the work program of the Conference, including planning, grant administration, and other services whereby the Conference as a whole or the individual members can receive increased expertise or reduced costs. The Conference shall further consider other specific subjects of mutual concern to the various participants in the Conference when requested to do so from time to time by participants in the Conference or when, in the opinion of the representatives of the Conference, it appears that other plans and programs should be developed as being in the best interests of the public served by the participants in the Conference. "Excerpted from Articles of Association of the Yakima Valley Conference of Governments Revised September 15, 2010" ARTICLE VIII Finances I The sources of funding for operation of the Conference shall be the following: • Annual assessment to member agencies. • Contracted fees. • Grants, donations, or other sources. The Executive Committee shall annually, prior to October 1, prepare a recommended balanced budget for the ensuing calendar year in the form provided for County budgets. The budget shall include income from recommended assessment of member agencies, anticipated contract fees, grants, donations and other sources. The budget shall be submitted to each representative of the member jurisdictions within seven days of the Executive Committee's action for the purpose of preliminary review. At the October General Membership meeting a balanced budget will be adopted, by Resolution, by the Conference and recommended back to the member jurisdictions within seven days. After reviewing the work program and the assessments, each member jurisdiction shall notify the Conference in writing by December 31 of their intent to continue participation in the Conference at the specified assessment or to terminate their participation. Yakima County, through its Auditor and Treasurer, shall act as the fiscal agent for the Conference. All funds shall be deposited with the Treasurer and disbursed by warrants issued by the Auditor pursuant to vouchers approved by the Conference. The financial operation of the Conference shall be subject to all applicable State statutes governing budgeting and auditing procedures. GENERAL MEMBERSHIP YVCOG II YAKIMA VALLEY 1 i .. MPO /RTPO 1 1 YVCOG EXECUTIVE ►1 EXECUTIVE COMMITTEE AND COMMITTEE Yakima Valle Conference Governments POLICY BOARD I Y Con f O f Organizational Chart YAKIMA VALLEY • MPO /RTPO EXECUTIVE TECHNICAL 1 DIRECTOR ADVISORY (J. Page Scott) COMMITTEE 1 / . ADMINISTRATIVE GIS ANALYST/ CTR PROGRAM SENIOR SENIOR LAND USE FINANCE OFFICER SYSTEMS COORDINATOR TRANSPORTATION PLANNER (Chris Wickenlurgen) ADMINISTRATOR PLANNER • (Brian Curtin) (Shawn Conrad ) (John Rohrbaugh) (Deb Lacombe) ( ' \ ,ir \ OFFICE SPECIALIST • o OFFICE SPECIALIST CTR PROGRAM \ / (Tamara Hayward) I (SarahHyndman) INTERN PLANNER (Serena Pettit) (Vacant) . Approved 12/1805 by YVCOG Exeattive Committee Revised 8/23111 ® . le . • ® • . 2012 ' Yakima Valley Conference of Governments PRELIMINARY Budget- REVENUE INCLUDES 2011 BUDGET REVISION GL Code & 2011 2011 *j 2012 2011 -2012 Description Actual Budget !+ g Prelim Budget Change through 6/30/11 't % 0 $ f# 615 100 308 000 01 Beginning Fund Balance - Designated ** $ 190,000 $ 195,000 . e 615 100 308 000 01 Beginning Fund Balance - Available 0 0 0.00% 0 615 210 333 20 205 Fed Hwy Admin -WSDOT STP $ 1,977 40,000 V • 50,000 25.00% 10,000 I-' • 615 3xx 333 20 214 FHWA- DOT Metro PI Grant (PL) 38,380 245,424 * ` 294,085 19.83% 48,661 i. 615 3xx 333 20 505 FTA - DOT Metro Plan Grant 79,454 79,455 * i 49,510 - 37.69% (29,945) r 615 3xx 334 03 601 RTPO -RTPO LR - DOT • 65 100,945 * =' 96,885 -4.02% (4,060) 615 4xx 334 03 606 CTR Plans & Progr -DOT 38,229 * ii, o 85,485 74,305 • -13.08% (11,180) ti 615 475 333 20.205 CTR CMAQ Grant 8,295 • 103,750 ki 103,750 0.00% 0 615 565 333 14 313 YC HOME Consortium (Rehab) 11,396 4 1 15,000 * , • 0 - 100.00% (15,000) 615 567 333 14 239 YC HOME Consortium (Facilitation) COG -11 957 5,000 * :r! 2,500 - 50.00% (2,500) L 615 500 338 13 001 Intergov Sery -Exec Boards (TA Contr) 31,102 80,000 * _ 90,000 12.50% 10,000 615 100 338 13 002 Intergov - County/City Share -gen'I assessm @ $.40 /capita 59,252 93,249 II 97,880 4.97% 4,631 Ft 615 100 338 13 003 Intergov -Local Match WSDOT • 42,990 42,990 40,869 - 4.93% (2,121) 615 100 338 13 007 Intergov -Local FTA (Yakima Transit) 3,000 3,000 S 3,000 0.00% 0 615 100 369 90 001 Misc Revenue - copies, posters 0 500 ri, 500 0.00% 0 { 615 100 369 90 014 Associate Membership Fees 200 400 F 400 0.00% 0 t, • • Total Revenue . $ 380,505 $ 895,198 * if $ 903,684 0.95% $ 8,486 1/1/11 Beginning Fund Balance $ 199,276.78 * DENOTES BUDGET REVISION OF 5/18/11 ** Designated funds; 3 months float operating funds U: \wickenhagenc\2012 Budget\2012 Budget PRELIM revised 9 -12 -11 jps 9/22/2011 2012 YVCOG Budget Revenue REVENUE 100 308 00 001 - Beginning Fund Balance ❖ The amount carried forward from the previous year (projected amount) Available —if needed Designated -3 months operating fund float 210 333 20 205 – WSDOT STP ❖ Metropolitan and Regional Transportation Plan Update 3xx 333 20 214 – FHWA -DOT Metro Plan Grant (PL) • Metropolitan and Regional Transportation Plan Update 3xx 333 20 505 FTA – DOT Metro Plan Grant ❖ Federal Planning Dollars From UPWP 3xx 334 03 601– DOT RTPO Planning Grant ❖ State RTPO Planning funds From UPWP 4xx 334 03 606 - DOT CTR Plans & Programs ❖ Program dollars 475 333 20 205 - CMAQ CTR Grant ❖ Federal Funds requiring 13.5% non - federal match (plan to use our CTR State grant funds) ❖ 3 year grant to enhance the existing CTR program and expand services to include voluntary employers in the program 567 333 14 239 - Home Consortium ❖ Revenue received from YC Home Consortium Facilitation contract 500 338 13 001 - Intergov Sery -Exec Boards (TA Contracts) Revenue received from our local jurisdictions for TA or PS contracts U: \wickenhagenc\2012 Budget \2012 BUDGET REVENUE- EXPEND EXPL.doc 9/22/2011 2012 YVCOG Budget — Revenue Page2of2 100 338 13 002 - Intergov - County /City Share (General Assessments) ❖ Per capita amount $0.40 100 338 13 003 - Intergov -Local Match WSDOT ❖ Transportation assessment. From 2012 YVCOG Transportation Program Assessment Worksheet 100 338 13 007 - Intergov Local FTA ❖ Flat Fee — Yakima Transit ❖ 2012 YVCOG Transportation Program Assessment Worksheet 100 369 90 001 - Other Misc Revenue ❖ Photocopies, posters for ESD 105, small miscellaneous bills 100 369 90 014 - Associate Membership Fees ❖ $50 associate member fees (contracts with YVCOG) for calendar year 2012 U: \wickenhagenc \20 Budget\2012 BUDGET REVENUE- EXPEND EXPL.doc 9/22/2011 2012 Yakima Valley Conference of Governments PRELIMINARY Budget- Expenses GL Code & 2011 2011 a 2012 2011 -2012 Description Actual Budget PRELIM Budget Change to 6/30/11 % $ Salaries 615 110 1001 Salaries and Wages $ 209,140 $ 426,000 `'R $ 498,000 16.90% $ 72,000 615 1101002 Salaries- Overtime 1,982 3,000 ' $ 3,000 0.00% $ - 615 110 1003 Salaries -Extra Help 3,332 25,000 : '' $ 20,000 - 20.00% $ (5,000) Salaries 214,454 454,000 m $ 521,000 14.76% $ 67,000 Personnel Benefits 615 110 2002 Benefits- Direct 61,728 130,023 • =' $ 152,000 16.90% $ 21,977 615 110 2004 Benefits -Bank Accruals 126 $ - Personnel Benefits 61,854 130,023 $ 152,000 16.90% $ 21,977 Supplies -- 615 110 3101 Office & Operating Supplies 4,525 28,200 ii,, $ 12,000 - 57.45% $ (16,200) 615 110 3501 Small Tools and Minor Equip 1,520 25,000 $ 5,000 - 80.00% $ (20,000) 615 110 3502 Computer Software 173 8,500 - $ 8,500 0.00% $ - Supplies 6,218 61,700 - 25,500 - 58.67% $ (36,200) Other Services - Charges 615 1104101 Professional Services 31,795 120,000 $ 77,000 - 35.83% $ (43,000) 6151104125 Prof Serv- indirect Costs 3,082 6,365 ' $ 5,436 - 14.60% $ (929) 615 110 4191 ProfServ- PurchasingSery 1,181 2,365 $ 3,103 31.21% $ 738 615 110 4192 Prof Sery -Tech Svc 305 625 �" $ 625 0.00% $ - 615 110 4201 Communications - Telephone 2,988 7,000 $ 10,000 42.86% $ 3,000 615 110 4202 Communication- Postage 464 1,600 $ 1,000 - 37.50% $ (600) 615 110 4301 Travel, 9,622 28,000 $ 25,000 - 10.71% $ (3,000) 615 110 4401 Advertising 3,825 7,000 $ 5,000 - - 28.57% $ (2,000) 615 110 4501 Operating Rentals and Leases 24,578 47,000 'r $ 55,000 17.02% $ 8,000 615 110 4601 Insurance • 6,378 7,000 $ 5,000 - 28.57% $ (2,000) 615 110 4701 Utility Services 48 120 t $ 120 0.00% $ - 615 110 4801 Repair and Maintenance 808 4,000 $ 2,500 - 37.50% $ (1,500) 615 110 4901 Misc. (registrations, dues, 4,597 13,000 $ 10,000 - 23.08% $ (3,000) subscriptions, bank service fees) Other Services - Charges 89,671 244,075 $ 199,784 - 18.15% $ (44,291) Capital Outlay • 615 110 6401 Capital Expenditure 0 5,000 ' $ • 5,000 0.00% $ - Capital Outlay 0 5,000 5,000 0.00% $ - Debt Services - Interest 615 110 8101 Interest • 0 400 `;' $ 400 0.00% $ - . Debt Service - Interest 0 400 400 0.00% $ - Total Expenses $ 372,197 $ 895,198 $ 903,684 0.95% $ 8,486 U: \wicken c \2012 Buclget12012 Budget PRELIM revised 9 -12 -11 ips 9/22/2011 0 . e . • 2012 YVCOG Budget Expenditures • 1001 - Salaries and Wages Based on Yakima County's Pay Plan dated 1/1/10; includes Step increases; no COLAs Includes 3 extra help employees, one being an Intern for CMAQ -CTR grant PT Junior Planner to support MPO /RTPO, Community Planning and GIS 2002 - Benefits Changes to Personnel Benefits per salaried employee: • Benefits Admin Fee increased from $14 per month (2011) to $15.50 per month • Workers Comp reduced from $16 per month (2011) to $8 per month • Retirement rates for 2012: 7.25% • No increase to medical premiums (employer) • Unemployment Insurance: 2011: 4.24% of first $37,300. No way to predict 2012 3101 - Supplies Includes paper, pens, printing, printer cartridges, daily office supplies • Anticipated decrease in costs because the transportation plan is complete • CMAQ -CTR: Rideshare passes; wheel option prizes, bus passes, posters, brochures, maps 3201 - Fuel Consumed See 4301 - Travel 3501 - Small Tools and Minor Equipment Examples: Computer hardware, calculator, chairs, file cabinet, PC's, keyboard trays • Anticipate replacing the GIS Workstation • PC life extension through memory upgrades o Computer replacements are not coming out of general assessments unless not otherwise funded by a grant. • CMAQ -CTR: Bike racks 3502 - Computer Software • ESRI license maintenance to be accessed on multiple computers 4101 - Professional Services Parsec Computer for server monitoring and Trend Micro Renewal; translation services; Graf Investment janitorial service; PTV America for on -call modeling; VISUM software upgrade • CMAQ -CTR: Vanpool subsidy, bike maps printing /folding 4 10 (Continued) U: \wickenhagenc\2012 Budget\2012 BUDGET REVENUE- EXPEND EXPL.doc 9/22/2011 2012 YVCOG Budget — Expenditures Page 2 of 3 4125 - Professional Services Indirect Costs Indirect Costs ( "Current Expense" for Administrative Services with Yakima County) for HR, BOCC, Auditor's and Treasurer's Office 4191 - Prof Services - Purchasing Yakima County contract 4192 - Tech Services Yakima County Technical Services Yakima County's financial management system (Cayenta) and their VPN. Yakima County Tech Services provides technical assistance, relating to Cayenta and their VPN, when needed. 4201— Communications Telephone • Technology Services — phone system allocation (local & long distance) • Black Jack monthly service fee • Internet service 4202 - Communication Postage 4301- Travel Increase due to Transportation programs • CMAQ -CTR: WSRO and Public Transportation Conferences 4401 - Advertising Legal notices in Spanish and English MTP /RTP update draft and amendment 4501 Operating Rentals and Leases Office and conference room lease, photocopier lease and TRANS- Action fair booth rental Increase in lease fees for new office lease ($131.00 increase /month) 4601 - Insurance Liability and property insurance: Washington Cities Insurance. One payment is made to them annually. Reduction in premium from 2011 (Continued) U: \wickenhagenc\2012 Budget \2012 BUDGET REVENUE- EXPEND EXPL.doc 9/22/2011 2012 YVCOG Budget — Expenditures Page 3 of 3 4701— Utility Services Yakima Waste Services 4801 - Repairs and Maintenance Includes photocopier and printer maintenance, and any other unforeseen repairs 4901 - Miscellaneous • Subscriptions to local newspapers • Dues • Bank of America account analysis fee • Seminars, training conferences, General Membership reimbursed to employees • CMAQ -CTR: WSRO and Public Transportation Conference registrations 6401 - Capital Expenditure Budgeted $5,000 for necessary expenditures 8101 - . Debt Services — Interest A safeguard in case the cash balance drops and we need to borrow money from the county to 4110 cover our warrants; we are required to pay interest II/ U: \wickenhagenc \2012 Budget\2012 BUDGET REVENUE- EXPEND EXPL.doc 9/22/2011 YVCOG 2012 BUDGET REVENUE BREAKDOWN Local 16% , f Contracts $ 142,649 10% $ 92,500 State Federal fp 19% 55% $ 171,190 497,345 U: \wickenhagenc \2012 Budget \2012 Budget PRELIM revised 9 -12 -11 jps • • • _ . r „c o „, _./. - - • YAKIMA VALLEY CONFERENCE OF GOVERNMENTS MEMBERSHIP ASSESSMENTS FOR 2012 OFM General MPO /RTPO ` , Total- 2011 -2012 Members Population Assessment* Assessment' Assessment:': ,, Change 2010 2011 2011 2012 2011 2012 '2011' 2012 04 $ GRANDVIEW 9,290 10,920 $ 3,623 $ 4,368 $ 1,000 $ 2,821 $ $_ 7,189_ 55.5% $ 2,566 GRANGER 3,100 • 3,270 1,209 1,308 500 500 1,709 ; 1,808` 5.8% 99 HARRAH 630 630 246 252 500 500 746 `' :;'752 0.8% 6 MABTON 2,165 2,290 844 916 500 500 , . ;.1344" `. :1,416' 5.3% 72 MOXEE 2,695 3,415 1,051 1,366 5,478 4,515 - "6,529 j .. 7__:_,5;881 -9.9% (648) NACHES 770 805 300 322 4,803 3,164 ' =`5;103 - :.'3,486_ - 31.7% (1,617) SELAH 7,180 7,205 2,800 2,882 2,000 2,000 : ': '_ 4 ;882' 1.7% 82 . SUNNYSIDE 15,410 16,010 6,010 6,404 1,000 1,000 :''' _7,010: -4 :7;404 5.6% 394 TIETON 1,195 1,195 466 478 500 500 '':7"' :;':966= _: }. °978. 1.2% 12 TOPPENISH 9,080 8,950 3,541 3,580 3,493 3,213 `x:`7,034; '' ...,.':'6 ;793- -3.4% (241) UNION GAP 5,850 6,055 2,282 2,422 2,000 2,000 :`4,282: ; 4,422' 3.3% 141 WAPATO 4,605 5,025 1,796 2,010 500 1,000 ' ' :._:";2,296 `:`: :3,010 31.1% 714 ---------- YAKIMA 85,040. 91,630 33,166 36,652 7,193 6,611 ',.,.: '40,359;'':`: '- :'43,263 7.2% 2,904 ( ----r YAKIMA CO. 89,300 84,300 34,827 33,720 12,183 11,042 ; : 47,010.; ` `''`44,762. -4.8% (2,248) ZILLAH 2,790 3,000 1,088 1,200 1,340 1,503 : 2,428 `;' 2,703 11.3% 275 TOTALS 239,100 244,700 $ 93,249 $ 97,880 $ 42,990 $ 40,869 $ 136,239 $ 138,749 1.8% $ 2,510 1 Yakima Transit Total Trans Assessment $ 3,000 *$0.40 per capita 2012 General Assessment U:\wickenhagenc12012 Budget12012 Membership Assessments 9/22/2011 • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. *13 For Meeting Of: November 01, 2011 ITEM TITLE: A Resolution accepting and authorizing the City of Yakima's 2012 assessment from the Yakima Valley Conference of Governments. SUBMITTED BY: City Manager and the Finance Division CONTACT PERSON: Cindy Epperson, Deputy Director Accounting and Budgeting (509 -576 -6771) SUMMARY EXPLANATION: Attached is the Yakima Valley Conference of Governments' 2012 Budget, including the City of Yakima's 2012 assessment as listed below: The City's assessment is $43,263 or $0.40 per capita. This reflects an increase of $2,904 over last year; this increase is due to the following increases: (a) Population: from 85,040 to 91,630; increase of 6,590 or 7.7 %; and • (b) Rates: from $0.39 to $0.40 per capita; increase of approx. 2.6% (note: this is YVCOG's first increase in member's general assessment rate in 8 years) A copy of the letter sent to the City Manager, dated October 21, 2011, and a copy of the 2012 YVCOG Budget adopted by the YVCOG Board on October 19, 2011 is attached for your information. Resolution X Ordinance Other (Specify): Contract Mail to (name and address): Phone: Funding Source n/a APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Authorize 2012 Assessment BOARD /COMMISSION RECOMMENDATION: COUNCIL ACTION: 11