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Home My WebLink About2011-047 Miscellaneous Appropriations for Increased and Unexpected CostsORDINANCE NO. 2011 -47 AN ORDINANCE amending the 2011 budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2011 to provide for increased costs of fuel, jail contracts, street maintenance supplies, street light electric power, unexpected retirement cash -outs, along with new grant awards. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2011 in various amounts to provide for increased costs of fuel, jail contracts, street maintenance supplies, street light electric power, unexpected retirement cash -outs, along with new grant awards, all as listed in the attached Schedule, and WHEREAS, at the time of the adoption of the 2011 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2011, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 4th day of October, 2011. ATTEST: �II/I �' �1 .... ' City Clerk First Reading: September 20, 2011 Publication Date: October, 7, 2011 Effective Date: October 7, 2011 VAY Micah Ca ley, Mayor City of Yakima 2011 Appropriation Schedule SCHEDULE Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION GENERAL FUND Police 000.031.119.0000.52360.511. $650,000 000.031.113.0000.52120.320 $40,000 Total Police and General Fund $690,000 Increased Yakima County Jail Costs Increased per gallon cost of fuel $690,000 PARKS & RECREATION 131.131.421.PK00.57680.320 $10,000 $10,000 Increased per gallon cost of fuel STREETS & TRAFFIC ENG FUND 141.141.521.0000.54230.320 $25,000 Increased per gallon cost of fuel 141.141.521.0000.54230.312 $35,000 Street Maintenance Materials 141.133.525.0000.59564.640 $54,600 Install 6 school zone flashing lights 141.133.116.0000.54263.471 i$144,600 $30,000 Electric -new street lights /timing re: energy efficient lighting Streets & Traffic Eng- Revenue 141.133.525.0000.33403.5TS $45,000 Grant- School Zone Flashing Lights Total Revenues $45,000 EMERGENCY SERVICES 150.150.126.0000.52610.140 $50,000 $50,000 Unexpected Retirement Cash -out POLICE GRANTS 152.152.112.0000.52120.410 $94,000 Professional Services- Narcotics Unit Total Expenditures $94,000 Police Grants- Revenue 152 -952- 112 - 0000 - 33221 -DEA $94,000 Closeout of City /County Narcotics Unit Total Revenues $94,000 REFUSE OPERATIONS 471.471.212. R420.53780.320 471.471.212. R420.53780.490 Total Expenditures Refuse Revenues 471.471.212. R420.33403. DOE cje 9/28/2011 $62,000 Increased per gallon cost of fuel $12,000 Grant - funded Tire disposal program $74,000 $12,000 Grant -Tire disposal program Page 1 of 2 Total Revenues TRANSIT OPERATIONS 462.462.512.T642.54750.320 462.462.512.T642.54750.320 462.462.512.T641.54780.112 Total Expenditures Transit Revenues 462.462.512. T646.33320.5DT 462.462.514. T646.33403.6DT Total Revenues City of Yakima 2011 Appropriation Schedule $1Z000 $50,000 Increased per gallon cost of fuel $50,000 Fuel- additional Grant - funded service $30,000 Temporary Salaries - additional Grant - funded service $130,000 $30,000 JARC grant $50,000 WSDOT grant $80,000 EQUIPMENT REPLACEMENT FUND 551.551.634.ER02.54848.344 $237,000 $237,000 Increased Fuel costs - Diesel Equipment Rental Revenues 551.551.634.0000.34850.320 $237,000 $237,000 Equipment Rental Revenue - divisional purchase of Fuel YAKIMA REV DEVELOP AREA FUND 323 - 323 - 322 - 2295 - 59510 -410 $800,000 Total Expenditures YRDA Revenues 323.323.322.0000.31310. RDA $300,000 323.323.322.2295.39180. COU $500,000 Total Revenues Prelim. Engineering -LIFT Street Project -Fair Ave Extension $800,000 Sales and Use Tax Credit -YRDA SIED loan - Yakima County $800,000 cje 9/28/2011 Page 2 of 2 • • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Y-)3 Item No. For Meeting Of October 4, 2011 ITEM TITLE: An Ordinance Amending the 2011 Budget and making Appropriations in various funds to provide for increased costs of fuel, jail contracts, street maintenance supplies, street light electric power, unexpected retirement cash -outs, along with new grant awards. SUBMITTED BY: Finance Department CONTACT PERSON/TELEPHONE: Cindy Epperson, Dep. Director of Accounting & Budgeting /575 -6070 SUMMARY EXPLANATION: During the development of the 2012 preliminary budget and the review of 2011 budget trends and estimates, several instances of additional unbudgeted expenditures that exceeded the total fund budget authority were noted. Additionally, the City has received notice of several grant awards that are planned to be spent in this current budget year. The attached appropriation is balanced by fund, with revenues equaling expenditures when additional revenues are identified. Where revenues are not identified, the fund reserves are adequate to cover the additional costs. The following is a summary of the proposed budget adjustments, including the total net expenditure by fund, with additional revenue sources italicized: • 000 - General Fund — Police Total net $690,000 o Increased Yakima County Jail Costs .$650,000 o Increased per gallon cost of fuel 40,000 • 131- Parks and Recreation Fund Total net $10,000 o Increased per gallon cost of fuel $10,000 Continued Resolution Ordinance X Other (Specify) Schedule I Funding Source: Grants, Taxes, Fees and Fund Balances in Various Funds Approved for Submittal: City Manager STAFF RECOMMENDATION: Read Ordinance by title only at the September 20, 2011 meeting. Pass Ordinance after second reading at the October 4, 2011 meeting. COUNCIL ACTION: First reading of ordinance read at September 20, 2011 meeting. • 141 - Streets and Traffic Engineering Fund Total net $99,600 • Increased per gallon cost of fuel $25,000 • Street maintenance materials 35000 • Grant project - install 6 school zone flashing lights 54,600 • Electricity -new street lights coupled with timing of the switchout To energy efficient lighting - 30,000 Revenue -Grant for School Zone flashing lights $45,000 • 150 - Emergency Services Fund Total net $50,000 o Unexpected Retirement benefit cash -out $50,000 152 - Police Grants Fund Total net $0 • Professional services — Narcotics Unit $94,000 • Revenue - Closeout of City /County Narcotics Unit $94,000 471 - Refuse Operations Fund Total net $62,000 • Increased per gallon cost of fuel $62,000 • Grant - funded Tire Disposal Program $12,000 .o Revenue -Grant for Tire Disposal program $12,000 Note: Grant was for a slightly larger amount —this is the Refuse Manager's estimate of what would be spent in 2011 —the balance will be included in the 2012 budget. 462- Transit Operations . Total net $50,000 o Increased per gallon cost of fuel $50,000 o Fuel for additional grant- funded service $50,000 o Temporary Salaries for additional grant- funded service $30,000 o Revenues: ■ JARC Grant $30,000 E WSDOT Grant $50,000 551 - Equipment Rental and Replacement Fund Total net $0 • Increased fuel costs - Diesel $237,000 • Revenue - divisional purchase of fuel $237,000 Note: Equipment Rental purchases most of the fuel used by the City fleet, therefore, the increased fuel costs must be budgeted both in this fund and the operating division funds. 323 - Yakima Rev. Development Area Capital Fund Total net $0 • Preliminary Engineering -Fair Avenue extension $800,000 • Revenues: ■ Sales and Use Tax state credit -LIFT $300,000 ■ SIED loan - Yakima County . $500,000 Note: Council recently approved the rate of the state sales tax credit as authorized for the Local Infrastructure Financing Tool (LIFT). This credit was in effect as of July 1, 2011. Since there is a two -month delay in the receipt of sales taxes from the State Department of Revenue (DOR), the City's first distribution should be received on September 30, 2011. Along with the approval of the sales tax credit, Council also approved the establishment of a new capital fund to account for the activity in the Yakima Revenue Development Area (YRDA). This appropriation populates the applicable accounts in this new fund.