HomeMy WebLinkAbout2011-038 Upper Kiwanis Park Ball Field Project Funding: YMC Amendment and AppropriationsORDINANCE NO. 2011 -38
AN ORDINANCE amending the 2011 budget for the City of Yakima; and making
appropriations of $160,000 in Fund 331 — Parks & Recreation Capital for
expenditure during 2011 to provide for additional costs to build 3 lighted
baseball fields at upper Kiwanis Park
WHEREAS, the low bid for a construction project to build 3 lighted baseball fields at
upper Kiwanis Park exceeded bid estimates, so that an additional appropriation of $160,000 is
required complete the project; and
WHEREAS, the City of Yakima has partnered with the Yakima School Districts, a
coalition of local service clubs known as Sun LLC, and has obtained a state grant to share in
the funding for this project; and
WHEREAS, Sun LLC has committed to donate an additional $60,000 toward this
project, and the City of Yakima is able to draw an additional $100,000 from its existing line of
credit to accomplish this project; and
WHEREAS, at the time of the adoption of the 2011 budget it could not be reasonably
foreseen that the appropriation provided for by this ordinance would be required; and the City
Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and
that it is in the best interests of the City to make the appropriation herein provided, now,
therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1:
A. The amount of $160,000 is hereby appropriated from the Unappropriated Fund
Balance in Fund 331 - to the following accounts as a 2011 appropriation:
Resources:
Donations -Upper Kiwanis Park Development - - -- 331 - 331 - 428 - 2212 - 36711 -CNT $60,000
Bond Proceeds -Upper Kiwanis Park Dev. --------- 331 - 331 - 428 - 2212 - 39110 -BND 100,000
Total Resources $160,000
Expenditures:
Upper Kiwanis Park Development ----------- - - - - -- 331 - 331 - 428 - 2212 - 59476 -650 $160,000
Section 2. This ordinance is one making an emergency appropriation and shall take
effect immediately after its passage, approval, and publication as provided by law and by the
City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this 20th day of September,
2011.
Micah Cawley, Mayor
ATTEST:
City Clerk
First Reading: September 6, 2011
Publication Date: September 23, 2011
Effective Date: September 23, 2011
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
• AGENDA STATEMENT 17
Item No.
For Meeting of: September 20, 2011
ITEM TITLE: Consideration of Legislation required to provide adequate funding for Ball Field Project
at Upper Kiwanis Park
(A.) A Resolution amending Resolution R- 2010 -60 changing the aggregate Principal
Amount of the line -of- credit draw from $500,000 to $600,000
(B.) An Ordinance Amending the 2011 Budget and Creating an Appropriation in the
331 — Parks and Recreation Capital Fund
SUBMITTED BY: Chris Waarvick, Director of Public Works
Ken Wilkinson, Parks and Recreation Manager
Cindy Epperson, Finance
CONTACT PERSON/TELEPHONE: Ken Wilkinson, 575 -6020
SUMMARY EXPLANATION: Revitalizing the 1 -82 corridor and improving the area overall has been a
part of a long range goal visualized by community - supported, City partnerships within the community,
and this vision is becoming a reality as another phase of the ball field projects at Kiwanis Park
becomes within reach. The Gateway Ballfield Complex was developed in the mid- 2000's after property
and dilapidated housing were purchased. An agreement with the Yakima School District donating
$500,000 was recently approved (Resolution No. R- 2011 -781 by the Yakima City Council adding to the
•community partnership. The Service Clubs Trust through Sun, LLC has long partnered with the City for
Kiwanis Park development.
Staff is returning this matter to City Council because the bids came in over previous construction
estimates. City Council approval is requested of the attached appropriation ordinance amending the
2011 Parks and Recreation Capital Budget. This will go for the development of three new ball fields,
lighting, batting cages, dugouts, and upgrades that are needed for the girls to use these facilities,
(Continued on next page.)
Resolution 1 Ordinance 1 Other (Specify)_ Bid Tabulation Sheet, Plan View Revenue and Expense
Spreadsheet and additional information
Contract Mail to (name and address):
Funding Source Parks and Recreation a ital Budget, REET 1 and Service Club Contributions
APPROVED FOR SUBMITTAL: / rri +" nnnr
STAFF RECOMMENDATION: Staff respectfully recommends the following actions:
A. City Council Adopt the attached Resolution amending Resolution R- 2010 -60 from a $500,000 to
$600,000 draw.
B. Read the appropriation Ordinance by title only at the September 6, 2011 Business Meeting.
Pass Ordinance after second reading at the September 20, 2011 Business Meeting.
BOARD /COMMISSION /COMMITTEE RECOMMENDATION: The Parks and Recreation Commission
recommends approval to the full City Council.
• COUNCIL ACTION: Resolution adopted 916111. RESOLUTION NO. R -2011 -143
Ballfields Project
September 6, 2011
Page two
specifically for Women's fast pitch softball programs, Little League baseball and Women's slow pitch
softball programs. Design was completed and the project was put out to bid for the three illuminated
ball fields, the fences, the dirt work, the grading, and the grass seeding. Bringing in electricity and
utilities will also take place. With the aid of service club generosity previously completed project
component features include a basketball court, a playground, a picnic shelter, a new skate park, Maple
Street improvements and parking and ADA pathways to the skate park and to the basketball court.
The current Kiwanis Project is at the bid award stage to construct three new baseball /softball fields.
The bids for the project are good only until September 9,, 2011. A new concession /restroom building
will'be built on site with donated funds through.an agreement with Sun Yakima, LLC. On May 18, 2010
the Yakima City Council authorized a $500,000 line of credit for the Upper Kiwanis Park
Redevelopment Project.. The attached resolution amends the original $500,000 draw from the line of
credit to be paid back over 5 years to $600,000 at an interest rate of 2% for the multi -use ball fields'
project at Kiwanis Park. The new draw amount would be $600,000. The currently budgeted payback
from REET 1 of $114,000 per year would be extended one year for a total of 6 years. The Parks
Capital budget has available appropriations to help secure adequate funding.
Upper Kiwanis Park Improvement Proiect
Stevens & Sons – low bid $ 1,274,123
Concessions /Restroom building Budget 200,000
(to be built and paid for by the Service Clubs)
Total Project $ 1,474,123
Funds Available
City of Yakima —Line of Credit (proposed) $ 600,000
Yakima School District $ 500,000
Sun Yakima, LLC $ 300,000
RCO – retainage $ 50,000
Additional Funds from Service Clubs (up to) $ 60,000
Additional Funds – Parks Capital Fund $ 35,000
Total $ 1,545,000
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