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HomeMy WebLinkAbout03/19/1991 Business Meeting 34 1 CITY OF YAKIMA, WASHINGTON • MARCH 19, 1991 BUSINESS MEETING 1. ROLL CALL ' The City Council met in session on this date at 2:00 P.M. in the Council Chambers of City Hall, Yakima, Washington. Mayor Pat Berndt, presiding, Council' members Clarence Barnett, Henry Beauchamp, Lynn Buchanan, George Pechtel, Skip Semon and Bernard Sims present on roll,call. City Manager Zais, City Attorney Vanek, and Deputy City Clerk Lovell also present. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council member Barnett. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER ' Mayor Berndt reminded the public that this is Drug and Alcohol Awareness Week. Council members recognized the occasion by wearing special t- shirts. Mayor Berndt invited Council members to participate in the City Employee Appreciation Breakfast on April 18th. 4. CONSENT AGENDA Mayor Berndt referred-to the items placed on the Consent Agenda, questioning whether there were any - additions or deletions from - either 'Council" members or citizens present. Council members requested_ the - addition of Items No.' 12 and :17 . to' the Consent Agenda. It wasJ the general' consensus of the Council that the addition of Items No.'12'and 17, as requested, be :made.' The Deputy City Clerk then read the Consent Agenda . items; including resolutions and ordinances by title. It was MOVED BY BUCHANAN, SECONDED BY SIMS, THAT THE CONSENT AGENDA, AS READ, BE PASSED. The motion carried by unanimous roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) *5. APPROVAL OF.THE MINUTES OF THE MARCH 5, 1991 ADJOURNED AND REGULAR COUNCIL MEETINGS The Council minutes of March 5, 1991 adjourned and regular meetings were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 6. AUDIENCE PARTICIPATION Cable Communications Manager Wendy Warren - congratulated Municipal Producer Scott Daniels and Associate Planner John Elsden, who won the, "Best 'of . 'the' Northwest" award for their annexation video. - Mr. Daniels added his appreciation to Betty• - McCarthy for her assistance with on- camera narration. AAD /1 ' 3 4 2 MARCH 19, 1991 Martha Matthews, representing the Northeast Yakima Neighborhood Association, introduced stUdentS'P from St. Joseph/ Marquette and Barge - Lincoln Schools present to request the reopening of Miller Pool this year. In order to accommodate the students in the audience, Mayor Berndt asked that Agenda Item No. 9 be moved forward and discussed at this time. 9. REPORT FROM PARKS AND RECREATION' DIVISION ON THE MILLER POOL PROJECT Dave Flaherty, Parks and Recreation, Division Manager, explained that this staf -f report was prepared at Council request. He then asked Mike Nixon, Chairman of the Parks and Recreation Commission, to comment on the Commission's position. Mr. Nixon stated that the Commission favors delay of the project until the Comprehensive Plan is completed. Mr. Nixon emphasized that the Commission is not recommending to not open Miller Pool, only to delay action until long range planning takes place. However, if Council concurs with the staff recommendation, the Commission will endorse the project, as 'they strongly support recreational opportunities in Northeast Yakima. Mr. Flaherty said that the pool can be operational by late June, depending on the equipment delivery time. Students from St. Joseph /Marquette and Barge - Lincoln Schools presented posters to Council urging reopening of the pool tliis•summer. Sheri Castillo, 914 South 20th Avenue, supported opening the pool to offer recreational opportunities for youth in the area. Mayor Berndt asked about adding concession service at the pools. Mr. Flaherty said that staff is investigating installation of video games, but added that food service is unlikely because of the renovation that would'be required. Staff will continue to examine other options to increase.. pool revenue. It was MOVED BY BEAUCHAMP, SECONDED BY BUCHANAN, TO 'ACCEPT 'THE STAFF RECctlMENfl TION TO REOPEN THE POOL, WITH FUNDING FOR REPAIRS THROUGH THE 1/4 REAL ESTATE EXCISE TAX BALANCE, AND' FUNDING OF " OPERATION THROUGH THE CASH RESERVE BALANCE. The motion carried by unanimous voice vote. .7. PUBLIC. MEETING,ON PROPOSED AMENDMENTS TO:THE LAND DEVELOPMENT FEE SCHEDULE (SEE ORDINANCE) This.being the date set for public meeting, Supervising Associate Planner Joan Davenport explained that this ordinance amends Section 15.26.O10B of the City of Yakima Municipal Code. The Land Development Fee Schedule was amended in February, 1990; the first increase since 1986 During review last year, the Board of Realtors and the Central . Washington Homebuilders Association requested annual rate adjustments. The proposed fee schedule reflects a 6% increase, the same rate used this year by Yakima County. The Board of Realtors and Homebuilders.Association have no objection to the increase. Mrs. Davenport said that annual increases are anticipated, and will be presented to Council for review. Mayor Berndt opened the public meeting, and asked if there was anyone present to speak.. There being none, Mayor Berndt closed the •public meeting. Ordinance No. 3343, having been read by title, it was MOVED BY BUCHANAN, SECONDED BY'SIMS, TO ADOPT THE ORDINANCE. The motion carried by'unanimous roll call,vote. AAD /2 MARCH 19, 1991 3 4 3 TORDINANCE NO. 3343, AN ORDINANCE 'relating to zoning and land use; . rand development fees; and amending 15.26.010B of the City of,Yakima Municipal Code. 8. STATUS REPORT FROM DEPARTMENT OF ENGINEERING AND UTILITIES ' REGARDING FAIRVIEW -SUMAC AREA WELL WATER CONTAMINATION: Denny Covell, Director of Engineering and Utilities, briefly - updated the status of the four• motions. passed on March 5th ! regarding .the water contamination problem. He reported that two water sources have been provided to residents for cooking, bathing • - and .drinking purposes. Staff is researching the legality of instituting an emergency condition, whereby the City can bypass the s normal bid procedure and use quotes or City forces. Yakima School District has been contacted to verify that sewer lines were properly capped when homes surrounding Adams School were removed. If they were not properly capped, the City has the capability to - use grouting equipment to easily complete the job. A dye test program was instituted in the Adams area to answer allegations that - the school construction project contributed to the contamination problem. Mr.*Covell will 'present a report to Council next week - regarding funding alternatives and sources. City. Manager Zais .said that a problem must be new and emergent'to qualify for State emergency funding. Since this situation dates back 70 years, he doubted that funding was likely. Council member Pechtel suggested that staff that residents will hook up to the system before the City invests large amounts of time and money. City Manager Zais- suggested: that Council invite Dr. Atwood, from the Yakima Health District; to the meeting when funding is discussed. '10 CONSIDERATION OF RECOMMENDATIONS REGARDING WASTEWATER COST OF SERVICE -STUDY AND SEWER SURCHARGE FOR OUTSIDE UTILITY CUSTOMERS City Manager Zais called attention to materials distributed today: a staff analysis of Council options and billing impacts, and a letter from the County Commissioners regarding the sewer surcharge. Following" a with the Commissioners on February 19th, staff was directed- to reexamine: the recommendationsi ion the Cost of 11 Service Study and to .consider the County consultant's findings. ,t . - / previously been - directed. to pursue an aggressive position ' :recovery of. revenues to meet future financial 'obligations. i - Wastewater Treatment Manager Chris and HDR:consultant Tony Krutsch were present -to :discuss' the f-ive categories that were - :": exanmined. - Mr. reminded Council that the recent bid award depends upon al12 of the 'revenue 'recommended in the financial plan. Mr. Zais added that the.final bid-has not been awarded pending an appeal the second low bidder filed with the Department of Ecology. ' Mr: Waarvick outlined the revisions made in five specific areas: Operating Cost Allocations, Residential Flow, Inflow and • Infiltration .(I /I), Wholesale Cost of and In Lieu Tax. He explained that compromises were reached based on a shift in consideration and philosophy. The primary change in the Operating Cost Allocations was the difference between considering capital costs Vs. dividing the costs among actual users of the system. The - 'cost of the transmission system operation was split 50/50, since there - -is almost equal lineal amount of pipe serving customers AAD /3 3 4 4 MARCH 19, 1991 inside and outside the City. Mr:' Waarvick ndicated revisions - ' to residential flow could not be reconciled to the F202 gallon figure proposed by the County. Therefore, the City's figure of 345 gallons per day was used for both inside and outside City customers. Since I/I is a system -wide concern, staff made only minimal adjustments in the I/I allocations and distributed the costs equally. Revisions to wholesale cost of service were adjusted to reflect use and reserve capacity. Mr. Waarvick explained that legal counsel and HDR have advised that the 2% portion of the In Lieu Tax for Parks and Recreation is a weak link. They further discovered that the City of Yakima has been paying the tax for Union Gap and Terrace - Heights for'years. 'Mr. Waarvick suggested that Union Gap and Terrace Heights be'required to pay the '10% In Lieu Tax, while City residents pay 12 %, with 2 %dedicated to Parks and Recreation. In summary, Mr. Waarvick stated that the surcharge has'been reduced for 1.76 %, with a total reduction in generated revenue of $169,000. The revised recommendations generate $633,000, which is less than the benchmark of $800,000 in the original financial analysis for continued operations, maintenance and capital construction. Mr. Zais added that the reduction must have an offsetting revenue source, which is the general rate base. He suggested either immediate implementation of the new surcharge rate from 50% to 75 %; or maintaining the surcharge at the current level for 18 months, with a general 8.5% rate increase in January, 1992. This option Would .'generate additional support from DOE and the County Health - District for encouraging continued utility service expansions and connections, and provide an incentive for new customers to join the system. It should also encourage annexations over the next several years. Mr. Zais felt that this action would avoid a legal challenge from the County on surcharge issue. Council member Barnett asked the reason an 18 -month time frame was selected rather than one year. City Manager Zais replied that staff felt the 18 -month time period would more reasonably accommodate annexations. It was'MOVED BY SIMS, SECONDED BY SEMON, TO 'DIRECT'STAFF' PREPARE APPROPRIATE "'LEGISLATION TO ADOPT AN 18 -MONTH MORATORIUM 'AND - OTHER` MODIFICATIONS PROPOSED IN OPTION 3; AND A GENERAL RATE INCREASE 8.5% BECOME' EFFECTIVE JANUARY 1, 1992 'TO MEET THIS REVENUE REQUIREMENT. It was MOVED BY PECHTEL, SECONDED BY' "BUCHANAN, TO AMEND THE MOTION TO SET `A'.12 -MONTH TIME FRAME, WITH - AN`: APPROPRIATE' ° RATE ADJUSTMENT. The motion failed on a 2 -5 voice vote; Buchanan and Pechtel aye. The question was called for a- vote-on the motion: The motion carried on a 5 -2 voice vote; Buchanan and Pechtel voting nay. - 11. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF CONTRACT WITH TRAHO FOR TRANSIT FACILITY DESIGN (CONTINUED FROM 3/12/91) Acting Transit Manager John Haddix.explained that this item had been deferred last week for additional information. That information has been provided, and staff recommends approval of the contract amendment. Council member Sims explained that the total remodel of the complex was facilitated by the acquisition of additional funding. It was MOVED BY SIMS, SECONDED BY`BUCHANAN, TO ADOPT THE - RESOLUTION. The motion carried on a 6 -1 roll call vote; AAD /4 MARCH 19, 1991 3 4 5 Barnett voting nay. Council member Barnett explained his vote, stating that the amendments completely change the 1989 Master Plan. Mr. Barnett felt that the proposed action was an apparent means to use transit funds to expand and renovate both Transit and non- Transit operation facilities at the City Shops complex. He emphasized that in order to utilize Transit funds for facility improvements, there must - be* - some factual - basis that all of the planned improvements are compatible with and for' the benefit of Transit. 'He was concerned that rent charged to non - Transit operations will place an additional expense burden on these -' activities. Since the intent of the amendment is - to reflect Transit as the sole user of' the complex within 1_0 -15 years, Mr. 'Barnett feels that it 'is more logical to•relocate Transit. He suggested that a new Transit facility location would be compatible with the establishment of a Public Transit Benefit Area. Although the consultant revised the Master Plan to reflect sole Transit use of the complex, Mr. Barnett could find no factual. basis that the City will have the necessary 'funds ; t' c 'relocate `a1L'` of the non- . Transit operations: Council member Beauchamp explained his vote, stating that this is a legitimate project since the departments will lease space in the Transit facility at-the market rate. RESOLUTION NO.. D -5890, A RESOLUTION authorizing execution: of an amendment to the agreement with TRAHO INC. Architects for professional services. *12. APPROVAL OF 1990 POLICE DEPARTMENT ANNUAL REPORT • The 1990 Police Department annual report was- approved. *13. CONSIDERATION OF RESOLUTION AUTHORIZING JOINT STATE APPLICATION FOR EMERGENCY - SHELTER GRANT - RESOLUTION NO: -D -5891, A RESOLUTION authorizing application to the Washington State Department of Community Development for an Emergency Shelter Grants Program. - *14. CONSIDERATION -OF RESOLUTION AUTHORIZING EXECUTION OF 'AN AGREEMENT • FOR TELE- COMMUNICATIONS SERVICES WITHOUT CALLING FOR BIDS RESOLUTION NO. D -5892, A RESOLUTION authorizing execution of an agreement for telecommunications:'r•sefvices. without' calling for bids. *15. APPROVAL OF REPORTS FROM THE DEPARTMENT OF FINANCE AND BUDGET: • A. 1990 YEAR -END BUDGET REPORT ' The 1990 Year -End Budget Report was approved. • B:•- FEBRUARY'1991 BUDGET REPORT The February 1991 Budget Report was approved. *16. SET OF PUBLIC HEARINTFOR'APRIL 9;'1991- *ON'THE NORTH FRUITVALE ANNEXATION PHASE '2 • AAD /5 3 4 6 MARCH 19, 1991 April 9, 1991 was set as'the date.of public hearing on the North Fruitvale Annexation, Phase 2. *17. CONSIDERATION OF ORDINANCE AMENDING THE CITY'S FLOOD PREVENTION ORDINANCE (CONTINUED FROM 3 /19/91) ORDINANCE - NO: 3344, °AN "ORDINANCE relating to building regulations; defining terms, adopting standards and requiring a development permit and providing for the administration of,the standards and requirements for constructing in areas of special flood hazard and floodways; amending sections 11.58.030, 11.58.050, 11.58.060, 11.58.130, 11.58.150, 11.58.160, 11.58.170, and enacting a new section; 11.58.180, all of the City of Yakima Municipal Code. *18. - CONSIDERATION 'OF ORDINANCE AMENDING THE DESIGNATION AUTHORITY FOR STREET BREAK PERMIT' ADMINISTRATION AND PERMIT FEES ORDINANCE NO. 3345, AN 'ORDINANCE relating to streets and sidewalks; authorizing fees for permits relating to 'excavations and obstructions in streets and other public places; and amending Section 8.72.010 of the City of Yakima Municipal Code: *19. SECOND READING OF ORDINANCES AMENDING -THE 1991'BUDGET.'AND: A. APPROPRIATING OSAP GRANT FUNDS INTO THE COALITION FOR THE WAR ON DRUGS FUND An Ordinance appropriating funds into the Coalition For the War on Drugs Fund, having been read by title only at the March 12, 1991 meeting, was brought before the Council for a second reading. ORDINANCE NO." 3346, AN ORDINANCE amending the 1991 budget for the City of Yakima; and making an appropriation of $628,972 in the War on Drugs Fu.ind for expenditure - for ,a SUbstarice Abuse' Program. B. APPROPRIATING FUNDS,FOR 1990 YEAR -END ENCUMBRANCES An Ordinance appropriating funds for the 1990 Year -End encumbrances, having been read by title only at the March 12, 1991 meeting, was brought before the Council for a second reading. • _ ORDINANCE NO. 3347, AN ORDINANCE amending the 1991 budget for the City of Yakima; making appropriations for . 1990 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 1991. C. APPROPRIATING FUNDS FOR THE LEASE PURCHASE OF MAPPING SYSTEM EQUIPMENT/ ELECTROSTATIC PRINTER An Ordinance appropriating funds the the lease purchase of a mapping system equipment /electrostratic printer, having been read by title only at the March 12, 1991 Council meeting, was brought before the Council for a second reading. ORDINANCE NO. 3348;.`AN ORDINANCE amending the 1991 budget for the City of Yakima; and making an appropriation of $104,000 in the AAD /6 MARCH 19, 1991 3 4 7 General Fund for'ekpenditUter•, during "'1991 for an Electrostatic Printer. 20. OTHER BUSINESS It was MOVED BY PECHTEL, SECONDED BY SIMS, P DIRECT STAFF TO PROCEED 10 DESIGN STAGE ONLY FOR THE ' JOINT PARKING LOT VENTURE - BETWEEN THE CITY OF YAKIMA AND THE CHAMBER OF COMMERCE. The motion carried by unanimous voice vote.' - Information Items: 7 _ Items of information supplied to Council were: VISIONING YAKIMA 2010 Meeting Schedule; News Release regarding Start of the 1991 Irrigation Season. 3/13/91; Memo from Block Grant Manager regarding Community Development Week - April 1 -7, 1991. 3/13/91; Monthly Report of the Chief of Police for February •1991; Letter from David Combs expressing appreciation for service rendered by the City Planning and Engineering Divisions. 3/9/91; Minutes of the February 11, 1991 Parks and Recreation Commission; Minutes of the March 13, 1991 Sunfair Festival Board meeting; and Washington State Department of Community Development, Growth Management Division Newsletter, Implementation Briefs, February 1991. 21. EXECUTIVE SESSION '. It was MOVED BY BUCHANAN, SECONDED BY SEMON, TO ADJOURN TO - EXECUTIVE SESSION REGARDING ACQUISITION OF PROPERTY. The motion carried by unanimous voice vote. 22. ADJOURNMENT Following completion of the Executive Session, the meeting was adjourned at 4 :27FP.M. - -; I READ AND - CERTIFIED ACCURATE BY: COUN L :ER ri ig W - COUNCIL p i. R /ATE • ATTEST: (; DEP CITY CLERK MAYOR Minutes prepared by Deputy City Clerk Lovell - • AAD /7