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HomeMy WebLinkAbout12/04/1990 Adjourned Meeting 223 DECEMBER 4, 1990 ADJOURNED MEETING - BUDGET REVIEW • The City Council met in session on this date at 9:00. A.M.- in the Council Chambers of City Hall, Yakima,, Washington. Council members present" were Assistant Mayor Lynn'Buchanan, Clarence Barnett, Henry Beauchamp; George Pechtel,' Skip Semon, and Bernard Sims. Mayor Pat Berndt absent and excused. Staff members present were City Manager Zais, Finance and Budget Director- Hanson, Accounting Manager Wheeler and City Clerk Roberts. Following discussion, it was the general consensus that the adjourned meeting with the Yakima County Development Association scheduled for noon today would have to be rescheduled. FINANCE DEPARTMENT • - John Hanson spoke about services provided by the Finance Department that Council may not be aware is done: data .entry and assistance with the GEMS 'program, contracts with the Humane Society and parking lots operations. 'Council ,member Sims asked if information from the Customer Services utility billing system could. be integrated with the GDMS system, to assist with locating people- with-outstanding warrants. Mr. Hanson and • • Informations Systems Manager 'Rick 'Pettyjohn responded that is a possibility. Mr. Hanson spoke about the functions of information systems, animal control and parking enforcement in his department. Council member Barnett requested a map of the irrigation districts. Mr. Pettyjohn displayed three maps that were done on the GDMS and GIS system. Information Systems " - City Manager' Zais `said 'the. five 'year Strategic complete, and about 85% of the projects and programs in that Plan have Completed. Staff will start working on the' next financial Mr: Pettyjohn described the increase in the use of the, Prime computer, commenting that there is usually 150 - 200 operations going on at one time. Over 185 terminals are connected to the Prime_ now and 1 added when Public Works comes on line. He said one 'complaint he hears is that the system is too slow. He noted that the Police Department and Customer-Service • Division have separate computers from the general information system. The memory on the Prime has. been at maximum' for the last two years. The other problem is the CPU problem. More power is needed, at a cost, of about - $500,000. Council discussed the request for Information Systems to print ' the quarterly Parks "Brochure:'' Mt:' Pettyjohn ,stated" that .before this is done, he would come back to Council with.a cost estimate. Council member Barnett requested a change in the language to clarify the policy issue on page 53 relating to Police and Fire LEOFF I medical expenses. The request needs to clarify whether the proposal will be to request additional property tax or outright request for funding by the State. Mr. Hanson siad this policy issue asks the State to authorize an increase in local taxing authority. The second option would be to ask the State to directly pay the medical costs. It was the general consensus that the policy issue would propose to request outright payment from the State to meet the costs of State mandated medical coverage. /1 . 2 2 4 DECEMBER 4, 1990 ADJOURNED MEETING - BUDGET REVIEW Customer Service Council discussed the policy issue regarding the purchase of handheld parking citation equipment, Council member Semon questioning the necessity for the system. Mr. Hanson said the'$50 fihe for 'parking in.a handicapped stall has been added as a policy issue.. It is - proposed that parking infraction penalties be adjusted from $5 to $10 for overtime parking and increased., from $15 to $20 for iinproper parking violations. The penalty schedule has been in effect for eight years. They are not :suggesting the penalties for overtime parking in City lots be adjusted. Council concluded this increase may discourage people from shopping or doing business downtown. Rather than spend $25,000 for handheld meters, it was suggested the money be used to buy a parking lot for the employees. Incremental fines were suggested as.a deterrent to overtime parking by employees. Intergovermental Council member Barnett was .concerned that the Library -assessment has no lid. It is based on assessed: valuation and when the property valuation increases, so does the contribution to the Library. ''Council briefly discussed the COG budget and the !City's contribution to Yakima County Development Association.. Council member Barnett requested 'a copy of the material in the Council packet when COG made their budget presentation. - Coalition for-the War on Drugs - - • r- • c,j • i City Manager Zais reviewed the revised budget for the Coalition for the War on Drugs. This budget requires a $24,000 contribution fran the City's General Fund. He said this budget reflects a 5% increase for clerical salary in addition to; -the director's increase.- -It also • includes medical coverage for the director, which was hot previously provided. There was discussion about the activities benefits of -r <the Coalition, and the possible duplication of service with': other! entities, such as COG. (Council member Barnett absent after. 11:30 A.M.• -Mr. Zais reviewed the revised revenues and expenditures computer printout. (Council member Sims absent after 11:35 A.M.) City Manager Zais.'-st that, for the budget wrap -up, a report on the Coalition's activities will be included.' Council had no questions regarding. the Bonds budget, nor the Purchasing budget. - It was MOVED HY "PECHTEL, ` 'SECONDED`BY BEAUCHAMP, 'TO ADJOURN - AT THE HOUR OF 11:45 A.M. The motion carried by - unanimous voice vote. Barnett, Berndt, and Sims absent. r /2 DECEMBER 4, 1990 2 2 5 ADJOURNED MEETING — BUDGET REVIm READ AND CERTIFIED ACCURATE BY: �:r A /q /9/ CO ■ :E: • DATE OUNCIL MEMBER DATE ATTEST: • xCth� s� Gh f / CITY CLERK .ASSIS 1 T' MA 0' • • • • • • • • • • • • • • • • • • • r • • • • • • /3 •