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HomeMy WebLinkAbout11/20/1990 Business Meeting 202 NOVEMBER 20, 1990 CITY OF YAKIMA, WASHINGTON BUSINESS MEETING - 1. ROLL CALL • The City Council met in session on this date at 2:00 P.M. in the Council Chambers of City Hall, Yakima, Washington: •Mayor Pat ' Berndt, . presiding, Council members: Clarence Barnett,. Henry Beauchamp, Lynn Buchanan, George Pechtel, Skip Semon and Bernard Sims present on roll call. City Manager Zais, City Attorney;Vanek, City Clerk Roberts and Deputy City Clerk'Loveil also present. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council•member 3. ''OPEN DISCUSSION FOR THE GOOD OF THE ORDER - None. 4. CONSENT AGENDA r r Mayor Berndt referred to the items. placed on the Consent Agenda,' questioning whether there were any additions or .deletions from either Council members or citizens present:' Council member Barnett requested that Item No. 9 be removed from the Consent Agenda. Mayor Berndt stated that Item No. 13 -A has been added to the Agenda to set date of a public hearing, and that it be added to the Consent Agenda.. It : was the general consensus of the Council that the addition of Item No. 13 -A and the removal of Item No. 9, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED BY SIMS, " SE 0 IED BY PECHTEL, THAT THE 'CONSENT AGENDA, AS READ, BE PASSED. The motion carried by unanimous roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) 5. AUDIENCE PARTICIPATION Anne Byerrum, Allied Arts Council Executive Director, requested continued City support of the ArtsVan program. Ms. Byerrum stressed the importance of grass -roots programming to provide positive opportunities for local children. Ms. Byerrum stated that the funding provided by the City is used to leverage money statewide to supplement, expand and develop the program. Ellen Lewis, 4520 Snow Mountain Road, endorsed the ArtsVan Program on behalf of the Yakima Youth Commission, and urged Council to approve the funding request. Bobby Carter, 1105 South 6th Street, requested Council participation in solving the gang related problems in southeast Yakima. Mr. Carter was hopeful the situation could be resolved before it grows out of control. Mayor Berndt thanked Mr. Carter for taking a leadership role, and advised him that police patrols AAD /1 NOVEMBER 20, 1990 2 0 3 have been increased in the area. She encouraged Mr. Carter to meet Police Green discuss the situation:- 6. •"PUBLIC HEARING ON NORTH 40TH AVENUE /POWERHOUSE ROAD ANNEXATION This being the time set for public hearing, Planner John Elsden advised Council that staff had nothing to add to the written report: Mayor Berndt opened the public hearing and'asked if there was anyone present to speak regarding annexation. There being none, Mayor - Berndt closed the public'hearing Ordinance No. 3313, having been read by title, it was MOVED BY BUCHANAN, SECONDED BY PECHTEL, TO PASS THE ORDINANCE APPROVING'THE ANNEXATION. The Motion carried by unanimous roll call vote. _ ORDINANCE 3313, AN ORDINANCE annexing property to the City of Yakima and zoning said property. - . '7. PUBLIC HEARING ON 1991 PRELIMINARY BUDGET This' the.time set for public hearing,• - Mayor Berndt opened the hearing•on the 1991 Preliminary Budget, and requested that 6 comments - be kept brief and to the point. Steven Morris, 2111 South First Street, requested financial participation by the in the Destination Yakima Valley Tour Guide. Mr: Morris represents a company that - distributes. - tourism material, and requested an appropriation from the hotel /motel tax.: Council member Semon felt it -. 'would set a poor precedent to make a - contribution to a profit making advertising medium; and felt the City should not be involved. Council - members' suggested that this might be • ' - more.appropriately made to the Visitors and Convention Bureau, DARC 'or the Region 9 1'our' ism ' Boar-d . ':"On of "the - Yakima Valley Rental Associations Barbara McKenna, 2701 Shelton', spoke in opposition to •.the '$2 housing unit - assessment. ` Association has 346 members; representing 4,000 housing -;units: The Association 'passed one motion opposing the r assessment as an unfair- against property owners, and stating that the amount' should instead be assessed against all City streetA:Isers., ,The Association!also passed a favoring a fuel tax as -- • . a more equitable way to produce the necessary. revenue. The Association did not take . a - stand on the assessment, but did':. feel that it. would_•'discourage business from locating in the City. As - a point of information, Mayor Berndt advised Mrs. McKenna that 'the City has no authority to levy' a fuel tax. - • Barb'Thompson, 228 Chisholm :Trail; presented Council with a funding request: from the' Yakima Sunfair. Festival Association. Ms. Thompson distributed material outlining financial contributions, parade information, 1990 events,. data,' the 1991 budget and letters' support Ms: Thompson stated that the Association's request for .20% less funding- in 1991 for float . construction, maintenance and travel reflects the support the community is giving the organization Sunfair Festival Board member Steve Rotar, 808 Queen Avenue, added'.his comments supporting the Association request: Barb Thompson indicated that the . Association will community support, and expects ' to become totally self - supporting - within the next -two years. • AAD /2 2 0 4 NOVEMBER 20, 1990 Patti 'Nagle, 217 South 31st Avenue, 'in favor of continued support for the ArtsVan program. In her position as a Child Protective Service Worker with the Department of Social and,Health Services, she has seen the positive contributions the program has made to local youth. She also felt that' good parks and programs for children encourage business growth in the community. Patrick Ballew, 105 South Third Street, spoke in favor of ArtsVan funding, stating that the artistic investment made by the City encourages young to locate in Yakima. . John '' Klingele, `, T312.' West P; Walnut; - addressed severalz• items of interest in the Preliminary Budget. He asked if the funding for tree conservation on Page 262 had been eliminated. Finance Director John Hanson replied:that "the. Public Works tOepartment had consolidated several service units, and tree conservation had been moved to another portion of the budget. Mr. Klingele was concerned that figures on Page 265 call fora substantial reduction in miles on the street flusher and street sweepers. Mayor Berndt shared his concern with this reduction,-and stated that Council will discuss this item with the Public Works - Department during "their budget review. Mr. Klingele thought that'including both a Streets and Traffic Manager and a Supervising .Traffic Engineer on Page 277 was contradictory to previous - Council decision to eliminate the Traffic Engineer. Mr. Klingele felt 'the service unit devoted to claims on Page 365•should be in the Legal Department budget. He also felt that storm drainage improvements should be addressed in'the budget. Referring to Page 380, hoped that the statement that Tieton Drive paving ,from to 40th Avenue was 'completed' in 1990 was incorrect; as additional improvements are needed. Mr. Klingele was also concerned with the substantially increased Rudkin Road pumping costs listed on page 392. Mr. Klingele questioned the addition of"a final clarifier for the Wastewater facility indicated on Page 411, as he thought it had been eliminated by DOE and EPA. On Page 415, Mr. . Klingele was shocked that only one new 'fire hydrant is proposed for 1991. He suggested a water rate review to insure that sufficient capital is generated to provide for necessary maintenance'and modernization, and service to new areas 'of the City. Mr. Klingele'stated that the Water Comp Plan did not include the Willow Water - System and the Fair Avenue Water Main referenced on Page 428; and' he asked for detail on the scope of the projects. Mr. Klingele stated that he was concerned about the Street Utility Policy Issue and wondered if this was the potential funding base for storm water and storm drainage improvements. He was worried that the tax could be increased once it was established," but he was assured by staff that State law limits the tax to $2. Mr. Klingele felt that tax revenue should only be'used for actual street improvements,'and was opposed to creating a part-time position with the funds. Mayor Berndt ' assured Mr. Klingele that Council will follow -up on his questions during upcoming budget review sessions, and will keep him informed. Mayor Berndt asked'if there was anyone else present wishing to speak to the 1991 Budget. There being no additional comment, Mayor Berndt closed the public meeting. Council member Barnett asked if the public will have'any additional opportunity 'to address the Council, and Mayor Berndt stated that citizens are welcome to AAD /3 NOVEMBER 20, 1990 2 0 5 speak at - Council. meetingSi or Budgetl•hearings However, public comment: will not be taken:during the final budget wrap -up session. 8. PRESENTATION OF FINANCIAL REPORTS REGARDING COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM: A. PUBLIC MEETING ON PRELIMINARY 1991 BUDGET AND RECOMMENDATION FRCM COMMUNITY , DEVELOPMENT ADVISORY COMMITTEE;. (SEE-'RESOLUTION - , APPROVING BUDGET) - Block Grant Manager Dixie Kracht presented the 1991 budget recommendation from the Community • ' Development Advisory Committee (CDAC). She advised Council that three - public meetings were held in different areas in an effort to involve as many citizens as possible. The meetings were publicized through . newspaper ads, flyers and notices, however, Ms. Kracht reported light attendance. Council member Pechtel asked about the level of participation. by CDAC - committee members. -Mrs. Kracht replied that most members are - very committed, and•a recommendation for four • additionalcappointments will be submitted to-Council in December. The'current members have - developed a Committee handbook, and have • agreed'to on a•monthly basis rather than . Council member ` Beauchamp' -- questioned = the source ofl the $104,000 repayments, and was advised by Mrs. Kracht that it is program income' from funds that are loaned out. -- Council Beauchamp ;aaked ofrthe`'$25,000 - design'atedy for-, 'contractor bonding. Ms,Kracht. expIained that small and minority. contractors who do not have bonding capability in the private market are • able to bonding. i .requirementsAhr-ough'•'use; Ofi',these matching funds. Phil Pleasant, 710 South 7th Avenue,: expressed concern that Community Development Block Grant funds were °not'benefiting the black community. Council member Sims asked Mr. Pleasant if he • had attended any of the public meetings, and received a negative response. Mayor Berndt asked Ms. Kracht how many contracts were awarded to minority contractors-, and - was "advised that 38% were awarded to minorities last( year. -Resolution No. !0 -5845, having been read by title, it was MOVED BY BUCHANAN, SECONDED BY SIMS, TO ADOPT THE RESOLUTION: The motion 'carried by roll call vote. Barnett temporarily absent. RESOLUTIONNO. D -5845, A RESOLUTION authorizing and- directing the • • • City 'Manager of the City of Yakima to file an application with the - United. States - Department of Housing and Urban -Development for • funding for the 1991 Community• Development. Block Grant -Program. B. PRESENTATION OF REVISED FIVE -YEAR FINANCIAL PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM: - -1) 'RESOLUTION AUTHORIZING INTERFUND LOAN FROM :EQUIPMENT RENTAL - FUND TO COMMUNITY DEVELOPMENT HOUSING FUND' FOR CASH FLOW PURPOSES There being no comment on this item, and Resolution D -5846 having been read by title, it was MOVED BY SIMS, SECONDED BY SEMON, . TO ADOPT THE` RESOLUTION. The motion cartied.'by 'unanimous roll call vote. • • AAD /4 2 0 6 NOVEMBER 20, 1990 RESOLUTION NO `D- 5846,. A RESOLUTION authorizing an Interfund Loan for 551 - Equipment Rental Fund to the 124 - Housing Fund, and providing for repayment. 2) APPROVAL OF FINANCIAL PLAN SUPPORTING HOUSING SERVICES CENTER PROGRAM AND OPERATIONS City Manager Zais advised Council that additional legislation will be presented at a later date. Mrl Zais stated that this alternative financing plan will affect the City's bonded indebtedness. However, staff 'feels confident that "this is a program that can be sustained in the future and is an investment that makes sense. 9. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF INTERLOCAL AGREEMENT WITH UNION GAP FOR THE RECONSTRUCTION OF RAINIER PLACE Council "ember Barnett stated that he removed this'item from the Consent Agenda because he thought it was City policy to no longer perform work for outside cities and agencies. The Preliminary Budget indicates a reduction in service because of staff 'shortages, and Mr: Barnett asked for explanation. Director of Engineering and Utilities Denny Covell replied that this is a very simple project thatr can easily be performed within the ,one-year timetable. Resolution No: D- 5847, having been read by 'title, it was' MOVED BY PECHTEL, SECONDED BY "BEAUCHAMP,' TO APPROVE THE' RESOLUTION. The motion carried by unanimous roll call vote.., ' RESOLUTION NO:'' D -5847, A RESOLUTION approving. the Interlocal Agreement. for Reconstruction `of.Rainier Place with the City of Union Gap. q • *10. APPROVAL OF VEHICLE'ACCIDENT REVIEW REPORT FOR NOVEMBER 1990 • The report' of motor vehicle accidents reviewed by the Accident f - Review Committee'in November 1990; was accepted. f . t . ,, i . °fie, "T ` : r . - *111 CONSIDERATION OF AN ORDINANCE CREATING_iA LAW•AND JUSTICE' FUND ORDINANCE NO. 3314, AN ORDINANCE relating to funds and accounts; ' creating the Law & Justice, Capital Fund;- aetting•'for_th''.' :sources of revenue for the fund and its proper expenditure and enacting Chapter 3.108 as a new Chapter and Section 3.108.010, 3.108.020, and 3.108.030 thereof all of the City' of' Yakirna Municipal Code. *12. SECOND READING OF AN AMENDING THE 1990 _BUDGET AND APPROPRIATING FUNDS FOR MEDIA EQUIPMENT IN THE COUNCIL CHAMBERS An Ordinance amending the 1990 Budget and appropriating funds for Council Chamber video equipment and modifications a closet to create a video control room, having been read by title only at the previous meeting, was brought before the Council for a second reading. • C,n . ORDINANCE NO.3315, AN ORDINANCE amending'°the'1990'budget for the City of Yakima; and making an appropriation of $13,638 in the Cable AAD /5 NOVEMBER 20, 1990 2 0 7 Communication' Fund - for'expenditure.'during 1990 for video equipment and modifications to the Council Chamber. 13. OTHER BUSINESS - *A. CONSIDERATION OF RESOLUTION OF INTENTION TO CREATE THE NACHES SCHOOL DISTRICT WATER LOCAL IMPROVEMENT''DISTRICT (LID NO. 1048) AND SETTING DATE OF PUBLIC HEARING FOR DECEMBER 18, 1990 RESOLUTION NO. D -5848, A RESOLUTION of intention to create a local improvement district. Mayor Berndt - suggested that Council 'hold a special to ' discus's City direction on the Law and Justice issue in light of the County's decision to go forwards with construction of a modular jail. 'City Manager Zais will'arrange a - meeting with staff next Monday and will advise Council members of timeand :place. Mayor_ Berndt circulated' a Council` Forum sign -up - sheet, and encouraged . 'Council , members - to sign - up' for • future' 'dates and ~possible topics. - . Information Items: , Items of :information- supplied -to Council were: Monthly Annexation Status Report for November 1990; Monthly reports from Personnel regarding vacancy and hiring status' as of November' 6, 1990; Letters from citizens Harry 'Warehime and Stan Melini expressing appreciation' for work performed through the Housing Services Center; Memo.' from -Wastewater Division .Pretreatment Specialist r. •regarding Pretreatment Progress Report, Volume 1, - Number 4; ' October 1990 Monthly. Report from the Department; Quarterly Calendar of ' Projects and Activities "'for' Transit; Agenda for November 19,-1990 Parks - and - Recreation Commission and minutes'of its September 17, 1990 meeting; Article from October 1990 Environmental Decisions, "Localities Need Billions for Clean- Up "; Articles from Seattle -I,._ "City - Balances Budget with Tax Hike "; "Pollution Program Swamped "; and "Metro&Claims" Victory for Sewage Plant "; Article from November 13, 1990 The Wall Street Journal, "The Mutually*Mixed Blessing'of'Being: •Home to Boeing "; Article from November 15, 1990 Times, "Pollution- Control Program in Chaos, State' Report Says "; and November 1990 Yakima Interurban Lines Association - Newsletter: -- - 14. EXECUTIVE SESSION _. • It was MOVED BY SIMS, SECONDED ` BY- BUCHANAN 1O 'MOVE '"INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING COLLECTIVE BARGAINING AND A PERSONNEL MATTER, WITH CONTINUATION OF BUDGET REVIEW TO IMMEDIATELY FOLLOW. The motion carried by unanimous' voice vote. AAD /6 2 0 8 NOVEMBER 20, 1990 CONTINUATION OF BUDGET REVIEW ' 15. LEGAL DEPARTMENT (BUDGET - PAGE 100, POLICY ISSUE - PAGE 52) PURCHASING (BUDGET - PAGE 126, NO POLICY ISSUES)' FINANCE (BUDGET - PAGE 131, POLICY ISSUE - PAGE 53) It was the general consensus' of Council to continue the budget review of the Public Works Department. Public Works staff members present were Jerry Copeland, Director of Public Works, John Haddix, Don Toney,' Dave Flaherty ,z',and"Wil lma' Meyer..' The Public Works budget discussion continued at page 107 of the Policy . Issues document. Willma Meyer compared the staffing in the Public Works Division with the Community & Economic Department and the Engineering and'Utilities'Department'.- One major difference is - that Public Works has a.cler"ical pool while the other Departments have' clerical' personnel dedicated to specific tasks.` She estimated the clerical staff responds to 329 telephone calls per day attempting to terminate the call atrthat staff level, so they must be knowledgeable about each division in Public Works. Mr. Copeland and Ms. Meyer described the past purchasing procedures in the Department, the current procedures and the proposed procedures to give staff better control over the receiving and of goods. Mr. Copeland described his need - - for a Public Works Services Manager and his sacrifice of the Assistant to the Director position to help' fund the Public Works Services Manager position. (Council member Barnett absent after 4:45 P.M.) Council member Pechtel asked for assurance that this reorganization .and procedure • change will work, and requested documentation' of results based on past changes. City Manager Zais stated he has the ultimate responsibility and will provide Council'. member Pechtel with a written report on the Departments'. Goals and - Objectives. Mr. Copeland spoke about the purchasing /receiving procedure at Public Works, including the upgrade of the storekeeper to warehouse specialist-. He stated that about $1.5 million worth of purchasing is done at Public Works and better controls are needed Don Toney stated that it is possible that a reduced inventory of'shared items by the Divisions result from this proposal'. Equipment Rental and'Revolving Fund " ' Don Toney explained the policy" issue regarding a waste oil heater in the equipment repairs shop. He commented that this type of recycling has been welcomed by DOE. The City generates about 5,000 waste gallons per year and it will just about heat that. area. Council member Sims asked about contracting out repairs and phasing out .T the ; mechanics: r :`Mr . - - Copeland? stated 'that' could only be done - JJ' over. •. a period :,of~ yeare. - -' n • . -, ,. i City _Manager' Zais suggested the meeting - be adjourned luncheon meeting on Monday, and then to the Tuesday morning meeting with the County Commissioners. 16. ADJOURNMENT It was MOVED BY SIMS, SECONDED BY BUCHANAN TO ADJOURN AT THE HOUR OF 5 :15 P.M. 10 MONDAY, NOVEMBER 26, 1990 AT 12:00 NOON FOR A LAW AAD /7 NOVEMBER 20, 1990 2 0 9. AND JUSTICE MEETING' "AND; THEN ' `TO 7 :'30 A. M. , TUESDAY, NOVEMBER 27, 1990 10 MEET WITH " THE 'T: COUNTY COMMISSIONERS AT THE COURTHOUSE, AND THEN T0.9:00 A. M:; TUESDAY, NOVEMBER 27, 1990 FOR BUDGET REVIEW. The motion carried by unanimous voice vote. Barnett absent. READ AND CERTIFIED ACCURATE BY •_,„,601, i : - •UNCIL` MBER DAT _. wow— OUNCIL M MBER DATE ATTEST: CITY CLERK .. _: • - . _ X, MAYOR Minutes prepared-+by2 Deputy City Clerk Lo -. • Minutes for Items No. 15 'prepared by City - Clerk - Roberts , s ! I t - AAD /8