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Home My WebLink About10/06/2020 04H Spring Creek Rd & 36th Ave. Improvements Project - Supplement Agreement No. 2 with Widener and Associates a\'4\lyy bxk ik 1 1-:41 PPPPPP+Pd s' lii it tYlltYlA.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.H. For Meeting of: October 6, 2020 ITEM TITLE: Resolution authorizing Supplement Agreement No. 2 with Widener and Associates for additional wetland mitigation for Spring Creek Road and 36th Avenue Improvements Project SUBMITTED BY: Scott Schafer, Director of Public Works Bob Desgrosellier,Acting Chief Engineer, 575-6228 SUMMARY EXPLANATION: The City of Yakima is responsible for the improvements to Spring Creek Road and 36th Avenue in order to provide better access to SOZO Sports Complex. After completing Phase 1 of this project, and designing for Phase 2, it became apparent that the wetland mitigation was more extensive than originally anticipated. It is the desire of the City of Yakima to supplement Contract 2017-014 with Widener and Associates executed on February 8, 2017, with Supplement Agreement No. 2 for additional work associated with the wetland mitigation required for the completion of Phase 2 of the Spring Creek Road and 36th Avenue Improvement Project in an amount not to exceed $34,251.20. A copy of Supplement Agreement No. 2 is attached for City Council review. Phase 2 of the Spring Creek Road project is anticipated to be constructed in 2021 . ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type D esolution-UVidener upple ent Mgr rent o. 91 3/ 0 0 E es lution i idener upplement Agr meat No. 91 31 0 0 Resolution 2 RESOLUTION NO. R-2020- A RESOLUTION authorizing Supplement Agreement No. 2 with Widener and Associates for additional wetland mitigation for Spring Creek Road and 36'h Avenue Improvements Project. WHEREAS, the City continues the process of improvements to Spring Creek Road and 36th Avenue in the vicinity of the new SOZO development, which requires the development of a wetland mitigation use plan and receiving various environmental permits; and WHEREAS, the City desires to continue the Professional Services Agreement with Widener and Associates to complete the design work necessary to develop a wetland mitigation use plan and prepare the environmental permits required for the Spring Creek Road Improvements; and WHEREAS, the City of Yakima used the procedure established by the State of Washington to select and recommend a professional firm using the Municipal Research and Service Center Professional Services Roster process to select a firm to perform the design work; and WHEREAS, Widener and Associates was determined to be qualified to perform the needed design work; and WHEREAS, the Scope of Work and Budget included in this supplement meet the needs and requirements of the City of Yakima for this project, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute Supplement Agreement No. 2 of a Professional Services Agreement with Widener and Associates, attached hereto and incorporated herein by this reference, not to exceed Thirty-Four Thousand Two-Hundred Fifty- One Dollars and Twenty Cents ($34,251.20) to provide the Professional Services as described in the Agreement. ADOPTED BY THE CITY COUNCIL this 6'h day of October, 2020. ATTEST: Patricia Byers, Mayor Sonya Clear Tee, City Clerk 3 Contract Supplemental Agreement Supplemental Agreement Organization and Address: Number: 2 Widener & Associates 1902 120th PI SE, Suite 202 Everett, WA 98208 Original Contract Number: Execution Date of Supplement: 2017-013 October 6, 2020 City Engineering Project Number: 2428 Completion Date of Supplement: December 31, 2021 Project Title: Maximum Amount Payable this Supplement: Spring Creek Road and 36th Ave. $34, 251.20 Improvements Maximum Total Amount Payable for the Agreement: $89,383.20 Section 1: Supplemental Agreement The City of Yakima, Washington desires to supplement the contract agreement entered into with Widener and Associates, and executed on February 8, 2017 by Resolution No. 2017-014 and identified as Contract 2017-013. All provisions in the basic contract remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 2: Scope of Services The additional task to be performed as part of this Supplemental Contract is to fill out the RCO Property Assessment Checklist and to complete and verify a Hazardous Substance Certification as detailed in Exhibit A. Section 5: Compensation Payment for this supplemented work will, as shown on Exhibit B is not exceed$34 251 20, bringing the total amount of the Agreement to$89 38320. If you concur with this supplement and agree to the changes as stated above, please sign the appropriate spaces below and return to this office for final action. By: Ross L Wdener By: ice`` - Consultant Signature City Manager Date 4 EXHIBIT A Scope of Work Spring Creek Road and 36th Avenue Improvements City of Yakima Environmental Services PROJECT UNDERSTANDING The City is currently undertaking the construction phase of the Spring Creek Road widening. The project will consist of widening roadway shoulder, improved pedestrian facility, signage and striping of the new roadway. The project is intended to provide improved access to the newly constructed Soccer Sports Complex. The scope of this work provides for the construction support as well as the revised mitigation plan and As-built permit. The following tasks are anticipated: TASKS: 1.1 Revised Wetland Mitigation Use Plan A wetland mitigation plan was prepared for the development of the City owned properties. The revised plan will be completed to meet the requirements of the United States Army Corps Engineers (Corp) and Department of Ecology (DOE). The following subtask will be undertaken in preparation for the revised project mitigation use plan. 1. Condition assessment of the proposed mitigation site. 2. Analysis of the proposed impacts and the proposed mitigation site to show how the mitigation site complies with the Corp and DOE regulations. 3. Complete a draft of the wetland mitigation use plan which will include a narrative describing the proposed mitigation site, a vicinity map, a plan view and/or detail maps of the proposed mitigation and other informational maps as required by the permitting agencies. 4. Revise the plan based on agency comments 5 Deliverables • Draft revised mitigation use plan for review by the City with accompanying draft special provisions if required. • Draft mitigation use plan, incorporating the City's comments,for submittal to the Corp and DOE. • Revised draft mitigation plan, incorporating comments by the Corp and DOE. 1.2 Construction Support Widener will assist the engineer by assisting with the planting and placement of habitat structures along Spring Creek. The planting plan will to be followed which include numbers, types and location of plants as well as habitat log and boulder locations. 1.3 As-Built Plan An As-Built Report will be prepared and will verify that the Wetland Mitigation Plan was built as per the revised plan in the field. All discrepancies between the plan and what was built in the field will be documented in the report. The report will be submitted to the United States Army Corps of Engineers (USACE). • Draft As-Built • Final Report to be submitted to the USACE and the City incorporating City comments. 6 EXHIBIT A Spring Creek Project Name Road Client City of Yakima Location Yakima, WA Date Project Project Tasks Manager Biologist Hours Hours Revised Mitigation Plan Draft 24 50 Final 16 20 4 30 Construction Support 24 80 As-Built Plan Draft 4 40 Final 4 24 Total hours 76 244 Summary Hours Rate Cost Project Manager 76 $172.00 $13,072.00 Project Biologist 244 $86.80 $21,179.20 Total Labor $34,251.20 TOTAL ESTIMATED COST $34,251.20