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Home My WebLink AboutR-2020-097 Amend Agreement with OIC of Washington, Youth Programming and Services at Henry Beauchamp Jr. Community Center RESOLUTION NO. R-2020-097 A RESOLUTION amending an agreement with Opportunities Industrialization Center of Washington (OIC) to provide youth services and programming in Yakima at the Henry Beauchamp Community Center. WHEREAS, OIC is a non-profit service provider that provides, in part, programming and services to youth in the City of Yakima at the Henry Beauchamp Community Center; and WHEREAS, the Yakima City Council originally allocated Seventy-Five Thousand dollars ($75,000 00) in Community Development Block Grant funding to OIC to provide youth programming and services to underserved youth in the City of Yakima, specifically at the Henry Beauchamp Community Center (HBCC) and HBCC's programs, and WHEREAS, the City is a recipient and is responsible for the administration of its annual allocation of Community development Block Grant (CDBG) funds made available through the United States Department of Housing and Urban Development (HUD) and authorized by Title I of the Housing and Community development Act of 1974, as amended, and WHEREAS, federal regulation governing the use of CDBG funds for youth programming and activities allow the City to use such funds to provide grants to assist non- profit organizations in providing services that meet the CDBG requirements, and WHEREAS, this activity is part of the City's Annual Action Plan; and WHEREAS, the provision of youth programming and services meeting CDBG guidelines will provide substantial appropriate public benefits to the City, particularly by providing youth programming and services to underserved youth and OIC has continued to provide services to youth in the City of Yakima throughout the COVID-19 pandemic, changing focus to providing at-home materials and activities rather than in-person activities at the HBCC, and WHEREAS, due to the COVID-19 pandemic, costs associated with providing services to youth remotely, rather than at the HBCC, have increased, and WHEREAS, there is enough CDBG money budgeted for public services to accommodate an increase in $30,000 00 to the OIC contract at this time; and WHEREAS, the City Council of the City of Yakima finds that it is in the best interest of the City and its residents to increase the amount of CDBG money to fund youth programming and services at the HBCC in the amount of $30,000 00, providing a total of $105,000 00 to OIC for 2020, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Mayor is hereby authorized to execute a amendment to the grant agreement entered into on July 8, 2020, with Opportunities Industrialization Center of Washington (OIC), increasing the amount of Community Development Block Grant funds allocated to OIC by $30,000 00 (for a total of $105,000 00) to provide youth programming and youth services within the City of Yakima A copy of the grant amendment is attached hereto ADOPTED BY THE CITY COUNCIL this 1st day of September, 2020 . 11011..r pp_f Patricia Byers, Ma,or ATTEST: caaw Cjaceit_ Sonya Claar Tee, City Clerk '" • '� , • ,'0 17 ``\4b- FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF YAKIMA, WASHINGTON AND OPPORTUNITIES INDUSTRIALIZATION CENTER (OIC) OF WASHINGTON FOR CDBG SERVICES )) THIS AMENDMENT is entered into this day of S., ./1 &vJi�✓ , 2020, between the City of Yakima, State of Washington ("City") and Oportunities Industrialization Center of Washington ("Agency") and amends the Agreement Between the City of Yakima and Opportunities Industrialization Center(OIC) of Washington for CDBG Services dated July 8, 2020. RECITALS: 1. The City is an entitlement applicant for Community Development Block Grant (CDBG)funds under the Housing and Community Development Act of 1974 (the Act), Pub. L. 93-383 as amended, and is eligible to receive CDBG funds for the purpose of carrying out community development and housing activities authorized under the Act and under regulations promulgated by the Department of Housing and Urban Development (HUD) at 24 CFR Part 570. 2. The Washington State Legislature has declared in RCW 35.21.735 that carrying out the purposes of federal grants or programs is both a public purpose and an appropriate function for a city; and the City desires to contract with the Agency for the services described within this Agreement, for eligible activities under the Act and HUD regulations 3. Due to COVID-19 Agency has been unable to operate in-person services for youth at the Henry Beauchamp Community Center("HBCC") but has continued to operate and provide services for qualified youth. 4 Agency requested an additional $30,000.00 in CDBG funding to provide services as outlined in Exhibit "1", which is attached hereto and fully incorporated herein, which shows that the CDBG funds will be used to serve low-income youth in the city of Yakima. 5. The City wishes to amend its Agreement with OIC and provide additional CDBG funding for public services. AMENDMENT: Section 1: Amendments. 1. Section 2 of the Agreement shall be replaced by the following: Scope of Work. The Agency will provide a public service as allowed under CDBG Activity 570.201(e), specifically youth education services and programming to youth residents of the City of Yakima. The Project is more specifically described in the Annual Action Plan as follows: A. After school tutoring including literacy, math, and recreation for approximately 50 elementary through high school students. B Summer Enrichment Program serving approximately 125 elementary and middle school youth. C. "100 Jobs for 100 Kids" which this summer will provide summer employment educational opportunities to approximately 50 high school youth Due to the COVID- 19 pandemic these youth may, or may not, also be placed in summer employment opportunities. The focus this year, however, is on job skills and employment education. D. Computer Lab and STEM activities for approximately 50 elementary and middle school youth E. Emergency Supplemental Services for approximately 30 youth which includes nutritional support for youth during the COVID-19 pandemic and slow re-opening of the Yakima community, education and career enrichment through a summer bridge book system based on the participant's grade-level, with consideration given to learning deficiencies, and recreational activities that can be done at home. Books are provided to youth to keep so that they may participate in Yakima Valley Library programs. Workbooks are assembled and include work on writing, math, STEM and literacy. Tangible recreational items such as jump ropes, water toys, clay and craft activities are provided to youth participants These services will continue through the COVID-19 pandemic until the community center is allowed to open and serve again. Due to COVID-19, staff time has increased to coordinate the effective and equitable delivery of services to participants Youth served will be from census tracts where the majority of the population is low and moderate income. This Agreement and compensation to the Agency is specifically and expressly dependent upon the City receiving an allocation of CDBG funds to pay for some or all of the services provided by the Agency. These funds will be used exclusively to support the services indicated above Both parties understand that the funding from this contract may not cover all expenses incurred by the Agency for these services. This Agreement may be amended from time to time, in accordance with the general conditions, for the purpose of adding new projects, amending the scope of work, or for any other lawful purpose. 2. Attachment#1: Contract General Information shall be amended so that the CDBG Appropriation amount is $105,000.00 3. Attachment#4: Program Timeline, Part 2 shall be amended to read as follows. Part 2. Expenditure Rate Reimbursement Period CDBG Funds Vouchered Projected 15' Period (0707/20-09/30/20) $52,500 00 2' Period (10/01/20-12/31/20) $52,500.00 Section 2: All other contractual terms remain. Aside from the specific amendments listed in Section 1, all other terms, conditions, requirements, and obligations outlined and agreed to in the Agreement Between the City of Yakima, Washington and Opportunities Industrialization Center(OIC) of Washington for CDBG Services, and its Attachments, dated July 8, 2020, remain in full force and effect and are not altered or amended unless specifically set forth herein. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed effective the day and year first set forth above CITY OF YAKIMA OPPORTUNITIES INDUSTIRALIZATION CENTER OF WASHINGTON A. %AM Mak& Pat is Byers, Mayor/ _�� Steven Mitchell, CEO may. Attest: • QW./CY1 1 . c . Sonya OI aa1;-Tee, City Clerk s ' Approved as to Form: 7;1/ Jeff t •, City ttorney �/471"eNJ.h,44- - CITY CONTRAc r N (91' l/D RESOLUTION tibYntkt ✓ Og 0 p 8dd { e'e 4t4..h3it BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.C. For Meeting of: September 1, 2020 ITEM TITLE: Resolution authorizing amendment t the agreement with OI C of Washington for CDBG Funding for Youth Programming and Services at the Henry Beauchamp Jr. Community Center SUBMITTED BY: Scott Schafer, Public Works Director- (509) 576-6411 Archie Matthews, Neighborhood Development Services Manager SUMMARY EXPLANATION: This Amendment increases the 2020 Community Development Block Grant(CDBG)allocation for youth programming and services at the Henry Beauchamp Jr. Community Center by.$.30,000 to a total of$105,000. The increase is due to the increased costs associated with providing services during the COVI D-19 pandemic. The contract provides for reimbursement of qualifying expenses from the date of contract through December 31, 2020. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type C esolutic n /1212020 se c lotion Ar�end ent to A ree ent /1212020 retract C Fib Memo-A cities VI 1 /121 0 0 r Memo