HomeMy WebLinkAboutR-1997-160 Agreement / Yakima County Substance Abuse Coalition / Southeast Community CenterA RESOLUTION
RESOLUTION NO. R-971G_O
authorizing the City Manager and the City Clerk of the City of Yakima to
execute an Operating Agreement with Yakima County Substance Abuse
Coalition, Inc., for the purposes of operating the Southeast Yakima
Community Center.
WHEREAS, the City is the owner of the Southeast Yakima Community Center
("Center"); and
WHEREAS, the City desires that the Center be managed; operated, and maintained as a
neighborhood facility in order to meet the needs and desires of the poor and disadvantaged,
including, but not limited to, the specific fields of health, education, employment, welfare, and
recreation; and
WHEREAS, on September 12, 1997, the City requested proposals from interested
parties ("RFP" process) to provide said management, operation, and maintenance at the Center;
and
WHEREAS, the City received two proposals in response to said request, including a
proposal from Yakima County Substance Abuse Coalition, Inc. ("YCSAC"); and
WHEREAS, the proposals have been reviewed by the City and it is recommended that
the Southeast Yakima Community Center Operating Agreement be awarded to YCSAC; and
WHEREAS, the City Council deems it to be in the best interest of the City to award and
enter into a contract with YCSAC for said management, operation, and maintenance of the
Southeast Yakima Community Center in accordance with the terms and conditions of the
attached Operating Agreement; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and the City Clerk of the City of Yakima are hereby authorized and
directed to execute the attached and incorporated "Southeast Yakima Community Center
Operating Agreement" with Yakima County Substance Abuse Coalition, Inc., for the purpose of
obtaining management, operation, and maintenance services for the Southeast Yakima
Community Center. The final form of the Agreement shall be approved by the City Attorney.
ADOPTED BY THE CITY COUNCIL this /6111day of , 1997.
ATTEST:
City Clerk
(Mires/se community center/pm
ynn Buchanan, Mayor
SOUTHEAST YAKIMA COMMUNITY CENTER
OPERATING AGREEMENT
THIS AGREEMENT is made and entered into this ,A 'JelL day of
December, 1997, by and between the City of Yakima, a Washington municipal
corporation (hereinafter "City"), and Yakima County Substance Abuse
Coalition, Inc., a nonprofit corporation (hereinafter "Operator").
WITNESSETH:
WHEREAS, the City is the owner of the Southeast Yakima Community
Center (hereinafter "Center"), which is located within the City of Yakima and is
legally described as follows:
Parcel #1
The North 100 feet of the West 125 feet of the East 140 feet of
Lot 1, CENTRAL PARK ADDITION, according to the official Plat
thereof recorded in Volume "A" of Plats, page 46, records of Yakima
County, Washington.
The East 140 feet of Lot 1, CENTRAL PARK ADDITION to the city of
North Yakima (now Yakima), according to the official plat thereof
recorded in Volume "A" of Plats, page 46, records of Yakima
County, Washington;
(1) except the North 100 feet thereof;
(2) except the East 15 feet of the North 190 feet for alley; and
(3) except the East 10 feet of the South 110 feet for alley.
TOGETHER WITH all water and water rights appurtenant thereto.
SUBJECT TO right of way for irrigation ditch over the West 5 feet
of the East 15 feet of the North 190 feet of Lot 1, Central Park
Addition to the city of North Yakima, now Yakima, as disclosed by
instruments recorded in Volume 200 of Deeds, Auditor's File No.
196692, records of Yakima County, Washington;
SUBJECT TO all further assessments arising from the fact that the
above described property is located within the boundaries of
Irrigation District No. 308; and
SUBJECT TO all easements, rights of way or other servitudes
appearing in the chain of title or existing over and across said
premises.
Parcel #5
The East half of Lot 8, Central Park Addition to the City of Yakima,
now Yakima, as recorded in Volume "A" of Plats, page 46, records
of Yakima County, Washington,
EXCEPT the East 10 feet thereof, and
EXCEPT the West 25 feet thereof for street.
SUBJECT TO such future assessments as may be made from time
to time by City Irrigation District No. 308, the above described
property being located in said District; and
WHEREAS, the parties to this Agreement desire that the Center be
managed, operated, and maintained as a neighborhood facility in order to meet
the needs and desires of the poor and disadvantaged, including, but not limited
to, the specific fields of health, education, employment, welfare, and recreation,
all in accordance with the provisions, terms, and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants contained
herein, the parties agree as follows:
1. General Management Responsibilities and Expenses of Operator.
Operator shall manage, operate, and maintain the Center consistent with City
policies and with the general concepts of community action in order to meet the
desires and needs of the poor and disadvantaged in this area, particularly in
the fields of health, education, employment, welfare, and recreation, or in such
other fields as are consistent with this Agreement and the general uses of a
non-profit neighborhood facility. At a minimum, the Operator shall keep the
Center open to serve the public between the hours of 8:00 a.m. to 5:00 p.m.,
Monday through Friday of each week; provided, however, that the. Center may
be closed on legal holidays. The Operator, at its option, may also keep the
Center open to serve the public during evening hours and weekends.
Operator shall, at its sole expense and cost, promptly pay all costs of
administration, operational expenses, maintenance costs, capital
improvements, taxes, overhead, utilities, and other. fees relating to,or arising
out of the use of the Center. The City shall not be required to reimburse
Operator for any of the costs of operation, maintenance, or capital
improvements, except to the extent that funds have been appropriated by the
Yakima City Council and specifically approved for disbursement by the Parks
and Recreation Division. Such appropriations involve the legislative
prerogative of the City Council, and no assurance can be given that
appropriated funds will be available in any particular year. Operator agrees to
perform the services contemplated by this Agreement in consideration of the
community action benefits to be derived hereunder; the City shall have no
obligation to pay Operator for said services.
2. Term of Agreement. Unless terminated in accordance with Section 25,
the term of this Agreement shall be for a period of five (5) years, commencing
January 1, 1998 and terminating December 31, 2002 at midnight; provided,
however, that Operator may, at its option, extend this Agreement for two
additional five-year periods by giving the City written notice of term extension
no later than ninety (90) days prior to the end of the initial five-year period in
order to extend the term of this Agreement for the first five-year option period,
and no later than ninety (90) days prior to the end of the first five-year option
period in order to extend the term of this Agreement for the second five-year
option period. In the event Operator exercises its option to extend this
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Agreement for one additional five-year period, then this Agreement shall
terminate on December 31, 2007 at midnight. In the event Operator exercises
its option to extend this Agreement for two additional five-year periods, then
this Agreement shall terminate on December 31, 2012 at midnight. In the
event Operator is deemed by the City to be performing its responsibilities
hereunder in a satisfactory manner, then consideration will be given by the
City to a further extension of the term of this Agreement.
3. Incorporation of Operator's Proposal. Except to the extent that it
conflicts or is inconsistent with this Agreement, the Contractor's Proposal,
dated November 26, 1997, including all of Contractor's representations,
conditions and obligations, submitted to the City on December 1, 1997 in order
to obtain award of this Agreement, is incorporated herein by this reference.
Any inconsistencies or conflicts between the Contractor's Proposal and this
Agreement shall be resolved in favor of the Agreement terms, conditions,
obligations and language. A copy of said Proposal is attached hereto as
Exhibit "A" (hereafter "Proposal").
4. Maintenance. Operator shall, at its sole expense and cost, keep and
generally maintain the Center building and property in an attractive, clean,
sanitary, and usable condition at all times. Such maintenance shall include,
but not be limited to, routine and minor repair and replacement of Center
premises, property, fixtures` (including, but not limited to, plumbing, electrical,
lighting fixtures, and damages resulting from vandalism or accident),
janitorial/cleaning services, and sidewalk snow removal. Except as otherwise
provided herein, the City shall be responsible for, or reasonably maintain, at its
expense, all exterior building and grounds, including parking lot pole lights,
regular mowing and careof park grounds, regular, landscaping.maintenance,
parking lot surface and striping, parking lot snow removal, exterior painting,
building roof, and heating and air-conditioning system. Notwithstanding any
other provision of this Section 4, the City's obligations hereunder are expressly
made subject to the annual availability of funds that have been appropriated by
the Yakima City Council and specifically approved for disbursement by the
Parks and Recreation Division. Such appropriations involve the legislative
prerogative of the City Council, and no assurance can be given that
appropriated funds will be available in any particular year.
5. - Alterations, Modifications and Capital Improvements. Operator shall
make no alteration, modification, and/or capital improvements to the Center
building and surrounding property as legally described herein without the prior
written consent of the City. Any such alterations, modifications, and/or capital
improvements shall be made at the sole expense and cost of the Operator
unless otherwise provided by mutual written agreement of the parties.
6. Leases and License Agreements. All leases for a term of twelve (12)
months or more in duration for space at the Center must be in writing and
consented to by the City Manager or his authorized designee, which consent
shall not be unreasonably withheld. Short-term license agreements and leases
(having a duration of less than twelve (12) months) will not require consent by
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the City Manager. All leases and license agreements shall be executed and
performed in compliance with all applicable federal, state, and local statutes,
laws, and ordinances. Except as otherwise provided in Section 15, within
thirty (30) days after the execution thereof, the Center shall provide the City
with written copies of all lease agreements and license agreements for space at
the Center. Each lease or license agreement shall include, but not be limited
to, the following information: description of the planned event; the anticipated
attendance; the name and contact information of an adult sponsor or
coordinator of the event; the starting and ending time of the event; and the
name, address, and telephone number of the security company contracted to
supply security service for the event. Every such lease or license agreement
shall also contain a provision requiring the tenant or licensee to pay the full
amount of leasehold excise tax, if applicable, in accordance with the
requirements of RCW Chapter 82.29A, as now or hereafter amended. It shall
be the affirmative responsibility of the Operator to collect the leasehold excise
tax, if applicable, from all tenants and licensees in accordance with the
provisions of RCW Chapter 82.29A, as now or hereafter amended, and to remit
said taxes to the City Department of Finance and Budget on a monthly basis.
7. Lease and License Revenue. All payments received and revenue from
Center leases and license agreements shall be handled and controlled by the
Operator for operational expenses and managing of the Center. Operator shall
provide the City with a written financial report, on at least an annual basis,
showing the amount of funds received from all sources, funds deposited with
all financial institutions, funds disbursed, and all operating account balances.
Upon the City's request, Operator shall provide such additional financial
information as the City, in its sole discretion, desires to obtain relating to this
Operating Agreement and all., transactions pertaining thereto. All of Operator's
financial information shall be compiled and maintained in accordance with
Generally Accepted Accounting Principles.
8. Assignment. Operator shall not assign this Agreement, or the rights or
obligations hereunder, without the prior written consent of the City.
9. a. Property Insurance. Operator shall procure and maintain a policy
or policies of property damage insurance with respect to the Center, in which
the limits of property damage liability shall not be less than One Hundred
Thousand Dollars ($100,000.00). The premium for this policy shall be
advanced and financed by the City, subject to the availability of appropriated
funds. The policy shall name both the Operator and the City as co -insureds,
and shall contain a clause that the insurer will not cancel or change the
insurance without first giving the City ten (10) days prior written notice. The
insurance shall be with a responsible insurance company or companies
approved by the City, and a copy of all such policies shall be filed with the City.
b. Liability Insurance. On or before the effective date of this
Agreement, Operator shall provide the City, proof of liability insurance in the
amount of One Million Dollars ($1,000,000.00), that clearly states who the
provider is, the amount of coverage, the policy number, and when the policy
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and provisions provided are in effect. Said policy shall be in effect for the
duration of this Agreement. The policy shall name the Operator, and the City,
its officers, agents, and employees as co -insureds, and shall contain a clause
that the insurer will not cancel or change the insurance without first giving the
City ten (10) days prior written notice. The insurance shall be with a
responsible insurance company or companies approved by the City, and a copy
of all such policies shall be filed with the City.
10. Compliance with Applicable Laws. Operator shall operate, maintain,
and manage the Center in accordance with all applicable statutes, laws,
regulations, and ordinances and shall not allow the Center to be used for any
unlawful purposes. Operator shall not commit any waste on the Center
property nor damage same nor permit waste or damage by others.
11. Prohibition against possession and/or consumption of intoxicating
liquor. The Operator shall not permit any tenant or other party to possess
and/or consume any intoxicating liquor, beer, wine, and/or similar
beverage/substance at the Center and the surrounding property as legally
described herein during the term of this Agreement.
12. Maximum Occupancy of Center. Operator shall comply, and shall
ensure that tenants comply, with maximum occupancy levels as set forth in the
applicable provisions of the Yakima Municipal Code and in accordance with
federal, state, and/or local laws and regulations.
13. Indemnity. Operator agrees to protect, defend, indemnify, and hold the
City harmless from and against any and all claims, demands, damages, or
causes of action, including attorney's fees, of any nature, whatsoever, for injury
or death of persons or loss of or damage to property occurring at the Center or
in any manner growing out of or connected with the operation and use of the
Center.
14. Advisory Board. Within thirty (30) days after execution of this
Agreement by both parties, there shall be established by the City a Southeast
Yakima Community Center Advisory Board consisting of five (5) persons
appointed to serve on this Board by the Yakima City Council based upon the
recommendations of Operator. Two (2) members of the Advisory Board shall
also be members of the Board of Directors of the Operator; two (2) members of
the Advisory Board shall be representatives of the City; and the fifth (5th)
member of the Advisory Board shall be a member of the community. The
Advisory Board shall meet at least quarterly for the purpose of making
recommendations to the Operator and the City regarding management policies,
operations, maintenance, and capital improvement needs. The City Council
and the Operator shall consider all recommendations of the Advisory Board but
are not bound thereby.
15. Security. a. Operator shall, at its sole expense and cost, provide
security for the Center building and property to the satisfaction of the City,
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which security shall, at a minimum, include an automatic intruder detection
system, secure door and window locks, and regular security checks.
• b. Operator shall provide, or by written agreement, require
subtenants to provide adequate security at all events held at the Center. Such
security shall include a minimum of one (1) uniformed security guard, licensed
in accordance with RCW 18.170, as now or hereafter amended, for each fifty
(50) persons in attendance. Security measures shall include monitoring of
Center entrances, premises and parking lots to prevent criminal activity and to
ensure that persons who possess dangerous items, who are displaying
disruptive behavior and/or who are obviously under the influence of alcohol or
drugs do not enter or remain in the Center building and surrounding property
as legally described in this Agreement.
c. For all events with an anticipated attendance of fifty (50) or more
persons, the Operator shall provide the City Police Chief with a copy of the
applicable lease or license agreement no later than ten (10) days prior to the
event.
16. Access and Inspection. The City shall have the right at all reasonable
times to have access to the Center property and to make inspections thereof.
City employees who may exercise such inspection right include, but are not
limited to, police officers, fire inspection personnel, and code enforcement
personnel. If any inspection demonstrates, in the opinion of the inspector,
clear and present danger to the public, the Center, or those in attendance at
the Center, the Chief Code Inspector, the Fire Chief or the Police Chief may
order the event or activity concluded and the Center vacated, at no risk or
liability to the City, its public officials, officers, employees, and/or agents.
Operator shall not enter into any lease or license agreement respecting space in
the Center without incorporating into such lease or license agreement a
provision that contains the language of this provision regarding the City's right
of inspection and authority to order an event or activity concluded and to
vacate the Center.
17. Annual Report. Operator shall deliver to the City an annual written
report describing in reasonable detail for the previous year the Center's uses,
operations, maintenance, capital improvements, and any other significant
information relating to the Center. The annual report shall include a written
financial operating statement prepared by Operator in accordance with
Generally Accepted Accounting Principles.
18. Personal Property. Operator shall be responsible for the possession,
use, and maintenance of all personal property located at the Center and shall
take all reasonable steps to ensure that such personal property is not removed
from the Center.
19. Non-discrimination. During the performance of this Agreement, the
Operator shall not discriminate on the basis of race, creed, color, national
origin, religion, marital status, age, or the presence of any sensory, mental, or
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physical disability. This non-discrimination provision shall include, but not be
limited to, the following:
a. The benefits or services provided by the Operator at the
Center;
b. The rules, regulations, and/or practices established by the
Operator for use of the Center;
c. All lease and license agreements entered into by the Operator
with respect to space in the Center; and
d. The employment practice of the Operator at the Center,
including but not limited to employment, promotion,
demotion, transfer, recruitment, advertising, layoff,
termination, rates of pay, compensation, and selection for
training.
Operator shall not enter into any lease or license agreement
respecting space in the Center without incorporating in such lease or
license agreement provisions which will ensure that the use or
occupancy, in the provision of neighborhood services and other benefits,
will be available without regard to race, creed, color, national origin,
religion, sex, marital status, age, or the presence of any sensory, mental,
or physical disability. Operator shall also furnish all information,
evidence, documents and reports required by the City to substantiate
compliance with this non-discrimination clause.
20. Utilities. Operator shall pay all charges for water, heat, lights, power,
and any other utilities which may be required or used by Operator in the use or
operation of the Center, and agrees to pay the same in a timely fashion and
agrees to pay the same so as to prevent any lien or shut off of service from
occurring. Any deposits or other charges required by any entity furnishing
such utilities shall be paid by Operator.
21. Taxes. Operator shall pay all general taxes, business taxes, sales taxes
and assessments levied against the Center or its operations during the term of
this Agreement.
22. Independent Contractor. It is agreed and understood that Operator is
an independent contractor and not an employee of the City. It is further agreed
and understood that Operator is not a tenant of the City. Operator shall make
no claim of City employment or claim any related employment benefits from the
City including, but not limited to, medical benefits, social security, and
retirement.
23. Integration. This written document constitutes the entire agreement
between the parties hereto. No changes or additions to this Agreement shall be
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valid or binding upon either party unless such change or addition be in writing
and executed by both parties.
24. Non -Waiver. The failure of the City to insist upon strict performance of
any provision of this Agreement or to exercise any right based upon a breach
thereof or the acceptance of any performance during such breach shall not
constitute a waiver of any right under this Agreement.
25. Termination. Either party may terminate this Agreement, with or
without cause, by providing the other party with thirty (30) days written notice
of termination.
26. Notices. All notices and demands shall be in writing and sent to the
parties hereto at their addresses as follows:
TO CITY:
TO OPERATOR:
Richard A. Zais, Jr., City Manager
Yakima City Hall
129 North 2nd Street
Yakima, WA 98901
Ester B. Huey
Executive Director
Yakima County Substance
Abuse Coalition, Inc.
1211 South 7th Street
Yakima, WA 98907
or to such addresses as the parties may hereafter designate in writing. Notices
and demands shall be sent by registered or certified mail, postage prepaid.
Such notices shall be deemed effective two (2) days after mailing or on the same
day if hand delivered at the addresses specified above.
27. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
28. Venue. The venue for any action to enforce or interpret this Agreement
shall lie in the Superior Court of Washington for Yakima County, Washington.
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CITY OF YAKIMA
By:\
Date:
R. A. Zais, Jr.,
YAKIMA COUNTY SUBSTANCE
ABUSE CO ITION, INC.
By:
ster B. Huey,
City Manager Executive Director
ATTEST:
City Clerk
City Contract No. 97-118
Resolution No.
R-97-160
STATE OF WASHINGTON
County of Yakima
) ss.
Date: A7?
I certify that I know or have satisfactory evidence that Ester B. Huey is the
person who appeared before me, and said person acknowledged that she signed
this instrument, on oath stated that she was authorized to execute the
instrument and acknowledged it as the Executive Director of Yakima County
Substance Abuse Coalition, Inc., to be the free and voluntary act of such entity
for the uses and purposes mentioned in the instrument.
DATED: Ja/ J91
(Ik)agrec/SE comm cntr/pm
.10/14,6—
Print
'/1L4, -Print Name Tere.sc 8 o,-es,n.an
NOTARY PUBLIC in and for the State of
Washington, residing ata.9ell �=,ti, .,�, BIVd .
My commission expires: s/8//999 .
Page 9
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. /f
For Meeting of December 16, 1997
ITEM TITLE: Resolution Awarding and Authorizing Execution of Operating
Agreement for South East Community Center.
SUBMITTED BY: Denise Nichols, Parks and Recreation Manager
CONTACT PERSON/TELEPHONE: Denise Nichols, Parks and Recreation Manager
575-6020
SUMMARY EXPLANATION:
A request for proposal was issued on September 12, 1997 for the management,
operation and maintenance of the Southeast Community Center. Two proposals
were received; one from the Substance Abuse Coalition and the second from
Southeast Yakima Community at Work. Both proposers were interview by a team
consisting of three council persons and five staff members.
The review team recommends that the contract be awarded to Yakima County
Substance Abuse Coalition and that City Council authorize the City Manager to
execute a operating agreement with Yakima County Substance Abuse Coalition.
The sample operating agreement is attached.
Resolution X Ordinance _ Contract X Other (Specify)
Funding Source
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Accept recommendation and approve resolution
authorizing execution of operating agreement.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION:
Yabhua Collnty Suhslanrr
Abuse Ioailioll
RESPONSE TO PROPOSAL NO. 19731
SOUTHEAST YAKIMA COMMUNITY
CENTER OPERATION
Table of Contents
Per "Proposers Checklist" outline on page 7 of R.F.P.
I. Cover letter for application
o How the Agency will manage, operate and maintain the
Center
II. A. Agency financial statement
B. Projected Statement of Revenues and Expenses for
Facility Management
III. Equal Employment Program information
IV. A. Resume of Center manager
B. Custodian job description
V. A. 1996 Agency director's report
B. Agency brochure
C. Letters of support
VI. Written statement to provide services
VII. Board resolution authorizing executive director to submit
proposal
VIII. Personnel inventory form
IX. Schedule "A," proposal form
X Schedule "B" business questionnaire
1211 South 7th Street • P.O. Box 554 • Yakima, WA 98907 ��
(509) 575-6114 • 1-800-323-8884 • FAX (509) 575-4649
IT A
Yakhua County Substance
Abuse ronilbon
November 26, 1997
The City of Yakima Purchasing Division:
Enclosed please find one (1) original and four (4) copies of the Yakima
County Substance Abuse Coalition's response to the City's "Request for
Proposal" No. 19731: Southeast Yakima Community Center Operation."
We feel we are eminently qualified to meet all the requirements of the
Request for Proposal, and if successful in being awarded the contract, will
manage, operate and maintain the Center in a superior manner.
With regard to managing and operation, the agency executive director,
who reports directly to the board of directors, will assume responsibility for
'managing the Center. A management team concept will be implemented.
Team members will include: The executive director, the Agency
bookkeeper, a full-time custodian and the community mobilization specialist.
The team will meet weekly to discuss the Center's administration,
including:
• Operating policies
• Areas of service
• Maintenance issues/building upkeep
• Financial matters
• Requests for space - long-term/short-term
• Tenant requests, concerns, issues
Monthly reports will be made to the YC -SAC board of directors
regarding the total Center operation.
As required, a Center Advisory Board shall be established and will
meet quarterly, at which time the executive director will make full quarterly
reports relative to the operation of the Center and any needed policy
changes, capital improvement requests, etc.
An annual report on Center operations, programs, maintenance,
capital improvements and financial status will be submitted to the city of
Yakima no later than 30 days after the close of the Agency's fiscal year. The
Agency operates on a calendar year: January - December.
1211 South 7th Street • P.O. Box 554 • Yakima, WA 98907
(509) 575-6114 • 1-800-323-8884 • FAX (509) 575-4649
As can be noted in the proposed statement of revenues and expenses
for the Center, it is expected that by the end of year one, we expect to
generate a net profit which by year two will generate a reserve in an amount
that will allow the hiring of a part-time Center Manager who will begin to
assume some of the management responsibility from the executive director;
however, the executive director will continue administration and oversight
for the Center. All Center management, operating and maintenance staff
will report directly to the executive director.
A serious problem during this Agency's tenancy over the past seven
years has been in the area of maintenance and general up -keep of the Center
facility. Very minimal custodial/janitorial service has been provided;
walkways and entrances to the building have not been kept clean and neat
(except for what the agency has provided); small, routine repairs and
painting have not taken place on a timely basis; and, capital improvements
have not occurred in a manner that preserves the aesthetic image and value
of the building. It is our intent to immediately hire a full-time
custodian/small repair person (see job description, attachment #6) who will
be responsible for overall maintenance care inside and outside. With 40
hours of maintenance per week, we anticipate significant improvement in
the building's appearance, inside and out, within three months of his/her
hiring. This, we feel, will serve as an encouragement for more utilization of
the building by agencies, organization, etc., who provide services in the
southeast community area. The custodian and the agency executive director
will also begin right away meeting with Yakima city officials to discuss
certain very necessary capital improvements, including painting the
building's exterior surface and making major improvements in all restroom
facilities. We hope to work with city officials to develop a workable plan
that, within a reasonable length of time, will restore the Southeast
Community Center to its original beauty and stature in the community.
We are very excited about the possible opportunity to manage, operate
and maintain the Southeast Community Center. We are confident that this
Agency and its committed staff can and will provide all required services to
the owners if selected for this contract. We would, therefore, appreciate any
and all considerations given as you make your decisions •regarding a
contractor.
Yours sincerely,
Ester B. Huey
Executive Director
II.
A. Agency Financial Statement
B. Projected Statement of Revenues and
Expenses for Facility Management
Yakima County Substance Abuse Coalition
Statements of Financial Position
ASSETS
Current Assets:
Cash and cash equivalents
Custodian accounts receivable
Grants receivable
Prepaid expenses
Total Current Assets
Property and Equipment, at cost:
Furniture and fixtures
Computers and equipment
Auto
Total Cost
Less: Accumulated depreciation
Net Property and Equipment
Total Assets
LIABILITIES AND NET ASSETS
Current Liabilities:
Accounts payable
Accrued payroll and related liabilities
Custodian accounts
Accrued vacation pay
Deferred revenue
Total Current Liabilities
Net Assets
Total Liabilities and Net Assets
December 31,
1996 1995
10,268 $ 85,858
10,262
143,068 '208,041
2.824 5,101
156.160 309.262
7,817 7,817
22,743 22,743
1,000
30,560
(19,746)
31,560
(14,562)
10,814 16.998
166.974 _ 3263 260
$ 11,507
1,951
1,843
5,994
106,160
127,455
39,519
L 166,974
$ 15,164
3,939
149,064
168,167
158,093
326.260
The accompanying notes are an integral part of these financial statements.
2
Yakima County Substance Abuse Coalition
Statements of Activities
Year Ended December 31,
1996 1995
Unrestricted Net Assets: 146,678 $ 151,605
Support ."188�ggg 776,5
Revenue: 03
248,622 7
Federal government grants/contracts 876
State/local government grants/contracts20,422 28,4061,503
10
Other governmental grants/contracts06
Private foundations 5 28,,4000
Other
5
Total Revenue 45r 1,056,284
Total Support and Revenue 604.711 1,20_
Expenses:
Program services -
Community Substance Abuse Prevention (CSAP)
Youth Violence
Community Mobilization
Against Substance Abuse (CMASA)
Americorps
Supporting services
Agency administration
Other programs
Loss on sale of asset
Total Expenses
Increase (Decrease) in Net Assets ._ii 118,574) 100,655
587,193
266,237 242,481
126,143 100,459
67,050 59,465
102,748 92,752
160,840 24,884
267
723, 285 1 110.234
The accompanying notes are an integral part of these financial statements.
3
Yakima County Substance Abuse Coalition
Statements of Changes in Net Assets
Beginning Net Assets
Increase (Decrease) in Net Assets
Ending Net Assets
Year Ended December 31.
1996 .1995
$ 158,093 S:, 57,438
(118.574) 100,655
1.3.165.12, 1_121222
The accompanying notes are an integral part of these financial statements.
4
1
Yakima County Substance Abuse Coalition
Statements of Cash Flows
1
Year Ended December 31,
1996 1995
Cash Flows From Operating Activities: (118,574) $ :00,655
Support and revenue over (under) expenses $
Adjustments to reconcile revenue over expenses
to net cash from operating activities - 717 5,515
Depreciation 5,717
67 -
Loss on sale of asset - 28,300
Accounts receivable 64,973 (54,394)
Grants receivable � 2,277 (1,626)
Prepaid expenses (3,657) 6,453
Accounts payable (15,619)-
12,1051,99 ((51,9 (1,919)
Subgrantee payable
Accrued payroll and related liabilities9)
2,055 3,130
7
Custodian accounts receivable
Accrued vacation pay (42,904) 13,10
Deferred revenue
Net Cash From Operating Activities (75,790) 69.448
Cash Flows From Investing Activities: (4,669)
Purchase of property and equipment 200
Proceeds from sale of asset
Net Cash From Investing Activities 200 (4,669)
Net Increase in Cash and Cash Equivalents (75,590.) 64,779
Cash and Cash Equivalents, Beginning of Year 85.858 21.079
Cash and Cash Equivalents, End of Year $ 10.268 $ 85.858
Supplemental Disclosure of Cash Flow Information:
Noncash activities -
In-kind contributions.- goods/services
$ 101,445. $ 135,752
The accompanying notes are an integral part of these financial statements.
5
Yakima County Substance Abuse Coalition
Proposed Statement of Revenues & Expenses for Facility Management
For the Years
Year
1998
1998
1999
2000
2001
2002
Monthly
Annual
Rental Revenue -Sources
Yakima Substance Abuse Coalition
900
10,800
10,800
10,800
10,800
10,800
Yakima Regional Library
225
2,700
2,700
2,700
2,700
2,700
Yakima Valley OIC
600
7,200
7,200
7,200
7,200
7,200
Yakima School District
2,100
25,200
25,200
25,200
25,200
25,200
SE Center Kitchen
300
3,600
3,600
3,600
3,600
3,600
Gymnasium Rental
200
2,400
2,400
2,400
2,400
2,400
Success By Six
600
7,200
7,200
7,200
7,200
7,200
Provident Medical Center
400
4,800
4,800
4,800
4,800
4,800
Total Revenues
5,325
63,900
63,900
63,900
63,900
63,900
Expenses
Utilities -Water, sewer, garbage
1,135
13,620
14,301
15,016
15,767
16,555
Utilities- Natural gas
608
7,300
7,665
8,048
8,451
8,873
Utilities -Power & light
305
3,660
3,843
4,035
4,237
4,449
Insurance
283
3,400
3,570
3,749
3,936
4,133
Repairs & maintenance
1,600
19,200
20,160
21,168
22,226
23,338
Administrative
500
6,000
6,300
6,615
6,946
7,293
Total Expenses
4,432
53,180
55,839
58,631
61,562
64,641
Net Proceeds
893
10,720
8,061
5,269
2,338
-741
Accumulated Reserve
10,720
18,781
24,050
26,388
25,647
Average monthly revenue
5,325
5,325
5,325
5,325
5,325
Average monthly expense
4,432
4,653
4,886
5,130
5,387
**Revenue is assumed constant over 5 year contract. A 5% annual expense increase over prior year is assumed.
III. Equal Employment Program Information
{
ATTACHMENT #5
Southeast Yakima Community Center Facility
Non -Discrimination Policy
The Yakima County Substance Abuse Coalition, Facility Manager, shall
not discriminate on the basis of race, creed, color, national origin, religion,
marital status, age, or the presence of any sensory, mental, or physical
disability. This non-discrimination provision shall include, but not be
limited to, the following:
a The benefits or services provided by the Operator of the Center;
b. The rules, regulations, and/or practices established by the Operator
for use of the Center.
c. All lease and license agreements entered into by the Operator with
respect to space in the Center; and
d. The employment practice of the Operator at the Center, including but
not limited to employment, promotion, demotion, transfer,
recruitment, advertising, lay-off, termination, rates of pay,
compensation, and selection for training.
IV.
A. Resume of Center Manager
(YC-SAC Executive Director)
B. Custodian Job Description
Ester B. Huey
707 South 68th Avenue
Yakima, Washington 98908
(509) 965-6504
EMPLOYMENT HISTORY
Nov. 1990 - Present: Executive Director,
Yakima County Substance Abuse Coalition
• Administer the Coalition's programs.
• Responsible for day-to-day administration and operations of the organization with the
exception of the Fiscal Department.
• Develop and oversee the administration and implementation of programs and projects
that are aimed at generating solutions to problems created by the proliferation of
drugs in this valley.
Duties include: Personnel and Community Service Director; Grant Writer; Director of
funded programs; planning and agency administration, including the development and
implementation of agency policies, and work closely with agency Board of Directors.
Interpret and apply law, rules and regulations for each program. Develop and maintain
open, effective communication with funding sources and linkage agencies and
organizations. Plan, administer and monitor program goals and budgets. Plan for
staffing: attract, develop, motivate and retain a top professional staff. Perform program
and staff evaluations and develop guidelines for new position descriptions. Presently
(directly or indirectly) supervises 25 persons.
1982 - Oct. 1990 Operations Director
Yakima Valley Opportunities Industrialization Center
• Responsible for day-to-day operations of the organization with the exception of the
fiscal department.
• Act in place of executive director in his absence.
1974 - 1982 Assistant Vice President/Manager, Training, Staff Development
and Employee Relations -
Washington Mutual Savings Bank, Seattle, WA
Duties included: Development implementation and management of training
programs for all staff (978 employees) in all branches (38). Counseled staff who were
experiencing job-related problems; recommended policy and procedural changes to
Senior Management; assisted with documentation of disciplinary actions and negotiated
all employee complaints of discrimination to effect in-house resolution/settlement.
Personally conducted all Senior Management AA/EEO, Personnel and Management
Training.
1
1952- 1955
1955-1957
1969- 1970
1976- 1979
1980-1981
1960 -present
EDUCATIONAL EXPERIENCE
Yakima Senior High School
Graduated with Honors
Yakima Valley Community College
Business Management Certificate
Clover Park Vocational -Technical Institute
Certificate in Personnel Management
Credit Union National Administration School
through University of Wisconsin (3 year course)
Financial Management Certification
Presbyterian Synod Leadership Skills Institute
Human Relations Skills Training Certification
Various seminars, workshops, etc., to increase and
enhance business management and training skills.
PROFESSIONAL & COMMUNITY AFFILIATIONS
Former Board of Directors: United Way of Yakima
Former Board of Directors: Yakima Valley Council on Alcoholism
Founder & First President: Washington Women United -A state lobbying group
Founder & Former President: Black Women's Coalition of Washington
Former President and Founder: Yakima Black Women's Coalition
Member: N.A.A.C.P.
Member: Young Women's Christian Association of Yakima
Member: State JTPA Advisory Committee
Member: Mount Hope Baptist Church
Member: Gang Prevention -Intervention Board
Member: Selection Committee for Yakima Valley Community College President
Member: National Youth Sports Program Advisory Board
Member: Yakima Youth Commission
Member: Children's Wellness Advisory Board
Member: Governor's Youth Violence Advisory Committee
Member: 1994 Mayor's Youth Violence Task Force
Member: Governor's Substance Abuse Commission
HONORS RECEIVED
1996 Olympic Games Torchbearer
1993 Person of the Year in Yakima County
1991 Y.M.C.A. Woman of Achievement in Community Service
1991 Yakima's Southeast Community - Community Service Award
1992 City of Yakima Gang Prevention/Intervention Coalition -Community Service Award
1993 Person of the Year in Yakima County
2
Mr. Dick Zais
Yakima City Manager
129 North 2nd Street
Yakima, WA 98901
Dr. Robert McLaughlin
Superintendent
Union Gap School District
3200 S. 2nd St.
Union Gap, WA 98903
Dr. Larry Petry
Superintendent
Yakima School District #7
104 N. 4th Ave.
Yakima, WA 98902
REFERENCES
3
Mr. Henry Beauchamp
Executive Director
Yakima Valley O.I.C.
815 Fruitvale Boulevard
Yakima, WA 98902
Don Blesio
Chief of Police
City of Yakima
200 South 3rd Street
Yakima, Washington 98901
Nancy Leahy
Managing Director
KYVE Television -Channel 47
1105 S. 15th Ave.
Yakima, WA 98902
Yahiiva County Sllhslilllrr
Ahtisr rooliion
Title: Custodian
Hours:
Salary Range: $1,600 to $2,000 D.O.E.
Location: Southeast Yakima Community Center
Directly Responsible To: YC -SAC Executive Director
Primary Function: Maintain a clean and safe building and grounds
Job Description
40 hours perweek; includes some weekends
Major Responsibilities:
1. Keep building and grounds clean, safe and sanitary by performing custodial functions
including mopping, sweeping, vacuuming, cleaning and painting.
2. Be alert for necessary repairs both i n the building and on the grounds.
3. Make minor electrical, plumbing and carpentry repairs at building site as directed by
supervisor.
4. Perform all regular scheduled work assignments and additional requests determined
by supervisor. This includes regular scheduled gymnasium cleaning.
5. Know the location o f all service shut -offs i n the building including hot and cold water,
gas, electricity and fire equipment.
6. Maintain satisfactory working relationships with all building tenants and respond to
their custodial needs in a timely manner.
7. Set up facilities for organizations using or renting the building as directed by
supervisor.
8. Maintain building security: Doors and windows closed and locked, alarms on at the
appropriate time.
Minimum Qualifications: High School Diploma or G.E.D. at least two years custodial
experience in building similar to Southeast Yakima Community Center.
Additional Qualities: Ability to work well and establish good communication channels with
YC -SAC and tenant staffs, and supervisor. Must have past record of good attendance. Must
have a valid Washington State Drivers License, insurance and dependable vehicle; physical
ability to life 50 to 100 pounds; able to be on feet for 8 hour shifts, and able to climb a ladder to
50 feet.
To Apply: Pick up application at YC -SAC office, 1211 S. 7th St., Yakima, WA. Complete
and return to Agency Executive Director along with a copy of High School Diploma or G.E.D.
certificate.
bsm
12/1/97
1211 South 7th Street • P.O. Box 554 • Yakima, WA 98907
(509) 575-6114 • 1-800-323-8884 • FAX (509) 575-4649
V.
A. 1996 Agency Director's Report
B. Agency Brochure
C. Letters of Support
Pi 1 11 .au IuI 1 1
Executive Director's 1996 Report
Despite -starting the year 1996 with serious financial concerns, the
Yakima County Substance Abuse Coalition can proudly say that it
remained a strong, viable organization that did produce significant results
throughout the year. The work had to be done differently: we
focused more on single event community mobilization activities versus
neighborhood to neighborhood organizing; and, concentrated on sustaining
the efforts started under the CSAP Grant. Heavy emphasis was' placed
on Youth Violence Prevention because in all our community surveys and
assessments, the message was loud and clear: "We don't feel safe with
all the youth gang and other criminal activity going on." That is the major
concern we have responded to in what I consider to be a very effective
manner.
Since its inception in 1988, the Coalition's concept has been unique
and on target in terms of its organizational structure, its mission and during
the ensuing years its accomplishments. The organizational structure has
served as a model for other communities to emulate all over the country;
our Gang Prevention -Intervention Afterschool Activity is now replicated
in 10 other Washington State Counties and at least (to our knowledge)
two other states. For a community our size, we have made an
impact.
The greatest strength of the Coalition continues to be its
ability to mobilize all segments of the community around a
common goal: "Reducing substance abuse, drug trafficking and violence
in Yakima County." In that vein, in 1996 we identified two risk factors to
develop our work plan around. They were:
1. Low neighborhood attachment and community disorganization;
and,
2. Easy availability of alcohol, drugs and guns.
The first drives our strategy for community organizing to bring
people together to form connections and bonds among and between each
other, thereby enhancing their ability to create public safety; the second
drives our youth strategy to sustain existing and develop new protective
environments for youth during their free hours when they are most
vulnerable to drug and alcohol use and/or engaging in criminal -type
behavior.
With that "pre amble," I'd like to highlight some of our 1996
accomplishments, as follows:
1. Youth Activities:
• Served over 600 youth in our Eastside Youth Sports Program,
instilling the values of fair play, teammanship and respect for
authority, i.e. coaches, game officials, etc. This program
supported financially by the City of Yakima, United Way and
the Yakima County Commission provided hours of healthy activity
for children and family members in their own community settings.
Teams from Wapato, White Swan, Mabton, Toppenish and Yakima
came together. All races and genders were involved.
• Served over 1500 youth, providing over 360,000 incidents of
afterschool service to youth ages 5 to 19 in eleven different sites
in: Harrah, White Swan, Mabton, Wapato, Zillah and Yakima.
This youth violence prevention activity effectively turns seven(7)
schools into community centers; enhances program services in three
existing community centers; and utilizes a community head start
center. The utilization of these facilities, free of charge,
represents a tremendous commitment to children by major
stakeholders in Yakima County, and, their willingness to
partner with the Yakima County Substance Abuse Coalition
demonstrates the trust and respect the agency has earned
by developing and implementing cost effective and efficient
services that are of value and benefit to the whole
community. These afterschool youth services would not have been
possible without our financial partners: City of Yakima, Yakima
County Commission and the State of Washington Community
Development Agency.
• Wrote a successful grant application that brought $35,000 to the City of
Toppenish for, youth and other public safety activities; and have
assisted in the development and implementation of two large youth
activities under that grant. The Agency's partnerships with the
Toppenish Police Department and City Council is very
strong and works well in that community.
• Mobilized 997 children and youth from all over Yakima County to
provide up to 10 hours of community service in their neighborhoods
during their annual spring vacation. During that week, children and
youth could be found painting out graffiti, cleaning senior's yards,
visiting nursing homes to read to or take gifts to the residents, painting
murals, working in food banks, beautifying public properties, etc. By
our calculations over 5,982 hours of service was provided
and our goal of instilling a community service ethic in our
young people progressed forward.
• Continued to coordinate the Annual Drug and Alcohol Awareness
(DAA) activity the last week of March throughout Educational Service
District #105 which encompasses Yakima, Klickitat, Grant and Kittitas
Counties. This activity, which provides a drug-free/drug-
prevention message and activity `to approximately 55,000 K-
12 school students is completely financed by the sale of
3,000 DAA T-shirts which are sold by our staff, and a grant
from the Yakima Kiwanis Club.
• The Annual Children and Family Christmas Dinner attracts over 400
youth and their families for a evening of gifts, Christmas dinner,
pictures with Santa and general community caring spirit. No agency
funds are utilized for this activity; everything is donated by
private individual contributions and private businesses. The annual
cost is about $6,000.
• Ethnic celebrations take place four times per year to expose hundreds
of young people to the cultures and heritage of people different from
themselves. For all such events, school tours are organized and
annually approximately 2,000 children become more
culturally aware through these events.
• A new partnership was formed in 1996 with the Yakima Altrusa Club
to implement a "Kid of the Month" recognition for a child from our
programs who has shown significant behavioral changes over the
period of time they've been in our programs. The child and other family
members are honored at the last Altrusa Meeting of each month. This
activity serves as an esteem builder for the youth selected
and provides incentive for change for other children. Further,
it demonstrates how the whole community can partner to ensure
healthy growth for kids.
• A most effective partnership for the agency is the Summer Parks
Program where we collaborate with the City of Yakima Parks and
Recreation Department to provide supervised park activities to about
600 kids. These activities are largely supported by a summer
grant from United Way.
• The summer lunch program provides continued healthy food service to
300 kids a day during the summer months when they cannot access
the service through their schools. Our staff serves around 14,000
nutritious lunches per summer, thereby ensuring certain
,.children do not go hungry when school food programs shut
down.
• Finally, our Academic Learning Labs Located at Davis and Eisenhower
High Schools, and the Southeast Community Center provides tutoring
to about 100 students per year who are at risk of academic failure.
2. Community Service Activities:
• National Night out, one of the County's largest single event activities
has grown over the years to where our role has changed from local
coordinator to technical assistants. More and more, cities have taken
the responsibility to plan, organize and implement their own activities
and each year the events grow and become more creative. Toppenish,
Yakima County, Sunnyside and. Yakima have all won first place
National Night Out Awards for their events. This single event has
become the catalyst for connecting more people together than any
other event in the County. Our follow-up indicates continuing
connections as we get requests to assist with establishing start-up
neighborhood safety groups. The partnerships established between law
enforcement, the military, appointed and elected officials, grass roots,
firemen, schools, etc., graphically demonstrate how effective
collaborative efforts are. On a very sad note, we lost our most dynamic
National Night Out staff member to a domestic violence incident two
weeks after the 1996 National Night Out Activities. This incident
served to renew staff and other efforts to do all within our power and
limited resources in an attempt to reduce and/or eliminate those
conditions that, lead to violence and destruction in our communities.
Community donations in an amount of over $6,000 were sent to the
Coalition in memory of Toni and to continue her work. The community
also rallied around and become very supportive of the young daughter
she left behind.
• Southeast Community Partnership was organized as the newest
neighborhood association in 1996. It started with several community
walk-throughs and clean-ups and seemed to be off to a great start; lost
momentum when its assigned staff person ('Toni Gardner) passed
away, but is picking back up and I'm sure will grow to be very
effective. The agency staff and Yakima Police Department staff are
working together in this effort.
• Community Crime Fair at Adams school sponsored by the Yakima
Police Department and supported by the Southeast Neighborhood
Partnership and' other Southeast Community groups was --in our
opinion -the best Crime Fair we've seen; again proving that
mobilizing and collaborating does indeed work.
• The Annual Student Assistance Conference coordinated by the
Coalition annually attracts up to 300 primarily school personnel from
throughout Washington State to learn new techniques and methods for
serving high risk school students. The small registration fee, plus a
grant from ESD #105 provides the financial support for this activity
which is in its third year.
• Early in 1996, the City of Zillah requested our assistance in providing
summer youth activities at its new community center. Utilizing monies
from the Yakima County Commission Lower Valley Grant we were
able to provide four hours of service per day during the summer. Plans
are (if funding is available) to provide services again in summer 1997;
and, also provide summer lunches for the attendees.
• Mabton Community Services were continued through December 1996.
Services were provided to up to 75 youngsters per day in the youth
center and we continued to provide limited support to the community
association. Because of the high cost to heat the youth center during
the cold weather ($2,600 over a five week period), we have had to
stop services until new monies come in; or, the cold weather is over.
Financial support to operate the youth center during 1996
was provided by the Yakima County Commission.
• Wapato Community Center - We provided staffing and financial
assistance to the Wapato Center throughout 1996. We acquired
state funds in the amount of $10,000, assisted in acquiring
$1,000 from the Weyerhaueser Company, and $6,000 from
the Yakima County Commission. These allocations combined with
space rentals and solicited funds by Shirley Doty combined to make
this effort a viable service in Wapato that we expect to see grow and
expand.
• Buena Community support continued primarily through the efforts of
Jack Marshall who called upon us to assist with four community
events including SpringFest and National Night Out. Organizing
assistance as well as over $1,000 in financial support went into this
Buena effort.
• We continue to be on-call in the communities of White Swan, Harrah,
Sunnyside and Toppenish. And, when the table is assembled to discuss
youth violence, substance abuse or drug trafficking, whether locally, at
the state level'and even nationally, the Agency Executive Director
and/or other staff is invited to participate in the discussion.
How did we accomplish all of the above and more? B y
amassing a strong core of volunteers, partners, sponsors and
friends; giving proof to our tag line: "Together We Can". The
work of the Coalition, the commitment of its staff and the support of the
Yakima County Community provide me with a great sense of pride and
accomplishment. We have made great progress....but there is still much to
do. There are still far too many children and adults falling prey to the lure
of alcohol and drugs; there is still too much violence in the community;
there are too many seniors who feel too afraid to leave the confines of
their homes. Our ';1997 goals are spurred by these conditions and with
whatever base funding we are able to acquire, we intend to leverage
every dollar to provide continued collaborative services to alleviate some
of the problems our county struggles with. The support we receive from
our Board of Directors will continue to be important as we work toward
reducing the risks throughout Yakima County.
Yakima County Substance
Abuse Coalition
A Community Response
"Together We Can"
In 1987, hundreds of grassroots citizens began marching in protest against what drugs were
doing to our peaceful community. From that grassroots movement, citizens and public officials
began to gather together to discuss how to launch a grassroots effort to eradicate illegal drugs and
substance abuse. The result was the establishment of the Yakima County Substance Abuse Coalition,
an experimental campaign in citizen action. A partnership formed between the City of Yakima, the
Yakima County Commission, Educational Service District #105 and the Yakima School District
provided equal funding to administer the agency.
The experiment worked, people got connected and working together, changed the negative
conditions in their neighborhoods. Today, scores of volunteers are still working together throughout
Yakima County; recreational and educational programs are reaching children and youth in large
numbers in an attempt to prevent dependencies on alcohol, drugs, gangs and violence; drug arrests
are up; drug houses have been closed; graffiti has been cleaned up; parks that were unsafe have
been restored to safety and gang activity is being minimized. We have seen an overall reduction in
juvenile crime in every neighborhood where we have assisted with organizing positive activities
for children and youth. Most important and of most value, we have stayed true to our mission:
To promote a drug-free environment in Yakima County by confronting substance abuse and
violence problems through the support of prevention, treatment, education and enforcement
efforts. The strategies that were developed in 1987 and '88 for community empowerment and
positive youth development still provide the impetus as we move into the decade ahead.
Strong contributions from our private sector business partners, both in-kind and financial,
provide support for all special activities that are not fully funded by grant dollars. The media plays
an integral role by articulating results and accomplishments to the public. They, particularly, help
us demonstrate that by organizing neighborhood by neighborhood; city by city, together we are
making a difference in the communities we serve.
• Facilitated police/community partnerships in five cities in Yakima County and organized community coalitions
throughout Yakima County to reduce and prevent illegal drug trafficking, substance abuse and related violence
• Provided technical assistance to organize the Hispanic Coalition. the Black Women's Coalition. and various associated
cultural events.
• Provided technical assistance to neighborhood and other groups to coordinate Seven Annual National Night Out...
"Say Goodbye to Crime and Drugs..." activities for over 5.000 citizens per year throughout Yakima County.
• Organized numerous community forums in Yakima County to develop substance abuse/crime reduction strategies and
action plans.
• Established prevention/treatment/education/law enforcement partnerships and task forces to coordinate special drug and
violence reduction strategies including: "Kid With A Gun, Call 911", "The Cops 'N Shops" and Drug and Alcohol
Awareness Week campaigns.
• Coordinated four Annual Student Assistance Conferences for 260 or more school employees and student assistance
professionals per year throughout Washington State.
• Provided scholarships for community grassroots members to attend National Community Organizing Training.
• Assisted Wapato citizens in establishing a Wapato Youth Center to provide a safe haven and to reduce youth violence
in the City of Wapato.
• Organized a National Hispanic Leadership Training workshop to train 65 leaders for Yakima's Latino Community
• Provided technical assistance to neighborhood coalitions, including: Selah CAN; North Central Coalition; Northeast
Neighborhood Association; Mabton Coming Together; Sunnyside SUN; Wapato YES; Southeast Neighborhood
Partnership; Buena; White Swan Community Association. and other small groups.
• Provided technical and financial assistance to establish four Drug Free Zones to reduce children's exposure to illegal
drug trafficking and associated cnminal activity.
• Conducted 12 community surveys to elicit citizen perceptions of crime and drug problems in their cities and towns.
"Kid With A Gun, Call 911" campaign.
National Night Out Activities.
• Administered the Yakima Gang Prevention/Intervention Coalition's Youth Programs since 1992. This program is
designed to reduce juvenile gang -related crime in six high-risk areas of Yakima and serves over 2,500 individual children
and youth ages 5 through 19 each year.
• Acquired 21 Washington State AmeriCorps Volunteers per year to staff youth activity sites in Yakima. White Swan.
Harrah. Mabton, Wapato and Zillah. This provides for40,320 hours of staffing per year at no cost to the community.
• Established and operated the Mabton Youth Center for the past four years serving over 300 individual youth per year
• Established two Girl Scout Troops for children unable to participate in civic groups due to lack of availability and
adequate resources.
AmeriChoir sings at Naturalization Ceremonies.
• Assisted the Yakama Indian Nation Battle Against Drugs Committee in establishing an afterschool violence prevention
program in White Swan that served 105 children and youth per week.
• Developed annual one-week curriculum and coordinated activities for Drug and Alcohol Awareness Month for over
20.000 children and youth per year in grades K-12 in 17 school districts. for the past nine years.
• Exposed children and youth to "outside world" through educational excursions to: Mt. St. Helens; Washington State
Legislature: Olympic Peninsula, Seattle Aviation Museum, Woodland Park Zoo: Black College Fair; Seattle Mariner
Games: Oasis Waterpark: Sun King Games: Yakima Bears Games. Yakima Valley Historical Museum. Yakima Valley
Regional Library; Glass Blowing Hot Shop at Jason Lee Middle School, Dale Chihuly Studio, Whitman Museum:
National M.A.D.D. (Mother's Against Drunk Driving) Youth Summit in Washington, D.C.; International Society of
Poets Convention in Washington, D.C.. and. the All Amenca City Competition in Oakland, California. Over 2.000
individual children and youth experienced these "extra adventures."
• Organized the Eastside Youth Sports Program offering baseball. basketball, soccer and track to area youth unable to
participate in other athletic leagues due to lack of adequate resources including fees and transportation. This program
serves 700 youth per year.
• Partnered with the Yakima Valley Community College Women's Program and the Yakima Valley Historical Museum to
coordinate the S.E.Y. *Yes (Say Yes to Sex Equity in Yakima) Program for middle and high school age girls of color
to guide them into math. science and technology careers. Over 650 girls of diverse ages and ethnic backgrounds participated.
• Developed Dollars for Scholars, a Summer reading regression prevent,ou program for 65 elementary age children per
year Students earn $2 for each book read and reported on in writing.
• Partnered with the Yakima Altrusa Club to establish a Kid Of The Month Program to honor outstanding program youth
and their families at a once per month recognition dinner. 12 participants, siblings and parents are honored per year
• Established children's International Night Program to prevent and combat prejudice and intolerance Volunteer
community members have made presentations on Kwaanza, Alaskan Indians, Ireland, Ivory Coast, Switzerland. Trinidad,
Armenia. Cinco de Mayo, Thanksgiving and Easter.
Eastside Sports Program
Governor supports reading program.
• Organized a Saturday School to provide tutorial assistance for academically at -risk children and youth.
• Developed the Read*Write*Now Program to serve 100 youth per year at risk of academic failure. This project is in
conjunction with the President's National Reading Initiative to ensure every child reads adequately by the end of fourth
grade.
• Organized the AmeriChoir, a community choir for children ages 3-11 to build social and communication skills, self-
esteem and provide positive alternatives for their spare time.
xk�
a
5A -b.
� ��:-L^i •.� ,.�..�� �:�:�'�`i"�,":��.-„;.'i�
outh Pire entron ProgramsX
• Operated Summer Nutrition Program to provide free lunches in. Southeast Yakima. Northeast Yakima: Robertson
Elementary Playground. Mabton: Zillah. and Wapato 27.000 free lunches have been provided since 1993
• Coordinated Annual Youth SpringFest since 1992 which provided community service opportunities for 5,225 children
and youth ages 5-19 to "give back” to the community Activities included: community gardening. mural painting. senior
citizens assistance. neighborhood cleanups, park cleaning and various other activities.
• Coordinated the Make it, Take it Prairie Program with the Yakama Nation SalmonCorps Team and the Yakima Greenway
Foundation. Over 700 4th and 5th graders participated county -wide and experienced harvesting vegetation native to our
geographical area. and. transplanted vegetation at the Yakima Greenway.
• Co-sponsored and contributed funding to the Motivational Training Visionary Conference for high school Hispanic
youth to provide exposure to Hispanic professionals: career development: and non-traditional career tracks.
• Administered Leadership Investment For Tomorrow (LIFT). a•'seven month training program, which graduated 64
future leaders throughout the county and placed them on advisory boards, committees and commissions as youth
representatives.
• Sponsored the first state-wide SAY IT (Senate Advisory Youth Involvement Team) meeting with Senator Patty Murray
Over 100 youth state-wide attended to discuss their specific issues with the Senator
• Established Learning Labs for high school age youth at risk of academic failure, and subsequent drop out. to retrieve
lost credits towards graduation
• Established the annual Make A Difference Banquet to provide adult/youth mentor opportunities and exposure to people
in the business sector.
• Co-sponsored county -wide Youth Quest. a health information forum for 135 high school youth per year
• Co-sponsored YWCA's Week Without Violence Kid's Day Activities to provide healthy and safe activities for children
and to emphasize eliminating violence in our community.
Learning Labs
Summer Nutrition Program.
ageFive
• Washington State Migrant Council. September 21, 1989, for contributions in the area of Substance Abuse Prevention.
• Washington Council on Crime and Delinquency, 1990, for Outstanding Achievement for Citizen Effort to the Yakima
County Coalition for the War on Drugs.
• Washington Human Development. July 27, 1990, for Outstanding Community Organization.
• National Association of Town Watch, August 1991. for National Night Out - America's Night Out Against Crime.
• Executive Director named YWCA Woman of Achievement. 1991
• United Way Gold Award. 1992
• State of Washington Governor's Award, May 1, 1992. for Distinguished Volunteer Involvement.
• Yakima Gang Prevention -Intervention Coalition, May 28, 1992, for support to the Yakima Gang Prevention -
Intervention Coalition.
• National Association of Town Watch. August 1992, for National Night Out - America's Night Out Against Crime.
• United Way Gold Award. 1993
• National Association of Town Watch, August 1993, for National Night Out - America's Night Out Against Crime.
• Executive Director named Person of the Year in 1993 by Yakima Herald Republic
• United Way Gold Award, 1994.
• All State Foundation/National Civic. League, May 1994, for winning first place at the All America City Competition.
(One of the agencies documented in the City's application)
• National Association of Town Watch. August 1995. for National Night Out - America's Night Out Against Crime.
• Executive Director named Olympic Torch Bearer for City of Yakima. 1996
• United Way Gold Award, 1996.
• The City of Toppenish, August 1996, in appreciation for services provided to the Toppenish Police Department for
National Night Out.
• Southwest Rotary made $2,300 donation in the name of the Executive Director in recognition for service to the
community. 1997
• Yakima Rotary Club named Executive Director Paul Harris Fellow. 1997
ie. -4,+tet.y.-�r" dl'r
financiaAanc
({
Acquired and provided funding support to other programs including.
• Rebound Plus Abatement Program
4 ZIPLOCK Education Program
• Wapato Youth/Community Center
• Yakima Gang Prevention/Intervention Coalition
• Toppenish B.E.S T Youth Program
• Northwest Educational Charities Inc./Hispanic Public Broadcast Radio
• Mabton Youth Center
• White Swan Youth Center
• Washington State Migrant Council Youth Program
• AmenCorps Resource Fair
• Hispanic Coalition
• Hispanic Leadership Training Conference
• Toppenish Police Department Youth Activities
• "Midnight Live" Youth New Years Eve Events
- get.Sexen
Together, we can prevent and reduce substance abuse and
related crime and violence in Yakima County. The excitement
is in knowing that together, we, any one of us, can touch the
Coalition in a meaningful way and know that our ideas will be
incorporated into future plans. We have developed a structure that
allows different levels of participation so that everyone can find
a way to help us make Yakima County a safer, healthier
community.
We have come a long way since our fledging group formed. We
still have challenges ahead. We know that the details of the
Coalition's character is probably different than many of us first
imagined or expected. But one thing is for certain: The final
product will be built upon each of our collective contributions.
"TOGETHER WE CAN!!"
Thank You Yakima County
for a very successful 10 years,
The Board and Staff
Yakima County Substance
Abuse Coalition
December, 1997
• • YAKIMA COUNTY BRANCH
NATIONAL ASSOCIATION FOR THE
ADVANCEMENT OF COLORED PEOPLE
NIA.A.C.PU
December 1, 1997
Mrs. Ester B. Huey
Executive Director, Y.C.S.A.C.
1211 South 7th Street
Yakima, WA. 98901
P.O. Box 452
Yakima, WA 989,
Re: REQUEST FOR PROPOSAL NUMBER 19731
SOUTHEAST YAKIMA COMMUNITY CENTER
MANAGEMENT, OPERATION, AND MAINTENANCE
Dear Ms. Huey,
This letter is to inform you and your Board that the Executive Committee of the Yakima
County Branch, NAACP, at its September meeting, voted to recommend to the General
Membership of the NAACP, that they support your organization in its application for the
above proposal.
Subsequently, at its September Meeting, the General membership approved the
recommendations of the Executive Committee.
If I can be of further assistance , feel free to contact me at (509) 452-7278.
Sincerely,
cc: Executive Committee
Membership
File
Bradley
President, Ya ima County NAACP
LC'..-CJ1-1 JJ1 1G•UG
I nr� 1 1 In Jn..r1VVL iJ 3 J 1 . 11V I
YAKIMA PUBLIC
SCHOOLS
December 1, 1997
Yakima City Council
City of Yakima
L JVJ J��.J 11VJ 1 . 1
104 N. FOURTH AVENUE
YAKIMA, WASHINGTON 98902-2698
(509) 573-7000
REFERENCE: Ester Huey, Director
Yakima County Substance.Abuse Coalition
I am very pleased to present this letter of recommendation for your consideration.
I have known Ester Huey for the last several years. Ester pays close attention to the
details of each task she undertakes. She strives to accomplish each undertaking with
accuracy and a high level of quality.
I have worked with her and the Yakima County Substance Abuse Coalition on several
occasions. I have been very pleased with the Coalition's ability to manage and
operate facilities and programs. They have a very high commitment to delivery of
services to our community.
Based on our past experience with the Yakima County Substance Abuse Coalition,
Yakima Public Schools is willing to contract with and maintain our presence in the
Southeast Community Center should its leadership be turned over to the Coalition.
If after reviewing this information you have any questions please call.
Rick R. Gagnier, CPA,
Associate Superintendent
We're the closest thing to home.
TOTAL P.O1
YAKIMA PUBLIC
SCHOOLS
YAKIMA SCHOOL. DISTRICT NUMBER 7
Sue Ownby, Purchasing Agent
City of Yakima
129 N. 2nd. St.
Yakima, Wa. 98901
Dear Ms. Ownby,
104 N. FOURTH AVENUE
YAKIMA, WASHINGTON 98902-2698
(509) 573-7000
October 24, 1997
It has come to my attention that the Substance Abuse Coalition is being considered as
the agency responsible for managing program and facilities at the Southeast
Community Center. I urge you to strongly consider selecting the Substance Abuse
Coalition in this capacity. Ester Huey, the Director of the Substance Abuse Coalition,
and the Board of Directors would provide excellent leadership as decisions are made
for the best utilization of the facility to meet program and community needs.
I have worked closely with Ester and the Board over the last seven years in my
capacity as Chairperson of the Yakima Gang Prevention/Intervention (GPIP). The
Substance Abuse Coalition has managed and provided all the youth programs for
GPIP; including staffing, training, facility acquisition, monitoring and evaluation of
staff, and program development and implementation.
Yakima School District facilities and the Southeast Community Center have been
utilized for the Kids Place and Night Action programs. At all times, the facilities have
been properly used and maintained.
The GPIP programs that have been provided by the Substance Abuse Coalition, have
been outstanding and resulted in national recognition for our efforts. The coalition
received the Distinguished Volunteer Award from the Governor of the State of
Washington in 1992; and in 1996, the Award for Outstanding Achievement by a
Community Group form the Washington Council on Crime and Delinquency.
Obviously, the program and facility management provided by the. Substance Abuse
Coalition deserves enormous credit for the recognition.
I believe the Southeast Community Center and the Substance Abuse Coalition to be an
excellent match. I encourage you to strongly consider the organization when
making your final decision.
Sincerely,
e9-5
Gene Rostvold
Director, Central Registration
Chairperson,
Yakima Gang Prevention/Intervention Coalition
We're the closest thing to home.
• Providence I Health System
Central Washington Service Area
110 South Ninth Avenue
Yakima, Washington
98902-3397
509 575.5101
December 1, 1997
Sue Ownby, Purchasing Agent
City of Yakima
129 N. 2nd Street
Yakima, WA 98901
Dear Ms. Ownby:
502 West Fourth Avenu
Toppenish, Washington
98948-3105
509 575.5101
Providence Health System, Healthy Communities Alliance is supportive of the Yakima
Substance Abuse Coalition being considered as the agency responsible for managing the
program and facilities at the Southeast Community Center.
Providence Healthy Communities Alliance has had the opportunity to work with Ester
Huey, as Director of the Substance Abuse Coalition, for the past two and a half years in
various community programs. They are very committed in addressing the needs of
people in different communities, including Wapato and Mabton. The coalition has been
very effective in their efforts to mobilize communities through their spirit of
collaboration.
I am confident that the Southeast Community Center and the Yakima Substance Abuse
Coalition are a good match in providing services to the people in Southeast Yakima. I
encourage you to consider the Yakima Substance Abuse Coalition when you make your
final decision.
Sincerely,
Mely Acoli Davenport, RN, MBA .
Executive Director
Providence Healthy Communities Alliance
illNKING
BROTHERS
woodworking inc_
MAIN OFFICE & CABINETS • (509) 453-4683 • FAX (509) 453-4661
MILLWORK & WOOD DOORS • (509) 457-8728 • FAX (509) 575-1951
November 28, 1997
To the Honorable Members of the Yakima City Council:
I am writing in support of Esther Huey and her continued
management of the Southeast Community Center. Over the last
several years I have had the pleasure to work with Esther on
several committees including our two applications for A11 -America
City status. She has a unique ability to manage with care and
concern. She has demonstrated a deep devotion to those who are
served by the Southeast Community Center, especially the children
and young people. Her devotion knows no color. She manages
the financial and personnel matters with great care, giving us the
maximum return on the dollars we invest.
I know of no other person who would manage the Center with as
much care, concern and integrity as Ester Huey. I am, therefore
asking for your support in allowing her continued management of the
Southeast Community Center.
Sinceiely,
,7
Curtis P.
602 W VALLEY MALL BLVD. • P.O. BOX 3024 • UNION GAP, WASHINGTON 98903
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VI. Written Statement to Provide Services
VL Written statement to provide services
The Yakima County Substance Abuse Coalition and its committed staff
are confident that we can and will provide all required services to the
owners if selected for this contract.
Signed:
Ester B. Huey, Executive rector
Date: 12/1/97,
VII. Board Resolution
Yokiiiia ColluIy Substance
AhllsrCoallflon'
November 24, 1997
The October 7, 1997 Yakima County Substance Abuse Coalition board
minutes reflect that "A motion was made by Sonja Dodge and seconded by
Donna Garner to approve the agency Executive Director to submit a
response to the city of Yakima's request for proposal (RFP) to manage the
Southeast Yakima Community Center facility. "
Mark Kunkler,
YC -SAC Board President
1211 South 7th Street • P.O. Box 554 • Yakima, WA 98907
(509) 575-6114 • 1-800-323-8884 • FAX (509) 575-4649
VIII. Personnel Inventory Form
Board of Directors or Personnel Inventory Form
*To accompany Proposal*
Firm Name: Yakima County Substance Abuse Coalition
Contact: Ester B. Huey
Address: 1211 S. 7th Street Phone Number: (509) 575-6114
City: Yakima State: WA Zip: 98901
Type of Service Provided: Substance abuse and youth violence prevention; community mobilization and organizing;
youth social and recreational activities.
Contractor's Entire Work Force - if you need additional space, photo copy this section and attach it to this form.
Occupation
Total
Employed
Total
Minorities
Black
Asian
Native
American
Hispanic
Mixed Race
M
F
M
F
M
F
M
F
M
F
M
F
M
F
nirxtnrs/Mananpr
2
2
2
Supervisors sors
2
2
2
2
1
1
1
1
Coordinators
1
3
2
1
1•
1
1
Specialists
2
1
1
1
1
1
VISTA Volunteers
4
1
1
AmeriCorps Mrs.
5
16
3
12
1
7
1
2
3
1
Totals:
Goals for minorities and women employees in the contractor's and subcontractor's workforce are 10% combined. Contractors
and subcontractors do not have to fire or lay off employees to meet these goals: however, if new employees are hired, it shall be
an obligation to make a good faith effort to hire qualified minorities and women.
9A
IX Schedule "A" Proposal Form
SCHEDULE "A"
PROPOSAL FORM
Proposal of: Yakima County Substance Abuse Coalition
Address: 1211 S. 7th Street Yakima, WA 98901
Date: November 24 , 1997
TO: The City of Yakima
("The Owner")
The undersigned hereby offers to enter into the Operating Agreement at Southeast Yakima
Community Center, Yakima, Washington, to manage, operate, and maintain the Center, under the
terms and conditions set forth in said contract, in this_.Proposal Form and in the Instructions to
Proposers, for a team of five (5) years, commencing on , with two- (2)
possible five (5) year contract extensions, for a total of 15 years. Execution of this option shall be
per the teems and conditions as set forth in the final agreement.
Yakima County Substance Abuse Coalition
has received, reviewed, and
agrees to Addenda (s) I , I I , III , and IV
The terms and conditions of this proposal are agreed to on this 24th day of the year 1997.
BY: Mark Kunkler
SIGNATURE:
111 LE:
Typed Name (Officer)
President of the Board
COMPANY: Yakima County Substance Abuse Coalition
ADDRESS.
DATE:
PHONE:
FAX:
(CORPORATE SEAL)
1211 S. 7th Street
Yakima, WA 98901
November 24, 1997
(509) 575-6114
(509) 575-4649
10
X Schedule "B"Business Questionnaire
SCHEDULE "B"
BUSINESS QUESTIONNAIRE
for:
CONTRACT TO MANAGE, OPERATE AND MAINTAIN THE SOUTHEAST
YAKIMA COMMUNITY CENTER
YAKIMA, WASHINGTON
INSTRUCTIONS:
Proposer must present evidence that they are fully competent and have the necessary experience
and financial resources to fulfill the conditions of the Southeast Yakima Community Center
Operating Agreement. To provide the Owner with information on these points, proposers must
submit, as part of their proposals, information stipulated in this questionnaire.
Failure to submit this Business Questionnaire with all questions completely answered may
disqualify the Proposer, in accordance with conditions stipulated in the "Instructions to
Proposers." Proposers shall use separate sheets of paper for responses requiring more space than
provided, however, the length for each response shall he limited to one side of one sheet per
question. The information in this Business Questionnaire will he held confidential.
Minimum Financial and Experience Requirements:
The Proposer submitting this proposal warrants that said Proposer -has the following qualifications:
1. That the Proposer has been in continuous existence for a period of the past three (3) years,
or more.
The Yakima County Substance Abuse Coalition (YC -SAC), a private nonprofit
organization has been in existence since August, 1988: 9 years.
2. That the principal Proposer or its parent company can satisfy all requirements as noted
under Proposer's Qualifications in the Instructions to Proposers Section of this package.
Additional information should be attached to this Business Questionnaire as Addendum
information.
YC -SAC can satisfy all requirement: as noted under Proposer's Qualifications
as outlined in this response to proposal.
3. Number of years experience of the Proposer making this proposal in the operation of a
community center or like operation.
TYPE OF OPERATION YEARS OF EXPERIENCE
Nlabton Youth Center 3 years
Adams Kids Place 5 years
Garfield Kids Place & Night Action 5 years
Barre -Lincoln Ki ds Place
Southeast Community Center Night Action
Harrah Kids Place
11
4 years
6 years
2 years
4. Give the names and locations of places of the above mentioned agencies, together with the
dates of operation (attach additional pages as necessary):
After school
Afterschool
Afterschool
Afterschool
Afterschool
After school
Type of
Operation:
Rec. Program
Name: Location:
Dates:
Mabton Youth Center Mabton Elementary School 1995-6 & 7
Rec. Program
Adams Kids Place Adams Elementary School 1993-4-5-6
Rec. Program
Rec. Program
Garfield Kids Place & Garfield Elementary Sch.
Night Action
Barge Lincoln Kids Place Barge Lincoln Elem. Sch.
&7
1993-4-5-6 & 7
1993-4-5 & 7
Rec. Program
Rec. Program
SE Comm. Center Night Action SE Comm. Cntr.
Harrah Kids Place Harrah Elem. School
5. Have any contracts for the operation of neighborhood
organization ever been canceled?
Yes ( ) No ().
1992-3-4-5-6 &
1995-6 & 7
services, etc., held by your
If yes, explain in detail these circumstances on separate sheets of paper.
6. Bank References:
Bank: Address:
Pacific One 522 East Yakima Avenue
Yakima. WA 98901
7. Indicate your three (3) most recent operation
of the Center.
Howard Carlson, Supt.
1) Mabton School District
name
(509) 894-4852/837-7578
phone no.
transactions similar to operation transactions
3)S.E. Community
Larry Petry, Supt.
2)Yakima School District
name
(509) 573-7002
phone no.
Center
name
(509) 248-2460
phone no.
8. Proposer should list qualifications that enable Proposer to provide Social Services at the
Center.
5tt NIxT PACs
12
8. Proposer should list giinlifcations that enable Proposer to provide
Social Services at the Center.
The Yakima County Substance Abuse Coalition has a proven track
record of providing social and community services throughout Yakima
county. The executive director and staff have, over the past seven years,
organized services that have reduced juvenile crime in high crime areas;
established four drug free zones for the safety of its citizens; conducted
neighborhood forums to provide a "voice" for grassroots citizens; articulated
community needs to public, appointed and elected officials, and worked
with the same to effect better conditions for families and children.
The agency executive director has 15 years of social service
experience and is recognized across Yakima county and the state of
Washington for her expertise, creativity and vision in providing social
services that enhance the lives of all citizens regardless of race, sex, creed,
color, sexual origin or religion. She is frequently called upon to serve and
provide input when social, safety or quality of life issues are being discussed.
This was recently evidenced when she was asked to serve on the steering
committee for the county -wide United Way Community Assessment.
Subsequently, she was asked and is serving on the United Way Executive
Director Search committee. She also served on the Yakima Chamber of
Commerce "All America City" committee which was successful in being
awarded the "All America City" designation for Yakima.
Staff members work closely with school district officials to provide
successful extended day tutorial services; organize community activities for
parents and children, including the annual National Night Out activity for
thousands; organize ethnic celebrations including Martin Luther King, Jr.
birthday activities, Black History Month activities, Cinco de Mayo and
monthly International Night activity that highlights a different culture,
country or custom each month. All staff is trained- to make adequate
referrals to other social service agencies when YC -SAC is not able to meet a
requested or needed service. This includes referrals to Job Training
agencies, Comprehensive Mental Health service, DSHS services, Salvation
Army, Coalition for the Homeless and first-time homeowner's services. Our
relationships with all social service agencies are firm and mutually beneficial.
Staff members also participate on the local Community Health and Safety
Network Committee.
Lastly, we have been successful in acquiring AmeriCorps grants for 4
VISTA Volunteers and 21 AmeriCorps team members to provide social
services throughout Yakima county. These grants provide $210,000 in
salaries and 32,000 hours of valuable service per year at no cost to YC -SAC
and no cost to the city or county. We were awarded these grants because of
our excellent qualifications, and demonstrated expertise in delivering social
services to areas such as the southeast community.
9. Proposer should explain your operational expertise in facility
management.
The Yakima County Substance Abuse Coalition, while not the
designated facility manager of the Southeast Yakima Community Center, has
played a major role in its up-keep/maintenance and provision of service to
the southeast community over the past seven (7) years. Since the present
facility managers have not had adequate financial resources for janitorial,
certain maintenance and custodial needs, nor program services, we have
stepped in to "fill the gap" by providing:
• A variety of neighborhood programs for all ages; neighborhood clean-ups;
and individual referral services for walk-in community members.
• Janitorial services for our own areas, as well as the Center's common
areas, including all restroom facilities.
• At our own expense, painted the gymnasium twice, replaced broken
equipment and painted out graffiti.
• Maintained the MLK, Jr. room (common area), including painting and
satisfactory floor care.
• Replaced lights in our own space as well as common spaces.
• Supplied the major portion of restroom paper supplies for all areas,
regardless of who the tenants are.
• Semi-annually paid for groundskeeping, including planting and
maintenance of flowers and semi annual clean-ups.
We feel that this involvement in the Center facility demonstrates our
commitment to a well-run facility as well as our ability, to some extent, to
fully manage this community center if provided the opportunity. A current
financial statement and a projected revenue and expense statement is
attached as part of the addendum to demonstrate this agency's financial
capability.
In addition to our involvement in the Southeast Community Center, we
have successfully managed the Mabton Youth Center for the past 3 years;
and, have managed and operated afterschool activity centers in 6 areas of
Yakima county. In all instances, we are responsible for the total operation of
our program sites, maintenance of all equipment and cleaning after our use.
Our contracts with all school districts have been satisfactory and have
proven beneficial to each area by effectively turning idle school buildings
into successful community centers, from 3:00 PM to midnight, Monday
through Friday.
In addition to the above, we have conducted two southeast community
surveys to ascertain needs, wishes and perceptions and have attempted to
meet some of those needs by conducting neighborhood meetings,
neighborhood clean-ups and providing safe -haven -type youth
activities/centers for children and youth in the community. We also
established an Eastside Youth Sports League when the citizens came to us to
express the need for affordable, accessible sports activities for kids. We
will continue to respond to southeast area needs in a like and expanded
manner if successful in acquiring this management contract.
10. In addition to existing tenants, Proposers should identify what type of
tenants and events it expects to lease space to at the Center.
YC -SAC shall honor all existing tenant leases, as written, through the
end of their present lease agreements. New leases for the same will be
negotiated according to the new policies of the new Center operator. The
only foreseeable significant policy change perceived at this time will be new
maintenance clauses which will stipulate standards of up -keep that tenants
must adhere to. Tenants will be given the option of utilizing their own
cleaning/maintenance service or availing themselves of the Center's
maintenance service, on a pro rated cost basis.
All new tenants shall be bound by new lease agreements which shall be
very specific regarding maintenance and other tenant responsibilities as
well as lessor responsibilities.
Tenant meetings shall be scheduled on a regular bi-monthly basis to
discuss policies, procedures, issues, concerns, etc., that affect all tenants.
Individual tenant concerns will be heard by the YC -SAC executive director
(or designee) who will work with the tenant to resolve the issue.
With regard to future tenants, applications will be screened by the
Center Management Team to ensure: That the new tenant has a
commitment to the southeast community area and to its citizens; and, that
any service they intend to provide will be accessible to all without
qualification or obstacle. Applicants who do not meet this criteria will be
encouraged to seek space elsewhere.
Management Team Members will actively recruit tenants who
represent substance abuse treatment programs; job training programs;
mental health treatment programs; housing programs, educational programs
and especially those programs that meet and support the needs of TANF
clients (Welfare recipients who need certain services and training in order
to become sustainably employed.) This includes some form of child care
activity. As new needs occur in the southeast community area, we will seek
new tenants to respond to the same. We ate especially happy to partner
with Providence Medical Center and to be involved with a parish nursing
program, as mentioned in #11 below.
In the past, the gymnasiuin has been rented out for special events. We
will continue that practice; however, the new criteria for the events
strengthen our ability to ensure that (1) the event is acceptable to southeast
residents; (2) the event does not pose a negative threat or endangerment to
community residents; no alcoholic beverages will be served and no one
admitted who is visibly under the influence 'of any substance allowed at the
event; adequate security is provided; and, adequate damage and clean-up
deposit is provided prior to the event. Proceeds from these special event
activities will be used for center improvements, maintenance and center
program services.
As much as is possible in-kind (free) space will be provided for special
community sponsored events; however, these event coordinators must meet
the same criteria as the special events groups.
It is our intent, first and foremost, to maintain the Center for the SE
community. In that vein, every activity so designed will receive first
preference for Center use... as a long-term tenant or special event user.
• 11. Proposer should describe the type of services it intends to provide at
the Center.
YC -SAC will continue to provide its current services at the Center
including, the Night Action Recreational and Life Skills program for
teenagers from 3 PM to 9 PM, and for 19 years and older community
members from 9 PM to Midnight, Monday through Friday. We will continue
the neighborhood meetings and referral services; the substance abuse and
violence prevention activities; and, the ethnic cultural celebrations. We will
also continue to provide free meeting space for various community groups.
In addition, we have engaged in discussion and received tentative
commitments from:
1. The Yakima School District to continue its current educational presence and create a
new extended day reading immersion learning center to increase K-4 reading skills to
adequate/satisfactory levels.
2. The Success by Six (Birth to 6 educational program for children and parents) Directors
to locate .in the center since its targeted area is the southeast area.
3. Providence Yakima Medical Center to locate a Healthy Communities office and parish
nurse in the Center to provide blood pressure and blood sugar screening, foot care,
certain immunization shots, and other services that can be provided from this facility.
4. The public library to provide enhanced Saturday services for elementary aged children.
In addition to the above, we intend to:
1. Establish a senior citizen drop-in lounge from 11 AM to 4 PM daily where seniors can
gather, visit, play board games, watch video movies, etc. It will be staffed by an
AmeriCorps member who will also have the responsibility for scheduling
informational presentations to seniors on a regular basis. I f the numbers for this
activity reach a satisfactory level, we will attempt to re-establish the senior citizen
lunch program which was cut-off two years ago.
2. Organize day trips as a means of expanding southeast community members knowledge
of the richness of Washington State and the various enjoyable activities that take place
throughout the year.
3. Work with the Yakima Parks & Recreation Department to bring craft, fitness, and other
classes to the Center during evening hours.
4. Work with YVCC to establish ESL classes at the Center.
5. Work with the Immigration service to provide citizenship classes at the Center.
6. Establish a small business (cottage industry) incubator to teach home business
management skills. We will utilize the Center's kitchen area to develop this activity.
7. Establish a "Family Resource Center" equipped with computers, job search service
including resume writing assistance and an information and referral disk.
8. Other services as requested by community members and/or the city o fYakima.
In summary, it is this agency's full intent to become a full service
Center where southeast community area citizens will feel comfortable to
participate in the programs or activities provided or to seek referrals to
services we cannot provide. As stated before, all services will be provided to
all community members regardless of race, sex, creed, color, sexual origin.
or religion. Discrimination in any form whether by tenants, facility staff or
program participants will not be tolerated.
12. The Yakima County Substance Abuse Coalition has been involved in or
coordinated numerous community activities that have provided
mentorships, internships, etc., to all sectors of the community as follows:
1. L.I.F.T. - A leadership training program for high school sophomores
and juniors from throughout Yakima County. 72 young people learned
different styles of leadership, communication and oral presentation
skills that can be utilized all through life. 75 percent of those trained
now sit on committees where they can practice their skills.
2. Yakima Black Women's Coalition was established to mentor young
African-American girls and to serve as a voice for African American
women in all facets of the life of the city of Yakima.
3. A five-day Hispanic Leadership training conference was held for
Yakima County's Hispanic population. 64 Hispanic citizens
participated.
4. Three Youth Health Institutes have been held for over 300 high school
youth to provide information pertaining to practicing healthy habits.
5. Five annual SpringFest activities have been held throughout Yakima
County to enable children and youth of all ages to learn the community
service ethic ... putting something back. Over 2,000 individual youth
have participated.
6. Seven neighborhood organizations have been mentored by YC -SAC staff
to provide support and safety strategies within their own
neighborhoods. Four of the organizations have become Washington
State non profit corporations; two have been approved for 501(C) (3)
status and now write their own grant applications. All continue to
provide important collaborative services to their communities.
7. Mentored the Board and Volunteer Executive Director (Shirley Doty)
of the Wapato Youth Center to establish and maintain the Wapato
Community Center and convert a former warehouse into a center that
is utilized for youth, senior and other community activities.
Please see Attachments #1: 1996 Director's Report and Attachment #2:
Together We Can, an Agency brochure.
13. Proposers should identify all officers and board members of the
organization including name, address and telephone number of each such
person.
Please see attachments # 3 & #4.
ATTACHMENT 3
YAKIMA COUNTY SUBSTANCE ABUSE COALITION BOARD OF DIRECTORS AS OF 11/24/97
Names and Addresses
Telephone
Francis Badu
Accountant
Snokist Growers
PO Box 1587
Yakima, WA 98907
w 453-5631
Don Blesio
City of Yakima PD
200 S. Third St.
Yakima, WA 98901
w 575-6178
F 575-3003
Sonja Dodge
Board Member, YCSAC
Almon Realty
4112 W. Summitview Ave.
Yakima, Wa. 98908
Board of Directors
w 966-3030
H 248-0646
F 966-1824
Phyllis Frank
Yakima School District
5006 Scenic Drive
Yakima, WA 98908
Board of Directors
w 453-8248
H 966-4799
Donna Garner
81 Maple Way
Selah, WA 98942
w 697-7194
H 697-4394
Amelia Garza
Lower Valley OIC
626 Railroad Avenue
Sunnyside, WA 98944
Jane Gutting
Board Member, YCSAC
ESD #105
33 S. 2nd Ave.
Yakima, Wa. 98902
Board of Directors
w 575-2885
H 965-9658
F 575-2918
Bettie Ingham
Treasurer
Yakima County
128 N. 2nd Street
Yakima, WA 98901
Board of Directors
w 574-1500
H 966-0591
F 574-1501
Mark Kunkler
City Attorney
City of Sunnyside
818 East Edison Ave
Sunnyside, WA 98944
Board of Directors, Chair
w 837-2612
H 966-7854
Lynda Mackey
Director
Memorial Hospital
Occupational Health Center
2811 Tieton Drive
Yakima, WA 98902
w 575-8633
Names and Addresses
. Telephone
Janet Ockerman
Board Member, YCSAC
Heritage College
3240 Fort Rd.
Toppenish, WA 98948
w 865-2244
H 574-8000
Lane Roberts
Undersheriff
City of Yakima PD
PO Box 1388
Yakima, WA 98907
w 574-2570
Bernie Sims
Board Member, YCSAC
City of Yakima
129 N. 2nd Street
Yakima, Wa. 98901
Board of Directors
W 575-6050
F 575-6107
Dick Zais
City Manager
City of Yakima
129 N. 2nd Street
Yakima, Wa. 98901
Board of Directors
w 575-6040
H 966-1950
F 575-6107 ,
ATTACHMENT 4
Gang Prevention -Intervention Advisory Committee
Names and Addresses
Telephone
Bill Baker
United Way of Yakima
116 S. 4th St.
Yakima, WA 98901
W 248-1557
Henry Beauchamp W 457-2904
OIC F 575-0482
815 Fruitvale Blvd.
Yakima, Wa. 98902
Don Blesio w 575-6220
Co -Chair F 575-6007
Yakima Police Department
200 S.. 3rd St.
Yakima, Wa. 98901
Esteban Cantu
Substance Abuse Coalition
1211 S. 7th St.
Yakima, WA 98901
W 575-6114
F 575-4649
Patty Dion
YWCA
15 N. Naches Ave.
Yakima, WA 98901
w 248-7796
Ester Huey W 575-6114
YCSAC F 575-4649
P. O. Box 554
Yakima, Wa. 98907
Denise Nichols
Yakima Parks & Recreation
2301 Fruitvale Blvd.
Yakima, WA 98901
Terry Rasberry
YMCA
5 North Naches Ave.
Yakima, WA 98901
W 248-1202
Joe Rodriguez
Franklin Middle School
1410 S. 19th Ave.
Yakima, WA 98902
Michael Romero
Farmworkers Medical
112 Pierce Ave.
Yakima, WA 98902
W 453-1344
F 453-2209
Gene Rostvold
Co -Chair
Yakima School District #7
104 N. 4th Ave.
Yakima, Wa. 98902
w 575-3212
Nicole Southard w 575-4084
Comprehensive Mental Health
402 S. 4th Ave.
Yakima, Wa. 98901
Tim Sullivan
United Way of Yakima
116 S. 4th St.
Yakima. WA 98901
w 248-1557
Names and Addresses Telephone
Ken Trull
Juvenile Justice Center
1728 Jerome Ave.
Yakima, Wa. 98902
w 574-2050
ACORD,' CERTIFICATE
OF LIABILITY
OF WA, INC.
JAMESR
2`5'7
98907
509-248-7460
INSURANCE 12/29/97'") •
PRODUCER
SEDGWICK
P. O. BOX
YAKIMA, WA
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO' RIGHTS UPON THE CERTIFICATE;:•
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND O•-•
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW*'
COMPANIES AFFORDING COVERAGE
COMPANY -
A Hartford Insurance- ;
INSURED
Southeast Yakima Community Center
c/o Yakima County Substance Abuse
P. O. Box 584-
Yakima WA 98907
COMPANY
B = �,�J Z Z` ' =.
Cq
, ion - = ._ _. -
•
C ' J o
CO PANY yU aC '9z
D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY 'E'D'v .-
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS ••
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, ..
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .
TR
TYPE OF INSURANCE
POLICY NUMBER
1e
52SBAD52483
POLICY EFFECTIVE
DATE (MM/DD/YY)
9/22/97
_
POLICY EXPIRATION
DATE (MM/DD/YY)
9/22/98
UMITS
GENERAL AGGREGATE
$ 200000(3 .
�-
GENERALLIABILITY
COMMERCIAL GENERAL LIABILITY
PROT
PRODUCTS - COMP/OP AGG
$
CLAIMS MADE dal OCCUR
PERSONAL & ADV INJURY
$ 1000000_:
OWNER'S & CONTRACTORS
EACH OCCURRENCE
$ 10000(30:;
FIRE DAMAGE (Any one fire)
$ 300000 77
MED EXP (Any one person)
07
$ 1000
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
COMBINED SINGLE LIMIT
$
-
BODILY INJURY
(Per person)
$ -
BODILY INJURY
(Per accident)
PROPERTY DAMAGE `
$
GARAGE
UABILITY
ANY AUTO
AUTO ONLY - EA ACCIDENT
$
OTHER THAN AUTO ONLY
EACH ACCIDENT
$
AGGREGATE
$
EXCESS
LIABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
EACH OCCURRENCE
$
AGGREGATE
$
$
WORKERS COMPENSATION
EMPLOYERS' LIABILITY
THE PROPRIETOR/
PARTNERS/EXECUTIVE
OFFICERS ARE:
AND
INCL
EXCL
WTH-
TOO STATT- ER
LIMITS ER
EL EACH ACCIDENT
$
-
EL DISEASE - POUCY UMIT
$
EL DISEASE - EA EMPLOYEE
$
A
OTHER
Tenant Legal
Liability
52SBADS2483
9/22/97
9/22/98
•
- - = •-
_ $100, 000: Liinit"'
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS
Certificate Holder- is named. Additional Insured as their interest- •. ==„
appears in the :$qi theast Yakima Community Center: _ -
CERTIFICATE HOLDER `
Cit of Yakima= `its officers.
�J
employees and en t s \'=
129 N. 2nd Street
Yakima, WA 981
ACORD 25-S (1/95) _ ,__ ._. ^ jmb
CANCELLATION
SHOULD ANY
EXPIRATION
DAYS
OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE. .
DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO':MAII;;,,
WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE, LEFT, .;',
TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR UABILITY i,
ND UPON THE' COMPANY, ITS AGENTS' OR EPRESENTATIVES.
BUT FAILURE
OF ANY'
AUTHORIZ P NTATIVE
_ p ACORD CORPORATION' 1988„
CERT5S_1