HomeMy WebLinkAbout02/02/2010 10 Trickling Filter Clarifier Drive Unit Contracts III BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. ID
For Meeting Of February 2, 2010
ITEM TITLE: Consideration of a resolution ratifying the declaration of an emergency authorizing the
City Manager to execute the contracts to repair and install a Trickling Filter Clarifier
drive unit.
SUBMITTED BY: Max Linden, Wastewater Utility Engineer
CONTACT PERSON/TELEPHONE: Max Linden, Wastewater Utility Engineer
(509) 249-6814
SUMMARY EXPLANATION:
Staff respecffully requests City Council consideration of a resolution declaring an emergency
condition and waiving the formal bid process in order to repair and install a drive unit that has
recently broken down and is out of service, for the WWTP Trickling Filter Clarifier.
The existing Trickling Filter Clarifier drive unit operates the clarifier, a vital component for the trickling
filter treatment process and must be in operation to help treat strong waste at the Wastewater
Treatment Plant. The purchase and installation of this equipment is not to exceed $200,000.
• An emergency situation exists because machinery that is critical to the operation and treatment of
sanitary waste has broken down and is out of service. It needs to be repaired and back on line
immediately to treat strong waste. The Trickling Filter Clarifier is needed during normal operation
and is critical for additional strong waste treatment when Del Monte is in production. If the Trickling
Filter Clarifier is not in operation our activated sludge process in the aeration basins would not be
able to handle the additional strong waste loadings from Del Monte when in full production. Without
adequate treatment several effluent limitations would be violated and the City of Yakima would not
be in compliance with its NPDES discharge permit. The repair needs to be done as quickly as
possible so that it can be tested prior to the Del Monte production season.
- (Continued on next page)
Resolution X Ordinance Contract Other (Specify)
Funding Source: Sewer Operating Fund 473 -473-232-S232-535.84-311
APPROVED FOR SUBMITTAL: -.,\-..,-----"*.--■ `I -
City Manager
STAFF RECOMMENDATION: Adopt a resolution declaring an emergency authorizing the City
Manager to execute the purchase and all applicable contracts for the repair and installation of the
Trickling Filter Clarifier drive unit.
BOARD/COMMISSION RECOMMENDATION:
• COUNCIL ACTION:
(Continued from page 1)
One exception to the bidding laws is for emergencies. Specifically RCW 39.04.280(1) (c) authorizes
a municipality to waive competitive bidding requirements for purchases "in the event of an
emergency". The formal bidding process would not allow the Wastewater Division to address the
repair immediately.
RCW 70.95A.090 relating to pollution control facilities also offers an exception to the bidding
requirements. It states in part: The [pollution control] facilities shall be constructed, reconstructed,
and improved... in the manner determined by the governing body in its sole discretion and any
requirement of competitive bidding, lease performance bonds or other restriction imposed on the
procedure for the award of contracts for such purpose... is not applicable to any action taken under
authority of this chapter.
Therefore it is proposed to have the drive unit repaired by EIMCO the original supplier of this drive
and have Apollo Inc., a contractor currently on site under another contract, to immediately remove
and reinstall when repaired.
111
0 RESOLUTION NO R-2010-
A RESOLUTION ratifying the declaration of an emergency and authorizing the City
Manager to execute all applicable contracts to repair and install a
Trickling Filter Clarifier drive unit
•
WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima
Municipal Code Chapter 1.80 provide that the City Council may declare an emergency
dispensing with the necessity for bidding for services, material, and equipment and supplies
costing more than $25,000; and
WHEREAS, the existing Trickling Filter Clarifier drive unit has recently broken down and
is out of service; and
WHEREAS, the drive unit which operates the clarifier, a vital component for the trickling
fitter treatment process needs to be repaired and put back into service immediately; and
WHEREAS, the Trickling Filter Clarifier needs to be in operation immediately to treat
strong waste now as well as the additional loadings from Del Monte to maintain compliance
with the City's NPDES discharge permit; and
WHEREAS, the formal bidding process would not allow the Wastewater Division to
address the repair immediately; and
111 WHEREAS, there is an exception to the bidding laws for emergencies under RCW
39.04.280(1) (c); and
WHEREAS, RCW 70.95A.090 relating to pollution control facilities also offers an
exception to the bidding requirements; and
WHEREAS, the City Council finds that it is in the best interest of the City to declare an
emergency and authorize the execution of all necessary documents to repair and install the
Trickling Filter Clarifier drive unit, now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
An emergency is hereby declared and the City Manager is hereby authorized to
execute the purchase and all applicable contracts to repair and install the Trickling Filter
Clarifier without calling for bids.
ADOPTED BY THE CITY COUNCIL this 2 day of February, 2010.
Micah Cawley, Mayor
ATTEST
111 City Clerk