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Home My WebLink AboutR-1999-019 Interlocal Agreement - City of Union GapRESOLUTION NO. R - 99 - 19 A RESOLUTION authorizing and directing the City Manager and City Clerk to execute an Interlocal Agreement with the City of Union Gap for project administration on the South 3rd Avenue construction project. WHEREAS, the City of Union Gap has received a federal aid project grant through the Washington State Department of Transportation to construct street improvements to South 3rd Avenue between Washington Avenue and Ahtanum Road; and WHEREAS, the, City of Yakima acknowledges the requirement of the Washington State Department of Transportation and the Federal Highway Administration to provide project administration; and WHEREAS, the City of Union Gap is not authorized and certified to administer federal aid projects; and WHEREAS, the City of Yakima is authorized and certified to administer federal aid projects and is willing to administer the City of Union Gap South 3rd Avenue project; and WHEREAS, it is in the best interest of the City that the City of Yakima enter into the attached proposed interlocal agreement, now therefore: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and City Clerk of the City of Yakima are authorized and directed to execute the interlocal agreement with the City of Union Gap to administer the City of Union Gap South 3rd Avenue project, a copy of which agreement is attached and by reference made a part hereof. ADOPTED BY THE CITY COUNCIL this 16th day of February, 1999 ATTEST: cvki City Clerk /.71.--1 John �uccinelli, Mayor • • • INTERLOCAL AGREEMENT This agreement is made and entered into by and between the City of Univ; a municipal corporation of the State of Washington, hereinafter referred to as "Link and the City of Yakima, a municipal corporation of the State of Washington, here. referred to as "Yakima". Ji WHEREAS, Union Gap is not a "certified agency" to perform federal aid project administration; and WHEREAS, Union Gap has received a federal aid project grant through the Washington State Department of Transportation to construct street improvements to South 3rd Avenue between Washington Avenue and Ahtanum Road. A copy of the Washington State Department of Transportation approval letter concerning the same is attached hereto and incorporated by this reference; and WHEREAS, Yakima is a certified agency to perform federal aid project administration; and WHEREAS, it is in the best public interest of Union Gap and Yakima to perform the street improvements; and WHEREAS, this type of agreement is authorized by RCW 39.34. NOW,therefore, in consideration of the mutual covenants and benefits to be derived hereby, it is agreed as follows: 1. Union Gap authorizes Yakima to perform, on Union Gap's behalf, all administrative duties required for proper expenditure of Federal Transportation Funds including advertisement for bids, project award and construction administration. Yakima shall perform such work in compliance with the Washington State Department of Transportation Local Agency Guidelines; 2. Yakima shall work in conjunction with Union Gap's consultant, Bucher, Willis & Ratliff Corporation for all preliminary engineering and with Union Gap's consultant, when selected, for construction engineering. Yakima shall not duplicate such services. The consultant shall submit payment requests for their engineering work and contract payments for the contractor to Yakima which Yakima shall review and submit to Union Gap for payment. Union Gap shall pay the consultant and the contractor, and all other costs related to the projects, directly (not through Yakima). 3. Yakima shall submit to Union Gap for approval all contracts, investments, design and engineering prior to commencement of work. Page 1 CITY COUNCIL EXHIBIT 4. Yakima shall be responsible for administering this agreementand coordinating activities between Yakima, Union Gap and consultant.. Yakima shall seek concurrence of Union Gap on any change order in excess of $1,000.00. Yakima shall furnish to Union Gap copies of all documents and letters relating to this project. 5. Union Gap shall pay the cost of administrative duties performed by Yakima in accordance with the terms of this agreement; provided, however, Yakima agrees that° in no event will such charges exceed $10,000. The costs shall include labor, material, advertising costs, transportation expense, and other necessary costs arising directly from the performance of this agreement. Yakima shall submit to Union Gap a certified statement of costs and work performed on a periodic basis. Union Gap shall pay the amount due Yakima within 30 days following submission of such certified statement. 6. Union Gap and Yakima shall each enact resolutions in accordance with RCW 39.34 to authorize this Interlocal Agreement. In the event of dispute under this agreement, venue shall be Yakima County, Washington. DATED this day of December, 1998. Approved as to form: CITY OF YAKIMA, WASHINGTON ade Ray Paolella, City Attorney Richard A. Zais, Jr., City Manager ATTEST: Karen S. Roberts, City Clerk City Contract No. 99-20 esolution No. R-99-19 CITY OF UNION GAP, WASHINGTON ATTEST: Aubr . Reeves, Mayor f:lclientsldwsluniongaplintrlocl.agr 1/20/99 10:34 am bw Page 2 Kathleen M. Holscher, City Clerk BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT j Item No. For Meeting of February 16, 1999 ITEM TITLE: Resolution Authorizing Interlocal Agreement with the City of Union Gap for the construction of a portion of South 3rd Avenue SUBMITTED BY: Dept. of Community & Economic Development Engineering Division CONTACT PERSON/TELEPHONE: Fred French, City Engineer / 575-6096 SUMMARY EXPLANATION: The City of Union Gap has received federal and. state grant funding (TEA -21) for the reconstruction of South 3rd Avenue from Washington Avenue to Ahtanum Road. The City of Union Gap is not authorized to directly administer the federal grant and the Yakima Engineering Division is authorized to directly administer these types of projects. The Engineering Division has the desire and ability to complete this project for the City of Union Gap within the time frame desired, for the compensation provided. The Engineering Division administered similar projects for Union Gap, namely Rainier Place in 1991, and South 18th Street in 1995. This agreement is similar to those previous agreements. Resolution X Ordinance Contract Other (Specify) Agreement & Letter Funding Source City of Union Gap APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Pass the attached Resolution authorizing the City Manager and City Clerk to sign the interlocal agreement with the City of Union Gap for the administration of the South 3rd Avenue street construction project, in Union Gap. BOARD/COMMISSION RECOMMENDATION: . COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-99-19. CITY OF UNION GAP, WASHINGTi RESOLUTION NO: 407 A RESOLUTION authorizing an Interlocal Agreement with the .'City`of:YYakima. WHEREAS, the City of Union Gap is not a "certified agency" 'authorized to perform federal aid project administration; and WHEREAS, the City of Union Gap has received a federal aid project grant through the Washington State Department of Transportation to construct street improvements'.to South 3rd Avenue between Washington Avenue and Ahtanum Road; and WHEREAS, the City of Yakima is a certified agency to perform •,federal aid: project administration and is willing to provide those services on behalf of the City of Union Gap; - NOW, THEREFORE, be it resolved by -the Union Gap City Council as follows: 1. The Mayor for the City of Union Gap is hereby authorized to execute, on behalf of the City. of Union Gap an Interlocal Agreement with the City, of Yakima, a true copy. of which is annexed to this resolution and incorporated herewith as Exhibit "A"; 2. Financing for this joint undertaking shall include payment by Union .Gap to the City of Yakima in amounts not to exceed $10,000.00 for services rendered; ` 3. The property (street improvement) involved will continue to belong to the City of Union Gap after completion; 4. Administration of the joint undertaking shall be in cooperation between the City of Yakima and Union Gap's consultant, Bucher, Willis and Ratliff Corporation, for all preliminary engineering and construction engineering. Funds shall be invoiced and paid in the manner described specifically in the Interlocal Agreement. ADOPTED AT ITS REGULAR MEETING this 28th day of December, =1998: ATTEST: 64(tfilMt2. � %!& ) leen M. Holscher, City Clerk Aubr,e Reeves, Jr. ayor JAN -28-99 THU 15:26 CITY OF .UNION GAP FAX NO, 5092486494 P. 02 State of Washington OTransportationdi Improvement Board Transportation Building, Pon. 2C5 Post Office Box 40901 O wrpia Wishingron 96501.0901 (360) ms-nol FAX (360)105.630 • • Mr. Kenneth Hams Public Works Director City of Union Gap 102 West Ahtanum Road Union Gap, WA 98903 May 28, 1997 Transportation Improvement Project FY 1998 UATA Project Funding South 3rd Avenue Ahtanum Road to W Washington Avenue City of Union Gap RECEIVED .dug 0 31997 CITY OF UNION GAP Dear Mr. Hams: The Transportation Improvement Board approved the FY 1998 Urban Arterial Trust Account (UATA) Program Priority Array at its meeting on May 23, 1997. We are pleased to announce that the subject project ranked within the funding level. The total amount of UATA funds obligated for the project is $1,237,500. Your next step is to submit a prospectus to the Board for funding consideration. Projects may receive funding approval at some or all the phases shown below. • The predesign phase provides funds for environmental impact analysis and predesign studies for major projects where the agency does not have a specific plan. • The design phase provides funds for design engineering, right of way appraisals and acquisition, and environmental impact analysis on projects where the agency has a specific plan, • The construction phase provides funds for construction and construction engineering. The TIB staff will assist you in the development of the proper prospectus for project approval. The Board has estimated the available revenue for new project starts, The Board requests prospectuses for more projects than can currently be funded (over -obligation) without causing construction delay. Over -obligation promotes competition between agencies for construction funds. It also allows timely use of construction funds. Each funded agency must contact the T1B staff to determine when construction funds may be available for their project. Remember, the first project submitted for construction funding is the first project in line to receive funding, provided the prospectus is complete and correct. Most projects receive initial UATA funding approval at design phase. Several blank design prospectuses are enclosed for your convenience. If you need a predesign or construction prospectus, please contact the TIB office. Forms are also available through the Internet on the TIB home page. The Internet address is http://www.wa.gov/tib. Submit your completed prospectus as directed in the TIB Guidelines. If you have any questions, please call Gloria Bennett, Assistant Project Engineer, at (360)705-7591. Sincerely, ALD:aws Enclosures cc: Bill Linse Allen L. Deutscher UATA Program Engineer