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Home My WebLink AboutR-1999-127 Amend agreement with Bovay Northwest, Inc.RESOLUTION NO. R-99- 12 7 A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an amendment to a "Professional • Engineering Services 'Agreement' with.Bovay Northwest; Inc.; regarding improvements to the ventilation system' of ` the maintenance ,shop, and parking garage located at the City of Yakima Public Works Complex, 2301 Fruitvale Boulevard, Yakima; Washington. WHEREAS, the City requires engineering design, specification and administrative services'associatedwith required improvements to theventilationsystem of the maintenance shopand parking garage located at the City cif Yakima Public Works Complex, 2301 Fruitvale Boulevard; Yakima, Washington; and WHEREAS, on March 2, 1999, the City Council authorized execution of an engineering services contract with Bovay Northwest, Inc. for said engineering services; and WHEREAS, it is now evident additional engineering services beyond those specified in the original professional engineering services agreement are necessary; and WHEREAS, Bovay Northwest, Inc. is willing to perform these additional engineering services required by the City in accordance with the terms and conditions of the attached amendment to the original professional engineering services agreement; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to authorize execution of the attached amendment to the professional engineering services agreement with Bovay Northwest, Inc., now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute the attached and incorporated amendment to the "Professional Engineering Services Agreement" with Bovay Northwest, Inc., to provide engineering design, specification and administrative services regarding improvements to the ventilation system of the maintenance shop and parking garage located at the City of Yakima Public Works Complex, 2301 Fruitvale Boulevard, Yakima, Washington. :ADOPTED.BY.THE-CITY: COUNCIL this 21St day of September,- 1999. c � ATTEST: -, John Puccinelli, Mayor City Clerk GROW" BovAy NORTHWEST A DAMES & MOORE SUBSIDIARY August 10, 1999 Mr. Chris Waarvick City of Yakima, Public Works Department 2301 Fruitvale Avenue, Yakima, WA. 98902 P l) RE: Engineering Change Request #1 Upgrade Ventilation System — Maintenance & -Storage Buildings •Bovay Project 31573-008-701 ' Dear Mr. Waarvick: 1101 N. Argonne Road. Suite 2n1 Spokane. Washington 99212 509 928 4413 Tel 509 928 4415 Fax Further to.our recent telephone conversations alerting you and Mr. Haddix to the fact that the scope of the engineering work for the referenced project has increased we require an adh:itional $9,848 of fee .for the additional work to complete the construction bid package. The additional work is as follows. • Redesign `-=`of the electrical system to provide increased capacity to the buildings to accommodate the new facilities. At the time of our study and during the initial site visit it was understood that adequate utilities were available. During the design we have learned that although the capacity may appear sufficient the circuit and physical configuration is such that it is in the best interests of the City to upgrade the system at this time. • Re-evaluate the gas distribution system and recalculate required pipe sizes based on the as - built configuration. The gas distribution piping in both Buildings 1 # 2 is connected and run completely differently than that shown on the drawings. • Engineering and design of an enhanced Carbon Monoxide detection and control system. Following our discussions at the meeting of July 13, 1999 it is understood that a more sophisticated system would be appropriate. • Development, integration and correlation of Division 0 specifications into the bid documents. Offices Worldwide BovAy NORTHWEST A DAMES & MOORE SUBSIDIARy Mr. Chris Waarvick August 10, 1999 Page 2 My electrical engineer has estimated that construction of the improvements to the main power supply will cost about $50,000. This would result in a total estimated project cost of approximately $230,000. To assist you in managing the budgetary constraints we would recommend a phased approach to the construction work. • Phase I — Electrical Power Supply. Improvements • A — Power supply upgrades for both Buildings #1 & #2 • B — Only that part of the power supply upgrade required in support of the work in Building #2 • Phase II — Ventilation Improvements, Maintenance Shop, Building #2 • Phase III — Ventilation Improvements, Parking Garage, Building #1. The bid documents will be prepared with this phased approach incorporated to provide you with the flexibility to execute as much work as possible this summer within the available funding. Should you require any further information, please contact me at (509) 928-4413. Sincerely, BOVAY NORTHWEST INC. E. Ge ffrev Beech Project Manager EGB:emr N:\31573\008\L\ECR 1 letdoc Offices Worldwide BOVAy NORTHWEST u_ A DAMES 8 MOORE SUBSIDIARY August 19, 1999 Mr. John Haddix City of Yakima Public Works Department 2301 Fruitvale Avenue Yakima, WA.98902 RE: Engineering Amendment No.1 Upgrade Ventilation System — Maintenance & Storage Buildings Bovay Project 31573-008-701 Dear Mr. Haddix: 1101 N. Argonne Road. Suite 2i I Spokane. Washington 99212 509 928 4413 Tel 509 928 4415 Fax Thank you for your letter dated August 16,1999, regarding the increase in our scope of services for the referenced project and acknowledging our fee increase. As requested, attached is Amendment No.1 in the appropriate format. We appreciate the constraints of your availability and the fixed schedule for the City Council meetings. We do not foresee any problem and will anticipate approval of this item at the Council meeting scheduled for September 21, 1999 Should you require any further information, please contact meat (509) 928-4413. Sincerely, BOVAY NORTHWEST INC. E. Gc'offrey Beech Project Manager Attachment EGB:emr N:13157310081L\Adendum 1 let.doc Offices Worldwide BovAy NORTHWEST .A DAMES & MOORE SUBSIDIARY City of Yakima Public Works Complex Ventilation Design Bid and Construction Services. Amendment No. 1 1101 N. Argonne Road. Suite 20,1 Spokane, Washington Q9212 509 928 4413 Tel 509 928 4415 Fax 1.1 Redesign of Electrical System to provide increased capacity to Buildings 1 & 2 • Preliminary Design • Final Design Services • Bid Related Services • Construction Services. $ 0 $ 2,340 $ 0 $ 0 1.2 Re -calculation of gas distribution system to incorporate as -built conditions. • Preliminary. Design • Final Design Services • Bid Related Services • Construction Services. $ .9 $ 1,953 $ 0 $ 0 1.3 Engineering and design of enhanced Carbon Monoxide detection and control system. • Preliminary Design $ 0 • Final Design Services $ 1,225 • Bid Related Services $ 0 • Construction Services. $ 0 1.4 Development, integration and correlation of Division 0 specifications into bid documents • Preliminary Design • Final Design Services • Bid Related Services • Construction Services. Total Amendment No. 1 Owner For City of Yakima Date copy John Haddix, City of Yakima. $ 0 $ 4,330 $ 0 $ 0 $ 9,848 ,er Engineer Bovay Northwest Inc. (2)1�a�qq Date Offices Worldwide s. BUSINESS OF THE ,CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. /3 For Meeting of 09/21/99 ITEM TITLE: Consideration ,of a Resolution. Authorizing the .City Manager to Execute an Amendment to; the Professional Engineering Services Agreement with Bovay Northwest to Design, Prepare Bidding Documents, and Provide Construction Administration for Ventilation System Improvements at the Public Works Complex SUBMITTED BY: _ .Chris Waarvick, Director of Public Works CONTACT PERSON/TELEPHONE: John A. Haddix, Senior Projec SUMMARY EXPLANATION: ner / 575-6005 The proposal before Council is to amend the Bovay Northwest, Inc. professional engineering services Agreement (99-25) approved March 2, 1999 for the design, specifications, and construction of ventilation system improvements at the Public Works complex located a 2301 Fruitvale Boulevard. Specifically, the improvements are for two buildings more commonly referred to as the "maintenance shop" and "parking garage." The amendment before Council is based on the following discoveries: 1) the existing electrical supply system requires increased capacity to accommodate the new ventilation equipment and controls, 2) the natural gas piping distribution system needs re-evaluation and upgrading and, 3) a more fitting carbon monoxide detection and control system is favored (see attached August 10 letter). The fee outlined in the amendment to the Engineering Services Agreement is a "maximum, not to exceed amount" of $9,848 (see attached Amendment #1). Total cost of providing the necessary professional engineering services for the project increases from $30,850 to $40,698. The Environmental Fund (555) is providing project funding and requires no budget appropriation. Resolution X Ordinance _ Contract X Other (Specify) Funding Source Environmental Fund - 555 APPROVED FOR SUBMITTAL: Cit g ana er STAFF RECOMMENDATION: Approve Resolution authorizing the City Manger to execute Amendment #1. BOARD/COMMITTEE RECOMMENDATION: N/A COUNCIL ACTION: DEPARTMENT OF PUBLIC WORKS 2301 Fruitvale Blvd., Yakima, Washington 98902 Phone (509) 575-6005 CIIANGE ORDER NO. 1 Project: Description: Vendor: City of Yakima Project #1857 Ventilation System Improvements to the Public Works Maintenance Shop and Parking Garage Bovay Northwest, Inc. 1101 Argonne Road, Suite 201. Spokane, WA 99212 Scope of Work Change Additional work has been requested by the City to add the following: Additional work required for air balancing not included in the original project bid. The Consulting Engineer shall prepare a bid package, award, and oversee all the work necessary to accomplish the required air balancing. Total: $4,675.00 plus tax Change Order #1 Dollar Amount (Includes A&E and Construction): Original Contract Amount (Includes A&E and Construction): Revised Contract Amount (Includes A&E and Construction): (Note: Prices do not include tax) .Author ins: Director of Public Works Purchasing Agent Contractor Acceptance: for Bovay Northwest, Inc. $4,675.00 240,770.00 $245,445.00 41-1 E, -e Date Date Date Date Yakima Administration 575-6005 • Equipment Rental 575-6005 • Parks & Recreation 575-6020 • Refuse 575--6005 Street 575-6005 • Traffic 575-6005 • Transit 575-6005 an-Ammtcs City 994 Project: DEPARTMENT OF PUBLIC WORKS 2301 Fruitvale Blvd., Yakima, Washington 98902 Phone (509) 575-6005 'CHANGE ORDER NO. 2 City of Yakima Project #1857 Description: Ventilation System Improvements to the Public Works Maintenance Shop and Parking Garage Vendor: Bovay Northwest, Inc. 1101 Argonne Road, Suite 201. Spokane, WA 99212 Scope of Work Change Additional work has been requested by the City to add the following: Additional work required for the installation of an A/C thermostat control not included in the original project. Total: $400.00 plus tax Change Order #1 Dollar Amount (Includes A&E and Construction): Change Order #2 Dollar Amount (Includes A&E and Construction): Original Contract Amount i(Includes A&E and Construction): Revised Contract Amount (Includes A&E and Construction): (Note: Prices do not include tax) Author tions: Ci y Manager Director o Purchasing Agent Contractor Acceptance: for Bovay Northwest, Inc. Administration 575-6005 • Equipment Rental 575-6005 • Parks & Recreation 575-6020 • Refuse 575-6005 Street 575-6005 • Traffic 575-6005 • Transit 575-6005 $4,675.00 400.00 240,770.00 $245,845.00 � [ / e - G" V`� Date «l((( /v� Date ,g 4_02 Date Date 3 //. .tae. c Yakima 1111-AmmicaCtty 1994