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Home My WebLink AboutR-2000-028 Fire Station No. 1 Remodel (Phase 2) amendment; Davis Opfer Raab ArchitectureRESOLUTION NO. R-2000- 2 8 A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an amendment to the architectural services agreement with Davis Opfer Raab Architecture, P.L.L.C., for the development of specifications for and oversight of Phase II construction activities regarding completion of improvements to the sleeping quarters of Fire Station No. 1, 401 North Front Street, Yakima, Washington. WHEREAS, the City desires that certain improvements be performed regarding the sleeping quarters of Fire Station No. 1, 401 North Front Street, Yakima, Washington; and WHEREAS, on April 6, 1999, the City Council authorized execution of an architectural services agreement with Davis Opfer Raab Architecture, P.L.L.C., to provide professional architectural services to develop specifications for and oversee construction activities regarding Phase I of said improvements; and WHEREAS, during the 2000 budget process, the City Council approved $85,000 for Phase II and completion of the improvements to the sleeping quarters at Fire Station No. 1; and WHEREAS, the City requires professional architectural services to develop specifications for and oversee construction activities regarding completion of said improvements; and WHEREAS, Davis Opfer Raab Architecture, P.L.L.C., is willing to provide additional architectural services for completion of the project in accordance with the attached amendment to the original architectural services agreement; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to authorize execution of the attached amendment to the architectural services agreement with Davis Opfer Raab Architecture, P.L.L.C., in order to obtain additional architectural services regarding the completion of improvements to the sleeping quarters of Fire Stations No. 1; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute the attached and incorporated amendment to the architectural services agreement with Davis Opfer Raab Architecture, P.L.L.C., for the development of (Lk)res/arch-fire sta #1 -mar OO.pm specifications for and oversight of Phase II construction activities regarding completion of improvements to the sleeping quarters of Fire Station No. 1, 401 North Front Street, Yakima, Washington. ADOPTED BY THE CITY COUNCIL this 21st day of March, 2000. ATTEST: City Clerk (1k)res/arch-fire sta #1 -mar OO.pm -/Z-6- ary Place, Mayor March 15, 2000 DAVIS OPFER RAAB ARCHITECTURE Mr. Abel Castilleja, Training Chief Yakima Fire Department 401 North Front 'Street Yakima, Washington 98901 RE: Fire Station No. 1 Alterations Dear Abel, In response to the recent increase in the scope of work, which combines the two project phases as well as adds the alterations to the south entry of the Station, we propose a fee increase of $8,900. This increase provides for the services of this office necessary to design and document the new areas of work added to the project, plus the hours required to redesign the areas which had already been prepared to go out to bid. This fee also includes the additional mechanical and electrical engineering fees associated with the scope of work increase. The scope of services detailed in the attached Fee Calculation and provided by this fee, is as follows: Davis ® Opfer ® Raab ® Architecture will provide services, including mechanical and electrical engineering, for the production of Construction Documents for the proposed alterations based on design Option 2 submitted in the February 3rd meeting. Our firm will administer the Bid Phase and aid the Fire Department in the preparation of the construction contract. We will provide construction administration services limited to the review of shop drawings, reasonable assistance to the contractor during construction, three site visits, the preparation of a punch list and one visit to verify completion of the punch list items. Additionally, we will assist the Fire Department in attaining the Operations and Maintenance Manuals, as -built drawings and other documentation required from the Contractor to close out the project. In the event, that the Fire Department or City wishes to make significant design changes or desires additional construction administration services the fee will need to be increased accordingly. Our Hourly Rates Schedule is attached to the original agreement and can be used as a basis for calculating any anticipated fee increasesf P`- gOoO-28 811 SUMMITVIEW AVENUE SUITE 2 YAKIMA, WASHINGTON 98902 (509) 454-3299 FAX (509) 454-3254 March 15, 2000 Yakima Fire Department Extra Services Amendment Page 2 We are very pleased to have the opportunity to continue providing services for the Yakima Fire Department. If the above fee proposal meets with your approval please have both copies signed and return one copy to this office. This letter will serve as an amendment for extra services to the agreement dated March 30th for the Station No. 1 Alterations, so please attach your copy to that agreement. Best regards, Davis • Opfer • Raab • Architecture, P.L.L.C. 1 Sherlyn M. Davis Accepted by: City of Yakima By: Dick Zais, City ager 4,43 Attest: 9q61-11-1-0-. Karen q-R-v- Karen Roberts, City C141 #9812 Date: 3-22-00 City Contract No. 2000-25 3-22-00Resolution No. R-2000-28 February 8, 2000 DAVIS • OPFER • RAAB AR CHITECTURE Fire Station No. 1 Alterations Yakima Fire Department Fee Calculation Construction Budget: Original Budget: Budget Increase: $47,000 $65,420 Total Construction Budget: $112,420 Original Project Fee: $4,700 Additional Services Required for Project Completion: Phase Hours Rate Fee Design/Const. Doc. Design 5 $85 $425 Design 20 $60 $1,200 Documentation 30 $60 $1,800 Specifications 10 $60 $600 Estimating 6 $60 $360 Bidding Cont. Assistance 5 $60 8300 Distribution 8 $35 $280 Contract Preparation 3 $60 $180 Construction Pre -Con 3 $60 $180 Site Visits (3) 12 $60 $720 Cont. Assistance 18 $60 $1,080 Punchlist/Close Out 8 $60 $480 128 DOR Total Riley Engineering Fee Mechanical/Electrical 20 $7,605 $1,300 TOTAL FEE $8,905 811 SUMMITVIEW AVENUE SUITE 2 YAKIMA, WASHINGTON 98902 (509) 454-3299 FAX (509) 454-3254 • • • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. i3 For Meeting Of: 03/21/00 ITEM TITLE: Fire Station One Remodel, Phase II SUBMITTED BY: Yakima Fire Department CONTACT PERSON/TELEPHONE: Al H. Gillespie, Fire Chief, 575-6250 Martin Buehler, Battalion Chief, 575-6060 SUMMARY EXPLANATION: This agreement will combine Phase I and Phase II of the remodel project to improve the sleeping quarters at Fire Station One. Doing this will shorten the construction time of both projects allowing us to expand the project to include a safer entrance to Fire Station One. Also, combining both phases and changes infire code requirements will save money on the project allowing us to stay within the project budget. Total cost of architectural services increased $8,900 from $4,700 to $13,605. This is 9.3% of the total cost of the project and is within the budgeted amount. Funding source for this agreement will come from the fire capital fund and is budgeted for 2000. This agreement for increased architectural fees incurred by additional services is with Davis, Opfer, Raab Architecture. It is an amendment to the original agreement approved by Council in 1999. Resolution X Ordinance Contract Other (Specify) Funding Source: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt resolution BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: