HomeMy WebLinkAboutR-2000-029 Amendment #2 to professional engineering services agreement with Golder Associates, Inc.L.
RESOLUTION NO R- 2000- 2 9
A RESOLUTION authorizing execution of Amendment #2 for professional
engineering services between the City of Yakima and Golder
Associates, Inc.
WHEREAS, the City of Yakima has need of engineering services to install a
monitoring well and retrofit of the Kissel Well as part of the Aquifer Storage and
Recovery pilot test; and
WHEREAS, the City does not possess in-house staff qualified to perform the
necessary work involved in this pilot test; and
WHEREAS, the City and Golder have entered into a contractual relationship via a
contract authorized by Council Resolution R-98-40; and
WHEREAS, the City of Yakima has complied with the provisions of RCW 39.80
which concerns the procurement of engineering and architectural services by a city; and
WHEREAS, the City Council deems it to be in the best interest of the City to
enter into this amended contract with Golder Associates, Inc., for the Aquifer Storage
and Recovery Pilot Test; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager, City Clerk and the Assistant City Manager are hereby authorized and
directed to execute the attached and incorporated "Amendment #2" together with its
attachments.
ADOPTED BY THE CITY COUNCIL this 21st day of March 2000.
ATTEST:
Karen Roberts, City Clerk
./Ke
Place, Mayor
Golder Associates Inc.
18300 NE Union Hill Road, Suite 200
Redmond, WA 98052-3333
Telephone (425) 883-0777
Fax (425) 882-5498
March 13, 2000
Water and Irrigation Division
City of Yakima
2301 Fruitvale Boulevard
Yakima, Washington, 98902
Our ref: 983-1085-001.8100
ATTENTION: Mr. Dave Brown, Water and Irrigation Engineer
RE: WRIGHT AVENUE WELL AMENDMENT #2 -
A) SCOPE OF WORK FOR ASR MONITORING WELL INSTALLATION AND
B) KISSEL WELL RETROFIT
Dear Dave:
This letter presents a scope of work and cost estimate for an amendment to the existing
contract with the City of Yakima. The original contract is associated with the
replacement Wright Avenue Well. The first amendment to this contract is to conduct a
pilot ASR test. If ASR is shown to be technically viable, the New Wright Avenue Well
(Elks Well) may be constructed to accommodate an ASR program.
The second amendment, requested in this letter, consists of a) the installation of a
monitoring well next to the City of Yakima's Kissel Well, and b) retrofit of the Kissel Well
to allow recharge through the wellhead. These tasks were identified in the scope of
work for the first amendment. However, a budget was not identified or allocated since
details necessary to define a budget were not available at that time (e.g., it was not
known which well would be used for recharge, and therefore what modifications would
be necessary).
The purpose of the monitoring well is to collect data during the Aquifer Storage and
Recovery (ASR) pilot test for use in evaluating the viability of an ASR program. The
purpose of the retrofit is to reconfigure the wellhead to allow recharge of water from the
distribution system through the Kissel Well, and the recovery of recharged water and
normal pumping operation.
The total cost of this amendment is based on time and materials not to exceed $99,965.00.
March 13, 2000 2 983-1085-001.8100
1.0 MONITORING WELL
Based on information collected in preparation for the pilot test, we recommend that a
monitoring well be installed up to 800 feet below ground surface, near the recharge well
(Kissel Well). This proposed monitoring well is intended to characterize and monitor the
hydrogeologic conditions in the shallow portion of the aquifer system (e.g., from ground
surface to 800 feet below ground surface) in response to recharge via the Kissel well,
which is screened in the deeper portion of the aquifer system (e.g. below 850 feet below
ground surface). The cost of installing this monitoring well is approximately $60,000.
Preliminary discussions with Ecology personnel and other agencies indicate that this
monitoring well will be required.
This cost includes instrumentation (i.e., transducer and datalogger) for the automated
collection of water level data consistent with the rest of the automated water level
monitoring system that the City has already installed to date. It is also recommended
that aqueous geochemistry samples be collected and analyzed for a suite of parameters
before, during, and after conducting the ASR pilot test, including environmental tracers.
Scope of Work (Monitoring Well)
Golder will contract with a drilling company for services to install the monitoring well.
Specifications will be prepared by Golder. The well will be installed using the mud
rotary method. Installation of the well is expected to take approximately three weeks.
The well will be located approximately 200 feet east of the Kissel well house.
Soil samples will be collected by the driller for the first 500 feet below ground surface,
and logged by a Golder geologist. A Golder geologist will be on site to continuously log
the portion of the hole below 500 feet, A geophysical log (gamma, caliper, spinner, and
resistivity) of the hole will be conducted by Golder after the hole is drilled. A monitoring
well will be installed with a screened interval below 500 feet, the exact dimensions of
which will be determined by the geologist after drilling the well.
Golder will apply to Ecology for a variance to allow the installation of a second
monitoring point within the same borehole at approximately 100 feet below ground
surface. If a variance is not granted, a second monitoring point will not be installed.
An above -ground protective monument will be installed that will be approximately two
feet high and one foot in diameter, painted tan. A transducer and datalogger will be
installed in each monitoring point installed.
All work will conducted in compliance with the Washington Department of Ecology
rules as outlined in WAC 173-160.
Golder Associates
March 13, 2000 3 983-1085-001.8100
Budget (Monitoring Well)
A cost estimate is provided in the attached sheet. All workis conducted on a time and
materials basis, not to exceed a total amount of $58,965.00.
Deliverable (Monitoring Well)
A letter report will be submitted detailing field activities, and including an as -built
diagram of the well completion.
Schedule (Monitoring Well)
Drilling will proceed as soon as possible upon notification to proceed, subject to the
drilling contractor's availability. Currently, the drilling contractor is available to start in
the middle of April. All work will continue without interruption until complete, and is
expected to take up to three weeks. A letter report will be delivered one week after
completion of all field activities.
Responsibilities of the City (Monitoring well)
A site visit may be conducted by a representative of the drilling company prior to
mobilization drill, during which a city representative will introduce the driller to the site.
The utility locate will be conducted by the City. The City will arrange for the delivery of
approximately 12 yards of crushed stone to the site for use in preparation of a drill pad.
The contractor will use a backhoe to spread the material. Water will be obtained by the
driller from the fire hydrant located at the southeast corner of South 32' Place and West
King Street using a backflow preventer. Drilling mud (approximately 6,200 gallons) will
be disposed by wasting it on site.
2.0 KISSEL WELL RETROFIT
Retrofit of the Kissel Well will be conducted per preliminary design drawings prepared
by Golder, and reviewed by the City. Golder contract for construction services. Golder
will work closely with the City of Yakima in the selection of such services. The estimated
cost of the retrofit is $41,000.00.
Scope of Work (Retrofit)
Golder will finalize the design, prepare bid specifications package including materials,
suppliers of materials, and drawings, as appropriate. A local contractor will be retained
to conduct the work
Golder Associates
March 13, 2000 4 983-1085-001.8100
Budget (Retrofit)
A cost estimate is provided in the attached sheet. All work is conducted on a time and
materials basis, not to exceed a total amount of $41,000.00.
Deliverable (Retrofit)
Final as -built drawings will be prepared and documentation of all construction activities
including material specifications will be compiled and submitted to the City.
Schedule (Retrofit)
Subcontractor selection will be started upon notification by the City to proceed. All work
will be coordinated with the City to ensure that construction activities do not affect
necessary operation of the well to provide safe drinking water supplies to customers.
Once initiated, all work will continue without interruption until complete, and is
expected to take up to three weeks. A letter report will be delivered one week after
completion of all field activities.
Responsibilities of the City (Retrofit)
The City will assist with coordination during construction of retrofit modifications.
Thank you very much for this opportunity to be of service. Should we be able to provide
additional information, or assist you in any way, please give us a call.
Sincerely,
GOLDER ASSOCIATES INC.
Chris V. Pitre
Senior Hydrogeologist
iv L.
David Banton
Principal Hydrogeologist
Golder Associates
Accepted by
City of Yakima
Richard A. Zais, Tf., City Manager
Attest:
City Contract No. 2000-26
Resolution No. R-2000-29
Cost estimate for installation of a 800 -foot monitoring well @ the Kissel Well.
Senior Hydrogeo.
Project Hydrogeo
Staff Geol.
CAD/Admin
rate:
$ 90
$ 70
$ 60
$ 50
Labor
Hours
Contracting/Ecology
12
1
$ 1,130
Field oversight
4
32
2
$ 2,380
Reporting
4
12
8
$ 1,480
Subtotal:
$ 4,990
Expenses
Travel
$250
Accomod/perdiem
$375
Drilling contractor (includes 10% management)
$46,000
Transducer and datalogger purchase
$4,000
Equipment rental 1
$200
Communication fee (3% of labor)
$150
Subtotal:
$50,975
Geophysical Logging (Optional)
Logging (lump sum)
$3,000
Subtotal:
$3,000
Total (including geophysical logging):
$ 58,965
983-1085-001,5000
Golder Associates
Client: City of Yakima
Project: ASR Study
By: CC, Checked by AJF
Preliminary Cost Estimate
Kissel Well Modifications
It,:i: r .r:::::;::: > s;::::::::.Quantity::>
1
kli it::
- ::Viti t,C ist
:: Qost ::.:: :
Ball Valve 6"
1
ea
$750
$750
PRV, 6" (GA Industries)
1
ea
$2,400
$2,400
Flow Meter (6" propeller meter)
1
ea
$1,800
$1,800
Flowmeter Transmitter
1
ea
$600
$600
Fabricated Steel cross
1
ea.
$800
$800
Air valve, 3/4 Inch
1
ea
$300
$300
90 degree bends, 6"
2
ea
$120
$240
45 degree bends, 6"
1
ea
$120,
$120
Steel pipe, 6" (20' min. purchase)
20
LF
$15
$300
Flanges
9
ea
$150
$1,350
Pipe Supports
2
ea
$200
$400
Flange adapter
1
ea
$200
$200
Pressure gage, 4"
1
ea
$100
$100
Demo Conc floor slab
1
Is
$200
" $200
Weld onto 20" well casing
1
Is
$200
$200
Concrete repairs
1
Is
$200
$200
Labor (3 people, 5 days)
120
hrs
$40
$4,800
Support Equip.
1
Is
$1,000:
$1,000
Steralization
1
Is
$500
$500
Telemetry Hookup & Testing
Is
$0
Pressure Testing
1
Is
$500
$500
Constractor's Direct Costs:
$16,800
Mobilization & Div 1 requirements
10%
$1,700
Subtotal
$18,500
OH&P
12%
$2,200
Subtotal
$20,700
Contingency
25%
$5,200
Subtotal
$25,900
State Sales Taxes
8%
$2,100
Total Construction Cost
$28,000
Admin. And Enaineerina (Bv Golder
Finalize Design (specs, dwgs)
1
t&m
$6,500
$6,500
Bidding
1
t&m
$1,200
$1,200
Markup on Contractor
10%
$2,800
Construction Oversight
1
t&m
$1,500
$1,500
Engineering Contingency
1
t&m
$1,000
$1,000
Total Engineering Costs:
Total Cost:
$13,000
$41,000
3/13/00 1 Cost.xls
Task Order: 3
Authorization to Proceed to complete the remainder for the contract including all
amendments to the scope of work dated March 13, 2000
City of Yakima
G enn Rice, Assistant City Manager
Golder Associates Inc.
By: Michael L. rown, y anaging Principal
Date March 13, 2000
Date 3/23/
IN REPLY REFER TO:
UCA-1200
RES -3.10
United States Department of the Interior
Mr. Dave Brown
Water Irrigation Engineer
City of Yakima
2301 Fruitvale Blvd.
Yakima WA 98902
Dear Mr. Brown:
BUREAU OF RECLAMATION
Upper Columbia Area Office
1917 Marsh Road
P.O. Box 1749
Yakima, Washington 98907-1749
8 2000
Recently you requested a letter from me regarding your proposed monitoring well for the
upcoming groundwater injection testing to be initiated by the City of Yakima. As we have
discussed, the Yakima River Basin Water Enhancement Project (YRBWEP) is interested in
effective monitoring of groundwater/surface water interactions within the Yakima Basin such as
your proposed monitoring network. YRBWEP will be cost sharing in a future groundwater
modeling effort for this Basin with the US Geological Survey and the State of Washington.
I have indicated to you an interest in participating in the funding of a reasonable portion of your
monitoring well installation in exchange for the availability of your entire well network for my
upcoming modeling efforts. I believe that effective monitoring of groundwater activities is
essential to develop a thorough understanding of our Basin, and for effective planning for future
development opportunities. I understood the range of costs for the proposed monitoring well
installation to be in the neighborhood of $40,000 - $50,000. Please let me know the expected
figure when you get it. We have discussed something around 50 percent YRBWEP participation
as reasonable for the installation of this project, so long as the projected range of costs is within
the ball park. The Bureau of Reclamation's Contracting Officer has the final say on
:-listrir✓ement of funds, however I do of any reason .lis. farad 1,1 t - l for lYlvla� i\Al1KJ. ilv VI�Y Irl 1 .. not wee all,' Y\+(.I.JVll VYll, ll.[111tJ could lYVL be approved 1V1 i.111J
type of project, given our mutual interest.
We have also agreed to work together on resolving issues at your intake on the Naches River.
Depending upon the direction in which YRBWEP moves ahead in this reach, I remain committed
to working with you, and where reasonable, moving ahead on projects of mutual concern to
ensure that they are effectively resolved.
2
If you have any questions regarding this information, please call me at (509) 575-5848, extension
267.
Sincerely,
Jmes AEsget, Manager
Yakima River Basin Water Enhancement Project
•
•
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. I t
For Meeting of March 21, 2000
ITEM TITLE: Request for Approval of Resolution Authorizing Contract Amendment for
Water/Irrigation Engineering Services Contract with Golder Associates, Inc.
SUBMITTED BY: Glenn Rice, Assistant City Manager
Dueane Calvin, Water/Irrigation Manager
Dave Brown, Water/Irrigation Engineer
CONTACT PERSON/TELEPHONE: Dueane Calvin / 575-6480
SUMMARY EXPLANATION:
City Council is respectfully requested to approve the attached resolution authorizing the City Manager to
execute the attached Contract Amendment #2 for engineering services with Golder Associates, Inc. On
March 17, 1998, City Council authorized the City to enter into contractual agreement for engineering
services with Golder Associates, Inc. and on August 3, 1999 authorized amendment #1 (Aquifer Storage
and Recovery) to this contract.
To accurately monitor the effect of recharging and recovering water in both the upper and lower Ellensburg
Aquifer, a monitoring well must be installed. The Department of Ecology has required this monitoring well
as part of the Aquifer Storage and Recovery (ASR) test permit. The well will be installed near the existing
Kissel Well. Additionally the Kissel Well requires some retrofitting to allow water to be recharged through
the wellhead. Please see attached letter from Golder Associates that discusses the purpose and scope of
work for this amendment.
The Bureau of Reclamation (BOR), through the Yakima River Basin Water Enhancement Project, has
agreed to fund half of the cost of installing the monitoring well, approximately $25,000.00 (see attached
letter from the BOR).
Original Contract (not to exceed) $ 29,680.00
Amendment #1 (not to exceed) $210,584.00
Amendment #2 (not to exceed) $ 99,965.00
Total Amended Contract (not to exceed) $340,229.00
Resolution _X_ Ordinance Other (Specify)
Contract X_ Mail to (name and address): Dave Banton, Golder Associates, Inc. 18300 NE Union
Hill Rd., Suite 200; Redmond, WA 98052-3333 _Phone: 425-883-0777
Funding Source 'K Fund 477 d Bureau of Reclamation (see attached)
APPROVED FOR SUBMITTAL: City Manager
STAFF RECOMMENDATION:
Staff respectfully requests City Council approve the resolution authorizing the City Manager to execute the
attached Contract Amendment #2 with Golder Associates, Inc.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: