HomeMy WebLinkAboutR-2000-085 I-82/Yakima Ave. Project Contract Amendment No. 10; Huibregtse, Louman Associates, Inc.RESOLUTION NO. R-2000- 85
A RESOLUTION authorizing and directing the City Manager and City
Clerk of the City of Yakima to execute Contract
Amendment No. 10, amending Supplemental Agreement
to the Local Agency Agreement 94-57 with Huibregtse,
Louman Associates, Inc., Consulting Engineers for
Professional Engineering services on the I-82/Yakima
Ave. project in the City of Yakima, City Project 1847.
WHEREAS, the City of Yakima desires to proceed to the completion of the
I-82/Yakima Avenue Project, and
WHEREAS, the Yakima City Council deems it to be in the best interest of the
City that the attached document, Contract Amendment No. 10, be executed by the City of
Yakima, accordingly, now therefore.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
YAKIMA: •
The City Manager and City Clerk of the City of Yakima are hereby authorized
and directed to execute Contract Amendment No. 10 to the Local Agency Agreement 94-
57 with Huibregtse, Louman Associates, Inc., Consulting Engineers in Yakima for
Professional Engineering Services for the purpose mentioned above, a copy of which
Contract Amendment is attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this th day of July, 2000.
ATTEST:
J_
City Clerk
Mary Place, Mayor
Project No.
Agency
Name of Project
Agreement No.
Gentlemen:
The Local Agency of
entered into with
July 20, 1994
SUPPLEMENTAL AGREEMENT
STPUS - 4611 (001)
City of Yakima
Fair Avenue Improvement Project
94-57 (R-94-98)
AMENDMENT NO. 10
Task 8 -Additional Services
Completion of State 1A,
16, and 1C of 1-82/
Yakima Avenue Project
the City of Yakima desires to supplement the agreement
Huibregtse, Louman Associates, Inc. and executed on
and identified as Agreement No. 94-57 (R-94-98)
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1
Section 1, SCOPE OF WORK, is hereby changed to read
See attached Exhibit B-1, Supplemental.
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read September 30, 2000.
111
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
The maximum amount payable under this agreement as supplemented inclusive of all fees and other costs
is now $ 473,661.96 .
If you concur in this supplement and agree to the changes as stated above, please sign in the appropriate
spaces below and return to this office for final action.
May 16, 2000
Date
Consultant's Signature
William L. Huibregtse, President
Huibregtse, Louman Associates, Inc.
G:\Pro2-JK\prjk2-42.wpd
Sincerely,
Date
Approving Authority
R. A. Zais, Jr., City Manager
City of Yakima
EXHIBIT "A"
Summary of Payments
(Amendment No. 10)
(Task lb, Additional Services for
Completion of Stage 1C of
I-82/Yakima Avenue Project)
Basic
Agreement Supplement Total
+Amendment No. 1
+Amendment No. 2
+Amendment No. 3
+Amendment No. 4
+Amendment No. 5
+Amendment No. 6
+Amendment No. 7
+Amendment No. 8
+Amendment No. 9
+Amendment No. 10
Direct Salary Cost 130,041.20 4,230.40 134,271.60
Overhead 196,063.13 6,378.17 202,441.30
(including Payroll Activities)
Direct Non -Salary Costs 7 520.00 300.00 7,820.00
Fixed Fee 45,514.42 1,480.64 46,995.06
Sub -Consultant 47 700.00 34,434.00 82,134.00
Total 426,838.75 46,823.21 473,661.96
G:\Pro2-J K\prjk2-42. wpd
•
EXHIBIT D-1 - AMENDMENT NO. 10
CONSULTANT FEE DETERMINATION - SUMMARY SHEET
(LUMP SUM, COST PLUS FIXED FEE, COST PER UNIT OF WORK)
PROJECT: CITY OF YAKIMA TASK: Amendment No. 10
FAIR AVENUE IMPROVEMENT PROJECT Subtask la, Wetlands Mitigation -
Spruce Street to Pacific Avenue Mitigation Work
DIRECT. SALARY COST (DSC):
Classification Man Hours Rate Cost
Principal Engineer 4 x 37.00 = $148.00
Licensed Engineer 80 x 25.00 = 2,000.00
Project Engineer 0 x 19.00 = 0.00 •
Licensed Land Surveyor 12, x 20.00 240.00
Two Man Survey Crew 24 x 33.40 =. 801.60
CAD Technician 40 x 16.00 = 640.00
Word Processing Technician 24 x 16.70 = 400.80
TOTAL DSC = , $ 4,230.40
OVERHEAD (OH COST - including Salary' Additives):
OH Rate x DSC or 150.77 % x $ 4,230.40 $ 6,378.17
FIXED FEE (FF):
FF Rate x DSC or 35 % x $ 4,230.40 _ $ 1,480.64
REIMBURSABLE:
Itemized Reproduction $300.00
SUBCONSULTANT COSTS (See Exhibit G):
GRAND TOTAL
PREPARED BY: William L. Huibreqtse
G:\Pro2-J K\prjk2-42.wpd
300.00
$ 34,434.00
$ 46,823.21
DATE: Mav 16, 2000
•
•
Huibregtse, Lowman Associates, Inc.
June 24, 1999
CML ENGINEERING • LAND SURVEYING • PLANNING
City of Yakima
Engineering Division
129 North Second Street
Yakima, WA 98901
Attn: Bob Desgrosellier
Acting Division' Manager
Re: Yakima Avenue/I-82 Gateway Project
Wetlands Mitigation
HLA Job No. 98113
Dear Bob:
William L Huibregue, PE
Jeffrey T. Louman. PE
Theodore W. Pother, PE
Dennis J.Whitcher, PE
Francis J. Jaeger. PE
Eric T. Herzog, PLS
Heidi C. Herzog. PE
Michael T. Battle. PE
This letter and attached information is a summary of the status of our understanding of the wetlands
mitigation issue for the above referenced project.
History
Two wetland areas were discovered to be impacted by the proposed construction of the TAR Ramp (the
southbound off -ramp to the Gateway Center by Trailwagons). The two wetlands totaled approximately
18,245 square feet in area. A replacement wetland area was identified immediately adjacent to the
impacted wetlands and the TAR Ramp and,a wetlands mitigation plan was developed by CH2M HILL for
the 1.46 acre replacement site (an approximate 3.5 to 1 ratio).
Chronology
June 1995 - The Final Wetlands Mitigation Plan for the replacement site is submitted to WDOE.
July 1995 The Mitigation Plan is approved by WDOE. However, due to extensive solid waste and
debris discovered at the intended location of the replacement site, the mitigation plan was
not implemented. 0
January to
May 1996 -
YK10-82
CH2M HILL developed an alternative wetland mitigation approach' to compensate for the
impacts of the TAR Ramp construction. The site selected is approximately 1 mile north of
the TAR Ramp, east of 1-82 and west of the Yakima Greenway. It was determined that this
altemative site was just large enough to provide 1.46 acres of replacement wetlands at a
suitable elevation. Please refer to the attached Site Plan.
3800 Summitview, Suite 100 1. Yakima,WA 98902 v'► (509) 966-7000 d* FAX (509) 965-3800
City of Yakima
June 24, 1999
Page 2.
April 1996 to
April 1999
The altemative wetlands mitigation approach was discussed informally with Cathy Reed
(formerly Cathy Rajala) of WDOE; however, there was no formal submittal nor approval of
the alternative mitigation site or plan.
No action is taken on the wetlands mitigation issue.
Sept. 1998 Huibregtse, Louman Associates, Inc. (HLA) is retained by the City of Yakima to complete
certain items of the Yakima Avenue/I-82 Gateway Project including determining the status
of the wetlands issue and completing the mitigation work required.
Feb. 1999 CH2M HILL is retained as a subconsultant to HLA to compare actual wetland impacts from
the TAR Ramp construction to the impacts estimated prior to construction and to determine
whether the alternative wetland mitigation approach prepared in 1996 is still viable.
April 1999 CH2M HILL visits the TAR Ramp and the proposed wetlands mitigation site. During the
visit, a large amount of newly -placed fill material and large culvert with a flap gate is
observed in the mitigation area. Subsequent communication revealed that this fill is part
of a project to raise the flood control levee to the 100 -year flood elevation.
May 1999 Telephone conference call between the City of Yakima, WDOE, CH2M HILL and HLA
identified the following:
May 1999
YK1 0-82
The reduced size of the proposed alternative site was discussed. Cathy Reed, WDOE,
indicated that the reduced mitigation ratio of 3.1 to 1 is acceptable.
The North Yakima Conservation District, with the help of local students, planted riparian
vegetation on the construction access road and turnaround in the portion of the mitigation
site south of the newly constructed levee (approximately 0.50 acre). Implementation of the
previously proposed wetlands mitigation plan would require that these plantings be
removed.
The City of Yakima entered into a Memorandum of Understanding with Yakima County for
construction of the flood control levee. It is assumed that another Memorandum of
Understanding will be required with the City, County, and the Yakima Greenway for
construction of the mitigation wetlands in this area.
Cathy Reed, WDOE, spoke with Mr. R.E. Cornelius of the North Yakima Conservation
District regarding the riparian plantings south of the flood control levee. Mr. Cornelius was
opposed to the idea of removing the new plantings in order to construct mitigation wetlands.
Approximately 50 students from local schools assisted the Conservation District with the
plantings. The Conservation District has established Tong -term plans to include the
students in maintenance and monitoring of the plantings. Cathy Reed indicated that she
very much wants to salvage some or all of the riparian plantings.
Hsi troatCP Tallman Accnciatec. Inc.
•
•
City of Yakima
June 24, 1999
Page 3.
June 1999
Summary
HLA, CH2M HILL, WDOE, and the North Yakima Conservation District meet at the
proposed mitigation site. After review of the riparian plantings by the students and the
North Yakima Conservation District, WDOE is willing to consider amending the proposed
wetlands mitigation plan to include this area as part of the mitigation, provided that these
plantings survive the first year. (Please refer to attached WDOE letter). There was some
discussion as to how these plantings could be maintained (basically watered) until Spring
of 2000.
The portion of the proposed site north of the new flood control levee must be developed
into a wetlands mitigation area according to the 1996 plan developed by CH2M HILL.
CH2M HILL has estimated approximately $120,000 for construction of the portion of the mitigation site north
of the flood control levee into wetlands replacement suitable to the WDOE. They believe that to develop
the portion south ofthe flood control levee into wetlands replacement would double the cost. This means
that the City could save approximately $120,000 by watering the referenced riparian plantings.
As I mentioned to you a couple of weeks ago, it would be in the best interests of the City to find a way to
water these riparian plantings. Some of the issues we briefly discussed were:
1. Watering by the City Parks Department.
2. Watering by separate contract to a private landscape firm
3. Watering by water truck and hoses.
4. Watering by portable pump and irrigation pipelines. (Using the small stream from Boise
Cascade that flows through the site may have water rights issues. A pump and pipelines
left in place may be subject to vandalism.)
We are now entering the hottest time of the year. We believe it is important to begin a plan to maintain
these plantings as soon as possible. I would be glad to meet with you at the site to that you can see the area
to be watered. Perhaps a representative of the Parks Department could also attend.
Completion of the Wetlands Mitigation
From the action plan of the June 25, 1999, WDOE letter, there are various scenarios regarding the final
wetland mitigation plan depending upon the success of the riparian plantings south of the dike.
It appears that the WDOE's preference is to wait on any design and construction until next Spring to see if
the south half must be replanted with riparian plantings or developed as wetlands area. This will delay
completion of this project for another year. Another option is to design and construct the wetland
improvements to the area north of the dike this year, assuming that the riparian plantings south of the dike
will survive (with proper maintenance).
YK10-82
T7raihrnartcn Tnvim »vs Accnn: -itch c Tr.n
City of Yakima
June 24, 1999
Page 4.
From the WDOE letter, it is also important to note that the City will be responsible for the long-term
maintenance of the entire mitigation area, whether half wetland and half riparian area or all wetland area
in accordance with the original approved Shoreline Permit.
We await your direction with these wetland issues and will be glad to meet with you at your convenience to
discuss them. Please feel free to call.
Very truly yo
Dennis J. er, PE
DJW/jk
Enclosures
copy: CH2M HILL w/enc.
YK10-82
A»ihres rtca T niiman ®Qcn(`iatPC. Inds.
FROM:CH2M HILL TO 5099653800 MAY 16, 2000 8 27A #166 P.05
YAKIMA 1-82 WETLAND MITIGATION
ATTACIIMENT A
Initial Contract
SCOPE OF WORK
PS&E AND, SUBCONSULTANT SERVICES
Yakima 1-82 Wellands Mitigation
Section 1
PROJECT DESCRIPTION, DELIVERABLES ANI) ENCLOSURES
'PKUJNCT DESCRIPTION AND DELIVERABLES •
The work of thi .AGRFF.MENT consists of preparing the PS&E package for the project titled "City of Yakima
I-82 Wetlands Mitigation Project". The major feature of the project is the replacement and mitigation of0.75
acres of wetlands associated with the Yakima Avenue/I-82 Project.
Conceptual Layout
List of assumptions
5/1 MO N 33AM
ENCLOSURES
nl'
FROM:CH2M HILL TO: 5099653800 MAY 16. 2000 8:27AM t166 P.06
YAKIMA 1-82 WETLAND MITIGATION
Section 2
TASK DF.SCRIPTiONS
Work Element 1
1.0 PROJECT MANAGEMENT
A detailed schedule for the CONSULTANT work elements will be jointly developed with IILA. The schedule
will be updated periodically to reflect the current status of the project.
This work clement will also prepare the monthly progress reports and monthly invoices. Progress reports will
discuss the work in the previous month, the status of individual work elements, meetings attended, and
outstanding information.
This work element provides for the preparation. attendance, follow-up, and documentation of meetings over the
course of the project. These meetings will be the forum for thc agencies to provide input and guidance for the
direction of the project. They will also be used to discuss project issues. approve submittals, and develop
potential solutions.
Periodic monitoring of the consultants design budget will occur over thc course of the project. Current status as
well as projections to complete will be developed. This work element is intended to help monitor costs and
budgets and to propose corrective actions. 'these actions could include formal requests for budget increases or
scope modifications or reductions.
Drawings and documents received and generated over the course of the project require management. This
information will be filed to facilitate ready and selective retrieval. A status of requested information will also be
maintained.
The CONSULTANT shall develop a workplan that defines thc proposed project expenditures on a month by
month basis. This will be summarized on a work element by work clement basis, as well as an overall total,
This work element also provides for the itnplementation of quality control program.
Work Element 2
2.0 WETLAND MITIGATION PLANS
The sheet breakdown for the Wetland Mitigation Plans likely would be as follows:
Index and Vicinity Map NTS (1 Sheet)
General Notes and Survey Control NTS (1 Shcct)
Temporary Water Pollution Control Plan I".40' (1 Sheet)
Site Preparation and Grading Plan 1"=40' (1 Sheet)
Planting Plan and Detail Sheets 1"=40' (2 Sheets)
In order to complete the contract documents, we anticipate that the following engineering services will be
necessary to prepare the detailed construction plans.
5/16/00 1:58M1
A2
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FROM:CH2M HILL' TO: • 5099653800 MAY 16. 2000 B:27AM 4166 P.07
YAKIMA 1.82 WETLAND MITIGATION
2.1 Index and Vicinity Mup
The CONSULTANT shall prepare n index listing of plan sheet titles as they appear on the plan sheets and in
accordance with the Plans Preparation Manual M22-31 (PPM). The CONSULTANT shall also prepare a -
vicinity snap showing the PROJECT limits in accordance with the PPM.
2.2 General Notes and Survey Control
The CONSULTANT shall prcparc a sheet which includes general notes and abbreviations for the project, as
well as survey control of sufficient accuracy to locate property corners and construction alignments.
2.3 Site Preparation and Grading Plans
The CONSULTANT shall prepare the site preparation plans in accordance with the PPM. The plans will be
used to show finished site grading and will depict removal and demolition and other such related items that can
not he clearly addressed on other required plan sheets. The CONSULTANT shall prepare quantity takeoffs,
tabulations, and backup calculations in accordance with the PPM. and currcnt WSDOT bid item listing.
This task will include the preparation of survey requests and the incorporation of new field information into the
base mapping and project design surface.
This task will also include design for dc -watering during construction_ Dc -watering may be needed in localized
areas for the excavation of material and placement of topsoil.
This task will include one (1) field visit and coordination meeting with HLA and other project stakeholders such
as the City of Yakima (CITY), DOE, and the South Yakima Conservation District.
2.4 Temporary Water Pollution Control Plans
The CONSUL'TAN'T shall prepare the temporary water pollution control plans. The temporary water pollution
control plans will show items necessary to restrict construction runoff from entering drainage facilities. creeks or
rivers without first being treated in a manner that is acceptable to the WSDOT and approving agency. The
CONSULTANT shall prepare quantity takeoffs, tabulations, and associated backup calculations in accordance
with the PPM and current WSDOT bid item listing.
2.5 Planting Plan
The CONSULTANT shall prepare the planting plan and details that depict the type and location of all planting
material. The CONSULTANT shall prepare quantity takeoffs, tabulations, and backup calculations in
accordance with the PPM, and current WSDOT bid item listing.
2.6 Summary of Quantities
The CONSULTANT shall prepare the Sununnry of Quantity sheets. The quantity sheet format will be prepared
on a S'I'A'1'E approved spreadsheet layout. The CONSULTANT shall determine the quantities of eaeh item to
he included in each group.
The CONSULTANT shall submit the Summary of Quantities with the 90 percent submittal. Review comments
will be incorporated in the Final Submittal.
5'1600) 8,5FAM
A3
FROM:CH2M HILL TO: 5099653800 MAY 16, 2000 8:26AM .tt166 P.04
YAKiMA i-82 WETLAND MITIGATION
2.7 Special Provisions
The CONSULTANT shall prepare the contract provisions (amendments, general special provisions and special
provisions) for the PROJECT. The contract provisions shall be prepared in accordance with the PPM. The.
CONSULTANT shall submit a set of contract provisions with the 90 percent review submittal. Review
comments will he incorporated in the Final Submittal.
2.8 Engineer's Estimate
The CONSULTANT shall prepare an engineers estimate for the PROJECT. The estimate shall be prepared
using the Summary of Quantity sheets with unit costs. lump sunt prices and hack up. The CITY will provide unit
cost data for standard hit] iten►s. The CONSULTANT shall submit documentation of unit prices for
non-standard items of work. The estimate shall be prepared in accordance with the PPM Section 3-5.13.1.
The CONSULTANT shall submit the estimate with the 90 percent submittal. Review comments will be
incorporated in the Final Submittal.
In providing opinions of cost. financial analyses. economic feasibility projections. and schedules for this project,
the CONSULTANT has no control over cost.or price of labor and materials: unknown or latent conditions of
existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures
and market conditions: time or quality of performance by third parties' quality, type, management. or direction
of operating personnel: and other economic and operational factors that may materially affect the ultimate
project cost or schedule. Therefore. the CONSUTA ANT makes no warranty that the actual project costs.
financial aspects, economic feasibility, or schedules will not vary from the CONSULTANT's opinions, analyses,
projections, or estimates.
If LILA or OWNER wishes greater assurance as to any element of Project cost, feasibility or schedule, NLA or
OWNER will employ an independent cost estimator. contractor. or appropriate advisor..
Work Element 3
PLAN ASSEMBLY AND DOCUMENTATION
3.1 Reviews and Submittals
Draft submittals of half -sized plans will he made at 60 and 90 percent levels of design development. One
cotnplete set of the PS&E and applicable backup data shall he submitted to HLA for reproduction and
distribution for the 90 percent review,
The CONSULTANT shall submit 1 original set of 22"x34" statnped final plans as outlined in the PPM at the ad
copy submittal.
Computer technology shall be used by the CONSULTANT at its discretion as may be appropriate to help
expedite the design and plan preparation process. Computer generated drawings that arc included in the final
plans shall he done in accordance with the PPM for CADD plan preparation.
3.2 Services During Bidding
Once the PS&E for the construction contract is finalized, the CONSULTANT shall remain "on-call" until the
contract has been awarded to the successful bidder. This normally occurs within three months of the advertisement
of the contract.
S'le R:SRAM
A4
FROM:CH2M HILL TO: 5099653800 MAY 16, 2000 8:28AM 4166 P.08
Enclosure B
General
ASSUMPTIONS
YAKIMA 1-82 WETLAND MITIGATION
• Project base mapping as required to support the agency coordination and final design plans will he
provided by HLA. This will include 1"=20' topographic base mapping and digital terrain model
(DTM).
• The CONSULTANT will determine horizontal and vertical control for the design using thc Washington
State Department of Transportation (WSDOT) coordinate system for horizontal control and NGVD '29
to establish the vertical datum.
• The CONSULTANT assumes that ('ITY or HLA shall prepare all other documents other than special
provisions, drawings, and bid schedule (with cost estimate) necessary for a complete contracting
package suitable for bidding. These additional sections might include but not he restricted to
Introduction. Table of Contents, Invitation for Bids, Bid Proposal package, Sample and Actual
Contracts, Contract Bonds and General Requirements (Division 1) except those directly affecting
survey control and other aspects specific to construction activities.
• One (1) field visit and coordination meeting is assumed for the project with no overnight stay
anticipated. If additional meetings or overnight stay are desired by the City, these services will be
provided by a supplemental agreement.
• The CONSULTANT shall provide services during bidding and post PS&E assistance on an "on -calf"
basis. The hours shown in the attached fee estimate are based on an assumed level of effort. If thc
level of support desired by the City exceeds this amount, these services will he provided by a
supplemental agreement.
Right of Way
• No R/W acquisition is required.
• No access hearing or design hearing is required
• HIA will supply all tide reports
Permitting
• SEPA Checklist will not he required for this package.
• Shoreline Permit will he updated and acquired by the City
• Grading Permit will not be rcquircd or will be acquired by HLA or the City.
Geulechnical
• No geotechnical report will he rcquircd.
• The geotechnical work for this site is complete and no additional field explorations or laboratory
testing are needed for this project.
Drainage and Utilities
• No Hydraulic report will be required.
• No Stormwatcr Site Plan Report will be required.
• No utilities have to be relocated.
• No changes in the existing drainage systems for 1-82 and the TAR Ramp will be required.
5/16/00 13.58AM
A5
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FROM:CH2M HILL TO:
5099653800 MAY 5, 2000 122: 37FM 15033 P.07
EXHIBIT D-1
Hulbregtse Louman Associates
Yakima 1-82 Wetland Mitigation
Mav 3.2000
Work Hour Estimate
WORK ELEMENT
SR
ENGR
E6
ENv
PLANA
Ps
PROJ
MOn
Ea
LEAD
ENCR
E6
PROJ
ENGR
E6
PROJ
ENOR
E4
SURV
TECH
S4
DRAFT
TECH
74
CLERK
STENO
OA
TOTAL
HRS
TOTAL
LABOR
VS
1. Protect Management
O O O O
1.1 Protect Management
0
0
16
0
0
0
0
0
16
$1,534
1.2 Quality control
0
0
4
0
0
0
0,
0
4
$384
1.3 Progress reports
0
0
4
0
0
0
0
4
8
$584
1.4 Invoicing
0
0
2
0
0
0
0
4
6
$392
WORK ELEh1
0
0
28
0
.0
0
0
0
8
34
$2,893
2. Wetland Mitigation PS&E
1
0O000000
2,1 Index and Vicinity Map
0
0
4
0
0
0
8
0
12
$1,042
2.2 General Notes and Survey Control
2.3
0
0
0
0
8
8
8
0
22
$1.897
Site Prep and Grading Plan
0
0
6
6
16
16
20
0
74
$6,525
2.4 TWPC Plan
2.5 Planting
0
0
16
0
0
0
16
0
32
$2.852
Plan
2.6
0
4
0
24
0
24
0
52
$5.339
Special Provisions
2.7
0
0
16
40
0
0
0
18
72
S7,073
Summary of Quantities
2.8
0
0
0
8
4
0
0
8
20
$1,773
Engineer's Estimate
0
0
0
0
12
0
0
0
12
$1,278
2.9 Quality control
-EL -OMIT -a -SUBTOTAL
4
4
0
0
0
0
0
0
8
$1,127
WORK
4
8
42
713
40
10
22
78
24
304-
$28,908
3. Plan Assembly and Documentation
3.1 Reviews and Submittals
3.2 Post
0
0
12
0
0
0
0
0
0
12
51,151
PS&E Assistance
-ELEMENT
0
0
2
8
0
0
0
0
0
10
S1,139
WORK 8 SUBTOTAL
0
0
0
0
0
0
0
0
0
0
$0
TOTAL LABOR HOURS
4 8 82 86 40 10 22 76 32 360, $34,090
yakirna2.xls 1 of 4 05/03/2000
FROM:CH2M HILL TO: 5099653800 MAY 16, 2000 8:26AM 12166 P.02
EXHIBIT D•1
Huibregtse Louman Associates
Yakima 1-82 Wetland Mitigation
May 16. 2000
Total Budget Summary
1. Direct Salary cost (DSC)
Classification
Role
Man
Hours
Hourly
Rate
Raw
Cost
E6
E5
E3
E6
E6
E4
S3
T5
OA
Senior Consultant
Senior Envr. Planner
Project Manager
Lead Engineer
Design Engineer
Geotechnical Engineer
Survey Technician
CAD Technician
Clerk Steno
4
8
82
86
40
10
22
76
32
$49.33
$42.18
$31.13
$38.46
$34.53
$27.87
$20.95
$26.74
$16.25
$197
$337
$2,553
$3,308
$1,381
$279
$461
$2,032
$520
SUBTOTAL (DSC) 360 $11,068
2. Overhead Costs (OH) 178,00% x DSC= $19,701
3. Fixed Fee: 30.00% x DSC= $3,320
4. Reimbursables 100.00% $344
5. GRAND TOTAL - Estimated Fee $34,434
yaklma2.xis Page 2 of 4 05/16/2000
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•
EXHIBIT D-1
Huibregtse Louman Associates
Yakima 1-82 Wetland Mitigation
May 16, 2000
Work Hour Estimate
•
„ . ..
F irttlbutsatile tteirt
. Prefect ..
Management
Wetland
Mitigation .
PS&E '
Plan Assembly
.. and
Documentedo
Work Eternent
Work Salient
Work Element"
Work Element
—
Work Element
Totals
Work Element
...4,. .::
Worts Element
. . 2 .
Work Bement Work Element Work EM.ment
3 . 4. '5
. Work Element
-6.
Work Element
7 '
.Work -Element
8
A. Computer Charge Costs (50.00 per labhr)
s
B. Commmunications Charge Costs ($0.00 per
labor hr)
C. Health and Safety Costs (50.00 per hour for
trained staff)
D. Aerial Photography Workstation
E. )sisc Equipment (GPS, EOM, Filing Fees)
F. Reprographics and Printing
G_ Travel Costs (Mileage 0 50.325hni - Cars 8
S0.62/mi - Trucks)
11. Miscellaneous (Postage, Freight Film}
L. Sutrconsuttants sultan! 1
suboonsultant 2
su0consultanl 3
subconsultant 4
subconsultant 5
subconsultant 6
subconsultant 7
SO
30
SO
SO
$0
$0
$0
335
5114
$75
30 50+ SO
$0 s0 50
50 SO SO
$95
30 50 SO
$25
30'
s0
$0
-
$0
SO
$0
SO
-
50
So
S0
SO
SO
$0
$0
$0
I jg
3130
$114
$100
m
$
$0
30
SO
$0
Totals -
$0
$224
3120_ $01 SO
$0
_ SO _
30
$344
yaiima2xls
Page 3of4
05/16/2000
11IH WZHD:WO&&
D
000z '9T ,dW
FROM:CH2M HILL T0:
5099653800 MAY 5. 2000 12:36PM 4033 P.10
- EXHIBIT D-1
Huibregtse Louman Associates
Yakima 1-82 Wetland Mitigation
May 3, 2000
Budget Summary by task
Task Description
Total
Labor
Total
Reimbursables
Overall
Totals
1 Project Management
$2,893
$0
$2,893
2 Wetland Mitigation PS&E
$28,906
$224
$29,130
3 Plan Assembly and Documentation
$2,290
$120
$2,410
4 Work Element
$0
$0
$0
5 Work Element
$0
$0
$0
6 Work Element -
$0
$0
$0
7 Work Element
$0
$0
$0
8 Work Element
$0
$0
$0
TOTALS
$34,090
$344
$34,434
yakima2,xls
Page 4 of 4 yakima2.xls
•
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
15 West Yakima, Suite 200 • Yakima, Washington 98902-3452 • (509) 575-2590
March 3, 2000
Jim Maine
City of Yakima
129 North 2"d Street
Yakima, WA 98901
Dear Mr. Maine:
Re: City of Yakima Gateway Project wetland mitigation plan: City shoreline permit reference
No. 94-3. WDOE permit No. 1995 -CS -10003
This letter serves to document our site visit of February 18. 2000. to review the status of the
riparian area that was planted by the City last summer. The site visit is a follow-up of mitigation
conditions set forth in a previous letter (June 22, 1999) about the site.
We determined that more than 50% of the holes in the planting matrix contained living plants. (If
one plant within a hole had survived. then that hole in the planting matrix was counted as a
success. More than one plant had been planted in some of the holes.)
Therefore, additional wetland mitigation south of the dike will NOT be required, and the
planted area referenced above can be managed by the City as a riparian area. (See terms of the
June 22, 1999 letter). It is recommended that the City continue to water the plants this summer,
as they are still quite young, with roots systems that could use assistance in getting firmly
established. It is also recommended that the City take advantage of inexpensive plant materials
that the Conservation District has available this time of year and do some additionai plantings to
replace those that have died or expand into the triangular area between the planting matrix and the
slough.
Thank for the ity t . Please don't hesitate to call :f you have
a ua:a� �vli Qppvri.:n.�. o.i, �. w.. the site. -
questions regarding the development of the wetland mitigation area to the north of the dike.
Sincerely,
Catherine D. Reed
Shorelands and Wetland Specialist
Shorelands and Environmental Assistance Program
CDR:ah
000304
cc: • Chris Bruske, Tim White; CH2Mhil1
Dennis Whitcher, Huibregtse, Louman Associates
Dan Valoff, City of Yakima Planning Division
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
15 West Yakima, Suite 200 • Yakima, Washington 98902-3452 • (509) 575-2490
June 22, 1999
Jim Maine, Project Engineer
City of Yakima
129 N. Second Street
Yakima, WA 98901
Dear Mr. Maine:
Re: City of Yakima Gateway Project revised wetland mitigation plan; City shoreline
permit reference #94-3, WDOE permit #1995 -CS -10003
This letter is in reference to the last site visit (June 2, 1999) that I made with consultants
Chris Brueske, Tim White, Dennis Whitcher, and with R. E Cornelius of the South
Yakima Conservation District. The purpose of that site meeting was to reconcile the
existence of a dike and a riparian enhancement project in a portion of an area which had
also been chosen by the City as a wetland mitigation site for the above referenced
shoreline project.
The following general action plan was discussed on site, which will resolve the over -lap
in projects and which should eventually satisfy Ecology requirements with respect to
wetland mitigation for the Yakima Gateway Project:
Action plan:
The area to the north of the dike will certainly be used for wetland mitigation. The area
to the south of the dike will remain as it is currently is (with riparian plantings of shrubs
and trees as placed by the Conservation District) until the success of the plantings can be
evaluated next spring/early summer.
If the riparian plants south of the dike show good survival (greater than 50% during
Spring 2000), then the area south of the dike will be managed and maintained by the City
as a riparian mitigation area, rather than a wetland mitigation area. City consultants will
then go ahead with development of a wetland mitigation site to the north of the dike.
If the riparian plants south of the dike do not show a 50% survival rate during Spring
2000, then the area to the south of the dike will be excavated and used as a wetland
mitigation area. City consultants will develop a wetland to the north and the south of the
dike. The north and south areas will then be managed and maintained by the City as a
wetland mitigation area.
•
*
Jim Maine
Page 2
June 23, 1999
Sometime after Spring 2000, it is expected that a decision will be made on how much
area will be excavated for wetlands and at that time a final wetland mitigation plan will
be submitted to Ecology for approval. In the event that the riparian area south of the
dike meets the vegetation criteria in Spring 2000, but falls below that criteria after
construction of the northern mitigation wetland area has occurred, then construction of a
mitigation wetland south of the dike will not be required. Instead the City will be
responsible for replanting the riparian vegetation in the south area of the dike. This
provision is added in order to keep the City from having to mobilize twice to do
excavation in the area.
At this time, it is Ecology's expectation that the City will be responsible for the long-term
success of the mitigation area, whether the mitigation is half wetland and half riparian
area or all wetland area. This means that maintenance and monitoring of the riparian
vegetation will be required as partial fulfillment of the wetland mitigation plan (as
required by the original Shoreline permit). Condition #2, which was placed by Ecology
on the City of Yakima Shoreline permit, stated that mitigation monitoring reports would
be submitted to Ecology on the 3`d and 5th year after initial construction.
I appreciate the extra effort that the City and consultants have made to incorporate the
riparian revegetation efforts of the Conservation District into the existing mitigation plan.
Hopefully, both the riparian restoration and wetland mitigation efforts will be a success
over the long term.
Please call me if you have any questions on the above information.
Sincerely,
ra47(,)0. gey.-eP
Catherine D. Reed
Shorelands and Wetland Specialist
Shorelands and Environmental Assistance Program
CDR:gh
990627
cc: Chris Brueske, Tim White; CH2Mhill
,/Dennis Whitcher, Huibregtse, Louman Associates
Dan Valoff, City of Yakima Planning Division
I-02/GATEWAY
PROJECT 1847
STAGE 3
FUND: 143 TIB No. 9-E-180(001)-3 (48.9%)
BUDGET: ? $648,000.00 BALANCE: 255,119.19
PROJECT: 1847 I-82/Gateway Stage 3 Project
CONTRACT: COST IN 2000
S.S. TAX (7.9%) N/A Jan Feb , March • April May REMARKS
ENGINEERING 1
All Construction $928.64_; $225.64± $296.41 F
Funds 1
1 4 1 -11
f
-1- a
$131.911. $470.36
1 1 1 1
1 -I t I I-
t
T i 1 1
1
1 1 1 1 1
I- -i
1 1 1
... ; 1 1
1 1 1 1
r -1 T I 1 1 1
1-
1
i i i i i
1 � } 1 1
Labor & Equipment
Huibre9se Louman
Biological Assessement
Right of Way
CONSTRUCTION
Consultant Agreement:
Huibregtse Louman & Assoc
Amend. #8 $101,689.92
18 -Sep -98
total todate spend #8
$50,609.75
t ;1 1 Y
1 1 1 1 1
1 t t 1 I
i i
1 1 1 1
, 1 1 1
4- 4 T 1 t
1 1 1 1 1
-7 ♦
1 1 i 1 I
f
1 1 t
-1 1 1 L
1 1 1 I-
i
1 1 1 1-
4 4 1
I1 1 1 r
+ i
a
1 1 1
1 1 1 i i
928.641 $0.001 225.641 428.321 .470.36
Running Total:
TOTALS:
Prior Years Expend. Settlement L & E
1998 $ 71,000.00 $ 692.96
1999 $ 5,000.00 $ 22,383.62
Consultant Construction
$ 10,685.38
$ 38,989.10 $ 242,076.79
1847 Budget Track.xls 6/2/00
• •
$392,880.811
•
BUSINESS OF THE CITY COUNCIL
YAKIivL-, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of September 15, 1G98
ITEM TITLE: Yakima Avenue/182 Phase 1C Consultant Agreement
SUBN1I1 IED BY:
Department of Community and Economic Development
Engineering Division
CONTACT PERSON/TELEPHONE: Fred French, City Engineer / 575-6096
SUMMARY EXPLANATION:
Work on four items of the Yakima avenue /182 project are remaining to be completed. These are Wetland
mitigation, HT—TD access mitigation (tentatively settled with previous Council action), Final design and
constriction of the B Street couplet connection and landscaping. These items have been collected into Phase 1C
for completion.
This consultant agreement is an amendment to the existing agreement with Huibregtse, Louran and Associates
for previous phases of the I82 project originally entered into by Resolution R-94-98 and subsequently amended.
This amendment number 8 to the original agreement is within the budget for this project. The costs for the
specific services included in the scope of work will not exceed S101,689.b2.
Resolution X Ordinance _Contract X Other (Specify) Project Budget
Funding Source Arterial Street Fund (143)
APPROVED FOR SUBM11"1 AL:
amity Manager
STAFF RECOMMENDATION: Adopt the attached resolution authorizing the City Manager
and City Clerk to execute the contract amendment for
Professional Engineering Services.
BOARD/COMMISSION RECOMMENDATION:
fat COUNCIL ACTION:
Seprember d, 1998
Resclution adopted. RESCLCTICN NO. R-98-135
City of Yakima Yakima Avenue./ 182 Interchange Area Phase 1C
Project
9E -180)00l)-1
Letter to T113 of I-12-98 from Denny Covell
Original Phase 1C Budget
Engineering
Construction
Total
Wetland Mitigation
$28,750.
$115,000
'
$143,750
MUD Access Mitigation
$-1 I,25()
$165,00(
13 Street Couplet Connection _
$206,250
13 Street Couplet Connection
$44,000 -
$1-76,000
$19,812.
-$220,000
Landscaping
$19,550
$58,650
$544,510
$78,20()
Total
$133,550
$514,650
$648,200
Revised Project Budget as of 9-8-98
Engineering
Construction Total
Wetland Mitigation
$28,239
$150,000
$178,239
HUD Access Mitigation
$2,000
$85,000
• $87,000
13 Street Couplet Connection _
$53,609
$225,00(
$278,609
Landscaping
$19,812.
$84,510
$104,352
Total
$103,690
$544,510
$618,20(
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
ITEM TITLE: Yakima Avenue/I-82 Gateway Project
Amendment No. 10
SUBMIII"hD BY:
For Meeting of July 11, 2000
rtment. of Community and Economic Development -
Engineering Division
CONTACT PERSON/TELEPHONE: K. Wendell Adams, Engineering Division Manager, 576-6648.
SUMMARY EXPLANATION:
Attached is Amendment No. 10 to the Yakima Avenue/I-82 Gateway Project for the
Design of Wetlands Mitigation that is required for Department of Ecology approval. This
task was not part of the original agreement for consultant services. The wetlands issue
was not known at the time the original agreement was signed but was determined after
the original project had been completed. The estimate to complete the mitigation design is
$46,823.21 which includes the subconsultant fees. There are funds available for this project
from the grant money received to ensure completion of the project. Huibregtse, Louman
Associates (HLA) is currently under the original contract amount which would be
sufficient to cover this additional task. Approval of this Amendment No. 10, by Council,
would make this task an official part of the contract.
Resolution X Ordinance Contract Other (Specify) Amendment No. 10
Funding Source Transportation Improvement
APPROVED FOR SUBMITTAL:
rd Funds - Arterial Street Funds
City Manager
STAFF RECOMMENDATION:
Approve the Amendment No. 10 for Design of Wetland Mitigation and sign the Resolution for the
Contract modification for the above referenced project.
• BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION:
•
•
Huibregtse, Lowman Associates, Inc.
May 16, 2000
CIVIL ENGINEERING • LAND SURVEYING • PLANNING
City of Yakima
Engineering Division
129 North Second Street
Yakima, WA 98901
Attn: Mr. K. Wendell Adams, PE
City Engineer
Re: Yakima Avenue/I-82 Gateway Project
City Agreement No. 94-57(R94-98) - Amendment No. 10
Revision to Subtask 1 b - Wetlands Mitigation Design
Dear Wendell:
William L Huibregtse, PE
Jeffrey T. Louman, PE
Theodore W. Pooler, PE
Dennis J.Whitcher, PE
Francis J. Jaeger. PE
Eric T. Herzog, PLS
Heidi C. Herzog, PE
Michael T. Battle, PE
Huibregtse, Louman Associates, Inc. (HLA), is under contract with the City of Yakima to
provide engineering services for the completion of Stage. 1C and certain items not
completed under Stage 1B of the Yakima Gateway Project.
One of the remaining items is the completion of required wetlands mitigation work. Please
refer to the attached June 24, 1999, letter from HLA giving a brief history of this item. The
Department of Ecology issued a letter (March 3, 2000, copy attached) which indicates that
the City of Yakima is required to design and develop a wetlands mitigation area north of
the flood control levee which was constructed by the City in 1999.
Task 1 b of our agreement with the City, referred to earlier, is the design and preparation
of plans and specifications for the wetlands mitigation area. At the time the agreement with
the City was executed, the extent of the design effort was not known: In fact, the status
of the wetlands issue had to be determined and was a separate task of the. agreement
(Task 1 a). Now that the status of the wetlands has been determined, a more accurate cost
for the design and preparation of plans and specifications can be made. The original
agreement with the City estimated a cost of $23,1.07.25 for the wetlands design and
preparation of plans and specifications. No subconsultant fees were .included.
G:\Janiffakima11-JK\yk11-33
EN GI M 71"ft
MAY
1 7 2 O[
801 North 39th Avenue + Yakima,WA 98902 d• (509) 966-7000 , FAX (509)
City of Yakima
May 16, 2000
Page 2.
Enclosed is a revised Exhibit D-1 for Subtask 1 b of our current agreement with the City.
This exhibit D-1 has been revised to reflect the fee in the amount of $46,823.21 for the
design and preparation of plans and specifications for the identified wetlands mitigation
area. This amount includes a subconsultant amount of $34,434.00 for work to be
performed by CH2M HILL.
We are prepared to proceed upon your authorization of this subtask revision. Bob
Desgrosellier is working with Yakima County regarding the status of the land to be
developed as the replacement wetlands. We have included some time in the revised fee
for Subtask 1 b for the preparation of a legal description of the property. If you would like
to meet to review this proposed revision, please feel free to call. Thank you.
Very truly yours,
DJW/jk
Enclosure
Revised Subtas 1 b, Exhibit D-1 APPROVED:
73 -Z'e W -W
K. Wendell Adams, PE, City Engineer Date
G:\Janis\Yakima11-JK\yk11-33
Huibregtse, Lowman Associates, Inc.
•
•