HomeMy WebLinkAboutR-2001-075 Floyd & Snider, Inc. Contract Modification #1 RESOLUTION NO. R -2001- 75
A RESOLUTION authorizing and directing the City Manager of the City of Yakima to
execute a contract modification regarding an environmental consulting
services contract with Floyd & Snider, Inc., in order to complete
environmental cleanup of Kissel Park, Yakima, Washington.
WHEREAS, the City requires environmental consulting services to assist with the
cleanup and development of Kissel Park, Yakima, Washington; and
WHEREAS, on January 16, 2001, the City Council authorized execution of an
environmental consulting services contract with Floyd & Snider, Inc. for said environmental
consulting services; and
WHEREAS, on February 1, 2001, the City and Floyd & Snider, Inc. executed said
contract; and
WHEREAS, it is now evident that additional environmental consulting services beyond
those specified in the original environmental consulting services contract are necessary in order
to complete environmental cleanup of Kissel Park; and
WHEREAS, Floyd & Snider, Inc. is willing to perform these additional engineering
services required by the City in accordance with the terms and conditions of the attached
"Contract Modification #1" to the original environmental consulting services contract; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to
authorize execution of the attached modification to the environmental consulting services
contract with Floyd & Snider, Inc., now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized and directed to execute the
attached and incorporated "Contract Modification #1" to the February 1, 2001 environmental
services contract with Floyd & Snider, Inc. in order to complete environmental cleanup of Kissel
Park, Yakima, Washington.
ADOPTED BY THE CITY COUNCIL this 15th da of May, 2001
ATTEST: Mary Place, Mayor
I KV ( -- r2 ei)- C 314 c
City Clerk
res/floyd & snider contract mod /pm
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Floyd
S 111 er Inc. 83 South King Street Suite 614 Seattle, Washington 98104 206.292.2078 Fax 682.7867
Strategy and Technical Solutions
for Contaminated Properties
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May 8th, 2001
Mr. Christopher Waarvick
Public Works Director, City of Yakima
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2301 Fruitvale Blvd.
Yakima, WA 98902
RE: Contract Modification #1 to Service Agreement 2001 -04, dated 2/1/01.
Dear Chris,
At your request, we are pleased to provide you with this contract modification to the existing •
contract referenced above for environmental services related to cleanup and development of
Kissel Park. This proposal amends our initial proposal letter of January 11 2001 by including
additional scope for work following completion of the Cleanup Action Plan. The scope of the
original contract did not include work elements beyond the Cleanup Action Plan. With the
exception of Item 1, which is 100% reimbursable, all of the below task items are eligible for 75%
reimbursement from the city's grant with the local Ecology Toxics Account
1. Increase by $3,000 (to a total of $28,000) the budget of the pilot test task scoped out
in our original contract. The increase is to pay for additional laboratory analysis
requested by Ecology. This work was performed under a Memorandum �f
Agreement between the city and Ecology, in which Ecology has agreed to fund in its
entirety. •
2. Work with Ecology, the city, the park architect and civil engineer to blend the
necessary cleanup elements such as storm water retention, irrigation, grading,
capping, etc. into the park design. This will involve discussions with all parties to .
make sure that the elements of the cleanup action plan are designed to fulfill their
•
objectives, as well as review of the design drawings and bid documents. Estimated
• cost: $8,850.
3. Assist the City in preparing the follow up remedial action grant application. This will
involve preparing the grant application, reviewing the costs, and working with the
Grant Specialist at Ecology to ensure that the grant is being processed. Estimated
Cost: $1,600.
4. Attending a project meeting in Yakima on April 30th, 2001 to discuss the draft
Cleanup Action Plan, as well as attending a public meeting (if requested) on the •
•
Cleanup Action Plan in May 2001. Estimated Cost: $2,500.
5. Develop a Maintenance Plan. This plan will cover how the city will handle
contaminated soil when performing subsurface work at the park as well as
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n5insin1
Mr. Christopher Waarvick
April 24, 2001 Floyd & Snider Inc.
inspecting and maintaining the soil cover, turf, and paved areas. Estimated Cost:
$2,400.
6. Collection and Analysis of Additional Soil Samples. Collection and analysis of five
soil samples was necessary to see if the excavation depth in Area 3 could be
reduced from 2 feet to 1.5 feet. Estimated Cost: $1,000.
7. Construction Support and Confirmation Sampling. During construction, we will
provide support, as necessary, to the contractor and field inspector to ensure that
the elements of the cleanup action plan are constructed or implemented as
designed. We will also collect confirmation samples from tilled /excavated areas to
document that the cleanup levels are achieved. Estimated Cost: $6,600.
8. Final Documentation: This will involve preparation of a brief summary report of
approximately 15 pages to document that the cleanup objectives of Kissel Park were
achieved. This will include several pages of text followed by copies of field logs, site
photographs, and soil sample analytical results. Estimated Cost: $2,050
Floyd & Snider Inc. will be responsible for the above task items at an estimated time and
material cost of $28,000 according to the rate table agreed upon in our existing contract. This
will augment our existing contract maximum of $73,000 to $101,000. However, of this amount,
$28,000 is for performing the deep tilling pilot test. As mentioned above, the Department of
Ecology is funding the pilot test in its entirety, with no matching funds coming from the city. The
city will receive $28,000 from Ecology to pay the invoice for the pilot test. Therefore, the total
budget amount responsible for 75% matching funds will now be $78,000.
Please note that our cost estimates given for each of the above scope items are based upon
professional judgment and experience with projects of similar complexity and scope. Even so,
please note that these are estimates only and subject to change due to unexpected site
conditions, extent of regulatory involvement, and other variables typical of environmental
projects.
Thomas H. Colligan Chris Waarvick . Richard A. Zais, Jr.
Senior Project Manager Public Works Director City Manager
Floyd & Snide Inc. City of Yakima. City of Yakima
Date: �s �,� pi Date:.! L 2-/c)( Date: .5 — l
City Contract No. 2001 -50
Resolution No. R- 2001 -75
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No,/ 0
For Meeting of: May 15, 2001
ITEM TITLE: Resolution Authorizing Contract Amendments with
Floyd 8s Snider, Inc. for Kissel Park Construction
Phase Professional Services
SUBMITTED BY: Chris Waarvick, Director of Public Works
Denise Nichols, Parks and Recreation Manager
CONTACT PERSON/TELEPHONE: Chris Waarvick, 575 - 6005
Denise Nichols, 575 - 6020
SUMMARY EXPLANATION:
Staff respectfully requests City Council approval of the attached resolution authorizing the City
Manager and the City Clerk to execute the attached contract amendment with Floyd & Snider,
Inc. for specialized Kissel Park construction phase professional services. This amendment will
be known as Contract Modification #1 to Service Agreement 2001 -04 dated February 1, 2001.
(Continued...)
Resolution X Ordinance Other (Specify )
Contract X Mail to (name and address) : Floyd and Snider, Inc., 83 South King Street, Suite
614, Seattle, WA 98104 Phone :
Funding Source: Parks Capital Project #1800, $28,000 for this project element
APPROVED FOR SUBMITTAL : Q-� City Manager
STAFF RECOMMENDATION: Staff respectfully request Council to adopt the Resolution
authorizing Amendment Modification No. 1 to the Kissel Park Project Service Agreement 2001-
04.
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R- 2001 -75
Council authorized the original contract on January 16, 2001, by Resolution No. R- 2000 -8. The
services contained in that original contract have been substantially completed. The City has
executed an Agreed Order with Ecology, completed a Remedial Investigation and Feasibility
Study, nearly completed the Cleanup Action Plan, and has tentatively scheduled a public
meeting with Ecology on this matter for late May 2001. The City has also completed the Pilot
Study which is fully funded by Ecology. A grant application has been prepared and submitted
to Ecology for their review. Ecology will then prepare an offer letter outlining its proposed
contribution to the cleanup action. KDF Architecture will incorporate the Cleanup Action Plan
into detailed design and construction specifications for invitation to bid, and bid award.
Staff is holding to a schedule which anticipates construction start by late summer, early fall.
The Class III Review on the proposed park development is scheduled for May 24, 2001 with
Phil Lamb, Hearing Examiner.
This contract amendment is for $28,000 and includes eight tasks as outlined in the May 8, 2001
letter from Floyd & Snider, Inc. Also attached is a postcard which staff believes you may find
interesting. Please note the use of "personal protective equipment" in the spraying operation.
2