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HomeMy WebLinkAboutR-2020-077 Yakima Sports Complex Street Frontage Improvements; Yakima County SIED Program Application AuthorizationA RESOLUTION RESOLUTION NO. R-2020-077 authorizing an application to the Yakima County "Supporting Investments in Economic Development" Program, (SIED) for the street frontage improvements of the Yakima Sports Complex project. WHEREAS, the Yakima City Council established that development of the Yakima Sports Complex, is an Economic Development priority for the City of Yakima, and WHEREAS, community and private involvement in this effort has been strongly supported in the Community Survey, the City Council Strategic Plan and the Yakima Urban Area Comprehensive Plan 2025, and WHEREAS, the Yakima City Council on April 7, 2015 entered into agreements with SOZO, a Washington non - profit corporation for a public - private partnership to create multiple soccer fields, parking Iots and related improvements; and WHEREAS, the City of Yakima invested $4.1 miUion for capital expenditures toward the acquisition of property and the development of this public park, and WHEREAS, improvements to the existing public streets in the vicinity of the proposed Yakima Sports Complex will improve public safety, facilitate access to the development and improve the neighborhood Street upgrades are generaily a requirement for new development in Yakima County as well as within the City of Yakima, and WHEREAS, Phase 1 of the Spring Creek Road project was completed by the City in 2019; Phase 2 is still in need of completion, and WHEREAS, improvements to Spring Creek Road Phase 2 are necessary in order for SOZO to operate at full capacity; and WHEREAS, Phase 2 is estimated to cost $4.5 million, the City is seeking SIED funding in the amount of $2 mililon and will utilize a bond and debt service to cover remaining costs, and WHEREAS, SIED funds are projected to cover approximately 52% of the cost to upgrade the existing street network to current City standards, and WHEREAS, The City Council has determined that it is in the best interests of the City to seek SIED funds in order to make such improvements on Spring Creek Road in support of the Yakima Sports Complex project; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to submit a SIED grant application which, if awarded, will require the City to execute an Agreement with the Yakima County SIED Board for terms and conditions of the loan and grant. ADOPTED BY THE CITY COUNCIL this 7tI day of July, 2020. ATTEST Sonya Claar\Te, City Clerk /Patricia Byers,11, ayor Threshold Requirements All questions musbe fully answered in order to qualify as a complete application. If you need more space for an answer, please attach additional sheets as needed noting the corresponding section, for example "C2." Resolution. A resolution or ordinance of the Iocal governmental jurisdictpon authorizing the SIED application is required. Project Costs. Engineer cost projections for ic project costs are required. SIED will not entertain requestfor project cosoverruns. For the success of your project, ensure project cost estimations are realistic. Local Match. A local match of twenty (20) percent of the SIED request is required. Local match may be demonstrated as cash or in-kind contribution. Other Funding Sources. In addition to SIED, identify which public sources were considered to fund this project. Indicate what the outcome was. A statement is required from the planning jurisdiction relating to the type of public facility for which a SIED investment is sought. Permits. All public and private permits must be received. Private proiect description. Job creation and private sector financing musbe evident. Agreement (form included) 15 required for all projects. The Contingency serves as the first level of convincing evidence that the private sector development will occur. Acceptance of Reporting Requirements. The County is required to report annual information on the use of SIED funds. A signed agreement (form included) to report the use of SIED funds must accompany the application. Please submit application to: New Vision, P.O. Box 1387, Yakima, WA 98907 -1387 REQUEST FOR FUNDING (Funding is awarded 50% Loan and 50% Grant. No more than $1,000,000 total award from SIED when loan and grant cmmbined.) Interest rates on loans are established when the County formally approves the projectcontract byusing the County Interfund Loan Rate, as authorized by law. Loans are given for a term of 10 years and annual payments are made in equal amounts onJune 1`'mfeach year. An interlocal agreement will be established between the County and the applicant specifying repayment dates and a loan amortization schedule. Loan payment installments are based on an ordinary annuity, compounded annually. if an applicant needs additional flexibility on loan repayment schedules they can request a deferral. Interest on loans will continue to accrue from the date the contract is approved by the County, even. if the applicant is granted adeferral nn their first loan payment. Ifmnapplicant requests adeferral nfthe first loan payment, the applicant must justify the request. AQEDloan isageneral obligation ofthe jurisdiction receiving the loan. With acceptance ofaBEDloan, the jurisdiction agrees to the terms of the interlocal agreement regardless of the project which prompted the application for SIED funding. �Applicant: City mfYakima Contact: Alex Meyerhoff _Title: InteriFn City Manager Phone: 509-575-6000 Email: alex.meyerhoff@vakimawagov Address: 129 N. 2 d Street City:_ Yakima - Zip Code: 98901, iResolution Number Authorizing this Application for SIED Funding: yherebyce��ythat the infonna1�ng�eninth�o�d�at�ntothe Suppmrdn�|nvestmme�shxEcononn�Dexeopnnent I Board is true and correct to the best of know"e and bqlief, Signature of Responsible Official: Printed Name and Title:Alex Meverhoff, Interim City Managk ��- -° CITY CONTRACT N7,,40A u'l RESOLU Indicate the full terms requested for SIED consideration: ° Loan Terms Requested: °Lowest • Adeferral nfthe first loan payment (up tofive yeons): �3Yearo_����~ *^ Total number ofyears for repayment: _ 10Years~__~_ • Please provide justification If requesting a deferral of the first loan payment: The City of Yakima requests a three-year deferral on the first loan payment so the SOZO Sports mfCentral Washington, Phase 2 development activity being supported in this application has time to begin generating tax revenues for the City prior to making the first deferred loan payment. The Spring Creek Road Improvement Project Phase 2 is a large public project that will likely not bmcompleted until late 2021.amd SOZO Sports complex private improvements will likely not bmcompleted until early 2W22' Economic impact nfthe road development mmmsource mfrepayment will not bmfelt until atleast 2023' • Please provide justifcation if a lower interest rate is requested: Executive Summary The SIED Advisory Board takes many factors into consideration when making recommendations for funding. This Project Summary highlights the main factors including: locat match, funding from other sources, jobs created/retained, wage rates, jobs created/retained per SIED dollar invested, new private investment, and new tax revenues generated. Project Title: Spring Creek Road lmprovement Project Phase 2 Project Summary: Describe the public infrastructure project and the private development that will occur. Explain why the private development requires the public infrastructure project: The City of Yakima recognized the need for a multi -sports campus with adequate faclllties to host regional tournaments as well as local activities as a goal of this community. In 2015 the City of Yakima and SOZO Sports of Central Washington (SOZO) realized the construction of the YMCA at Chesterley Park and the expansion J.M. Perry Technical Institute would further diminish the number of available recreational fields around Yakima, creating a challenge for both youth and adultteams to find adequate places to play. The City ofYakima and SOZO partnered to develop a family -oriented Championship Sports Complex in Central Washington. The multi -sports campus at ultimate buildout will contain adequate facilltles to host regional tournaments as well as local activities. SOZO focus includes recreational, select, premier, and regional programs, as well as bringing major annual tournaments to the valley. The CIty of Yakima commissioned an independent Economic and Fiscal lmpact Analysis for the 58- acre Phase 1 of the SOZO Sports Campus. The study concluded the facility would have significant regional benefit including indirect spending, induced spending, increased earnings and increased employment. In addition to the previous stated increases, the campus has resulted in the construction of two new hotels to service the added travelers, and it has aided in attracting several new national restaurant chains to further service the SOZO Sports Campus patrons. Therefore, the regional benefit included increased spending, increased earnings, increased employment, new indirect employment in the new hotel and restaurants, and new lndlrect tax base for the City. SOZO Sports, the City of Yakima, and IocaI donors invested approximately $6 milllon in developing the 58-acre, 13 field, and associated support building in Phase 1 of the SOZO Sports Campus. In 2016, the City of Yaklma further participated by securing a $1.8 mililon SIED loan for the construction of Spring Creek Road Improvement Project Phase 1, $900,000 in the form of a grant, and $900,000 in the form of a low interest loan. As a result of the SIED loan for Spring Creek Road Improvement Project Phase 1, the City of Yakima was able to construct approximately 4,600 lineal feet of road improvements for a portlon of S. 36th Avenue, Sorenson Road, and S. 38th Avenue. SOZO's "No Child Left lnside" movement, emphasizes there is a home for every player, where the Campus is a community hub. SOZO Sports Campus has become home to First Tee of Central Washington (Yakima) practice facility, and continues to increase usership with local grid kid, rugby, and lacrosse teams added to the multi -sport recreational teams using the campus facilities. SOZO is seeking to develop an additional 52-acre Phase 2 campus expansion project, on 60 acres of land Iocated west of the existing SOZO Sports Campus on the corner of Sorenson Road and South 36th Avenue. SOZO Phase 2 campus improvements will add nine additional outdoor fields, an 80,000 square foot indoor arena with three indoor fields, and a 13,500 square foot field house. The Phase 2 project has an estimated build out cost of $14,000,000 and is scheduled begin in Spring 2021. The developer anticlpates construction of phase 2 to be completed in 2023. Phase 2 of SOZO muItisports campus expands facilities needed to host regional tournaments, including ability to service Iocal sports activities. The Economic and Fiscal Impact Analysis accurately predicted the 58-acre Phase 1 of the SOZO Sports Campus would have significant regional benefits inchiding increased spending, iricreased earnings, increased employment, new businesses, and increased tax base for the City. Therefore, it is anticipated the Phase 2 expansion would further increase spending, earnings, employment, new businesses, and tax base. Phase 2 expansion will result in the construction of another new hotel to service the added travelers and new national restaurant chains to further service the SOZO Sports Campus patrons. Adjacent property owners have strong interest from new businesses interested in constructing facilities that will support SOZO, or just located in the area due to the improved Spring Creek Road. The SOZO Phase 2 expansion will include an anticipated equivalent of 90 full time jobs, with additional jobs added indirectly by speculative neighboring development. SOZO Sports Campus Phase 2 expansion requires public infrastructure improvements to construct 5,000 lineal feet of Spring Creek Road. The road will be constructed to a 42 -foot paved section from the termination of Spring Creek Road Phase 1 improvements to W. Washington Avenue. The road will consist of two 20.5 -foot lanes from the face of the curbs and gutters with construction of drainage facilities for both east and westbound lanes, a 6.5 -foot concrete sidewalk on one side of the road with ADA compliant ramps, and driveway entrances. The improvements also include rerouting portions of Spring Creek, constructing new culverts, and mitigating wetlands through a relocation process. Spring Creek Road Improvement Project Phase 2 construction documents and wetland mitigation plans and approvals were prepared as part of the funds secured during the Spring Creek Road Improvement Project Phase 1. The Spring Creek Road Improvement Project Phase 2 is shovel -ready. The City is planning to advertise for bids in the Winter of 2020 for spring construction, contingent on complete funding. Indicate the Minimum Necessary Total Public Project Infrastructure Costs (no more than $1,000,000 total award from SIED when loan and grant combined): SIED Loan Requested: $ imocopo SIED Grant Requested: $ 1 000 000 Local Match (20% of SIED request): 2,475,000 All Other Funding Sources: $ 0 Total Public Project Cost: $ 4,475,000 Total Private Investment in Plant/Equipment: $14,000,000 Total Jobs Created/Retained: 80 Median Wage: $41 235.55 Average Wage: $43,462.86 Fringe Benefits Offered: Health, dental, vision, retirement etc. See C7. Estimated Assessed Value of the New Plant/Equipment: $14,000,000 Total SIED Request divided by Total Jobs Created/Retained: $22,500 Total Private Investment in Plant/Equipment divided by Total SIED Request: 57.00 Other Benefits of the Public Infrastructure Project: In addition to servicing the proposed development, this project will provide important infrastructure to increase connectivity to the City's transportation network, including transit, vehicles, bicycles, and pedestrians. Spring Creek Road borders the west end of Yakima Air Terminal — McAllister Field, and the road improvements significantly improve the ability of law enforcement, fire, and ambulance services to access areas south of the airport resulting in reduced response times. This project will also promote future growth and utilization of undeveloped land east of S. 36th Avenue. Adjacent property owners have had strong interest from a number of businesses interested in constructing facilities that would support SOZO, or just interested in locating to the area due to the improved Spring Creek Road. The properties are currently vacant, in part, due to the substandard access road, and in part due to the need for SOZO to expand their facility. SOZO expansion will result in the construction of another new hotel to service the added travelers, and additional new national restaurant chains to further service the SOZO Sports Campus patrons. A. Public Sector Project Al. List all funding sources for the public project and amount. Identify whether the amount has been provided or is being requested. Provide the status and date the funds were approved or the date that funds are expected to be approved: SOURCE STATUS DATE AMOUNT SIED loan requested jagm.iested 7/16/20 $900,000 SIED grant requested Requested 7/16/20 $900 000 City of Yakima Bonds Provided 7/16/20 $2,675.000 Total project costs $ 4,475,000 Funding to complete the Public Project must be secured within one year of a SIED offer of financial aid A2. Will this project upgrade an existing public facility or build a new one? Upgrade Existing Describe the entire public facility project, including the parts that you are not asking SIED to fund. Spring Creek Road Improvement Project Phase 2 improves approximately 5,000 lineal feet Spring Creek Road. The road will be constructed to a 42 -foot paved section from the termination of Spring Creek Road Phase 1 improvements to W. Washington Avenue. The road will consist of two 20.5 -foot lanes from the face of the curbs and gutters with construction of drainage facilities for both east and westbound lanes, street lights, a 6.5 -foot concrete sidewalk on one side of the road with ADA compliant ramps, and driveway entrances. The improvements also include rerouting of portions of Spring Creek, constructing new culverts, and mitigating wetlands through a relocation process. A3. Specifically, for what element(s) of the public project are SIED funds requested? SIED funds will be used, in conjunction with local funds (bonds), for the public roadway expansion project which will extend 5,000 lineal feet of Spring Creek Road from the termination of Spring Creek Road Phase 1 improvements to W. Washington Avenue. The City of Yakima is requesting a partnership in the construction of the roadway. A4. Describe how the public facility project will enhance or encourage other development in the immediate area in addition to the direct development described in this application section C. Spring Creek Road Improvement Project Phase 2 construction improvements will open 156 acres zoned Light Industrial, and 60 acres zoned Suburban Residential with access from Spring Creek Road. The 52 acres of Suburban Residential property will be immediately developed as SOZO Phase 2 improvements. A condition of SOZO Phase 2 development is that Spring Creek Road Improvement Project Phase 2 will be completed prior to occupancy. SOZO Phase 2 Full build -out area anticipates an economic benefit of $10 million annually. This project will inject immediate and much needed economic stimulus dollars into the City of Yakima's economy through the creation of construction jobs. In the long-term, opening access to additional SOZO and neighboring property along Spring Creek Road will invigorate development and provide direct access to the greater commercially zoned property the City cannot currently access without Spring Creek Road Improvement Project Phase 2, allowing for the creation of jobs. Full build -out of the 96 acres of adjacent Light Industrial property anticipates an economic benefit of $19 million annually. A5. List all permits and environmental reviews required for the PUBLIC SECTOR PROJECT and give their current status (applied for, application being prepared, permit issued, etc.) ANTICIPATED PERMIT ISSUER STATUS COMPLETION DATE Const. Stormwater Permit Dept. of Ecology SEPA MDNS Ci of Yakima Nationwide Permit (NWS) Dept of Army Corps. Plans & Specs Citv & County Completed 9/2020 Completed 6/5/2018 Completed Completed 4/29/2019 12/2020 Permits to complete the Public Project must be secured within six months of a SIED offer of financial aid A6. If environmental permits are not required for the project (e.g., Shorelines Permit, Environmental Impact Statement, etc.), please explain why they are NOT required. A SEPA review was completed for the SOZO Sports Campus project and a separate SEPA review was completed for the plans and specifications. The City issued an MDNS on September 5, 2018. A construction stormwater permit is anticipated since more than one acre of ground will be disturbed. A wetlands evaluation and delineation was completed, as well as a Wetland Mitigation Plan, published on April 10, 2019. The JARPA was submitted and processed in April 2019 with approvals granted in April 2019. A7. Estimated schedule for public project completion. Indicate the month and year when the activities listed have been, or will be, completed. Preliminary Engineering Report Environmental Review All Required Permits Obtained Design Engineering Land/Right-of-Way Acquisition Prepare Bid Documents Award Construction Contract Begin Construction Project Operational ESTIMATED COMPLETION DATE (month/year) _September 2016 June 2018 July 2020 December 2020 December 2018 Januar)/ 2021. March 2021 March 2021 September 2021 A8. What other jurisdictions, such as counties, cities, port districts, tribes, state/federal agencies are involved in the planning, design, financing, construction or operation of this project? Yakima Couritv Please explain how completion of the project is coordinated between other involved parties. The City of Yakima and Yakima County were both co -lead agencies of the SEPA process for park complex approval. In addition, Yakima County designed the street improvement project for the City of Yakima and assisted in the right of way acquisition process. A9. Will the SIED public facility project be totally maintained by the applicant? If not, whom? Please explain. The SIED funded project will be completely maintained by the City of Yakima. A10. How will this project impact utility rates and public services within the jurisdiction? There will be no impacts to utility rates as the result of this project, but public services will be increased as public road, water, and sewer are extended through future commercial development and additional residential areas. As a result of the increase in tax revenue associated with the new development and the normal water and sewer charges to customers, it does not appear that increased utility rates will be required. The City will supply necessary public utility services, with Nob Hill Water providing water services. B. Financial Information of SIED Applicant B1 Other public sources of funding for public economic development projects are listed below and must be investigated. In addition to SIED, identify which public sources were considered to fund this project. Indicate what the outcome was. Federal Grant/Loan Programs: YES NO OUTCOME Economic Development Administration X Not Timely Rural Development X Not Eligible FASTACT X Not Eligible Other X State Grant/Loan Programs: •Transportation Improvement Board Community Development Block Grant Public Works Trust Fund Department of Ecology CERB RTPO/MPO Other Other Funding Options: Revenue Bonds General Obligation Bonds LID ULID Other X Not Timely X Not Eligible X Not Available X Not Eligible Evaluating X Not Eligible Not Timely Anticipated X Not Eligible X Not Tirnely X Not Eligible X Bi continued: Provide a narrative of the investigation of the above referenced funding sources and the outcomes: The Spring Creek Road Improvement Project Phase 2 cost exceeds 4.45 million dollars. The City believes that SIED funds are the most efficient resource combined with local bond funds for this project because of the need and broad community benefit. The public benefit from this project will have long term and broad economic impacts throughout Yakima County, not just limited to the immediate development area. In the context of the local governments overall annual budget, explain the need for SIED assistance. If the applicant has budget reserves, please explain why these funds are not available for the project. The City of Yakima does not have funds available to directly fund a project of this magnitude. Originally, the project was estimated to be considerably less than the current estimate of $4.5 million. The increase in estimated costs can be primarily attributed to required over -excavation of unsuitable soils, stormwater system, illumination system, and wetland mitigation. The City's existing budget for transportation improvements is very limited and primarily focuses on maintaining existing roads, with no reserves available. B3. Identify funds (General Fund, Utility Fund, Property taxes, etc.) that are eligible to repay a SIED loan: The City will utilize a combination of reserves, property taxes, construction sales tax, retail sales tax, and bond revenues for repayment of the SIED loan funded portion of Spring Creek Road Improvement Project Phase 2. The City will also use general obligation bond funds for the remaining $2.47 million of construction project to match the SIED funds. Will a revenue stream be generated that could repay a SIED loan outside of the system's normal operations and maintenance costs? If yes, please explain: The improvements will generate property and sales taxes for the City due to improvements in the developed area and additional businesses throughout the City due to the expansion of SOZO. Tax revenue generated from the SOZO sports project alone will not likely cover ongoing SIED loan repayments. However, tax revenue generated from the additional indirect spending and new businesses, combined with SOZO sports project is anticipated to fund the SIED loan repayments. The City of Yakima plans to use general fund to supplement the tax generated to repay the SIED loan. B4. If the local jurisdiction is not financially contributing to the project, please explain why, The City is committed to the SIED loan repayment. C. Private Sector Project Complete Section C and a Contingency Agreement for each private sector entity. In order to show that a specific private investment is ready to occur, but will do so only if SIED assistance is made available to the applicant, SIED requires a signed Contingency Agreement(s) between the applicant and the private sector representative(s). If a developer is involved, there must also be a signed Contingency Agreement between the developer and the proposed tenant. Private Sector Business: SOZO Sports of Central Washington Contact: Greg Lybeck Phone: 509-949-2708 Address: 2200 S. 36th Ave City: Yakima Title: Executive Director Email: greg@sozosports.net Zip Code: 98903 C1. Describe the private development that will be supported by the public infrastructure/facility project. The City of Yakima and SOZO Sports of Central Washington (SOZO) partnered to develop a family-oriented Championship Sports Complex in Central Washington. The multi -sports campus hosts regional tournaments as well as local activities. SOZO provides facilities for recreational, select, premier, and regional programs, as well as bringing major annual tournaments to the valley. The Phase 1, 58 -acre site, includes 13 fields, a 14,000 square foot building, and First Tee of Central Washington (Yakima) practice facility. SOZO Sports Campus provides services for events, receptions, soccer games and tournaments, football, lacrosse, clinics, volleyball, pickleball, rugby, concerts, and First Tee. SOZO will be expanding to develop an additional 52 -acre Phase 2 campus located west of the existing SOZO Sports Campus. SOZO Phase 2 campus improvements expands to a combined total of 22 outdoor fields, an 80,000 square foot indoor arena with three indoor fields, and a 13,500 square foot field house. The Phase 2 project has an estimated build out cost of $14,000,000 and is scheduled begin in Spring 2021. The developer anticipates construction of phase 2 to be completed in 2023. The expanded SOZO Sports Campus will continue to provide services for events, receptions, soccer games and tournaments, football, lacrosse, clinics, volleyball, pickleball, rugby, concerts, and First Tee, as well as look for additional opportunities. Phase 2 expansion will likely result in the construction of another hotel to service the added tournament travelers, and new national restaurant chains to further service the SOZO Sports Campus patrons. Adjacent property owners have indicated considerable interest for new development opportunities aimed at providing services to the expand SOZO Sports Campus. Ca Explain why the private development requires the proposed public infrastructure improvements described in this application. SOZO Sports, the City of Yakima, and local donors invested approximately $6 million in developing the 58 - acre, 13 field, and associated support building in Phase 1 of the SOZO Sports Campus. The City of Yakima further participated by securing SIED funding for the construction of Spring Creek Road Improvement Project Phase 1, to construct 4,600 lineal feet of road improvements for a portion of S. 36th Avenue, Sorenson Road, and S. 38th Avenue. The existing roadway does not afford good current or long-term access to the SOZO site. The existing street network is in poor condition and not intended to support urban development. Full development of the 110 -acre site will generate approximately 1,783 weekday PM Peak hour vehicle trips (in and out). Traffic capacity exists both on Ahtanum Road and West Washington Avenue, however the adjoining Spring Creek Road requires upgrades to handle the increased traffic. A traffic study and operational analysis was prepared by Kittelson & Associates to identify the necessary improvements, by development phase of the park to ensure appropriate and safe public access is provided with minimal negative impact to existing properties. The proximity of the Yakima Airport, and adjacent wetlands and flood plains, road improvements must be carefully implemented. Public/private partnership presents a financing solution and provides municipalities with improvements and infrastructure needed to continue to grow their tax base. It also clearly recognized that the Spring Creek Road Improvement Project Phase 2 is a "partnering effort" with public and private funding resources. Therefore, without the SIED funding requested, the SOZO expansion will be delayed, and none of the ancillary business expansion will be possible without sole private investment. The financial market and budget constraints place this infrastructure improvement project out of reach for the City of Yakima without SIED funding assistance. C3. Indicate the construction schedule (if applicable) for the proposed private sector project. (month/year) Private Facility Construction Begins February 2021 Private Facility Construction Completed October 2023 Private Facility Operational October 2023 C4. List all permits required for the PRIVATE SECTOR PROJECT and give their current status (applied for, application being prepared, permit issued, etc.) ANTICIPATED PERMIT/ENVIRONMENTAL COMPLETION REVIEW ISSUER STATUS DATE Development Permit_ City of Yakima Not yet started February 29, 2021 Building Permit City of Yakima Not vet started Februant 29, 2021 Not vet started February 29, 2021 NPDES General Storrnwater City of Yakima Not vet started February 29, 2021 Dust Control Plan C4 of Yakima Permits to complete the Private Project must be secured within one year of a SIED offer of financial aid C5. What private authorizations remain prior to proceeding with the proposed private development project? SOZO's expansion is permitted, but cannot proceed until the Spring Creek Road Improvements project is complete, as conditioned by the SOZO SEPA process. The City of Yakima agreed to partner with SOZO's expansion by taking responsibility of the Spring Creek Road Improvements project. However, without a complete funding package for the Spring Creek Road Improvements, the public infrastructure project cannot move forward, and in turn, the private investment project is stalled. C6. Explain how the private sector is financing their capital investment in this project. SOZO Sports has been actively fund raising from this community for 5 years, and has approximately $8 million dedicated towards the Phase 2 expansion. SOZO Sports Phase 2 has many components, and financing is already in place to cover the shortfalls in the fundraising construction budget. SOZO will continue fund raising to obtain the additional funds as necessary to combine with income generated by events to complete the Phase 2 construction. C6 continued: When will private sector financing be in place? Following the completion of Spring Creek Road Improvement Project Phase 2. See above. Please list financial references that can verify financing sources and capacity for this project. See above. C7 List the number of projected jobs to be retained and/or created by the firm as a direct result of the public infrastructure project supporting the private development. Retained jobs are defined as jobs that will be lost to the county if the public project is not completed. Jobs must be expressed in Full Time Equivalents (FTEs) and wage data should exclude fringe benefits. Management positions should be indicated as an annual salary. Job Description Mgmt./Admin* Soccer Maintenance Food & Beverage Parking Security Office/Clerical Totals Apple Valley Dental & Braces Corporate Headquarters # Of Jobs Created by Year Current or initial 3 FTEs) Hourly Wages # Of Jobs Retained (In FTEs) 5 10 12 6 4 6 2 45 # Of Jobs Created Year 1 (In FTEs) 10 5 10 14 8 12 1 60 Local Occupational Hourly Wages 12 80-100k 75-100+k/yr, 10 $12 - $18 $12 - $18 13 $15 - $25 $12 - $30 20 $12 - $18 $12 - $18 15 $12 - $18 $12 - $18 18 $15 - $25 $15 - $25 2 $15 - $17 90 a) How many of these positions are for seasonal work? Give response in FTE: 18 b) What kind of fringe benefits does the company offer to regular full time employees? Health, dental, vision, paid vacation, retirement, and paid holidays. C8. How were job projections developed? Explain how the projections are realistic. $12 - $22 The original SOZO Sports Campus job projections were developed by Johnson Consulting (Chicago, Illinois), hired by the City of Yakima to prepare the "Yakima Sports Complex Economic & Fiscal Impact Analysis" report, Final Draft dated January 12, 2016. This firm specializes in analysis for conventions, hospitality, sport, and real estate projects. The study concludes that by Year 5 the cost of operation is stabilized and supported by events. Total spending by year 5 is estimated at $8.6 Million, $2 Million in increased earnings, 95 jobs and $570,000 of tax earnings. They project approximately 9,800 hotel room nights in Year 1, increasing to approximately 39,500 room nights by Year 5. Application for Funding, 2018 Page 14 Yakima County SIED Program SOZO estimated a more conservative number of 68 FTEs by year three, and currently employs 45 FTE's. The current projections were developed by the current staff and board of directors as part of their Phase 2 development plans. They relied on operational experience to produce conservative growth projections which resulted in the numbers shown. The initial staffing increase is a result of doubling the number of fields and construction of the 80,000 square foot indoor arena and 13,500 square foot field house. The long-term increase in FTE's would result from normal growth of the SOZO Sports Campus as it becomes a mainstay for regional tournaments, and local events. C9. Will this project move existing jobs from another part of the county? If yes, please describe why the project cannot happen where the jobs are currently located. The "# of Jobs Retained" column are existing FTE's currently working at the SOZO Sports Campus, and no jobs will be relocated. Job creation will likely occur with both current residents of Yakima County and new residents recruited to the community. However, it is likely an outreach to prospective employees throughout Yakima County will be undertaken to provide for the best qualified applicants. C10. INill the private sector project offer expanded employment opportunities to disadvantaged or unemployed workers? How will the firm work to hire people from Yakima County? The street improvement project will be a public works project of the City of Yakima. All required public notice, MWBE criteria and prevailing wage standards will be observed. The City of Yakima prefers to hire local firms as available. The proximity to low income areas offers close job opportunities to disadvantaged and currently unemployed workers. All appropriate work source agencies will be contacted to provide prospective job applicants and there will be a clear focus on hiring disadvantaged and unemployed individuals, depending on job skills. The private sector will give careful consideration to all applicants and if necessary, provide the following services to better enable all applicants to be "job ready": transportation -training -housing -clothing allowances and other necessities needed to provide productive employment. There are numerous agencies throughout Yakima County for employee referrals, including work source agencies that focus on disadvantaged and unemployed individuals. Application for Funding, 2018 Page 15 Yakima County SiED Program Attachments 1. Resolution: A resolution or ordinance of the local governmental jurisdiction authorizing the SIED application. 2. Plan listing the project: Attach a copy of the section of the comprehensive plan or capital facilities plan that lists the public project. 3. Site map of the area: Identify the location of the site, public infrastructure and private development project (existing and/or proposed). Specifically identify where SIED funds are proposed to be used. Materials must be reproducible in black and white and in 8 1/2 x 11 format. 4. Engineering estimates supporting project costs: Identify whether estimates are from preliminary engineering or design engineering work. SIED will not entertain requests for additional funding if projections are insufficient 5. Contingency agreement: A complete Contingency agreement (form included) is required for all projects. The agreement serves as the first level of convincing evidence that the private sector development will occur. 6. Business plan or year-end financial statements of the Private Sector Business: Attach supporting information such as a business plan or year-end financial statements (financial statements may be unaudited). The entire SIED application is considered a public record; however, financial and commercial information provided by the private business is exempt from disclosure to the extent permitted by RCW 42.56.270 paragraph (4). 7. Letters of support: If applicable, please include any letters of support for this project from partners or others entities in the community. Application for Funding, 2018 Page 16 Yakima County SIED Program Supporting Investments hn Economic Diversity (UGIED)EBoamd CONTINGENCY AGREEMENT 1. PARTIES. The parties to this Agreement are City ufYakima whose address is 129 N. 2nd Street, Yakimo, WA 98901 and SOZO Sports of Central Washington whose address is 2200 S. 361h Avenue, Yakima, WA 98903. 2. PURPOSE' The purpose ofthis Agreement is to clarify the intentions ofthe parties regarding completion ofthe Spring Creek Road Improvement Project Phase 2 which will utilize in part loan and grant funds received from the Supporting Investments in Economic Development Board (SIED) administered by the Yakima Community Development Association. The project includes construction of5.00U lineal feet nfSpring Creek Road. Spring Creek Road Improvement Project Phase will be constructed to a 42-foot paved section from the termination of Spring Creek Road Phase 1 improvements to W. Washington Avenue. The road will consist of two 20.5-foot lanes from the face of the curbs and gutters with construction of drainage facilities for both east and westbound lanes, a 6.5-foot oononeba sidewalk on one side of the road with ADAcompliant ramps, and driveway entrances. The improvements also include rerouting portions ofSpring Creek, constructing new culverts, and mitigating wetlands through a relocation process. These street improvements are planned to complement Spring Creek Rued and o||mw the expansion of Yohimo'o sporting campus business/ development partners SOZO Sports of Central Washington to combine investments in the community's economic vitality. 3. BACKGROUND. The Spring Creek Road Improvement Project Phase will provide much needed improved aooeoo to the SOZO Sports campus and neighboring undeveloped commercial property. The existing roadway does not afford good current orlong- term access hothe 8O2Oado. The existing street network io in poor condition and not intended to support urban development. TnoMic capacity exists both on Ahbanum Road and West Washington Axanue, however the adjoining Spring Creak Road requires upgrades to handle the increased traffic. An operational analysis determined it was necessary to improve Spring Creek Road to ensure appropriate and safe public access is provided with minimal negative impact boexisting properties, In addition to servicing the proposed development, this project will provide important infrastructure to increase connectivity to the C|ty'o transportation network, including tnanoit, vehio|po, bicycles, and pedestrians. This project will also promote future growth and utilization ofundeveloped land east of S. 36th Avenue. Adjacent property owners have had strong interest from o number ofbusinesses interested in constructing facilities that would support SO2O, nrjust interested in locating tothe area due to the improved Spring Creek Road. The properties are currently vacant, in part, due to the substandard access road, and in part due to the need for SOZO to expand their facility. The project area is within existing municipal boundaries and is consistent with comprehensive planning for the area. The SOZO expansion will contribute to the economic stability of the community; provide additional tax and revenue sources; rebainandinuneaoeemp|oymantopportunitieoandnmpka|inveobnent�endothamv)oaeupportthmp|ann*ddeve|opmmnt ufthe City ofYakima. ' 4. AGREEMENT. The parties cfthis Agreement acknowledge the mutual covenants and commitments contained herein and agree an A. The public facilities project shall be constructed as o public project by the CITY OFYAK|MA in accordance with applicable |aw, ru|ea, and regulations. The funding of the project shall be as follows: a) The CITY hereby agrees to construct the Spring Creek Rued Improvement Project Phase 2, providing that S|ED financing iaapproved. Application for Funding, 2023 pogoI7 Yakima County I/EDProgram b)SOZO Sports of Central Washington projects that the total number of permanent, full-time jobs created and/or retained with respect hothe public facility project and attendant development will beapproximately GUfirst year jobs and onadditional 3Djobs created byyear 2O23. c)SOZOSports ofCentral Washington will invest uptu$14.00O.UOOinconstruction ofthe 8OZOSports Campus Phase d)SOZO Sports of Central Washington will work with business that can contact the local Workforce Development Council (WDC) and the State Employment Department or Community Based Organization for assistance in filling new positions created by the project. a) SOZO Sports of Central Washington will provide to the City all non -confidential employment investment data as . requested by S|EO as permitted or required by applicable law for o period no |amo than five years following the completion of the proposed improvements 5. CONTINGENCY. This Agreement is contingent upon receipt of G|ED funds by City ofYakima and is intended to meet the find level of convincing evidence of private development as required by SIED. All parties must sign the Agreement. Signature of Responsible Official: Alex Meyer, off Interim City Manager, Ciof Yakima GmegLybmch Executive Director, SOZO Sports of Central Washington Application for Funding, JD28 Page18 Yakima County fIEoProgram Supporting Investments in Economic Development Reporting Form Applicant: The City of Yakima Project Title: Sprnq Creek Road mprovement Proect Phase 2 Public Infrastructure Project: Sprinci Creek Road Pan Contarnrng the Project Cty Transportation System Plan 2Oi92O24 Transortation Improvement Plan Total Spent on the Project: $4,475,000 Amount of SIED Funds (loan and grant) spent on the project $2.000.000 Estimated Number of Businesses Created or Retained by Project: 1 (within 3 vears) Estimated Number of Jobs Created or Retained by Project: 90 (within 3 vears) Instructlons to Preparer: 1. List the public facility project. 2. ndicate where the project is Iisted (e.g., officially adopted county economic development plan, economic development section ofthe countys comprehensive plan, etc.). 3. List an amount of total expenclitures related to the project. 4. List an amount of expenditures paid for by SIED funding. 5. The applicant must provide an actual or estimated number of businesses jobs that will be created, attracted, expanded ar retained. 6. Documentation supporting this report must be made available upon request for audit purposes and public requests. If awarded SIED funds, 1 hereby agree to annually report to the SIED Board the use of those funds according to the instructions above. Signature of Responsible Official: Printed Name and Title: Applicatiori for Funding, 2018 Page 19 Yakima County SIED Program RESOLUTION NO. R-2020-077 A RESOLUTION authorizing an application to the Yakima County "Supporting Investments in Economic Development" Program, (SIED) for the street frontage improvements of the Yakima Sports Complex project. WHEREAS, the Yakima City Council established that development of the Yakima Sports Complex, is an Economic Development priority for the City of Yakima; and WHEREAS, community and private involvement in this effort has been strongly supported in the Community Survey, the City Council Strategic Plan and the Yakima Urban Area Comprehensive Plan 2025; and WHEREAS, the Yakima City Council on April 7, 2015 entered into agreements with SOZO, a Washington non - profit corporation for a public - private partnership to create multiple soccer fields, parking lots and related improvements; and WHEREAS, the City of Yakima invested $4.1 million for capital expenditures toward the acquisition of property and the development of this public park; and WHEREAS, improvements to the existing public streets in the vicinity of the proposed Yakima Sports Complex will improve public safety, facilitate access to the development and improve the neighborhood. Street upgrades are generally a requirement for new development in Yakima County as well as within the City of Yakima; and WHEREAS, Phase 1 of the Spring Creek Road project was completed by the City in 2019; Phase 2 is still in need of completion; and WHEREAS, improvements to Spring Creek Road Phase 2 are necessary in order for SOZO to operate at full capacity; and WHEREAS, Phase 2 is estimated to cost $4.5 million; the City is seeking SIED funding in the amount of $2 million and will utilize a bond and debt service to cover remaining costs; and WHEREAS, SIED funds are projected to cover approximately 52% of the cost to upgrade the existing street network to current City standards; and WHEREAS, The City Council has determined that it is in the best interests of the City to seek SIED funds in order to make such improvements on Spring Creek Road in support of the Yakima Sports Complex project; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to submit a SIED grant application which, if awarded, will require the City to execute an Agreement with the Yakima County SIED Board for' terms and conditions of the loan and grant. 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E o 2.uo < (1) :5 - 0)0 0 - > 00 >- 00 r Op 0 (N 00 '1- - - - - ,1 )1 o c c c, AVMaVQ Co. Name 'Yakirn Co. MPO/RTPO: WQ4 4 fi •0 qd P420Jd 1JpOAiIfl,fl r. 24 0 0 0 0 1* 21 CN 1/1/1019 (JidA uaWaAoldwI * 20 0 0 c o j• 42 42 $ uu Jaqwn N 5 42UOUfl 2 42 42 20 24 124 to SQrenson Rd. OP to: 3Sth Avenue to: UncoInAe. 0 24 o ( r) LLI O a 1 -ll z Z CC < co Z < <0 cc) <0J 2 1-1-1 (7) U -I < ›- c LL u_ O F- QH CHECKED BY: MRH www.hlacivil,com 14S 4-1 LC73 (2CRCtZ -(2 cL cr) RRYAKIM-2428 PROJECT AREA V,46,,,MYX op < CZ) 0:3) WtiN cy Coot UO�U e o L°5 a� L to Sp,U£v149"af+.411 Grit d+%+4;utR w»r>»'rnk{f co 7 s' City of Yakima Spring Creek Road improvement Project Phase 2 Engineer's Opinion of Construction Cost M-2428 SC DULE A Item No. Description PREPARATION 1 MOBILIZATION 2 CLEARING AND GRUBBING REMOVAL OF STRUCTURE AND OBSTRUCTION 4 SAWCUT GRADING 5 ROADWAY EXCAVATION INCL. HAUL UNSUITABLE FOUNDATION EXCAVATION INCL. 6 HAUL 7 POND EXCAVATION INCLUDING HAUL DRAINAGE DITCH EXCAVATION INCL. HAUL CONCRETE INLET 10 QUARRY SP LS (Truck Measure) 11 '''ISAFETY BARS FOR CULVERT PIPE TYPE 1 12 SCHEDULE A APPROACH PIPE 12 IN. DIAM. 13 SCHEDULE A CULV. PIPE 48 IN. DIAM. (WALL THICKNI 14 PLAIN ST. CULV. PIPE ARCH 0A09 IN. TH. 57 IN. SPAN (I STORM SEWER 15 CATCH BASIN TYPE 1 16 CATCH BASIN TYPE 1L 17 SCHEDULE A STORM SEWER PIPE 12 IN. DIAM. SURFACING 18 CRUSHED SURFACING BASE COURSE 19 ';CRUSHED SURFACING TOP COURSE HOT MIX ASPHALT 20 rH CL. 1/2 IN. PG 64-28 H 21 JOB MIX COMPLIANCE PRICE ADJUSTMENT Approx. Unit Quantity L.S. 1 L.S. 1 L.S. 1 LF, 1.030 C.Y. 9.200 C.Y, 1,650 C.Y. 345 C.Y. 1.900 EACH 24 C.Y. 5 L.F. L.F,. 54 L.F,. 88 L.F. 340 EACH 49 EACH L.F, 1,519 TON 10,875 TON 230 TON 7,100 CALC. 1 Unit Price $200.000.00 4 $50,.000.00 $50,000,00 $2.50' $15.00 $20.00 $25.00 $15.00 $1,800.00 $50.00 $100.00. $30.00 $150.00 $200.00 $1,350.00' $40.00 $22.00 $30,00 $88.00 $1.00 7/1 /2020 Total Item Amount $200.000.00 $50.000.00 $50,000,00 $2.575.00 $138.000.00 $33,000,00, $8,625.00 $28,500.00 $43,200.00 $250.00 $5,400.00' $3,360.00: $13,200,00 $68,000.00 $66,150.00 $4.050.00 $60.760.00: $239,250.00 $6,900.00_ $624,800.00 $1.00 22 COMPACTION PRICE ADJUSTMENT CALC. 23 HMA FOR APPROACH CL, 1/2 IN. PG 64-28 H TON EROSION CONTROL AND PLANTING 24 ESC LEAD DAY 25 INLET PROTECTION EACH 26 STABLIZED CONSTRUCTION ENTRANCE S.Y, 27 SILT FENCE L.F. 28 wArrn LE, EROSION CONTROL AND WATER POLLUTION 29 PREVENTION EST, 30 MULCHING WITH PAM ACRE 31 ,SEED1NG, FERTILIZING AND MULCHING ACRE 32 SEEDING AND MULCHING ACRE 1 85 24 76 1,345 7,100 1,410 $1.00 $88 00 $200.00 $150,00 $12.00 $4.50 $3.00 $20,000.00 $5,000.00 $6,000.00 $5,000.00 $1.00 $7,480.00 $4,800.00 $11,400.00 $16,140.00 $31,950.00 $4,230.00 $20,000.00 $5,000.00 $6,000.00 $5,000.00 33 1 1/2 IN. CHIPS TON 34 REPAIR OR REPLACEMENT EST. TRAFFIC 35 CEMENT CONC. TRAFFIC CURB AND GUTTER L.F. 36 CEMENT CONC. PEDESTRIAN CURB L.F. 37 PAINT LINE L.F, 38 PAINTED WIDE LINE L.F. 39 PAINTED TRAFFIC ARROW EACH 40 PERMANENT SIGNING L.S. 41 ILLUMINATION SYSTEM L.S. 42 TEMPORARY PAVEMENT MARKING -SHORT DURATIO L.S. 43 'OTHER TEMPORARY TRAFFIC CONTROL 44 FLAGGERS AND SPOTTERS HR 45 TRAFFIC CONTROL SUPERVISOR L.S. 46 CONSTRUCTION SIGNS CLASS A S.F. 47 STIC BIKE LANE SYMBOLS EACH 48 PAINT REMOVAL L.F. OTHER ITEMS 49 STRUCTURE EXCAVATION CLASS B INCL HAUL C.Y. 770 1 10,198 84 13,363 480.25 24 1 1 1 1 2.400 1 226 15 1,325 2,030 _ $40_00 $5,000.00 $30,800.00 $5,000.00 $18.00 $183,564.00 $22,00 $1,848.00 $0.10 $1,336.30 $1.50 $720.38 $100.00 $2,400,00 $7,500.00 $7,500.00 3315,000.00 $315,000.00 I 32,500.00 $2,500.001 310,000.00 $10,000.001 $65.001 $156,000.001 322,500.00 322,500.00 $15.00 $3,390.00 $260.00 $3,900 00 $1,00 $1,325.00 $4.001 $8,120.00 ' SHORING OR EXTRA EXCAVATION CLASS B INCL 50 HAUL 51 , CONC. CLASS 3000 S.F, C.Y. 8,715 $1.00 10 $350.00 $8,715.00 $3,500.00 52 MONUMENT CASE AND COVER EACH 53 CEMENT CONC. SIDEWALK S.Y, 1 CEMENT CONC. SIDEWALK RAMP TYPE PARALLEL 54 A EACH CEMENT CONC. SIDEWALK RAMP TYPE PARALLEL 55 B EACH CEMENT CONC. DRIVEWAY ENTRANCE TYPE - 56 PRIVATE ROAD/COMMERCIAL EACH 57 WIRE FENCE TYPE 2 L.F. 58 REMOVING AND RESETTING WIRE FENCE REMOVING AND RESETTING WIRE FENCE - 59 TEMPORARY L.F. 60 'SINGLE WIRE GATE 14 FT. WIDE EACH 61 DOUBLE WIRE GATE 20 FT. WIDE EACH 62 ADJUST MANHOLE EACH 63 MINOR CHANGES EST, 64 ISPCC PLAN L.S. 65 CONSTRUCTION GEOTEXTILE FOR SEPERATION S.Y. CONSTRUCTION GEOTEXTILE FOR SOIL 66 STABILIZATION 67 MAIL BOX SUPPORT TYPE 1 68 MAILBOX SUPPORT TYPE 2 69 TRENCH SAFETY SYSTEM Item No. 70 Description MOBILIZATION 71 CLE 72 , . PREPA G AND GRUBBING G • TION DING ROADWAY EXCAVATION INCL. HAUL SURFACING BID TOTAL I S.Y. EACH EACH L s YA 17 $350.00 3,150 $45.00 $5,950.00 $141,750.00 $1,500.00. 10 $1,500.00 1 $1,200.00 5,725 $18.00 175 $25.00 390 1 $15.00 $1,000.00 2 $1,000.00 5 $800.00 1 $25,000.00 1 $3,000.00 6,100 $7.00 5,510 $7.00 3 2 1 $350.00 $400.00 $10,000.00 -2428 SCHEDULE A YAKIM-2428 SCHEDULE B Unit L.S. L.S. Approx. ...Quantity 1 11,985 Unit Price $50,000.00 $15.000.00 $25.00 $3 000 00 $15 000.00 $1,200.00 $ 103,050.00 $4,375.00 $5.850.00 $1,000.00 $2 000 00 $4,000.00 $25.000,00 $3,000.00, $42.700.00 $38.570.00 $1,050.00, $800.00 $10,000.00 $2,934,435.68 Total Item Amount $50,000,00 $15,000.00 $299,625.00 73 CRUSHED SURFACING TOP COURSE TON 700 $28.00 $19,600.00 EROSION CONTROL AND PLANTING 74 ESC LEAD DAY 5 $500.00 75 SILT FENCE L F. 3,460 $7.00 76 WATTLE EROSION CONTROL AND WATER POLLUTION 77 PREVENTION 78 SEEDING AND MULCHING 79 80 81 82 83 84 TOP SOIL TYPE A L.F. 1,183 $3.00 EST, 1 $20.000.00 ACRE 1.55 $5,000.00, S.Y. 7,510 $6.70 PLANT SELECTION BLACK COTTONWOOD (POPULUS I EACH 155 $140.00 PLANT SELECTION PEACHLEAF WILLOW (SALIX AMY EACH 62 PLANT SELECTION NARROWLEAF WILLOW (SALIX E EACH 94 $140 00 $140.00 ,PLANT SELECTION PACIFIC WILLOW (SALIX LUCIDA) EACH 94 $140.00 PLANT SELECTION CHOKE CHERRY (PRUNUS VIRGINI EACH 62 85 PLANT SELECTION RED OSIER DOGWOOD (CORNUS S EACH 1,001 $65.00 $65.00 86 PLANT SELECTION BLACK HAWTHORNE (CRATAEGU, EACH 1,123 $65.00 87 , 88 PLANT SELECTION GOLDEN CURRANT (RIBES AUREU EACH 999 $65.00 ,PLANT SELECTION MOCK ORANGE (PHILADELPHUS L EACH 186 $65.00 89 _PLANT SELECTION SERVICEBERRY (AMELANCHIER A EACH 248 $65.00 90 91 92 93 94 PLANT SELECTION WOOD'S ROSE (ROSA WOODSII) EACH _ 186 $65.00 REPAIR OR REPLACEMENT OTHER ITEMS EST 1 $10,000.00 WIRE FENCE TYPE 1 L.F. 1,310 MINOR CHANGES SPCC PLAN EST. 1 L.S. 1 $25.00 $15,000.00 $6,000.00 BID TOTAL RRYAKIM-2428 SCHEDULE B SCHEDULE A AND SCHEDULE B CONSTRUCTION TOTAL $2,500.00 $24.220.00 $3,549.00 $20,000.00 $7.750.00 $50,317.00 $21,700.00 $8.680.00 $13,160.00 $13,160.00 $4,030.00 $65,065.00 $72,995.00 $64,935.00 $12,090.00 $16,120.00 $12,090.00 $10,000.00 $32,750.00 $15,000.00 $6.000.00 $860,336 00 $3,794,771.68 Contingencies....10,0% $379,477.17 Construction Admin & Observation..,,$300,000.00 PROJECT TOTAL $4,474,248.84 Supporting Investments in Economic Diversity (SUED) Board CONTINGENCY AGREEMENT 1. PARTIES. The parties to this Agreement are City of Yakima whose address is12AN.2"Street, Yakima, WA 98901 and SOZO Sports of Central Washington whose address is 2200 S. 36th Avenue, Yakima, WA 98903. 2. PURPOSE. The purpose of this Agreement is to clarify the intenons of the parties regarding completion of the Spring CreeRoad Improvement Project Phase 2 which will utilizehn partloonandgrontfundonecmived from the Supporting Investments in Economic Development Board (SIED) administered by the Yakima Community Development Association. The project irucludes construction of 5000 linealfeet of SSpring Creek Road Improvemerit Project Phase 2 will be constructed to a 42 -foot paved section from the termination of Spring Creek Road Phase 1 improvements to W. Washington Avenue. The road will consist of two 20.54bot lanes from the face of the curbs and gutters with construction of drainage facilities for both east and westbound lanes, a 8.5 -foot concrete sidewalk on one side of the road with ADA compliant ramps, and driveway entrances. The improvements also include rerouting portions of Spring Creek, constructing new culverts, and mitigating wetlands through a relocation process. These street improvements are planned to complement Spring Creek Road and allow the expansion of Yakima's sporting campus business/ development partners SOZO Sports of Central Washington to combine investments in the community's economic vitality. 3. BACKGROUND. The Spring Creek Road Improvement ProjecPhase 2 wilprovide much needed improved access to the SOZO Sports campus and neighboring undeveloped commercial property. The existing roadway does not afford good current or long- term access to the SOZO site. The existing street network is in poor condition and not intended to support urban development. Traffic capacity exists both on Ahtanum Road and West Washington Avanue, however the adjoining Spring Creek Road requires upgrades to handle the increased traffic. An operational analysis determined it was necessary to improve Spring Creek Road to ensure appropriate and safe public access is provided with minimal negative impact to existing properties. In addition to servicing the proposed deve|opment, this project will provide important infrastructure to increase connectivity to the City's transportation notvork, including trannit, vehideo. bicyc|ae, and pedestrians. This project will also promote future growth and utilization of undeveloped land east of S. 36thAvenue. Adjacent property owners have had strong interest from a number of businesses interested in constructing facilities thawould support SOZO, or just interested in ocating to the area due to the improved Spring Creek Road. The properties are currently vaoont, in part, due to the substandard access road, and in part due to the need for SOZO to expand their facility. The project area is within existing municipaboundaries and is consistent with comprehensive planning for the area. The SOZO expansion will contribute to the economic stability of the community; provide additional tax and revenue sources; retain and increase employment opportunities and capital investment; and otherwise support the planned development of the City of Yakima. • 4. AGREEMENT. The parties of this Agreement acknowledge the mutual covenants and commitments contained herein and agree as A. The public facilities project shall be constructed as a public project by the CITY OF YAKIMA in accordance with applicable law, rules, and regulations. The funding of the project shall be as follows: a) The CITY hereby agrees to construct the Spring Creek Road Improvement Project Phase 2, providing that SI ED financing is approved. Application for Fundinq., 2028 Page 17 Yakima County S/EDProgram b) SOZO Sports of Central Washington projects that the total number of permanent, full-time jobs created and/or retained with respect to the public facility project and attendant development will be approximately 60 first year jobs and an additional 30 jobs created by year 2023. c) SOZO Sports of Central Washington will invest up to $14,000,000 in construction of the SOZO Sports Campus Phase project. d) SOZO Sports of Central Washington will work with business that can contact the local Workforce Development Council (WDC) and the State Employment Department or Community Based Organization for assistance in filling new positions created by the project. e) SOZO Sports of Central Washington will provide to the City all non -confidential employment investment data as requested by SIED as permitted or required by applicable law for a period no less than five years following the completion of the proposed improvements 5. CONTINGENCY. This Agreement is contingent upon receipt of SIED funds by City of Yakima and is intended to meet the first level of convincing evidence of private development as required by SIED. All parties must sign the Agreement. Signature of Responsible Official: Alex Meyerhoff Interim City Manager, City of Yakima an-1 bito-dc Greg Lybeck Executive Director, SOZO Sports of Central Washington Application for Funding, 2018 Page 18 Yakima County SIED Program 10 0 $ 0 % 0 Alko. AV pito of Central Washington Mission: To have a world class multi -sports complex that delivers an innovative experience in a clean, safe, and fun environment. Vision: To inspire and encourage our youth and community through participation in sports. EXAMPLE • TOPIC o VISION • GOALS/ACTIVITIES • EXPLANATION • TOPIC: Board Relations o VISION: Create an open and transparent relationship with BOD • Create an organizational structure that promotes the sharing of information and ideas among staff members and BOD. Report on a regular basis to BOD on successes, issues and resources needed. Set up a board committee structure to develop more outreach to not only current clients but possible new ones to expand our footprint in the community. Continue to develop our long-range plan for our undeveloped property with a long-range facility committee. Update our SWOT analysis with both BOD and staff involvement. Update our economic impact study when possible. It will be important to have when making our case to government entities for funds. Develop a budget for the 2020 year. Do routine email updates to keep BOD apprised of what is happening at Sozo Sports. • TOPIC: Community Outreach/In-reach/Public Relations o VISION: Promote our organization to the community to help them understand who we are, what we do and what we plan to do. ▪ Set up community focus groups and schedule more meetings at SOZO to introduce and expose more people to our complex. • Develop new PowerPoints to educate on SOZO as we develop. • Schedule presentations for as many groups as possible. Not just to service groups but athletic groups including grid kids, volleyball, golf and soccer. Increase activity on both SOZO and YYSA websites and Facebook pages telling our story. Have staff be more involved with City and County activities and join boards when financially possible. This would allow us to obtain more info on community activities/opportunities that we could be a part of. • It will also provide us stronger ties to our community. Email newsletter every other month to our key founders, donors and sponsors. Send out parking passes to major donors for some of our larger events to see the positives of their investments. • TOPIC: Soccer o VISION: At this time soccer is our greatest strength because of our fields and participation level. We need to increase revenues through participation in both recreation players and select players while adding tournaments for both. YYSA needs to be a revenue producer to the overall Sozo budget. Do more promotion to increase our recreation league numbers to 1,250. Promote CrossFire to 350 players. Make a connection with other city recreation soccer programs and create partnerships with them. • Use Bob and Todd as a liaison to help train coaches and do clinics for youth soccer. • Work with Washington Soccer and Yakima School District to develop a relationship that is positive for all of us. We should be able to get grant money, make a positive impact on our kids and increase our participation numbers. • Reorganize our soccer program to run efficiently and help them grow with Sozo Sports support. • TOPIC: Staff o VISION: Develop a staff that is versatile, team -oriented, cross -trained and committed to working together as we grow. Do weekly staff meetings with all staff and encourage everyone to share their thoughts and ideas. We will make greater progress when we can get to the point where we are all working together. Push for everyone to share information. Cross -train and invest in our employees because they will be our biggest strength down the road. Encourage relationships with other facilities to learn from visits and collaboration. • Develop a one -minute elevator talk that all staff uses when we come across people who want to know what we do. All staff means everyone working in our office, security, and maintenance. • Develop processes to doing events to ensure we are consistent and efficient in the way that we operate. It is important that we are organized and knowledgeable at doing events for us to grow and develop trust in our market. Develop employee policies and procedures to avoid any misunderstanding when employment issues come up. Develop Sozo Park Complex policies and procedures so our guests visiting the park clearly understand our rules. • Develop an emergency plan for our complex and start training all of our employees on it. Because we are a public facility this is something that needs to be done ASAP. • Develop an employee manual to ensure we are in compliance with laws and create policies that all employees understand. • Do a full financial audit by Lorri and myself of all expenditures to determine what can be eliminated to improve the botton line. * Start bidding all large dollar amount supplies to ensure we are getting the best possible pricing. TOPIC: Create new revenue streams o VISION: 6 Work with YYSA, Washington Youth soccer, Yakima Sports Commission and local leagues to create more tournaments throughout the year. 2020 will have 3 new tournaments as a result of working together. Create an adult soccer tournament with partners this year in the month of July when things are less busy. This tournament will be more than soccer. We will also include area wine, beer and Saturday night entertainment. The goal will be to attract many westside teams to the tournament. We will need to sell more than soccer to achieve this goal. Book as many as 20 new events/receptions in 2020 (some may happen in 2021). Within 4 years I would like to be at 40 Saturdays booked in our gym. Find multiple Hispanic promoters to do smaller Hispanic Concerts/Dances in our gym. Work on doing a Hispanic Music Festival in the asphalt lot east of fields 1 and 2. Or asphalt parking area south of fields 8-9. Work with a promoter to do an outdoor concert this July/August. . It is my belief that the Concert should be country of classic rock for the best results. Use events to recruit future donors. • Develop our own Festival that can become a big fundraising event for us. We need to pick a festival (theme) that is not being done on a date that will be good for us. We will need to involve Food, Beer and wine to make revenue. We could schedule it on the same weekend we already have something going on to help us sell more tickets. If we are wanting to get this off the ground for this July we will need to get started on this soon. Research all the pros and cons of doing a festival to make sure it will be profitable. It will be a must that we sell enough tickets and sponsorships for this to be profitable for us. • Hire a sponsorship/partner salesperson on commission only. Hire a grant writer to help us find funds for both Sozo and YYSA. We have a lot of positives that should help them be successful in finding us funds. Topic: YYSA for 2020-21 Seasonal year o VISION: * Continue to work with Washington Youth Soccer on the "Get in the Game Grant" * Which leverages up to $450k in resources for increased soccer registrations. Defining the programming for Central Washington and architecting leagues that we can fill with players and teams is essential to our success and the possible funding of equipment and staffing (that was round 2 of the grant request). Educate and instruct • Investing in younger coaches, bringing education of the game to the forefront and making it a centerpiece of excellence * Leagues in the valley are a sign up and compete affair but not a program that features education in its development pathway • Parents are enthusiastic about our approach to teaching not only the player but the sidelines on the game in a positive manner * We have 15 candidates for "Grass Roots" and "D" license training lined up for June certification, a record for YYSA in the past 15 years. Increase retention of the recreational player (the previous 3 years YYSA has suffered a 66% attrition each year) • Simply reaching the national average of 10-15% per year would increase our registrations significantly. Transition from Spring to Fall was promising, we were able to increase retention 17% even with a competing league. Early questionnaire results indicate our return for Spring in 2020 will be even higher. Expand on all programs and build out the Select (local) level of play • Considering we have over 40,000 school aged children in the greater Yakima valley, a healthy soccer organization registers 20% of its school base Refine and clarify the current programs into a simple registration pathway Current in-house rebates are being reviewed for effectiveness and will be relaunched with simpler language and a better registration format. Smart phone (designed, not adapted) registration is coming to the current US Youth registration platform which will be an immense help. CONCLUSION: I would love to achieve this list but know it may be bit aggressive. As I go into our budget process I would like to meet certain goals that would help us operate without as much concern for cash flow: • Increase sponsorship sales by $100,000. • Increase usage in the gym for events by $60,000. Receptions, Flat Shows, Trade Shows, Quinceaneras and Hispanic dances. • Increase New Sporting Events: Soccer (adults or Kids), LAX, running events and maybe pickleball $40,000. • Outdoor Non -Sporting Events- Hispanic concert/dance, Country or Classic rock concert. $40,000.00 • Grant writing: I think if we find the right person we will do well and this number may be low. $10,000. • YYSA/Crossfire: Increase efficiencies, increase tournament revenue and increase participation numbers. $225,000. • Increase government Lodging tax revenue from $7,500 to $40,000. • Increase to current events revenue by more participation and efficiencies. $10,000. • Online donations. $50,000. • Festival revenue year 1 - $35,000. With help from our team, I believe we will be able to do this. We could build a - strong base for our future with $610,000 added revenue. DIGITAL DESIGN & DEVELOPMENT, LtC, fROJECt: SOZO SPORTS COMPLEX YAKIMA, WA CAMPUS PLANI PEP,UARY 2020 P WALE 'WED To Whom It May Concerri As a resident of the City of Yakima, and a residential and commercia developer throughout Yakima Valley, 1 would like to lend my support for Supporting Investrnents in Econom[c Diversity (SIED) Board funding Spring Creek Road lmprovement Project Phase 2. The SOZO Spors compex has proveri to oe a geat beneft ta the Ioca commurijty, piovidng a inult1ude of sportng opporti1nLt.s for hoth ocal and regional events. As a Iocal dev&opor ancl adjacent propery owner, SOZO Sports coniplex has provkted substanta1 riterest n developrneflt on my land at the intersection of Sorenson Road and S. 38th Avenue. The potentia developments are directly waiting for SOZO's Phase 2 expansion, or require better access that would be provided by improvements to Spring Creek Road. Sincerely, Byron Borton BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.G. For Meeting of: July 7, 2020 ITEM TITLE: Resolution authorizing an application to the Yakima County "Supporting Investments in Economic Development" Program, (SI ED)for the street frontage improvements of the Yakima Sports Complex project. SUBMITTED BY: Scott Schafer, Director of Public Works Bob Desgrosellier, Chief Engineer, 575-6228 SUMMARY EXPLANATION: The City of Yakima is seeking funding from the "Supporting Investments in Economic Development" Program (SI ED)for improvements in the vicinity of the Yakima Sports Complex. The application requests $1,000,000 in loan and $1,000,000 in grant. Total project cost is estimated to be $4.5 million. The City of Yakima will provide approximately$2.5 million of the total cost from City Council authorized funds.Annual debt service to repay the requested $900,000 loan from the SI ED Board will be General Fund. The improvements to which these funds will be applied will include reconstruction of Spring Creek Road, together with a new right turn lane onto Washington Avenue to provide necessary and adequate access to the sports complex in accordance with the terms of the City's agreement with SOZO Sports of Central Washington. Timing of this phase will coincide with and benefit from a new traffic signal at Spring Creek and Washington Avenue, recently funded 100% through a Washington State Legislation appropriation. ITEM BUDGETED: No STRATEGIC PRIORITY: Economic Development APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt resolution ATTACHMENTS: Description Upload Date Type U Resolution 7/2/2020 Resolution