HomeMy WebLinkAboutR-2020-076 Ratifying City Manager State of Emergency Declaration; Replacement WWTP Industrial Waste Bypass Pipe Contracts ApprovalA RESOLUTION
RESOLUTION NO. R-2020-076
ratifying the declaration by the City Manager of an emergency and
authorizing the City Manager's execution of all applicable
contracts for the labor and materials to replace the Wastewater
Treatment Plant Industrial Waste bypass pipe.
WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima
Municipal Code Chapter 1 80 provide that the City Council may declare an emergency
and waive the bidding requirement for supplies, material, equipment or services, and
WHEREAS, RCW 39 04 280 provides for emergency public works projects to move
forward without complying with bidding requirements; and
WHEREAS, corrosion caused leaking of fruit processing wastewater from an
industrial waste pipe at the wastewater treatment plant, and
WHEREAS, the industrial wastewater pipe required immediate replacement to
ensure reliable conveyance of fruit processing wastewater within the treatment plant and
so that there would be no violations of the City's wastewater permits; and
WHEREAS, the Wastewater Division did not have the expertise or tools to replace
the pipe itself and the repairs were required immediately, so a third party was necessary
to complete the emergency repairs, and
WHEREAS, an emergency was declared by the Interim City Manager on May 5,
2020, allowing the Wastewater Division to secure the services of TTC Construction, Inc.
to replace the pipe at an estimated cost of $43,320 00, and
WHEREAS, TTC immediately worked on the repairs, and completed them in a
quick and thorough manner, resulting in the repair of the pipe and end to the fruit
processing wastewater leak, and
WHEREAS, TTC provided its final invoice on June 11, 2020, and the final project
cost totaled $58,311 67, resulting in the need to seek ratification by City Council via
resolution, in accordance with City of Yakima Administrative Code ADM 3-500 City/County
Procurement Manual which requires approval by City Council for emergency costs
exceeding $50,000; and
WHEREAS, the City Council deems it to be in the best interest of the City and its
residents to ratify the Interim City Manager's declaration of an emergency, and authorize
the execution of all necessary documents for contracts for the labor and materials for the
replacement of the industrial waste pipe, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The emergency, as declared on May 5, 2020 by the Interim City Manager is
hereby ratified, the City Council resolves that there was an emergency, and the
Interim City Manager's execution of all appropriate documents for the labor and
materials for the replacement of the industrial waste pipe without calling for bids,
is hereby ratified and approved
ADOPTED BY THE CITY COUNCIL this 7th day of July 2020.
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Patncia Byers,/(Vlayor
ATTEST:
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ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 4. F.
For Meeting of: July 7, 2020
Resolution ratifying the declaration by the Interim City Manager of
an emergency and authorizing the 1 nterim City Manager to execute
all applicable contracts for the labor and materials to replace the
Wastewater Treatment Plant 1 ndustrial Waste bypass pipe
Scott Schafer, Director of Public Works
David Brown, Assistant Director of Public Works
Mike Price, Wastewater/Stormwater Division Manager 249-6815
SUMMARY EXPLANATION:
The City of Yakima operates 350 miles of wastewater collection pipelines and an additional 7.5
miles of industrial wastewater collection lines. A leaking industrial wasteline at the Wastewater
Treatment Plant required immediate replacement to ensure effective operation of the treatment
process. Wastewater Division staff followed the City's Emergency Purchasing Policy in
immediately contracting for emergency replacement of the deteriorated pipe, with an initial
estimate of $43,320 for the cost of the replacement and associated work. The project included
excavation, replacement of approximately 200 linear feet of metal pipe with pvc pipe, and surface
restoration.
The final cost of the project totaled $58,311 .67, resulting in the need to seek ratification by City
Council via Resolution, in accordance with City of Yakima Administrative Code ADM 3-500
City/County Procurement Manual which requires approval by City Council for emergency costs
exceeding $50,000. The approved Emergency Purchase Order Justification Form, Purchase
Order and final invoice are attached for City Council review. The emergency pipe replacement is
funded through Wastewater Capital Fund 478.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
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