HomeMy WebLinkAboutR-2020-075 Yakima Electric Railway System & Museum; Operation License Agreement with Yakima Valley Trolleys RESOLUTION NO. R-2020-075
A RESOLUTION authorizing an agreement with Yakima Valley Trolleys to operate, maintain
and promote the City's electric railway system and museum
WHEREAS, the City of Yakima has an interurban electrical railway system and museum,
and
WHEREAS, the City does not have sufficient personnel and expertise to operate and
maintain said system and museum, and
WHEREAS, the members of Yakima Valley Trolleys have the experience and expertise
to operate and maintain the electrical railway system and museum, and the organization is willing
to do so in accordance with the terms and conditions of the Operation License Agreement; and
WHEREAS, the electric railway system and museum are used by residents, tourists and
the public, and the Yakima Valley Trolleys, under past agreements, has promoted the trolley
system and museum in multiple media formats, and
WHEREAS, the trolley system and its trolley cars are part of Yakima's history, as is
evidenced in the trolley museum and through the trolley rides offered by Yakima Valley Trolleys,
and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima and
its residents to authorize execution of the Operation License Agreement between the City of
Yakima and Yakima Valley Trolleys, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the Operation License
Agreement between the City of Yakima and the Yakima Valley Trolleys, a non-profit corporation,
authorizing said organization to operate and maintain the electrical railway system and museum
of the City of Yakima
ADOPTED BY THE CITY COUNCIL this 7th day of July, 2020.
/1-g-7;?:/
Patricia Byers/Mayor
ATTEST: ,4 ,
. AVA p •
S no ya Claar0e, City Clerk .
4 .y
OPERATION LICENSE AGREEMENT
BETWEEN THE CITY OF YAKIMA
AND
YAKIMA VALLEY TROLLEYS
THIS OPERATION LICENSE AGREEMENT (hereinafter "License Agreement') is made
and entered into by arid between the City of Yakima, a Washington municipal corporation
(hereinafter the "City"), and the Yakima Valley Trolleys, a Washington non-profit corporation
(hereinafter "YVT").
WHEREAS, YVT desires to operate and use, at no cost to the City, the City's electric
railway system during calendar years 2020 through 2024.
WHEREAS, the City is willing to grant an operation license to YVT to operate the City's
electric railway system in accordance with the terms and conditions of this License Agreement
NOW, THEREFORE, in consideration of the mutual covenants, promises, terms and
conditions set forth herein, it is agreed by and between the City and YVT as follows:
1. Use and Operation License.
YVT is licensed to use, operate, maintain and promote the City's electric railway system
and electric railway museum located at 306 West Pine Street. Said use, operation,
maintenance and promotion shall include but not be limited to the following:
a. Operate, use and promote the City's electric railway system, including trolley
cars, engines, way cars, associated railway rolling stock, and electric railway system parts,
overhead wiring, track, supplies, tools, machines, and other associated equipment and
materials. A map of the electric railway system is attached hereto as Exhibit "K and
incorporated herein by this reference. YVT shall provide the City Manager, or their designee,
with a written operation and promotion schedule for each year on or before February 1st of the
calendar year, except the calendar year 2020, when the written operation and promotion
schedule shall be provided within thirty (30) days of the date YVT signs this Agreement.
Updates and additions to the operation and promotion schedule should be forwarded to the City
Manager in a timely manner,
b. Operate, use and promote the City's electric railway museum located at 306
West Pine Street, Yakima, Washington, including associated exhibits, gift shop, ticket office,
and restrooms. A map and legal description of the railway museum site is attached hereto as
Exhibit "Er and incorporated herein by this reference. YVT shall provide the City Manager, or
their designee, with a written museum operation and promotion schedule at the same time it
provides the operation and promotion schedule outlined in section (1)(a) above. Updates and
additions to the operation and promotion schedule should be forwarded to the City Manager in
a timely manner.
c. Store and maintain the City's electric railway system, including trolley cars,
engines, way cars, associated railway rolling stock, and electric railway system parts, overhead
wiring, track, supplies, tools, machines, and other associated equipment and materials. Said
electric railway system trolleys, cars, engines, equipment, parts, supplies, tools, machines and
other materials will be stored neatly in and upon the subject property located at 306 West Pine
Street, Yakima, Washington.
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d. An inventory of the City's electric railway system, including trolley cars, engines,
way cars, associated railway rolling stock, and electric railway system parts, overhead wiring,
track, supplies, tools, machines, arid other associated equipment and materials is attached
hereto as Exhibit "C" and incorporated herein by this reference. YVT should update this
inventory as necessary and provide an updated Exhibit to the City to attach to this Agreement
2. Electric Railway System and Museum Use Restricted.
a. Electric Railway System Use Restriction. The operation, use and promotion
license granted herein for the City's electric railway system shall be restricted to the use and
operation of the electric railway system on a non-profit basis for the transport, benefit, and
enjoyment of the public, as an educational resource, as a tourist attraction and a tourism
promotional activity, and to activities necessary for the maintenance of the electric railway
system.
b, Electric Railway Museum. The operation, use and promotion license granted
herein for the City's electric railway museum shall be restricted to the use and operation of the
electric railway museum on a non-profit basis for the benefit, education and enjoyment of the
public, as a tourist attraction and a tourism promotional activity, and to activities necessary for
the care and maintenance of the electric railway museum.
3. Maintenance.
a. General Maintenance, In consideration of the license granted herein, YVT
assumes responsibility for and agrees to maintain the City's electric, railway system, including
trolley cars, engines, way cars, associated railway rolling stock, and electric railway system
parts, overhead wiring, track, supplies, tools, machines, and other associated equipment and
materials, and electric railway museum in good repair and in as clean, neat and orderly manner
as reasonably possible. YVT must coordinate all significant general maintenance work with the
Public Works Director and the City Engineer, or their respective designees.
b. Track Maintenance. YVT shall maintain all electric railway system railway track
located on a City street in a manner that provides that the top of the rails shall be level with the
surface of the streetprovided, however, that 'NT shall not be required to elevate or depress a
rail in a City street in a manner that is contrary to standard railroad engineering practices. YVT
must coordinate all significant track maintenance work with the Public Works Director and the
City Engineer or their respective designees.
4. Budget and Expenditures.
a. Annual Operation and Maintenance Budget, With assistance from the City
Manager and/or their staff, YVT shall submit a proposed annual budget to the City for the
operation and maintenance of the electrical railway system and the electrical railway museum.
This proposed budget shall be submitted during the City Council's normal budget preparation
cycle, 'NT will coordinate with the City Finance Director to provide a budget consistent with
City format for timely internal review by the City.
b. City Approval Required for Maintenance and Operation Expenditures. To the
extent that YVT requires and seeks funding from the City (including the "trolley fund") for any
expense and/or costs related to the maintenance and/or operation of the City's electrical railway
system and electrical railway museum, YVT shall seek and obtain approval of the City before
incurring the respective expense and/or costs in accordance with the following:
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• The City Manager or his designee must review and approve all
expenses/costs of $10,000 or less.
The City Council must review and approve all expenses/costs in excess
of $10,000,
No expenditure may be made from the trolley fund established under
YMC Chapter 3,95 without City Council approval and can only be used
for the purposes specified in YMC § 3.95.010.
c, Compliance with City Purchasing Policies. YVT shall comply with City
purchasing policies, procedures and instructions in purchasing equipment, materials, and
supplies necessary for the operation and maintenance of the electrical railway system with
funds provided and/or obtained by the City for trolley purposes. YVT shall purchase all such
equipment, materials and supplies purchased with funds provided and/or obtained by the City in
the name of the City.
d. Revenues from Operation of the Electrical Railway System. Revenue derived
from the operation of the electrical railway system shall be used in accordance with YMC §
3,95.010 for the acquisition, operation, maintenance and capital improvements of the electrical
railway system and no other purposes. Revenues derived specifically from fares, donations,
gift shop sales and membership dues may be deposited into the YVT's operating general fund
and shall be used to pay general operating costs such as utility bills and to make minor
miscellaneous purchases necessary to keep the trolleys operating. Revenues derived from the
sale of excess or scrap trolley property or from receipts from third party uses of trolley property,
such as the use of the trolley poles for cable attachments, shall be deposited into the City's
trolley fund to be utilized for future development and maintenance of the trolley system in
accord with YMC § 3.95.
6. Safety and Accident Reporting Requirements. In operating and maintaining the
electrical railway system and museum under this License Agreement, YVT shall comply with
safety and accident reporting requirements of WAC Chapter 468-550 and any other applicable
federal, state and/or local laws, rules, and regulations.
a. Electrical Railway System Description and Organizational Structure. In
accordance with WAC 468-550-040(4), YVT shall submit on behalf of the City a written
description of electrical railway system and organizational structure to the Washington State
Department of Transportation ("Department") by January 315, of each year, except for the year
2020 wherein YVT shall submit documentation to the Department within thirty (30) days of
signing this Agreement, or within ninety (90) calendar days of commencing operations of the
electrical railway system under this License Agreement, whichever is sooner. Said description
shall satisfy the criteria stated in WAC 468-550-040(4) and shall be submitted to the City
Manager for their review and approval prior to submission to the Department. Further, in
accord with RCW 35.21.228(2), YVT shall implement and comply with its system safety
program plan and system security and emergency preparedness plan and shall perform internal
safety and security audits to evaluate its compliance with the plans and shall submit its audit
schedule to the Department no later than December 15,, each year this License is in effect.
YVT shall also prepare an annual report for its internal safety and security audits undertaken in
the prior year and submit the report to the Department no later than February 15th of each year
this License is in effect. This annual report must include the dates the audits were conducted,
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the scope of the audit activity, the audit findings and recommendations, the status of any
corrective actions taken as a result of the audit activity, and the results of each audit in terms of
the adequacy and effectiveness of the plans.
b. Notification and Investigation of Accidents. YVT shall be responsible for and shall
comply with all notification, reporting and investigation requirements of WAC 468-550-170
regarding accident, incident, unacceptable hazardous conditions as those terms are defined
under WAC 468-550-030, including but not limited to; notifying the Department within twenty-
four (24) hours of the occurrence of any reportable incident, or the discovery of any
unacceptable hazardous condition; and investigating all reportable incidents and unacceptable
hazardous conditions and issuing a written investigation report to the City and the Department
within forty-five (45) calendar after the occurrence of the incident, or discovery of the
unacceptable hazardous condition.
f Surrender of Property. Y agrees that at the expiration of this License Agreement,
YVT will quit and surrender the electric railway system and electric railway museum, in as good
a state and condition as when received by YVT or as improved thereafter, to the City, and will
deliver all keys to said property to the City
7 Term. The term of this License Agreement shall commence upon full execution hereof
by the parties and shall terminate at midnight, December 31, 2024, unless sooner terminated by
either party in accordance with Section 23 of this License Agreement
independent Contractor Status of YVT and the City understand and expressly
agree that YVT is an independent contractor with regard to the use, operation,promotion and
.,ntenance of the City's electric railway system and electric railway museum under this
ense Agreement. No officer, employee; volunteer, and/or agent of ',I/yr shall act on behalf of
or represent him or herself as an agent or representative of the City. No officer, employee,
volunteer, and/or agent of YVT shall make any statement in the name of or on behalf of the
City, Nevi, as an independent contractor, assumes the entire responsibility for using, operating,
promoting,; and maintaining the electric railway system and electric railway museum. vvr and
Its officers, employees, volunteers,: agents and/or subcontractors shall make no claim of City
employment nor shall claim against the City any related employment benefits, social security,
and/or retirement benefits, Nothing contained herein shall be interpreted as creating a
relationship of servant, employee, partnership or agency between YVT and the City.
9„ Taxes and Assessments. ysrr shall be solely responsible for compensating its
employees, agents, and/or subcontractors and for paying all related taxes, deductions, and
assessments, including but not limited to, federal income tax, FICA, social security tax,
assessments for unemployment and industrial injury, and other deductions from income which
may be required by law or assessed against either party as a result of this License Agreement
10. ondiscriination Provision. During the performance of this License Agreement,
YVT shall not discriminate in violation of any federal, state, and/or local law and/or regulation on
the basis of race, age, color, sex, religion, national origin, creed, marital status, political
affiliation, or the presence of any sensory, mental or physical handicap, This provision shall
include but not be limited to the following:: employment, upgrading, demotion, transfer,
recruitment, advertising, layoff, or termination, rates of pay or other forms of compensation,
selection for training, and the provisions of services under this License Agreement.
11. The Americans with Disabilities Act. YVT shall comply with the Americans with
Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA), and its implementing regulations, and
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Washington State's anti -discrimination law as contained in RCW Chapter 49.60 and its
implementing regulations ("WLAD"), with regard to the activities and services provided pursuant
to this License Agreement. The ADA and the WLAD provide comprehensive civil rights to
individuals with disabilities in the area of employment, public accommodations, public
transportation, state and local government services, and telecommunications,
12. Compliance With Law. YVT shall obtain and maintain all permits and/or licenses from
the City, state and/or federal government necessary and/or required to use, operate, promote
and maintain the City's electric railway system and electric railway museum under this License
Agreement. Further, YVT shall use, operate, promote and maintain the City's electric railway
system and electric railway museum under this License Agreement in full compliance with any
and all applicable laws, rules, and regulations adopted or promulgated by any governmental
agency or regulatory body, whether federal, state, local, or otherwise.
13. Debts and Liens. YVT shall not permit/allow any lien to attach to the City's electric
railway system, electric railway museum and/or any other City property. YVT shall not
permit/allow any debt to be imposed on the City as a result of YVT's use, operation, promotion
and/or maintenance of the City's electric railway system and electric railway museum under this
License Agreement. In the event of any such lien and/or debt, YVT shall immediately take all
necessary steps to have the City legally released from said lien and/or debt.
14. Compliance With Environmental Laws.
a, YVT represents, warrants and agrees that it will use, operate and maintain the
City's electric railway system and/or electric railway museum in compliance with all applicable
environmental laws, As used in this License Agreement, "Environmental Laws" means all
federal, state and local environmental laws, rules, regulations, ordinances, judicial or
administrative decrees, orders, decisions, authorizations or permits, including, but not limited to,
the Resource Conservation and Recovery Act, 42 U.S.C. § 6901, et. seq., the Clean Air Act, 42
U.S.C. § 7401, et seq., the Federal Water Pollution Control Act, 33 U.S.C. § 1251, et seq., the
Emergency Planning and Community Right to Know Act, 42 U.S.C. § 1101, et seq., the
Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. § 2601, et
seq., the Oil Pollution Control Act, 33 U.S.C. § 2701, et seq., and any Washington or other
comparable local, state, or federal regulation, statute, ordinance and/or law pertaining to the
environment or natural resources.
b. Toxic or hazardous substances are not allowed on the subject property without
the express written permission of the City and under such terms and conditions as may be
specified by the City. For the purposes of this License Agreement, "Hazardous Substances,"
shall include all those substances identified as hazardous under the Comprehensive
Environmental Response, Compensation, and Liability Act, 42 U.S.C. § 9601 et seq., and the
Washington Model Toxic Control Act, RCW 70.105D et seq. Within thirty (30) days of
execution of this Agreement, YVT shall provide the City with a written list of
substances/materials/products necessary to operate, use and maintain the City's electric
railway system and electric railway museum. The City shall notify YVT in writing of the City's
approval or rejection of the list of substances/materials/products no later than thirty (30) days
after receiving said list. In the event the City's approval of the use of any particular
substance/material/product is granted, the disposal of such must be done in a legal manner
according to applicable laws and regulations by the YVT.
c. YVT agrees to cooperate in any environmental investigations conducted by the
City or independent third parties where there is evidence of contamination on the subject
property, or where the City is directed to conduct such audit by an agency or agencies having
jurisdiction. YVT shall provide the City with notice of any inspections of the subject property,
notices of violations, and orders to clean up contamination,
15., General Indemnification and Hold Harmless. YVT agrees to protect, defend,
indemnify, and hold harmless the City, its officers, appointed and elected officials, agents and
employees from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits
and other proceedings and all judgments, awards, costs and expenses (including attorneys'
fees and disbursements) caused by or occurring by reason of any negligent act and/or omission
of YVT, its directors, officials, officers, members, employees, agents, and/or volunteers arising
out of or in connection with the use and/or operation of the City's electric railway system and
electric railway museum under this License Agreement, including but not limited to any personal
injury and/or property damage claim, demand, lawsuit or other proceeding brought by one of its
members or volunteers against the City, The provisions of this section shall survive the
termination or expiration of this License Agreement
16. Liability Insurance., The City agrees to provide YVT with liability and directors and
officers insurance, each with a minimum liability limit of $2,000,000 combined single limit bodily
injury and property damage. Said policy shall be in effect for the duration of this License
Agreement. The policy shall name the City, its elected and appointed officials, officers, agents,
and employees as additional insureds. The insurance shall be with an insurance company or
companies rated A -VII or higher in Best's Guide and admitted in the State of Washington.
17. No Insurance provided by . It is understood YNa does not maintain general
liability or directors and officers insurance for itself and/or its members, directors, officials,
officers, agents, members, employees and volunteers,
18.Maintenance Inspection, Audit and Retention of Records
a. YVT shall maintain (in accordance with generally accepted accounting practices)
books, accounts, records, documents and other materials related directly or
indirectly to the costs, expenses and revenues of the operation and maintenance of
the City's electric railway system and electrical railway museum as licensed under
this License Agreement All such books, accounts, records, documents and other
materials shall be subject to inspection and audit at reasonable times by
representatives of the City and/or of the Washington State Auditor, YVT shall make
such books, accounts, records, documents and other materials available and afford
the proper facilities for such inspection and/or audit within forty-eight (48) hours of
inspection/audit notification from City representatives and/or the Washington State
Auditor. Such books, accounts, records, documents and other materials may be
copied by representatives of the City and/or of the Washington State Auditor as part
of such an inspection/audit. YVT shall preserve and make available all such books,
accounts, records, documents and other materials for a period of at least six (6)
years after termination of this License Agreement. In addition, and as a non profit
corporation, YVT shall maintain and make available its tax returns to anyone who
desires to review and inspect such tax returns.
b. YVT shall promptly furnish the City with such information related to services and/or
work performed pursuant to this License Agreement as may be requested, Until the
expiration of six (6) years after termination of this License Agreement, or for a longer
period if required by law or by the Washington State Secretary of State's record
retention schedule, YVT shall provide the City access to (and the City shall have the
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right to examine, audit and copy) all of YVT's books, documents, papers and records
which are related to the services and work performed under this License Agreement.
c, The City is required by law to comply with the Washington State Public Records Act
(PRA), Chapter 42.56 RCW, All records relating to YVT's services, activities and
responsibilities under this License Agreement must be made available to the City,
and also produced to third parties, if required, pursuant to the PRA or by law, All
determinations of records subject to release under the PRA, or otherwise required
by law, shall be at the sole discretion of the City, This License Agreement and all
public documents associated with this License Agreement shall be available to the
City for inspection and copying by the public where required by the PRA or other
law, to the extent that public records in the custody of YVT are needed for the City to
respond to a request under the PRA, as determined by the City. If YVT considers
any portion of any records provided to the City under this License Agreement,
whether in electronic or hard copy form, to be protected from disclosure under law,
YVT shall clearly identify any specific information that it claims to be confidential or
proprietary. If the City receives a request under the PRA to inspect or copy the
information so identified, and determines that the release of the information is
required or otherwise appropriate, the City may notify YVT of the request and the
date such information will be released to the requestor unless YVT obtains a court
order to enjoin the release, pursuant to RCW 42.56,450. If YVT fails to timely obtain
a court order enjoining disclosure, the City will release the requested information on
the date specified, The City has, and by this section assumes, no obligation on
behalf of YVT to claim any exemption for disclosure under the PRA, The City shall
not be liable to YVT for releasing records not clearly identified by YVT as confidential
or proprietary, The City shall not be liable to YVT for any records that the City
releases in compliance with the PRA, this section, or in compliance with an order of
a court of competent jurisdiction,
19. Assienment. This License Agreement, or any interest herein, or claim hereunder, shall
not be assigned or transferred in whole or in part by YVT to any other person or entity without
the prior written consent of the City. In the event that such prior written consent to an
assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of
YVT stated herein.
20. Waiver of Breach. A waiver by either party hereto of a breach of the other party hereto
of any covenant or condition of this License Agreement shall not impair the right of the party not
in default to avail itself of any subsequent breach thereof. Leniency, delay or failure of either
party to insist upon strict performance of any License Agreement, covenant or condition of this
License Agreement, or to exercise any right herein given in any one or more instances, shall
not be construed as a waiver or relinquishment of any such License Agreement, covenant,
condition or right,
21. Severabilitv. If any provision of this License Agreement is determined to be invalid and
unenforceable, all of the other provisions of this License Agreement shall remain valid and
enforceable notwithstanding, unless the provision found to be invalid and unenforceable is of
such material effect that this Agreement cannot be performed in accordance with the intent of
the parties in absence thereof.
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22. Ambiguities Shall Not Be Construed Against the Drafter. Both the City and YVT
have participated in the drafting of this License Agreement. As such, the parties agree that the
common law principles of construing ambiguities against the drafter shall have no application to
this License Agreement.
23. Termination. Either party may terminate this License Agreement, with or without
cause, by giving the other party fifteen (15) calendar days prior written notice of termination,
24. Survival. Any provision of this License Agreement which imposes an obligation after
termination or expiration of this License Agreement shall survive the term or expiration of this
License Agreement and shall be binding on the parties to this License Agreement.
25, Notices. Unless stated otherwise herein, all notices and demands shall be in writing
and sent or hand delivered to the parties to their addresses as follows:
TO CITY:
City Manager
City of Yakima
129 North Second Street
Yakima, WA 98901
TO YVT: President
Yakima Valley Trolley
P. D. BOX 736
Yakima, WA 98907
or to such other addresses as the parties may hereafter designate in writing, Notices and/or
demands shall be sent by registered or certified trail, postage prepaid, or hand delivered. Such
notices shall be deemed effective when mailed or hand delivered at the addresses specified
above.
26. Governing Law. This License Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
27. Venue. The venue for any action to enforce or interpret this License Agreement shall lie
in the Superior Court of Washington for Yakima County, Washington.
28. integration. This written document constitutes the entire License Agreement between
the City and YVT and supercedes any and all previous written and/or oral License Agreements
between the parties, There are no other oral or written License Agreements between the
parties as to the matters covered herein. No changes or additions to this License Agreement
shall be valid or binding upon either party unless such change or addition be in writing and
executed by both parties.
CITY OF YAKIMA
By:
Alex Me erhoff, Inter City
Date: Ay,2O2.0
CITY CONTRACT NO: (20 0
-- 0
RESOLUTION NO:
8
YAKIMA VALLEY TROLLEYS
By:
Its: PR EsiraEse T
Date: JOVE 3 20Zo
9
E- XI
1
IT
Exhibit "B"
City of Yakima Property for the Yakima Valley Trolleys (YVT)
Parcel # 18132444465:
Yakima County Assessor's Legal Description for tins parcel # 181324-44465:
County Narrative Description: LUND'S ADDTO NORTH YAKIMA: PT BLK 255 & VAC
ALLEY & VAC ST DESC AS FOL: BEG NE COR SD BLK 255, TH S 71" 23' 15"
W 187 FT ,TH S 18A 37' 15" E 177 FT, TH N 63' 37' 15" E 51 FT, THFT,
TH S 18A3715"E 153.76 FT, TH N 71A23115"E 138.45 FT TO E LN OF SD BLK 255,
TH N 18A37'15"W AL SD E LN TO POB (see Yakima County depiction below)
Aerial of same parcel
BIT "C"
An inventory of the electric railroad system owned by the City of Yakima
As ofJune 2, 2013, compiled by Kenneth G. Johnsen.
Items located on City property which are on loan to the City or trolley organization and
are not owned by the City, are not included in this list.
I. Approximately 5 miles of standard gauge track located in the YVT yard, on Pine
t•
Street, on North 6 h Avenue, in Solah Gap arid in Selak
2, Approx."
tely 5 miles of copper overhead contact wire above the track.
3. Locomotives, trolley cars and freight cars
A. Master Unit #21, Brill, 1930
B. Master Unit #22, Brill, 1930
C. Oporto #1776, STCP, 1928
D. Oporto #1976, STCP, 1928
E. Freight Motor #298, General Electric, 1922
F. Line Car #A, Niles Car Company, 1910
G. Tank Car U.P. #68130, 1958
H. Flatcar YVT #1014, 1928
I. Flatcar YVT #1015, 1928
4. Three four-wheel track push c
5. Motor Vehicles
A. Chevrolet YVT #A-6, 1968
B. International Harvester YVT #A-7, 1956
C. Chevrolet van #Yakima Interurban Trolley Lines
6. Track materials in YVT yard
A. Approximately 300 railroad ties
B. Approximately 65 33 -foot lengths of 60# rail
C. Switch points and frogs for approximately 12 turnout switches.
D. 9 railroad crossing sign posts
E. 20 pallets of tie plates (mostly 60# rail, some 90# rail)
F. 9 pallets of fish plates (mostly 60# rail, some 90# rail)
G. 7 pallets of other miscellaneous track parts
H. 2 Nelson in -street switch machines
I. 13 standard YVT switch machines
J. 3 b: els of railroad spikes
K. 1 barrel of k bolts
L. 2 pair truck hyrail wheels (enough for one truck)
Inventory, Page 2
M. 2 couplers and other miscellaneous railcar parts
N. 5 5000-foot spools of guy wire
O. 3 3000-foot spools of aluminum feeder wire (damaged by vandals)
P. 6 spools messenger wire
7. Carb main room
A. IVIotorigenerator set 43
B. Two wheel grinder
C. Belt drive machine shop equipment
I. General Electric motor
2. Hallidie Machinery Company lathe
3. National :chinery Company milling machine
4. Hallidie Machinery Company milling machine
5. Cincinnati Shaper Company 20-ineh shaper
D. Press
E. 5 sp..: • trolley poles with harps and wheels
F. 57 mast • assemblies
8. Carb forge room
A. Blacksmith's forge and hood
B, A,ssorted blacksmith's tools
C. P & : welder on highway wheels
9. Carb: Office
A. Desk
B. Table and 10 folding ehr
C. Air conditioner
10. Carbi tool room
A, Assorted : d tools (drills, wrenches,
B. Assorted spare Ir. • for trolleys
C. Assorted spam parts for overhead wire
D. Assorted railroad crossing signs
cm, screw drivers, saws, e
11. Carbi sand room
A. Assorted outdoor tools (shovels, rakes, picks, bars, brooms, etc.)
B. 6 track jacks
C. Gas powered rail saw
D. Rail drill
E. Assorted road work signs
F. 3 large cones
G. Miscellaneous other materials and parts
Inventory, page 3
12. Powerhouse main room
A. Motor/generator #1
B. Motor/generator #2,
C. Switching equipment for motor/generators #1 and #2
D. Rectifier #1
E. Rectifier #2
F. Rectifier #3
G. Dyn ic brake unit #3
H. Automatic voltage sensing unit
I. Cabinet with spare parts for rectifiers
J. YVT McKee waiting station
K. 2 donation boxes
L. 2 rows of five theater s
M. Televison and VCR on portable dolly.
N. Bathroom with toilet, 1911 sink and inline water heater.
13. Powerhouse gift shop
All items, display cases and cash register
14. Powerhouse vault
Storage for Y'
Yaiarna Valley Trolleys property.
a V ihv Trolleys' records and proprietary items.
15. Powerhouse office
A. Desk and chair
13. Typewriter
C. Adding . hine
D. Mimeograph machine
E. 4 file cabinets
F. Air conditioner
WT TEL-EN-IONE
16. Fuel shed
A. Assorted lubricants for trolleys
B. Assorted p$ s
C. Electric gasoline p p
D. PuGt. FOR powgR CAR
1
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 4.E.
For Meeting of: July 7, 2020
ITEM TITLE: Resolution authorizing an agreement with Yakima Valley Trolleys to
use, operate, maintain, and promote the City's historic electronic
trolley system and museum
S UB M ITT E D BY: Sara Watkins, Senior Assistant City Attorney
SUMMARY EXPLANATION:
The City of Yakima owns a 5 mile interurban electrical railway system and museum located at 306
West Pine Street. Yakima Valley Trolleys, a non-profit Washington corporation, operates and
maintains the electrical railway system and museum in accordance with the terms and conditions
of an Operation License Agreement with the City of Yakima. This organization has the expertise,
experience, and sufficient personnel to operate and promote the electric railway system during
the term of the agreement.
The Agreement continues the City's relationship with Yakima Valley Trolleys, and provides for use
of the system and museum for tourism and enjoyment by the public. Funding for the system is
provided through the City Council's budget process, and funds gained from ticket sales is placed
in an operating budget for the system and museum. This Agreement's term is through December
31, 2024.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Economic Development
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHM ENTS:
Description Upload Date
0 Resolution - Operation License Agreement with YVT 6/9/2020
Operation License Agrement with Yakima Valley
Trol I eys
Type
Resolution
6/9/2020 Contract
Contract Supplemental Agreement
Supplemental Agreement Organization and Address:
Number: 1 306 W. Pine Street
Yakima, WA 98902
Original Contract Number: Execution Date of Supplement:
2020-117 l a ` 200 l a-oD Lk
City Engineering Project Number: Completion Date of Supplement:
N/A Feb 28, 2025
Project Titie: Maximum Amount Payable this Supplement:
Yakima Valley License Agreement N/A
Maximum Total Amount Payable for the
Agreement: N/A
Section 1: Supplemental Agreement
The City of Yakima,Washington desires to supplement the contract agreement entered into with Yakima
Valley Trolleys, and executed on July 8, 2020 by Resolution No2020-075 and identified as Contract 2020-
117.All provisions in the basic contract remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 2: Scope of Services
No Change.
Section 6: Compensation
No Change.
Section 8: Project Schedule and Budget
Agreement end date is extended to February 28, 2025 to allow time to prepare a new Operations
License Agreement for 2025-2029. No change to the budget.
If you concur with this supplement and agree to the changes as stated abov lease sign the appropriate
spacoc bc!ow and rcturn to this office for final aotion.
By: By:
Consultant Signature City Manager
Date i
CITY CONTRACT NO:cal9 I M° Ti
RESOLUTION NO: r__a-9V