HomeMy WebLinkAboutR-2001-124 A & A Motorcoach agreement extension (,I
RESOLUTION NO. R 2001 - 124
A RESOLUTION authorizing and directing the City Manager of the City of Yakima to
extend an agreement with A & A Motorcoach, Inc. where by said entity
shall operate City of Yakima Transit Division Fixed -Route #3 for a
period of three additional months ending midnight December 31, 2001.
WHEREAS, the City of Yakima desires to further engage the existing private
contractor A & A Motorcoach Inc., to operate Transit Division Fixed -Route #3 for a period
of three additional months ending midnight December 31, 2001 and,
WHEREAS, the City Council has reviewed the recommendation for an agreement
extension; and
WHEREAS, the City Council recommends that the City extend the agreement on the
basis of their review; and
WHEREAS, The City Council deems it in the best interest of the City of Yakima to
extend the agreement with A & A Motorcoach to operate Transit Division Fixed -Route #3 in
accordance with the terms and conditions of the original agreement for a period of three
additional months ending midnight December 31, 2001; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized and directed to extend
the agreement with A & A Motorcoach, Inc., whereby the entity shall operate City of Yakima
Transit Division Fixed -Route #3 three additional months ending midnight December 31,
2001.
Th
ADOPTED BY THE CITY COUNCIL this 1 day of September 2001.
ATTEST: d or. Place, Mayor
"KetiLt
City Clerk
2001 Agreement Between
The City of Yakima and
A & A Motorcoach, Inc.
This Addenda is made and entered into this day of , 2001 by
and between the City . of Yakima and A & A Motorcoach, Inc. a Washington
Corporation.
In consideration for services provided the citizens of Yakima by A & A Motorcoach
by the Fixed -Route #3 Transportation Provider Agreement Between the City of
Yakima and A & A Motorcoach, Inc., (City Contract Number 99 -93) is hereby
amended as follows:
4. Term of Agreement This 2001 Agreement shall become effective upon full and
complete execution by the City and the Contractor and shall terminate at midnight
on December 31, 2001, unless terminated earlier by either party in accordance with
Section 33 of the Agreement.
The City shall pay A & A Motorcoach an amount not to exceed $36,000 for Fixed -
Route #3 transportation services extending from October 1, 2001 through midnight
December 31, 2001.
Except as expressly modified herein, all other terms and conditions of the
Agreement between the City of Yakima and A & A Motorcoach Inc. (City Contract
Number 99 -93) shall remain in full force and effect.
City of Yakima A & A Motorcoach, Inc
By: By:
Dick Zais, City Manager
Its:
Date: Date:
ATTEST:
City Clerk •
City Contract Number:
Resolution No.
Rte 3 Extension Agreement.3.doc
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT //
Item No. (.0
For Meeting Of 9/4/01
ITEM TITLE: A Resolution Authorizing the City Manager to Execute an Extension
to an Agreement with A & A Motor Coach to Operate Fixed -Route #3
Service from October 1, through December 31, 2001
SUBMITTED BY: Chris Waarvick, Director of Public Works
John A. Haddix, Acting Transit Manager
CONTACT PERSON /TELEPHONE: John A. Haddix/575 -6005
SUMMARY EXPLANATION:
Due to the need of Staff to complete federal and State mandated transit reporting
requirements, transit grant application revisions and amendments, a Federal Transit
Administration (FTA) Triennial Review /Audit, the development of Dial -A -Ride bid
specifications and the availability of other key divisional support staff such as legal and
purchasing, the Council's directive to bid and award a permanent private contract for
operating Fixed -Route #3 (Mead /Fruitvale) by the end of September will not be met.
As a result, Staff is again recommending to Council that the Agreement with A & A
Motorcoach be extended for an additional three months (October 1- December 31, 2001).
This will provide Staff the time to prepare the required bid specifications, to advertise, and
make a recommendation as to the selection of a private sector contractor to permanently
operate Fixed -Route #3 as was decided by a majority of Council members present at the
June 5, 2001 Council Business Meeting. (Continued on back)
Resolution: X Ordinance: Other (Specify): Extension Agreement
Contract Modification X Mail to: A & A Motorcoach PO 9364 Yakima, WA 98909 -0364
Phone: 575 -3676 Fun • Source: (462) Transit Operating Fund
APPROVED FOR SUBMITTAL: ' ''...N , - -4 3 City Manager
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STAFF RECOMMENDATION: Adopt Resolution Extending the Agreement from October 1,
through December 31, 2001 with A & A Motorcoach to provide Fixed -Route #3
(Mead/Fruitvale) service.
COUNCIL TRANSIT COMMITTEE RECOMMENDATION: NA
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R- 2001 -124
•
The delay has proven to be beneficial. During the recent FTA Triennial Review /Audit
several transit service contract deficiencies were noted relating to contract monitoring,
certification, and assurances. To be in compliance with all federal requirements and to
assure continued federal funding support; all future transit service contracts will need to
incorporate all federal mandatory language, certifications, and assurances.
The estimated cost for providing a three -month Agreement extension to A & A Motorcoach
is $36,000. The three -month Agreement extension does not require any budget
appropriation. The entire amount required to cover the Fixed -Route #3 service Agreement
expenditure was included in the 2001 Transit Budget.
Mr. Ammerman has again indicated to Transit Staff that he is willing to accept the City's
extension proposal.
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