HomeMy WebLinkAboutR-2002-067 Golder Associates Contract ( Task Order #5 #6 / re: fish screening )RESOLUTION NO. R-2002- 67
A RESOLUTION Ratifying the Assistant City Manager's signature on the statement of
work for Task Order #6, with Golder Associates for services related to
the Naches Water Treatment Plant Fish Screening Project and
related support.
WHEREAS, the City was recently notified that the Bonneville Power
Administration would grant funds, $800,000, to the City to cover a portion of the costs to
undertake the Naches Water Treatment Plant Fish Screening Project; and
WHEREAS, these funds must be spent prior to September 30, 2002, and all
design and construction plans remain to be developed in a very short period of time to
enable the City to meet this schedule, and these biological services and support are
essential to the process, and;
WHEREAS, the City of Yakima is currently in a contract relationship with Golder
Associates through Contract #98-34, dated March 2, 1998, who has the expertise and
skills necessary to provide the required services and support; and
WHEREAS, the City of Yakima has a strong desire and interest to avail itself of
this opportunity to obtain these grant funds; and
WHEREAS, the City Council deems it to be in the best interest of the City to
execute this Task Order #6 to expedite the development of plans and specifications for
the Naches Water Treatment Plant Fish Screening Project, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Assistant City Manager's signature on the attached Added Task Order #6
with Golder Contract #98-34 is hereby authorized, ratified and approved.
ADOPTED BY THE CITY COUNCIL this 4th day of June , 2002 .
ATTEST:
-vim-- .iCJ
Karen Roberts, City Clerk
,,)// /9‘,
ary Place, Mayor
May 22, 2002 Our ref: 003-1293
City of Yakima
Water Irrigation Division
2301 Fruitvale Blvd.
Yakima, WA 98902
ATTENTION: Mr. Dueane Calvin
RE: SCOPE OF WORK — NACHES WATER TREATMENT PLANT
SCREENING PROJECT
Dear Dueane:
Per our previous discussion, Golder Associates Inc. (Golder) is providing the
attached Statement of Work for our continued participation in the Naches Water
Treatment Plant Screening Project. We anticipate working closely with City of
Yakima staff, state and federal regulatory agencies and funding sources, the
Yakama Nation, and engineering and construction contractors, to complete this
work.
This letter forms Task Order #5 to City Contract #98-34 signed on March 2, 1998
by the City of Yakima and Golder Associates Inc. to conduct this work. This
work will be completed under existing terms and conditions, using rates
established by Golder Associates Inc. for the City of Yakima effective March 31,
2002. If these terms and scope of work are acceptable to the City, please arrange
for the appropriate authority to sign below and return a copy to us.
David Banton and Paul Wagner will act as Golder Project Coordinators. We look
forward to working closely with you on this important project. Please do not
May 22, 2002
2
003-1293
hesitate to call either of us at (425) 883-0777 or (509) 374-2706, respectively, if you
have any questions.
Sincerely,
GOLDER ASSOCIATES INC.
David Banton
Principal
Glenn K. Rice, Assistant City Manager
City of Yakima
CITY CONTRACT NO: ..„,_2$1:1"11.....-
F'.FOE.UPON'rf0'. X -2002 --Co 7
Attachment: Scope of work
Paul Wagner
Senior Fish Biologist
May 22, 2002 3 003-1293
Statement of Work for the
Naches Water Treatment Plant Fish Screening Project and Related Support Services.
1. OVERVIEW:
This Statement of Work is to provide services to the City of Yakima related to overall
design review, documentation of biological benefits, construction monitoring, and post -
construction evaluation of the Naches Water Treatment Plant Fish Screening Project.
Specific work is detailed in Tasks 100 through 400 below.
Task 000: BPA coordination for contract development. This will require approximately
20 manhours to accomplish.
Task 100: Third Party Final Design and Project Review. Golder Associates Inc. will
conduct a review of one selected draft and final project design and will deliver a report
of this review to the City of Yakima. The purpose of this work will be to provide
documentation of the successful completion of the project design consistent with federal
and state screening criteria and to verify that the project provides the anticipated
benefits to fish. It is anticipated that this document will be used to satisfy reporting
requirements of the Bonneville Power Administration and Salmon Recovery Funding
Board.
Task 200: Fish Salvage. Golder Associates will be responsible for conducting fish
removal activities prior to the onset of in -water construction. A reconnaissance
snorkel/SCUBA survey will be performed to determine fish presence within the existing
Water Treatment Plant intake system. Fish will be removed from within the confines of
the existing intake system via seine or by electrofishing to minimize the potential
adverse effects of in -water construction. All captured fish will be released live back to
the Naches River. Golder will be responsible for securing all permits necessary for
performing this task.
Task 300: Fish Monitoring and Evaluation. In conjunction with work performed under
Task 200, Golder Associates will conduct fish monitoring prior to, during, and after
construction at the Water Treatment Plant intake system. Monitoring is anticipated to
consist of Naches River snorkel surveys in proximity to and within the confines of the
intake system. Surveys will be conducted prior to the implementation of construction
activities to establish baseline conditions. Surveys during construction will be conducted
to verify that fish salvage efforts have been successful and that construction is not
adversely affecting fish life in the project area. Additional fish removal work may be
necessary during the construction period if more fish are found within the intake system
during monitoring efforts. Post construction surveys will be to verify that fish have been
successfully excluded from the intake system and modifications to the Naches River
resulting from construction activities are not adversely affecting fish life in the vicinity
May 22, 2002 4 003-1293
of the modified intake structure. Post -construction monitoring is anticipated to occur
during juvenile salmonid outmigration and rearing periods and during selected adult
salmonid migration periods. Golder will provide the City with a separate Monitoring
and Evaluation plan and seek independent review and comment by WDFW and
Yakama Nation staff. Changes in discharge patterns from the WTP are anticipated and
the monitoring will target verification of reduced or eliminated"entrainment" and "false
attraction" into the WTP. The results of these activities and those conducted under Task
200 will be provided in a report to the City of Yakima to satisfy BPA/SRFB monitoring
and evaluation requirements.
Task 400: Technical Support and Project Assistance. Golder Associates Inc. will
provide general project assistance to City of Yakima staff. This support will include
coordination with the Bonneville Power Administration, meeting attendance, and other
on-call services as needed and anticipated within the proposed budget
2. TIMELINE:
Work to be conducted under Tasks 000 through 400 detailed above will begin April 22,
2002 and continue through December 31, 2002.
3. DELIVERABLES:
Report 1 detailing third party review of the final project design and the completed
project. This will be delivered approximately three weeks following delivery of the
final report to the City by the project engineers.
Report 2 detailing fish salvage, monitoring, and evaluations operations. Delivered
monthly memo updates to City staff by Golder staff and in a final report annually, or as
outlined in the Monitoring and Evaluation work plan.
4. BUDGET:
Budget details are included in the attached spreadsheet and are summarized here.
Task 000
Task 100
Task 200
Task 300
Task 400
$ 2,000
$11,988
$11,188
$20,820
$ 5,538
Total $51,533
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. *CiL
For Meeting of June 4, 2002
ITEM TITLE: Consideration of a Resolution Ratifying the Assistant City Manager's signature on
the statement of work for Task Order #5, with Golder Associates for services related
to the Naches Water Treatment Plant Fish Screening Project and related support.
SUBMITTED BY: Dueane Calvin, Water/Irrigation Manager
Glenn K. Rice, Assistant City Manager
CONTACT PERSON/TELEPHONE: Dueane Calvin 576-6154
SUMMARY EXPLANATION: The City was recently notified that the Bonneville Power
Administration would grant funds to the City for a portion of its Naches Water Treatment Plant Fish
Screening Project.
In the early phases of the construction design and plan development, it will be beneficial to the
overall success of the Project to have biological specialist engaged in the. process. Their review
and input will assist in a more timely and effective screening installation.
An essential part of the program associated with that project is efforts required of the City to protect
fish during the construction period, and to then later monitor the effectiveness of the screened
operations for period of time following the completion of construction. In this case the monitoring
will be in place for appoximately one year after completion.
Resolution X Ordinance Other (Specify)
Contract Mail to (name and address):
Phone:
Funding Source N/A
APPROVED FOR SUBMITTAL: City Manager
STAFF RECOMMENDATION: That the Assistant City Manager's signature on the
attached Task Order #5 with Golder Associates is hereby authorized, ratified and
approved
BOARD/ COMMISSION RECOMMENDATION:
COUNCIL ACTION:
Resolution adopted.. RESOLUTIONNO. R-2002-67
Golder Associates Inc.
18300 NE Union Hill Road, Suite 200
Redmond, WA 98052-3333
Telephone (425) 883-0777
Fax (425) 882-5498
May 3, 2002
Golder
Associates
Our ref: 983-1085-001.1000
Irrigation / Water Division
City of Yakima
2301 Fruitvale Boulevard
Yakima, WA 98902
ATTENTION: Mr. Dueane Calvin, Manager
RE: BPA GRANT #25100 — PREPARATION OF STATEMENT OF WORK
Dear Dueane.
This letter request a budget authorization to prepare a Statement of Work on behalf of
the City of Yakima for submittal to the Bonneville Power Administration (BPA). The
purpose of this Statement of Work is to provide the contractual basis for the release of
funds for BPA Grant #25100, "Protect Normative Structure and F nction of Critical
Aquatic and Terrestrial Habitat." This letter forms Task Order #o City Contract #98-
34 signed on March 2, 1998 by the City of Yakima and Golder Associates Inc. to conduct
this work.
The total amount of this authorization is $2,500.00 and includes attendance of Golder
staff at a meeting in the City of Yakima with BPA on April 26, 2002, coordination with the
City and BPA, and production of a Statement of Work by May 20, 2002
This work will be completed under existing terms and conditions, using rates established
by Golder Associates Inc. for the City of Yakima effective March 31, 2002. If these terms
and scope of work are acceptable to the City, please arrange for the appropriate
authority to sign below and return a copy to us
Please give me a call if you have any questions. We very much appreciate the
opportunity to provide this service to the City.
Sincerely,
GOLDER ASS CIATES/INC.
David Banton
Principal
Chris V. Pitre
Senior Water Resources Project Manager
Glenn K. Rice, Assistant City Manager
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