HomeMy WebLinkAboutR-2003-009 Huibregtse Agreement / Addendum / Kiwanis Phase IRESOLUTION NO. R-2003- 09
A RESOLUTION authorizing and directing the City Manager and the City Clerk of the
City of Yakima to execute a contract addendum with Huibregtse,
Louman Associates, Inc. for design and final plans and specifications for
Phase One development of Kiwanis Park.
WHEREAS, the sale of a portion of Larson Park to Yakima Valley Community College
(YVCC) necessitates relocation and consolidation of Yakima's recreational ballfields to a more
suitable site to help meet active youth and adult recreational needs in Yakima, Washington;
and
WHEREAS, resources have been identified for development at Kiwanis Park, including
grant funding along with proceeds from the sale of a portion of Larson Park to YVCC,
therefore enabling ballpark development to move forward; and
WHEREAS, there is a June 2003 obligation requirement associated with the grant
funding, the ballfields at YVCC will only be available for use through 2003, and there are
detailed plans and specifications that need to be prepared to allow bidding and subsequent
construction to begin in the Spring of 2003 since Phase 1 Kiwanis Park improvements need to
be completed by the 2004 adult softball season; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to
contract with Huibregtse, Louman Associates, Inc. for design and final plans and specifications
for bidding and for the first construction phase of the Kiwanis Park Development Project; and
Huibregtse, Louman Associates, Inc. is willing to perform these services required by the City in
accordance with the terms and conditions of the attached agreement, now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and the City Clerk of the City of Yakima are hereby authorized and
directed to execute the attached and incorporated Agreement for Professional Services
Addendum No. 1 with Huibregtse, Louman Associates, Inc., for Development Design and
Final Plans and Specifications for. the Kiwanis Park Development Project, Yakima, Washington.
ADOPTED BY THE CITY COUNCIL this 21Stdayof January 2003.
ATTEST:
44)ts---N"—
City Clerk
01/10/2003
Mary Place, Mayor
City of Yakima
KIWANIS PARK DEVELOPMENT PHASE ONE
Preliminary Project Cost Summary
December 31, 2002
Professional Design Fee Breakdown for Option 2 recommended by the Parks and Recreation
Commission and selected by City Council on December 17, 2002.
Option 2 includes the following basic park improvements:
(2) Premium Softball Fields (lighted)
Title 12 Frontage Improvements (Beech and 13`h Street)
140 Car Gravel Parking Lot (lighted)
Asphalt Paved Plaza Area
Full Vinyl Fencing
New, Bathroom/Concession Building
The following features will be designed and included in the bid package as additive alternates:
140 Car Asphalt Paved Parking Lot
Parking Lot Perimeter Concrete Curb and Gutter
Parking Lot Drainage Facilities
Concrete Plaza Area
Picnic Shelter
Cost Breakdown/Summary
Estimated Construction Cost of Basic Improvements
Includes Contingency, Tax, Contractor Overhead
and Mobilization.
Estimated Construction Cost of Bathroom/Concession Bldg.*
Estimated Construction Cost of Picnic Shelter*
Estimated Construction Cost of Title 12 Improvements*
Estimated Construction Cost of Full Vinyl Fencing*
Subtotal Construction
(*) includes Contingency, Tax, Contractor Overhead and
Mobilization
Total Design Fee per this Amendment, includes:
Design of Basic Park Improvements
Design of Title 12 Improvements,
Design of Restroom/Concession Building,
Design of Additive Alternates
$ 1,252,797.74
$ 205, 336.00
$ 70, 500.00
$ 207,086.00
$ 24, 000.00
$ 1,759,719.74
$ 198,369.95
Estimated Construction Administration Fee $ 83,392.00
(For Future Addendum Consideration)
Total Estimated Cost per Option 2 Estimate dated 11/22/02 $ 2,041,481.69
AGREEMENT FOR PROFESSIONAL SERVICES
ADDENDUM NO.,1
This Addendum, hereinafter identified as Addendum No. 1, is hereby entered into and made a part
of the Agreement between City of Yakima, Washington, and Huibregtse, Louman Associates, Inc.,
for Professional Services first entered into on the 9h day of May 2002, by the CITY OF YAKIMA,
hereinafter called the "CITY," and HUIBREGTSE, LOUMAN ASSOCIATES, INC., hereinafter called
the "ENGINEER."
WHEREAS, the City Council of the CITY at their meeting on December 17, 2002, approved the
scope of improvements for the first construction phase of Kiwanis Park.
WITNESSETH: That in consideration of the mutual covenants and agreements herein contained,
the parties hereto do mutually agree to amend, revise, and/or add the following to the referenced
Agreement:
SECTION 2 SCOPE OF SERVICES
2.1 Basic Services: ENGINEER agrees to perform additional work tasks described in
' the attached Addendum No. 1 Exhibit A.
SECTION 5 COMPENSATION
5.1 COMPENSATION ON A LUMP SUM BASIS: For the services described in the
attached Addendum No. 1 Exhibit, compensation shall be on a lump sum basis as
shown on the attached Addendum No. 1 Exhibit B.
5.3 Add the following:
"For services provided on a lump sum basis, monthly invoices based on the
estimated percent of completion of the services shall be prepared by the
ENGINEER and transmitted to the CITY for review and payment."
SECTION 7 PROJECT SCHEDULE AND BUDGET
Add the following:
"7.3 The ENGINEER shall complete the design and final plans and specifications ready
for bid advertisement within ninety (90) calendar days from the date of execution of
this Addendum No. 1 by the CITY."
SECTION 11 SUBCONTRACTS
11.3 CITY hereby authorizes the ENGINEER to subcontract with persons and firms listed
below:
Add the following:
"Conley Engineering, Inc."
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HLA Project No. 02032
Page 1 of 2
IN WITNESS WHEREOF the parties hereto duly enter into and execute this Addendum No. 1, as
of this day of , 2003.
CITY OF YAKIMA HUIBREGTSE, LOUMAN ASSOCIATES, INC.
Signature Signature
Printed Name: Printed Name:
Richard A. Zais, Jr. William L. Huibregtse
Title: Title:
City Manager President
Date: Date:
Attest
City Clerk
City Contract No.
Resolution No.
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HLA Project No. 02032
1- /s--03
Page 2 of 2
ADDENDUM NO. 1
EXHIBIT A
CITY OF YAKIMA - KIWANIS PARK DEVELOPMENT
SCOPE OF WORK
DESIGN AND FINAL PLANS AND SPECIFICATIONS
During the term of this AGREEMENT, the ENGINEER shall perform professional services in
connection with the following project:
City of Yakima - Kiwanis Park Development
This scope of work shall include the furnishing of all services, Tabor, materials, equipment, supplies,
and incidentals necessary to conduct and complete the work as indicated hereinafter:
ASSUMPTIONS:
This scope of work is prepared and offered with the following understanding:
❖ All of the property for this Kiwanis Park Development has been acquired by the
CITY, and existing structures will be cleared and disposed of by CITY forces.
❖ There are no toxic materials, asbestos, or other hazardous materials on this site.
The existing, old incinerator building will remain in place through the master
planning and primary construction phase.
❖ Existing pond to stay where and as is.
❖ Existing Kiwanis municipal well and pumphouse to stay where and as is.
❖ CITY staff will prepare a State Environmental Policy Act (SEPA) checklist and
complete the SEPA review process for this Kiwanis Park Development project.
❖ CITY staff will arrange for/perform any demolition work north of Maple Street within
the existing park area.
❖ CITY staff will select all playground equipment for inclusion in this Kiwanis Park
Development.
❖ CITY staff will arrange for/purchase portable outfield fencing.
❖ The Yakima City Council, at their meeting of December 17, 2002, approved the
recommendation of the City Parks Commission, at their meeting of December 9,
2002, to proceed with the first phase of development of Kiwanis Park Improvements
G:UAMYAKIMA-JC4119. wpd
1
identified as Option No. 2 including the following project elements (see attached
drawing):
Construct two (2) New Premium Softball Fields with 300' Outfield
Fences:
With Title 12 Street Improvements along South 13"' Street and Beech Street
With 140 Car Gravel Parking Lot
With Full Vinyl Fencing
With Bathroom and Concession Building
With Asphalt Paved Plaza Area
No Parking Lot Drainage Facilities
No Concrete Curbs in Parking Lot
No Concrete Sidewalk along Parking Lot
No Tot Lot
No Overhead Netting
❖ The following project elements shall be designed and included in the Final Plans
and Specifications and are to be identified as "Additive Alternates." These Additive
Alternates may be selected for construction by the Yakima City Council following bid
opening:
Picnic Shelter
Asphalt Paving for Parking Lot with Curbing
Parking Lot Drainage Facilities
Cement Concrete Plaza Area
1. PROJECT MANAGEMENT
A. Project Management. The project manager will coordinate ENGINEER's design
team to ensure that the work is completed on schedule, is technically competent,
and meets the CITY's needs. The project manager will provide overall project
management for ENGINEER's work elements, including coordination with JGM
Landscape Architects, Davis -Opfer -Raab Architecture, Conley Engineering, Inc.,
progress reports, and invoicing.
Project Meetings. Attend up to three (3) project meetings in Yakima with CITY
Staff to coordinate the design aspects of the project with the CITY.
C. Public Meetings. Attend up to two (2) public meetings in support of the CITY to
address technical aspects of the work related to design and final plans and
specifications for the Project.
2. DESIGN AND FINAL PLANS AND SPECIFICATIONS
A. Provide assistance for project updates and related administrative documents to the
appropriate agencies which have jurisdiction over funding, design, and construction
of this project.
B. Perform the additional field investigations and field surveying, if necessary, to
design the identified improvements.
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C. Perform the preliminary design and present preliminary plans to the CITY prior to
detailing final Plans.
D. On the basis of approved preliminary plans, perform the final design and prepare
complete Plans and Specifications for bid call on the proposed work, as authorized
by the CITY.
E. Furnish the CITY forty (40) copies of the final Plans and Specifications for bidding
and construction.
F. Furnish to the CITY engineering data for and assist in the preparation of the
required documents so that the CITY may secure approval of such governmental
authorities as have jurisdiction over design criteria applicable to the Project.
G. Answer and supply such information as is requested by prospective bidders.
H. Prepare and issue addenda, if necessary.
Prepare the Engineer's Estimate of construction cost.
J. Attend bid opening and participate in the bid opening and evaluation process.
K. Prepare tabulation of all bids received by the CITY and review bidder's qualifica-
tions.
L. Make recommendation of construction contract award to the lowest responsible
bidder.
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ADDENDUM NO. 1
EXHIBIT B
KIWANIS PARK DEVELOPMENT
Professional Fees
Compensation for professional services for Design and Final Plans and Specifications will be on
a lump sum basis.
The following spreadsheet shows the estimated time and expenses to perform this Design and
Final Plans and Specifications. The lump sum amount of compensation to the ENGINEER for this
Design and Final Plans and Specifications will be $198,369.95. This maximum amount will not be
exceeded without the written agreement of the CITY and the ENGINEER.
PROJECT TITLE: KIWANIS PARK DEVELOPMENT
CLIENT: CITY OF YAKIMA
JOB NUMBER: 02032 Huibregtse, Louman Associates, Inc.
DATE: December 31, 2002
ENGINEER'S HOURLY ESTIMATE
TASK
NO
PROJECT TASK
Principal
Engineer
Licensed
Prof.
Engineer
Licensed
Land
Surveyor
CAD
Operator
2 -Man
Surveys
Clerical
TOTAL
HRS
TASK
DIRECT
COSTS
$119
$98
$91
$71
$130
$47
DESIGN AND FINAL PLANS AND SPECIFICATIONS FOR KIWANIS PARK DEVELOPMENT (TWO BALLFIELDS)
PROJECT MANAGEMENT
6A
Project Management
120
8
0
60
0
8
196
19,700.00
6B
Field investigations and field
surveying
20
0
4
12
20
0
56
6,196.00
6C
Perform the preliminary design
220
30
0
260
0
16
526
48,332.00
6D
Final design, Plans, and
Specifications
63
0
0
80
0
16
159
13,929.00
6E
Fumish copies of Plans and
Specifications
2
0
0
4
0
4
10
710.00
6F
Fumish engineering data for
approvals
6
0
0
0
0
2
8
808.00
6G
Answer bidders questions
12
0
0
0
0
0
12
1,428.00
6H
Prepare and issue addenda
8
0
0
8
0
4
20
1,708.00
61
. Prepare Estimate of construc-
tion cost
10
0
0
0
0
2
•12
1,284.00
6J
Attend bid opening
4
0
0
0
0
0
4
476.00
6K
Prepare tabulation of bids
4
0
0
0
0
2
6
570.00
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1
TASK
NO
PROJECT TASK
Principal
Engineer
Licensed
Prof.
Engineer „
Licensed
Land
Surveyor
CAD
Operator
.
2 -Man
Surveys
Clerical
TOTAL
HRS
TASK
DIRECT
COSTS
$119
$98
$91
$71
$130
$47
6L
Make recommendation of con-
struction contract award
2
0
0
0
0
2
4
332.00
Labor Subtotal
471
38
4
424
20
56
1013
95,473.00
EXPENSES:
hours
$/hr
Computers:
0.00
Travel:
Cost/
Unit
Air Trips
Ground .
Trp.
Days
Trip
Miles
Air Travel
$0.00
0.00
Mileage
$0.00
0.00
Meals/Lodging
$0.00
0.00
Misc. expenses:
FAX
25.00
TELEPHONE
100.00
POSTAGE
100.00
PRINTING
4,800.00
SUB -CONSULTANTS:
1. JGM Landscape Architects
54,074.50
x 1.1
59,481.95
2. Davis-Opfer-Raab
Architecture
25,800.00
x 1.1
28,380.00
3. Conley Engineering, Inc.
9,100.00
x 1.1
10,010.00
Subtotal - Labor
95,473.00
Subtotal - Expenses
5,025.00
Subtotal - Subconsultants
97,871.95
Total - DESIGN AND FINAL PLANS AND SPECIFICATIONS
$198,369.95
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: January 21, 2003
ITEM TITLE: A Resolution Authorizing Execution of an Agreement For
Professional Services Addendum No. 1 with Huibregtse
Louman Associates, Inc. for Phase One Development of
Kiwanis Park
SUBMITTED BY: Chris Waarvick, Director of Public Works
Denise Nichols, Parks and Recreation Manager
CONTACT PERSON/TELEPHONE: Denise Nichols, 575-6020
SUMMARY EXPLANATION:
Staff respectfully requests Council consideration of the attached resolution
authorizing execution of an agreement with Huibregtse, Louman Associates, Inc. to
complete the design and final plans and specifications for Phase 1 development of
Kiwanis Park.
Professional Fees for services will not exceed $198,370 and are outlined in
Exhibit "B."
Resolution X Ordinance _Other (Specify) Contract Addendum for Kiwanis Park Development
Contract X Mail to (name and address): Phone:
Funding Source:
APPROVED FOR SUBMITTAL: � City Manager
STAFF RECOMMENDATION: Staff respectfully requests Council to adopt the
attached resolution authorizing execution of a contract addendum with Huibregtse,
Louman Associates, Inc. for Kiwanis Park development.
BOARD/COMMISSION RECOMMENDATION: The Parks and Recreation
Commission recommends Kiwanis Park Development.
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2003-09