HomeMy WebLinkAboutR-2003-055 Black & Veatch Corporation AgreementRESOLUTION NO. R — 2003 - 55
A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an
Agreement for professional engineering services between the City of Yakima,
a municipal corporation, and Black & Veatch Corporation.
WHEREAS, the City of Yakima owns and operates wastewater collection and treatment
facilities in accord with applicable Federal, State and Local regulations; and
WHEREAS, the City, wishes to ensure that necessary investments into its wastewater
systems are identified with sufficient lead time and detailed analysis to secure the most appropriate
alternatives and financing methods to accommodate regulatory requirements, community growth,
replacement needs, and operational efficiencies; and
WHEREAS, the City is required to update its Comprehensive Sewer Plan every five years
and maintain a current Facilities Plan to qualify for financial assistance; and
WHEREAS, the City has identified the need for specific engineering services to complete its
Draft Facility Plan and carry out required evaluations and studies identified in its new NPDES permit;
and
WHEREAS, the City has completed the process of competitively selecting professional
engineering services by virtue of qualifications in compliance with applicable State requirements for
acquisition of professional services; and
WHEREAS, Black & Veatch Corporation has been selected to provide professional
wastewater engineering services in response to continuing environmental mandates, community
growth, replacement needs, and operational efficiencies; and
WHEREAS, an agreement with Black & Veatch, Inc. to provide these services to the City of
Yakima is in the best interest of the City of Yakima, now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and City Clerk are hereby authorized to execute the attached and
incorporated Agreement for professional wastewater engineering services with Black & Veatch
Corporation with the City of Yakima.
ADOPTED BY THE CITY COUNCIL this 15th day of April, 2003
ATTEST:k w 4
City Clerk
Mayorry Place
AGREEMENT
BETWEEN
CITY OF YAKIMA, WASHINGTON
AND
BLACK & VEATCH CORPORATION
FOR
PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on this day of
, 2003, by and between the City of Yakima, Washington with principal
offices at 129 N. Second Street, Yakima, Washington 98901, hereinafter referred
to as "CITY", and BLACK & VEATCH CORPORATION and which corporation
and its principal engineers and architects performing this Agreement are
licensed and registered to do business in the state of Washington, hereinafter
referred to as "ENGINEER", for Wastewater Treatment Plan and Collection
System Modifications hereinafter called "PROJECT".
WITNESSETH:
RECITALS
WHEREAS, CITY desires to retain ENGINEER to provide planning,
engineering, design and construction support services for modifications to the
Yakima Wastewater Treatment Plant (WWTP) and collection system as described
in this Agreement and Amendments thereto; and
WHEREAS, ENGINEER represents that it has available and offers to
provide personnel with expertise and experience necessary to satisfactorily
accomplish the services within the required time and that it has no conflicts of
interest in performing the Basic Services and is not prohibited by law from
entering into this Agreement;
NOW, THEREFORE, CITY and ENGINEER agree as follows:
SECTION 1 INCORPORATION OF RECITALS
1.1 The above recitals are incorporated into these operative provisions of the
Agreement.
SECTION 2 SCOPE OF SERVICES
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2.1 ENGINEER agrees to perform those services described hereafter. Unless
directed by CITY to perform ADDITIONAL SERVICES as described in
Subsection 2.4, duties of ENGINEER shall not be construed to exceed those
services specifically set forth herein.
2.2 ENGINEER shall use all reasonable and best efforts to maintain continuity
in personnel assigned to PROJECT throughout the term of this Agreement.
2.3 BASIC SERVICES
ENGINEER agrees to perform those tasks described in Exhibit A, entitled "City
of Yakima Wastewater Treatment Plant and Collection System Modifications
Scope of Services" hereinafter called "BASIC SERVICES" which is part of this
Agreement as if fully set forth herein.
2.4 ADDITIONAL SERVICES
CITY and ENGINEER agree that not all services to be performed by ENGINEER
can be defined in detail at the time this Agreement is executed, and that
additional services related to PROJECT and not covered in Exhibit A may be
needed during performance of this Agreement. CITY may, at any time, by
written order, direct ENGINEER to revise portions of BASIC SERVICES
previously completed in a satisfactory manner, delete portions of BASIC
SERVICES, suspend BASIC SERVICES, terminate BASIC SERVICES or request
that ENGINEER perform additional services beyond the scope of BASIC
SERVICES. Such changes hereinafter shall be referred to as "ADDITIONAL
SERVICES".
2.4.1 If such ADDITIONAL SERVICES cause an increase or decrease in
ENGINEER's cost of, or time required for, performance of any services under
this Agreement, a contract price and/or completion time adjustment pursuant to
this Agreement may be made and this Agreement may be modified in writing
accordingly.
2.4.2 Compensation for each such request for ADDITIONAL SERVICES will be
negotiated by CITY and ENGINEER according to the provisions set forth in
Section 5. ENGINEER shall not perform any ADDITIONAL SERVICES until
authorized by CITY in writing; and once so authorized, such ADDITIONAL
SERVICES shall be considered part of BASIC SERVICES. If mutual agreement on
compensation or time adjustment cannot be concluded, ENGINEER is required
to perform the BASIC and ADDITIONAL SERVICES, reserving a right for
equitable adjustment; provided, that in no event shall any amount be allowed for
anticipated profit or unperformed BASIC SERVICES or ADDITIONAL
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SERVICES. If CITY and ENGINEER cannot agree upon an equitable adjustment
in the time for additional services beyond the scope of BASIC SERVICES within
thirty (30) days of the ENGINEER'S written request for equitable adjustment,
performance of such additional services may be suspended by ENGINEER until
CITY and ENGINEER mutually agree upon the time adjustment.
2.5 ENGINEER must assert any claim for equitable adjustment in writing
within thirty (30) days from the date of receipt by ENGINEER of the written
notification of change or of providing services related to an asserted change,
whichever is earliest.
2.6 Additional oral or written reports for presentation to other governmental
agencies and/or to the public may be requested by CITY and shall be prepared
as an ADDITIONAL SERVICE.
SECTION 3 CITY'S RESPONSIBILITIES
3.1 CITY -FURNISHED DATA
CITY will provide to ENGINEER all technical data known to be in CITY's
possession relating to ENGINEER's BASIC SERVICES or ADDITIONAL
SERVICES on PROJECT including information on any pre-existing conditions
known to CITY that constitute hazardous waste contamination on PROJECT site
as determined by an authorized regulatory agency.
3.2 ACCESS TO FACILITIES AND PROPERTY
CITY will make its facilities reasonably accessible to ENGINEER as required for
ENGINEER's performance of its BASIC SERVICES and will provide labor and
safety equipment as reasonably required by ENGINEER for such access, though
ENGINEER remains responsible for the safety of its own personnel and
subconsultants. CITY will perform, at no cost to ENGINEER, such tests of
equipment, machinery, pipelines, and other components of CITY's facilities as
CITY may deem reasonably required in connection with ENGINEER's BASIC
SERVICES.
3.3 TIMELY REVIEW
CITY will examine ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as CITY deems appropriate; and render in writing decisions required
of CITY in a timely manner. Such examinations and decisions, however, shall
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not relieve ENGINEER of any contractual obligations nor of its duty to render
professional services meeting the standards of care for its profession.
3.4 CITY REPRESENTATIVE
CITY shall appoint a CITY's Representative with respect to PROJECT. CITY's
Representative shall have complete authority to transmit instructions and receive
information. ENGINEER shall be entitled to reasonably rely on such instructions
made by CITY's Representative unless otherwise directed in writing by CITY,
but ENGINEER shall be responsible for bringing to the attention of CITY's
Representative any instructions which ENGINEER believes are inadequate,
incomplete or inaccurate based upon ENGINEER's knowledge, understanding of
the PROJECT and expertise.
3.5 ENGINEER's DUTIES AND OBLIGATIONS
Any documents, services, and reports provided by CITY to ENGINEER are
available solely as additional information to ENGINEER and will not relieve
ENGINEER of its duties and obligations under this Agreement or at law.
ENGINEER shall be entitled to reasonably rely upon the accuracy and
completeness of such documents, services and reports, but shall be responsible
for exercising customary professional care in using and reviewing such
documents, services and reports and drawing conclusions therefrom.
SECTION 4 AUTHORIZATION, PROGRESS, AND COMPLETION
4.1 In signing this Agreement, CITY grants ENGINEER specific authorization
to proceed with BASIC SERVICES described in Exhibit A. The time for
completion is defined in Exhibit A, or as amended.
SECTION 5 COMPENSATION
5.1 COMPENSATION ON AN HOURLY BASIS
For BASIC SERVICES described in Exhibit A, compensation shall be based on
ENGINEER's Direct Salaries multiplied by a factor of 3.2 plus Direct Expenses,
plus applicable sales, use, value added, business transfer, gross receipts, or other
similar taxes.
5.2 DIRECT SALARIES
Direct Salaries are the amount of wages or salaries paid ENGINEER's employees
for ]3ASIC SERVICES directly performed on PROJECT, exclusive of all payroll -
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related taxes, payments, premiums, and benefits. These wages shall include, but
not be limited to, those paid to engineers, architects, scientists, designers,
draftsman, clerical, accounting, and other technical and business personnel.
Direct Salaries may be increased once on an annual basis typically in March.
5.3 DIRECT EXPENSES
Direct Expenses are those necessary costs and charges incurred for BASIC
SERVICES including, but not limited to: (1) the direct costs of transportation,
meals and lodging; (2) insurance, letters of credit, bonds, and equipment and
supplies, specific to the PROJECT and approved in advance by the CITY; and (3)
ENGINEER's direct costs for subcontracted professional services, laboratory
tests, analysis, printing and reproduction services, and CADD services.
5.3.1 Travel cost, including transportation, lodging, subsistence and incidental
expenses incurred by employees of the ENGINEER and each of the Sub -
consultants in connection with PROJECT WORK, shall be subject to the
following:
• That a maximum of U.S. INTERNAL REVENUE SERVICE allowed cents
per mile will be paid for the operation, maintenance and depreciation
costs of company or individually owned vehicles for that portion of time
they are used for PROJECT WORK. ENGINEER, whenever possible, will
use the least expensive form of ground transportation.
• That reimbursement for meals inclusive of tips shall not exceed a
maximum of $40 per day per person. This rate may be adjusted on a
yearly basis.
• That accommodations shall be at a reasonably priced hotel/motel.
• That air travel shall be by coach class, and shall be used only when
absolutely necessary.
5.3.2 Telephone charges, in-house computer charges, in-house reproduction
charges, first class postage, overnight mail and shipping and FAX charges are not
reimbursable DIRECT EXPENSES, but are considered fully reimbursed as a part
of the Subsection 5.1 Direct Salary factor
5.3.3 PROFESSIONAL SUB -CONSULTANTS. Professional Sub -consultants are
those costs for engineering, management consulting, surveying, geotechnical
services and similar professional services approved in advance by the CITY.
Reimbursement for Professional Sub -consultants will be on the basis of 1.00
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times the actual costs billed by the Professional Sub -consultant for services
provided to the CITY through this Agreement.
5.4 BUDGETARY AMOUNT
Unless specifically authorized in writing by CITY, the total budgetary amount
for this PROJECT shall not exceed $608,000.00. ENGINEER will complete BASIC
SERVICES within the budget and will keep CITY informed of progress toward
that end so that the budget for BASIC SERVICES effort can be adjusted if found
necessary. ENGINEER is not obligated to incur costs beyond the indicated
budget, as may be adjusted, nor is CITY obligated to pay ENGINEER beyond
these limits. When any budget has been increased, ENGINEER's excess costs up
to a limit of Fifteen Thousand Dollars ($15,000.00) expended prior to such
increase will be allowable to the same extent as if such costs had been incurred
after the approved increase, and provided that CITY was informed in writing at
the time such costs were incurred.
5.5 INVOICES FROM ENGINEER
ENGINEER will use its best efforts to submit to CITY's Representative by the 10th
day of each calendar month an invoice for payment for BASIC SERVICES
completed through the last business day of the previous month. Such invoices
shall be for BASIC SERVICES performed and costs incurred prior to the date of
the invoice and not covered by previously submitted invoices. ENGINEER shall
submit with each invoice a detailed summary of time expended on the PROJECT
for the current billing period, copies of sub -consultant invoices, and any other
supporting materials determined by CITY necessary to substantiate the costs
incurred. CITY will use its best efforts to pay such invoices within thirty (30)
days of receipt and upon approval of the BASIC SERVICES done and amount
billed. CITY will notify ENGINEER promptly if any problems are noted with the
invoice. CITY may question any item in an invoice, noting to ENGINEER the
questionable item(s) and withholding payment for such item(s). The ENGINEER
may resubmit each item(s) in a subsequent invoice together with additional
supporting information required. Copies of all invoices submitted by the
authorized subcontractors, associates or sub -consultants shall be submitted to
CITY and will follow the same format as that of the ENGINEER.
5.6 PAYMENT BY CITY
If payment is not made within forty-five (45) days following receipt of approved
invoices, interest on the unpaid balance shall accrue beginning with the forty-
sixth day at the rate of 1.0% per month or the maximum interest rate permitted
by law, whichever is less, provided however, that no interest shall accrue
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pursuant to Chapter 39.76 RCW when before the date of timely payment a notice
of dispute is issued in good faith by CITY to ENGINEER pursuant to the terms of
RCW 39.76.020(4).
5.7 FINAL PAYMENT
Final payment of any balance due ENGINEER for BASIC SERVICES will be
made within forty-five (45) days after satisfactory completion of BASIC
SERVICES required by this Agreement as evidenced by written acceptance by
CITY, compliance with applicable legal requirements and after such audit or
verification as CITY may deem necessary and execution and delivery by
ENGINEER of a release of all known claims against CITY arising under or by
virtue of this Agreement, other than such claims, if any, as may be specifically
exempted by ENGINEER from the operation of the release in stated amounts to
be set forth therein.
Payment for any BASIC SERVICES shall not constitute a waiver or release by
CITY of any claims, right or remedy it may have against ENGINEER under this
Agreement or by law, nor shall such payment constitute a waiver, remission or
discharge by CITY of any failure or fault of ENGINEER to satisfactorily perform
BASIC SERVICES as required under this Agreement.
SECTION 6 RESPONSIBILITY OF ENGINEER
6.1 ENGINEER shall be responsible for the professional quality, technical
adequacy and accuracy, timely completion and the coordination of all plans,
design, drawings, specifications, reports and other services furnished by
ENGINEER under this Agreement. ENGINEER shall, without additional
compensation, correct or review any errors, omissions or other deficiencies in its
plans, designs, drawings, specifications, reports and other services. ENGINEER
shall perform the BASIC SERVICES according to generally accepted architectural
and engineering standards of care and consistent with completing BASIC
SERVICES within budget, on time and in compliance with applicable laws,
regulations and permits.
6.2 CITY's review or approval of, or payment for, any plans, drawings,
designs, specifications, reports and incidental BASIC SERVICES furnished
hereunder shall not in any way relieve ENGINEER of responsibility for the
technical adequacy, completeness or accuracy of the BASIC SERVICES. CITY's
review, approval or payment for any of the BASIC SERVICES shall not be
construed to operate as a waiver of any rights under this Agreement or at law or
any cause of action arising out of the performance of this Agreement.
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6.3 In performing BASIC SERVICES hereunder, ENGINEER and its
subcontractors, sub -consultants, employees, agents and representatives shall be
acting as independent contractors and shall not be deemed or construed to be
employees or agents of CITY in any manner whatsoever. ENGINEER shall not
hold itself out as, nor claim to be, an officer or employee of CITY by reason
hereof and will not make any claim, demand or application to or for any right or
privilege applicable to an officer or employee of CITY. ENGINEER shall be
solely responsible for any claims for wages or compensation by ENGINEER or its
employees, agents and representatives, including sub -consultants and
subcontractors, and shall save and hold CITY harmless therefrom.
6.4 INDEMNIFICATION
(a) ENGINEER agrees to indemnify, defend, and hold CITY and its officers,
employees, agents, and elected officials harmless from loss, cost, or expense,
including legal fees, of any kind claimed by third parties, including without
limitation such loss, cost or expense resulting from injuries to persons or
damages to property, caused by, related to or arising from breach of contract,
negligence or willful misconduct of ENGINEER or its employees, officers,
subcontractors or sub -consultants in connection with PROJECT. In the event that
any lien is placed upon the property of CITY or any of CITY's officers,
employees, agents, or elected officials as a result of, related to or arising from
breach of contract, negligence or wilful misconduct of ENGINEER, or its
employees, officers, subcontractors or sub -consultants, ENGINEER shall at once
cause the same to be dissolved and discharged by giving bond or otherwise.
(b) CITY agrees to indemnify, defend and hold ENGINEER and its officers,
directors, employees, and agents harmless from loss, cost, or expense, including
legal fees, of any kind claimed by third parties, including without limitation such
loss, cost, or expense resulting from injuries to persons or damages to property,
caused by, related to or arising from breach of contract, negligence or wilful
misconduct, of City or its officers, employees or agents in connection with
PROJECT.
(c) If breach of contract, negligence or willful misconduct of both ENGINEER
and CITY (or a person identified above for whom either is liable) is a cause of
such third party claim, the loss, cost, or expense shall be shared between
ENGINEER and CITY in proportion to their relative degrees of breach of
contract, negligence or wilful misconduct and the right of indemnity will apply
for such proportion.
(d) The above indemnity is a business understanding between the parties and
applies to all different theories of recovery, including breach of contract,
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warranty, tort including negligence, strict or statutory liability, or any other
cause of action.
6.5 In any and all claims by an employee of ENGINEER, any subcontractor,
anyone directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, the indemnification obligations under this Agreement
shall not be limited, in any way by any limitation on the amount or types of
damages, compensation or benefits payable by or for ENGINEER or a
subcontractor under workers' or workmen's compensation acts, disability benefit
acts or other employee benefit acts.
ENGINEER waives its immunity under the Industrial Insurance Act, Title 51,
RCW. Such waiver has been mutually negotiated by ENGINEER and CITY as
evidenced by their specific and express initialing of this paragraph.
ENGINEER's INITIALS CITY's INITIALS
6.6 It is understood that any resident engineering or inspection provided by
ENGINEER is for the purpose of determining general compliance with the
technical provisions of PROJECT drawings and specifications and does not
constitute any form of guarantee or insurance with respect to the performance of
a contractor, nor does it make ENGINEER or ENGINEER's personnel in any way
responsible for those duties that belong to CITY. ENGINEER does not assume
responsibility for methods, means, techniques, sequences, and procedures or
appliances used by a contractor, for the safety of construction work, or for
compliance by contractors with laws and regulations.
6.7 SUBSURFACE INVESTIGATIONS
In soils, foundation, groundwater, and other subsurface investigations, the actual
characteristics may vary significantly between successive test points and sample
intervals and at locations other than where observation, exploration, and
investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, changed or unanticipated underground conditions could
affect total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of ENGINEER, to the extent that
ENGINEER has exercised the applicable standard of professional care and
judgment in such investigations.
SECTION 7 PROJECT SCHEDULE AND BUDGET
7.1 The general PROJECT schedule and the budget for both the entire
PROJECT and its component tasks as identified in Exhibit A, Scope of Services,
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shall be as set forth in this Agreement and attachments. PROJECT schedule and
performance dates for the individual tasks shall be mutually agreed to by CITY
and ENGINEER within fifteen days after execution of this Agreement. The
performance dates and budgets for tasks and the completion date for the entire
PROJECT shall not be extended nor the budget increased because of any
unwarranted delays attributable to ENGINEER but may be extended or
increased by CITY in the event of a delay caused by ADDITIONAL SERVICES
requested by CITY or because of unavoidable delay caused by any governmental
action or other conditions beyond the control of ENGINEER which could not be
reasonably anticipated.
7.2 Not later than the tenth day of each calendar month during the
performance of PROJECT, ENGINEER shall submit to CITY's Representative a
copy of the current schedule and a written narrative description of BASIC
SERVICES accomplished by ENGINEER and sub -consultants on each task,
indicating a good faith estimate of the percentage completion thereof on the last
day of the previous month.
SECTION 8 REUSE OF DOCUMENTS
8.1 All internal products of ENGINEER are instruments of service of this
PROJECT. There shall be no reuse, change or alteration by CITY or others acting
through or in behalf of CITY without written permission of ENGINEER, which
shall not be reasonably withheld: Unauthorized reuse by others will be at CITY's
sole risk. CITY agrees to indemnify ENGINEER and its officers, employees,
subcontractors and affiliated corporations from all claims, damages, losses, and
costs, including, but not limited to, litigation expenses and attorney's fees, arising
out of or related to such unauthorized reuse, change or alteration, provided
however that ENGINEER will not be indemnified for such claims, damages,
losses and costs including without limitations litigation expenses and attorney
fees where caused by ENGINEER's own acts or omissions.
8.2 ENGINEER agrees that ownership of any project specific plans, drawings,
designs, specifications, computer programs, technical reports, operating
manuals, calculations, notes and other deliverables submitted or which are
specified to be delivered under this Agreement or which are developed or
produced and paid for under this Agreement, whether or not complete, shall be
vested in CITY when ENGINEER has been compensated for services rendered.
ENGINEER retains its rights in its standard drawing details, designs,
specifications, databases, computer software and any other proprietary property
with respect to the CITY's reuse of such materials on other projects.
SECTION 9 AUDIT AND ACCESS TO RECORDS
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9.1 ENGINEER, including its sub -consultants, shall maintain books, records,
documents and other evidence directly pertinent to performance of BASIC
SERVICES under this Agreement in accordance with generally accepted
accounting principles and practices consistently applied. CITY or CITY's duly
authorized representative, shall have access to such books, records, documents
and other evidence for contract performance and compliance review, financial
review, inspection, audit, and copying for a period of three years after
completion of PROJECT. CITY shall also have access to such books, records, and
documents during the performance of BASIC SERVICES if deemed necessary by
CITY to verify ENGINEER's performance of BASIC SERVICES, and compliance
with PROJECT requirements and invoices.
9.2 Audits conducted pursuant to this section shall be in accordance with
generally accepted auditing standards and established procedures and
guidelines of the reviewing or auditing agency.
9.3 ENGINEER agrees to the disclosure of all information and reports
resulting from access to records pursuant to this section provided that
ENGINEER is afforded the opportunity for an audit exit conference and an
opportunity to comment and submit any supporting documentation on the
pertinent portions of the draft audit reportand that the final audit report will
include written comments, if any, of ENGINEER.
9.4 ENGINEER shall ensure that substantially the foregoing paragraphs are
included in each subcontract for BASIC SERVICES on PROJECT.
9.5 Any charges of ENGINEER paid by CITY found by an audit to be
inadequately substantiated shall be reimbursed to CITY.
SECTION 10 INSURANCE
10.1 Prior to beginning BASIC SERVICES under this Agreement, ENGINEER
shall provide Certificates of Insurance, including the additional insured's
endorsement, as evidence that policies providing the following coverage and
limits of insurance are in full force and effect. CITY and CITY' s officers, elected
officials, employees, representatives and agents shall be designated as additional
insureds on all such policies except for professional liability and Worker's
Compensation. Such insurance shall be primary to the extent covered as
additional insureds and other insurance maintained or carried by CITY shall be
separate and distinct and shall not be contributing with the insurance listed
hereunder. Such insurance shall be issued by an insurance company admitted to
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do business in the State of Washington and shall have a Best Rating of A -VIII or
better.
10.1.1 Comprehensive general liability insurance, with a Per Job Aggregate
endorsement, including personal injury liability, blanket contractual liability and
broad -form property damage liability coverage. The combined single limit per
occurrence for bodily injury and property damage shall be not less than
$2,000,000 with a $4,000,000 aggregate limit.
10.1.2 Automobile bodily injury and property damage liability insurance
covering owned, non -owned, rented, and hired cars. The combined single limit
for bodily injury and property damage shall not be less than $4,000,000.
10.1.3 Statutory workers' compensation and employer's liability insurance as
required by state law.
10.1.4 Professional liability insurance. ENGINEER will provide CITY with a
certificate of insurance as evidence of Architects' and Engineers' Professional
Liability coverage in the amount of not less than $5,000,000. The coverage will
remain in force and evidence of coverage provided for a period of two years after
the completion of the PROJECT. The retro date on the policies shall be no later
than the inception date of the PROJECT.
10.1.5 Failure of either or all of the additional insureds to report a claim under
such insurance shall not prejudice the rights of CITY, its officers, elected officials,
employees, agents, and representatives thereunder. CITY and CITY's officers,
elected officials, employees, representatives and agents shall have no obligation
for payment of premiums because of being named as additional insureds under
such insurance. None of the policies issued pursuant to the requirements
contained herein shall be cancelled, allowed to expire, or changed in any manner
so as to affect the rights of CITY thereunder until thirty (30) days after written
notice to CITY of such intended cancellation, expiration, or change. Any
cancellation, expiration or change in insurance shall be immediately remedied by
ENGINEER through the procurement of compliant insurance.
SECTION 11 SUBCONTRACTS
11.1 ENGINEER shall be entitled, to the extent determined appropriate by
ENGINEER, to subcontract any portion of the BASIC SERVICES to be performed
under this Agreement; provided that no subcontract shall increase the CITY'S
cost under this Agreement or relieve ENGINEER of its responsibilities under this
Agreement.
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11.2 Any sub -consultants or subcontractors to ENGINEER utilized on this
PROJECT, including any substitutions thereof, will be subject to prior approval
by CITY, which approval shall not be unreasonably withheld. Each subcontract
shall be subject to review by CITY's Representative, if requested, prior to the sub -
consultant or subcontractor proceeding with BASIC SERVICES. Such review
shall not constitute an approval as to the legal form or content of such
subcontract. ENGINEER shall be responsible for the architectural and
engineering performance, acts and omissions of all persons and firms performing
subcontracted BASIC SERVICES.
11.3 ENGINEER shall submit, along with its monthly invoices a description of
all BASIC SERVICES completed by sub -consultants and subcontractors during
the preceding month and copies of all invoices thereto.
SECTION 12 ASSIGNMENT
12.1 This Agreement is binding on the heirs, successors, and assigns of the
parties hereto. This Agreement may not be assigned by CITY or ENGINEER
without prior, written consent of the other, which consent will not be
unreasonably withheld.
SECTION 13 INTEGRATION
13.1 This Agreement represents the entire understanding of CITY and
ENGINEER as to those matters contained herein. No prior oral or written
understanding shall be of any force or effect with respect to those matters
covered herein. This Agreement may not be modified or altered except in
writing signed by both parties.
SECTION 14 JURISDICTION AND VENUE
14.1 This Agreement shall be administered and interpreted under the laws of
the State of Washington. Jurisdiction of litigation arising from this Agreement
shall be in the State of Washington. If any part of this Agreement is found to
conflict with applicable laws, such part shall be inoperative, null, and void
insofar as it conflicts with said laws, but the remainder of this Agreement shall
be in full force and effect. Venue of all disputes shall be in Yakima County, State
of Washington.
SECTION 15 EQUAL EMPLOYMENT and NONDISCRIMINATION
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15.1 In connection with BASIC SERVICES under this Agreement, ENGINEER
agrees to comply with the applicable provisions of State and Federal Equal
Employment Opportunity and Nondiscrimination statutes and regulations.
SECTION 16 SUSPENSION OF BASIC SERVICES
16.1 Suspension by CITY
16.1.1 CITY may suspend, in writing by certified mail, all or a portion of BASIC
SERVICES under this Agreement if unforeseen circumstances beyond CITY's
control are interfering with normal progress of BASIC SERVICES.
16.1.2 CITY may suspend, on 15 calendar days' written notice by certified mail,
all or a portion of BASIC SERVICES under this Agreement for the CITY's
convenience. If CITY suspends BASIC SERVICES for convenience, ENGINEER
may seek time and compensation adjustment in accordance with Subsection 2.4.
16.2 Suspension by ENGINEER
16.2.1 ENGINEER may suspend, in writing by certified mail, all or a portion of
BASIC SERVICES under this Agreement if unforeseen circumstances beyond
ENGINEER's control are interfering with normal progress of BASIC SERVICES.
The time for completion of BASIC SERVICES may be extended by the number of
days BASIC SERVICES are suspended. If the period of suspension exceeds 30
days, the terms of this Agreement are subject to re -negotiation, and both parties
are granted the option to terminate BASIC SERVICES on the suspended portion
of PROJECT in accordance with SECTION 17.
SECTION 17 TERMINATION OF BASIC SERVICES
17.1 Either party may terminate this Agreement, in whole or in part if the other
party materially breaches its obligations under this Agreement and is in default
through no fault of the terminating party. However, no such termination may be
effected unless the other party is given: (1) not less that fifteen (15) calendar days
written notice delivered by certified mail, return receipt requested, of intent to
terminate; and (2) an opportunity for consultation and for cure or
commencement of cure based on an. agreed plan with the terminating party
before termination. Notice shall be considered issued within seventy-two (72)
hours of mailing by certified mail to the place of business of either party as set
forth in this Agreement.
17.2 In addition to termination under subsection 17.1 of this Section, CITY may
terminate this Agreement for its convenience, m whole or in part, provided
ENGINEER is given: (1) not less than fifteen (15) calendar days written notice
04/09/03 14
delivered by certified mail, return receipt requested, of intent to terminate; and
(2) an opportunity for consultation with CITY before termination.
17.3 If CITY terminates for default on the part of ENGINEER, an adjustment in
the contract price pursuant to the Agreement shall be made, but (1) no amount
shall be allowed for anticipated profit or unperformed BASIC SERVICES, and (2)
any payment made to ENGINEER at the time of termination shall be adjusted to
the extent of any additional costs or damages CITY has incurred, or is likely to
incur, because of ENGINEER's breach. In such event, CITY shall consider the
amount of BASIC SERVICES originally required which was satisfactorily
completed to date of termination, only if those BASIC SERVICES are in a form
or of a type which is usable and suitable to CITY at the date of termination; and
CITY shall also consider the cost to CITY of completing BASIC SERVICES itself
or of employing another firm to complete it. Under no circumstances shall
payments made under this provision exceed the contract prices. In the event of
default, ENGINEER agrees to pay CITY for any and all damages, costs and
expenses whether directly, indirectly, or consequentially caused by said default.
This provision shall not preclude CITY from filing claims and/or commencing
litigation to secure compensation for damages incurred beyond that covered by
contract retainage or other withheld payments.
17.4 If ENGINEER terminates for default on the part of CITY or if CITY
terminates for convenience, ENGINEER may seek compensation adjustment m
accordance with Subsection 2.4.
17.5 Upon receipt of a termination notice under subsections 17.1 or 17.2 above,
ENGINEER shall (1) promptly discontinue all BASIC SERVICES affected (unless
the notice directs otherwise), and (2) deliver or otherwise make available to CITY
all originals of data, drawings, specifications, calculations, reports, estimates,
summaries, and such other information, document and materials as ENGINEER
or its sub -consultants may have accumulated or prepared in performing this
Agreement, whether completed or in progress, with ENGINEER retaining copies
of the same.
17.6 Upon termination under any subsection above, CITY reserves the right to
prosecute .BASIC SERVICES to completion utilizing other qualified firms or
individuals; provided, ENGINEER shall have no responsibility to prosecute
further BASIC SERVICES thereon.
17.7 If, after termination for failure of ENGINEER to fulfil contractual
obligations, it is determined that ENGINEER has not so failed, the termination
shall be deemed to have been effected for the convenience of CITY. In such
04/09/03 15
event, ENGINEER may seek compensation adjustment in accordance with
Subsection 2.4.
17.8 If, because of death, unavailability or any other occurrence, it becomes
impossible for any key personnel employed by ENGINEER in BASIC SERVICES
or for any corporate officer of ENGINEER to render his services to PROJECT,
ENGINEER shall not be relieved of its obligations to complete performance
under this Agreement without the concurrence and written approval of CITY. If
CITY agrees to termination of this Agreement under this provision, payment
shall be made as set forth in subsection 17.3 of this Section.
SECTION 18 MEDIATION and ARBITRATION
The parties agree that they shall seek the assistance of a trained mediator in the
resolution of disputes, which they cannot resolve between themselves. A good
faith effort at mediation shall be a pre -requisite to instituting any other dispute
resolution method, including without limitation, litigation. If a mediator cannot
be agreed upon, the parted will apply to a court for appointment of a mediator.
Only upon the mutual agreement of CITY and ENGINEER may any claims,
counterclaims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach thereof be decided by arbitration in accordance
with the Construction Industry Arbitration Rules of the American Arbitration
Association. Either CITY or ENGINEER may initiate a request for such
arbitration. CITY and ENGINEER expressly acknowledge that CITY and the
City's construction contractors may have a mutual agreement arbitration
provision, which if implemented by consent provides for the joinder of all parties
to a dispute in the arbitration process. ENGINEER and CITY nonetheless reserve
the right to reject arbitration, in which event there shall not be any arbitration
between the CITY and the CITY's construction contractors.
SECTION 19 NOTICE
Any notice required to be given under the terms of this Agreement shall be
directed to the party at the address set forth below. Notice shall be considered
issued and effective upon receipt thereof by the addressee -party or seventy-two
(72) hours after mailing by certified mail to the place of business set forth below,
whichever is earlier.
CITY: City of Yakima
Regional Wastewater Facility
2220 East Viola
Yakima, WA 98901
04/09/03 16
Attn: Mr. Doug Mayo, Wastewater Manager
ENGINEER BLACK & VEATCH CORPORATION
1111 Third Ave, Suite 3125
Seattle, WA 98101-3299
Attn: Douglas Kobrick, Senior Project Manager
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their respective authorized officers or representatives as of the day
and year first above written.
CITY OF YAKIMA
BLACK & VEATCH CORPORATION
/)..%
Signature Si
Richard A. Zaics
Printed Name
City Manager
Title
Steven D. Winchester
Printed Name
Sr. Vice President
Date
Attest
/7, .3...O03
City Clerk
Contract No. 2003-39
Resolution No
04/09/03
R-7001-55
Title
Date
April 23, 2003
17
EXHIBIT A
SCOPE OF SERVICES
CITY: CITY OF YAKIMA, WASHINGTON
ENGINEER: BLACK & VEATCH CORPORATION
Project: WASTEWATER COLLECTION AND TREATMENT CONSULTING SERVICES
SECTION 1— BASIC SERVICES
1.1. Purpose. The ENGINEER shall provide professional wastewater consulting services to the
CITY as hereinafter provided. These services will include providing engineering consultation and
advice and furnishing civil, structural, mechanical, electrical, and process design services; and
related planning, environmental, architectural, and engineering services incidental thereto.
1.2. Reviews. The ENGINEER shall have formal reviews with the CITY on all technical
memoranda and reports at 30%, 60%, and 90% completion milestones, and on designs at Levels 1,
2, and 3 as described herein.
1.3. Prime Consultant. It is intended that ENGINEER will serve as CITY's primary consultant
relating to wastewater collection, treatment and disposal. The anticipated period of service is on
the order of 6 to 8 years or greater. It is intended that these improvements will be implemented in
staged fashion over time in accordance with a schedule that will be established in the Facility Plan.
1.4. Work Packages. ENGINEER's services shall be authorized and performed in a series of
Work Packages. The terms and conditions of the Agreement shall apply to each Work Package
except as amended or otherwise agreed by CITY and ENGINEER.
SECTION 2 — TIME OF PERFORMANCE
The completion date and/or additional schedule milestones shall be established in the authorization
for each Work Package. ENGINEER will make every effort to complete BASIC SERVICES in a
timely manner. However, it is agreed that ENGINEER cannot be responsible for delays
occasioned by factors beyond his/her control, nor by factors which could not reasonably have been
foreseen at the time the Agreement or Work Package authorizations were executed.
SECTION 3 — COMPENSATION
Compensation shall be paid by the CITY to the ENGINEER for BASIC SERVICES as set forth in
each Work Package. The basis of compensation shall be determined and set forth in each Work
Package authorization.
1
WORK PACKAGE 1
Owner: CITY OF YAKIMA, WASHINGTON
ENGINEER: BLACK & VEATCH CORPORATION
Project: WASTEWATER COLLECTION AND TREATMENT CONSULTING SERVICES
1. OBJECTIVE — WORK PACKAGE 1
These BASIC SERVICES include assisting the CITY in responding to proposed new NPDES
permit requirements including completion of related evaluations and studies as well as completing
the existing Draft Wastewater Facility Plan, dated October 2000. Design loading criteria need
additional evaluation and description and other information and recommendations presented in the
Draft Wastewater Facility Plan needs review and re-evaluation. Treatment plant and collection
system improvements identified in the Facility Plan may be designed upon City authorization,
followed by support during bidding and construction of the improvements.
The objectives are to (1) complete the Draft Facility Plan, prioritizing action items for plant
upgrades; (2) assist the CITY in addressing requirements identified in the CITY's new NPDES
permit; (3) design wastewater treatment plant (WWTP) improvements, (4) provide assistance to
the CITY during bidding; (5) provide construction phase services (including observation) for
treatment plant and collection system facility improvements; and (6) post -construction activities
including training and start-up assistance, performance evaluation, warranty assistance, and O&M
consultation.
Anticipated WWTP improvements include the following:
• Additional biosolids dewatering or drying processes and equipment.
• WAS thickener/DAFT redundancy.
• Additional secondary clarifier and activated sludge pumping upgrades.
• Centrate storage, treatment, and return facilities.
• Biosolids management and storage.
• Improvements or renovations of existing equipment and process units, generally as
identified in the October 2000 Draft Facility Plan.
2. TIME OF PERFORMANCE
The time of performance for Task Series 1000 is 210 calendar days from the date Notice to
Proceed is received by the ENGINEER. The activities of Task Series 2000 shall be completed by
ENGINEER in coordination with the CITY in conformance with the schedule dictated in the draft
NPDES permit. The schedules for Task Series 3000 and above shall be agreed upon by
ENGINEER and CITY before work proceeds.
3. COMPENSATION
CITY shall pay ENGINEER for performance of BASIC SERVICES. Compensation for Work
Package 1 shall be paid to ENGINEER on the basis of labor plus reimbursable expenses.
2
Total compensation to ENGINEER for the Scope of Services defined for Work Package 1 shall not
exceed $ 608,000, plus any applicable taxes, unless specifically authorized by CITY in accordance
with subsection 5.2 of this Agreement. Amounts budgeted for each task shall be as follows:
Task
Description Amount
Task Series 1000 — Prepare Final Wastewater Facility Plan $ 299,000
Task Series 2000 — Engineering Studies and Evaluations for NPDES permit $ 62,000
Task Series 3000 — Predesign $ 191,000
Task Series 9000 — Project Management (through pre -design) $ 56,000
TOTAL $_ 608,000
4. SCOPE OF SERVICES
The BASIC SERVICES for Work Package 1 will be executed in distinct tasks summarized as
follows:
• Task Series 1000 — Prepare Final Wastewater Facility Plan
• Task Series 2000 — Water Quality Studies and Evaluations for NPDES Permit
• Task Series 3000 — Preliminary and Final Design — Design Package 1
• Task Series 4000 - Bid Phase Assistance — Design Package 1
• Task Series 5000 — Construction Support Services — Design Package 1
• Task Series 6000 — Start-up and Operations Assistance — Design Package 1
• Task Series 7000 - Financial and Rate Assistance
• Task Series 8000 — Supplemental Services
• Task Series 9000 — Project Management — Work Package 1
TASK SERIES 1000 — PREPARE FINAL WASTEWATER FACILITY PLAN
Objective: Using the existing Draft Wastewater Facilities Plan (dated October 2000) as the
starting point, prepare a final Facility Plan that is adopted by the CITY and approved by the
Washington State Department of Ecology. Finalize the draft Facility Plan and assess priority
improvement projects.
A revised final draft of the Facility Plan, reviewed and accepted by the CITY, shall be complete
and ready for the CITY to submit to the Department of Ecology within 210 days of Notice to
Proceed.
Major Deliverables
• Twenty (20) copies of final Facility Plan
• Prioritized plan for upgrades and improvements for treatment plant and collection system
3
Approach and Assumptions
The Draft Facility Plan is composed of 12 individual Sections. The final Facility Plan will consist
of 11 of these same Sections, revised and updated as necessary to Department of Ecology
requirements, to reflect current information, address the current situation, and in general meet the
needs of the CITY. The Sections will be brought to final completion using the series of tasks
described below. In general, the status of the existing Sections and their need for revision are as
follows:
Section 1: Summary. Needs major revision to reflect revised final Facility Plan.
Section 2: Waste Discharge and Treatment Requirements. Needs major revision to reflect current
proposed draft NPDES permit and related issues.
Section 3: Existing and Projected Service Area Characteristics. This section shall be reviewed
with the intent of confirming the findings and recommendations presented in the draft Facility
Plan.
Section 4: Existing and Projected Wastewater Characteristics. Needs significant revision to
reflect the seasonal impact of food processing wastewater discharge to the treatment plant.
Incorporate additional wastewater characteristic data from monitoring performed during the
October 2002 trickling filter stress test. Revisit projected future flows and loads and -reexamine
assumptions from draft Facility plan about declining wastewater strength in future years.
Section 5: Analysis of Existing Wastewater Treatment Plant. Needs major revision to reflect
capabilities of each unit process under the revised loading projections developed in Section 4.
Incorporate information from supplemental evaluation performed by HDR in 2001. Trickling filter
capabilities need to be evaluated in light of stress test results from October 2002. Treatment
process evaluation will be updated using ENGINEER process criteria.
Section 6: Identification of Selected Wastewater Treatment Strategies. Needs major revision
based on the treatment plant's existing capabilities as reevaluated in Section 5 and under the
revised loadings projected in Section 4.
Section 7: Aeration Basin Structural Evaluation. This section was completed by a previous
engineering consultant. It is not a requirement of the Facility Plan and therefore will be deleted
from the document. Section 7 of the revised draft Facility Plan shall be treated as "Not Used". No
further revision of the previous Section 7 is required.
Section 8: Gas Utilization and Cogeneration. This section shall be reviewed with the intent of
confirming the recommendations presented in the draft Facility Plan. Although the projected gas
quantities may change as a result of revised wastewater loadings and process performance, the
basic findings presented in this section are not expected to change. Review heat requirements for
treatment plant expansion over the next 20 years.
Section 9: Biosolids Management. Major revision anticipated. This Section will be revisited in
its entirety to provide a current evaluation and recommendation for the CITY's biosolids
management program.
4
Section 10: Analysis of Existing Wastewater Collection Facilities. This section is anticipated to
be acceptable in its current form, and revisions are not included in this Scope of Services.
Section 11: Identification of Selected Wastewater Collection Strategies. This section is
anticipated to be acceptable in its current form, and revisions are not included in this Scope of
Services
Section 12: Financial Planning / Implementation. Revise as needed to reflect the projected cost of
the recommended improvements projects, and to update and expand upon the discussion of
available funding sources (including a strategy for the CITY to obtain grant and loan financing).
Task 1100 — Initial Activities. The following initial engineering tasks shall be performed.
• Review existing information already in ENGINEER's possession, including the Draft
Facility Plan (HDR- October, 2000); the supplemental evaluation food processing flows
(HDR -2001); draft NPDES permit and subsequent communication from EPA and
Department of Ecology; Opinion of Probable Cost -Solids . Handling Equipment (CH2M
Hill -May 16, 2002), and the trickling filter stress test pilot operations performed in Fall
2000 - 2002. Confirm plan for required revisions to the draft Facility Plan Sections as
outlined above.
• Develop a list of additional data needs and submit it to the CITY.
• In consultation with the CITY, prepare a plan for appropriate involvement of the
Department of Ecology and any other pertinent regulatory/ approval agencies in the project.
• Conduct an Initial Workshop (WS # 1) between the ENGINEER and the CITY to begin the
project, addressing the items listed under this task as well as initial project management -
related activities presented in Task Series 9000. Discuss project scope and schedule and
reach concurrence.
Deliverables:
• List of additional data needs.
• Refined project schedule.
• DOE/ regulatory involvement plan.
Task Series 1200 — Draft Facility Plan Review and Evaluation. This task shall consist of a
review of the draft Facility Plan and preparation of the plan for revising and completing the
document. The following tasks shall be performed.
• CITY shall provide all available information requested by ENGINEER in Task 1100.
ENGINEER shall review the information.
5
• Review each individual section of the existing draft Facility Plan. Prepare a memorandum
for each Section summarizing the status of that Section, including data gaps, information
requiring updating or revision. Distribute memorandum to each person expected to
participate in Workshop #2.
• Meet with plant operations and maintenance staff to obtain their input on project issues and
discuss treatment plant performance. Review treatment plant operating data provided by
the CITY.
• Conduct an initial meeting with the Department of Ecology to review the scope of work
and schedule for completion and approval of the Facility Plan, discuss the status of the
treatment plant's NPDES permit, and identify any issues requiring resolution for the project
to move forward.
• Perform a preliminary evaluation of the treatment plant's capabilities based on the
operations data and ENGINEER's review of the treatment plant process design parameters.
• Conduct a "Value Engineering" workshop (WS #2) to review the draft Facility Plan,
review the needs for NPDES permitting (identified in Task 2100- see below), identify
potential opportunities for improved concepts for treatment plant upgrades, and confirm the
direction for completion of the draft Facility Plan. Participants in the VE workshop shall
include CITY staff, ENGINEER's lead personnel on the project, and the members of the
Technical Advisory Committee.
• For those Sections of the draft Facility Plan identified as needing minor modification or
none, ENGINEER shall prepare final versions and submit them to the CITY for review and
acceptance. It is anticipated that these Sections will be numbers 3, 10, and 11.
Deliverables:
• Plan for revision and completion of individual Sections of Facility Plan. This will be a
compilation of individual memoranda addressing the needs for completion of each
individual Section.
• Final drafts of Sections 3, 10, and 11. ENGINEER shall submit these to the CITY for
review and acceptance and make further revisions if needed to resolve CITY review
comments.
• The NPDES compliance plan developed in Task Series 2000 will be submitted in
coordination with the deliverables for Task 1200.
Task 1300 — Develop Baseline Information. The purpose of this task is to develop and confirm
the baseline information needed to revise the Facility Plan. The following activities shall be
performed:
6
• Review growth and population projections for the CITY's existing and potential future
wastewater service areas.
• Review treatment plant influent and effluent data.
• Review regulations pertinent to the project.
• Review collection system data.
• Prepare technical memoranda addressing the following topics:
o Regulatory requirements
o Service area characteristics
o Wastewater flow and loading projections.
Submit the draft memoranda to the CITY for review in advance of Workshop #3.
• Conduct a Baseline Data Workshop (WS #3) to review the information contained in the
technical memoranda prepared during this task.
• Revise the memoranda as needed based on the outcomes of WS #3, and submit final
versions to the CITY.
Deliverables:
• Draft and final versions of technical memoranda regarding regulatory requirements, service
area characteristics, and flow and loading projections.
Task 1400 — Evaluations. ENGINEER shall perform evaluations of treatment plant processes and
the collection system based on the technical information developed during Task 1300. Tasks shall
include:
• Updated evaluations of each unit treatment process in the plant, performed based on
updated wastewater characteristics, including seasonal variations, and performed using
ENGINEER's process design evaluation procedures.
• An overview evaluation of the wastewater collection system based on existing information
and data developed under other tasks of this project. Inspections, flow monitoring, and
hydraulic modeling, and CMOM evaluation of the collection system are specifically not
included in this Scope of Services.
• A review of treatment plant operations and maintenance needs developed based on existing
information in the draft Facility Plan and discussions with CITY staff.
• Investigate funding sources. This shall include reviewing the information contained in
Section 12 of the draft Facility Plan, followed by an update based on the current status of
each funding program as well as identification of potential other funding opportunities
known to ENGINEER
7
• Conduct an evaluation workshop (WS #4) with the CITY to review the results of the
evaluations performed during this task. Revise the deliverables based on comments and
input developed during the workshop.
• Meet with the Department of Ecology to present the fmdings and results of the work to
date. At that same meeting, continue coordination on NPDES permit issues.
Deliverables:
• Technical memorandum presenting an evaluation of the existing treatment plant processes
and their capabilities to meet existing and projected future flows and loads. Memorandum
will include a definitive opinion as to the treatment plant's rated capacity.
• Draft technical memorandum completing the evaluation of the collection system. The
memorandum shall be revised to address CITY review comments.
• Preliminary memorandum summarizing potential funding sources.
• Memorandum reporting the results of discussions with plant staff regarding operational and
maintenance issues and concerns.
Task 1500 — Develop Strategies for Facility Improvements and Permit Compliance.
ENGINEER shall perform evaluations to develop a recommended strategy for improvements to
the treatment plant, the collection system (if necessary) and to maintain NPDES permit
compliance. Task shall include:
• Perform a process evaluation for treatment plant improvements. Determine needed
improvements and establish basic process criteria.
• Select O&M related improvements for implementation. This shall be based on review of
the recommendations previously developed in the draft Facility Plan and discussions with
treatment plant staff.
• Evaluate the CITY's opportunities and needs regarding biosolids management. The
evaluation will reflect the fact that management and final use of biosolids must be done in
accordance with Chapter 173-308 WAC ("Biosolids Management"), 40 CFR Part 503, and
under the coverage of the State general permit for Biosolids management, as applicable.
• Select a plan for biosolids management including potential treatment process
modifications, digestion, and dewatering or drying improvements.
• Prepare a planning level opinion of cost for recommended improvements, as well as for
evaluation of competing alternatives evaluated during this task.
8
• Determine an initial opinion of the overall financial requirements for implementation of the
preliminarily selected improvements.
• Conduct a workshop (WS # 5) with the CITY to review strategies developed during this
task. Drafts of the technical memoranda developed during this task will be submitted to the
CITY in advance of the workshop.
Deliverables:
• Technical memorandum presenting results of treatment process evaluation.
• Technical memorandum presenting recommended improvements to address O&M needs.
• Technical memorandum presenting biosolids evaluation and recommended plan.
• Preliminary planning -level opinion of cost for recommended improvements, and concepts
for financing.
Task 1600 — Revised Facility Plan. ENGINEER shall prepare a revised Facility Plan reflecting
the results of the preceding tasks. The following activities shall be performed:
• Prepare drafts of updated versions of each Section of the Facility Plan needing revision.
These drafts shall be based on the technical memoranda developed during previous tasks in
the project.
• Prepare a staged plan for implementation of the recommended improvements as needed
over time.
• Assemble the revised Sections into a new revised draft Facility Plan.
• Submit the revised draft Facility Plan to the CITY for review.
• Conduct a Review Workshop (WS #6) with the CITY to discuss the revised draft Facility
plan, obtain CITY comments, and determine a plan for addressing the comments.
• Prepare a final draft Facility Plan that addresses and resolves CITY review comments.
• Present the final draft Facility Plan at a public meeting with the CITY Council.
• Submit the final draft Facility Plan to the Department of Ecology.
• Meet with the Department of Ecology to discuss the Facility Plan, and obtain their review
comments.
9
• Submit a final Facility Plan to the Department of Ecology addressing their review
continents. The Facility Plan shall be sealed by a Professional ENGINEER licensed to
practice in Washington.
TASK SERIES 2000 - WATER QUALITY STUDIES AND EVALUATIONS FOR NPDES
PERMIT
Complete environmental and engineering studies required for the proposed NPDES permit
renewal.
Nearfield. This Task Series includes dynamic modeling to establish dilution factors and
reasonable potential to exceed water quality standards for toxicants (ammonia and metals), which
will provide the basis for the NPDES permit. The dynamic modeling will follow EPA and
Ecology protocol. The benefit of seasonal limitations will also be assessed for projected flows. A
variance to the restrictive mixing zone limitations will also be assessed. This analysis will be
based exclusively on existing effluent and field data. The products of this analysis will include the
following:
• Establish steady-state 7Q10 river discharge
• Establish steady-state acute and chronic dilution factors
• Establish effluent and ambient criteria based on 90th percentile values
• Conduct continuous simulation dynamic mixing zone modeling
• Establish dilution factors under potential variance criteria
• Determine reasonable potential to exceed standards for steady and dynamic models and
under variance criteria
• Establish water quality -based effluent limits for the current NPDES permit and the facility
planning horizon
Farfield. Water quality parameters addressed in a farfield context include dissolved oxygen, BOD,
phosphorus and total nitrogen. These water quality parameters may be considered by Ecology
within the context of future TMDLs. Therefore, this scope will (1) evaluate the impact of these
parameters on current treatment plant operations and (2) evaluate contingency requirements if and
when limits are developed.
Task 2100 — Mixina Zone Study. Develop acute and chronic dilution factors for current and
future (20 --year projected) flows. Dilution factors will be calculated three ways: (1) using standard
Ecology protocol including 7Q10 river flow and plant design flows, (2) continuous simulation
modeling using actual river and effluent data over the past five years, and (3) based on a mixing
zone variance of the 2.5 percent acute limitation based on WAC 173-201A-100(12) and (13).
Specific work elements shall consist of:
• Establish 7Q10 river flow for the period of record and for the last 10 years (or other period
based on known or observed changes in the hydrologic operation of the upstream
reservoirs). This data will be obtained from USGS records for the local gauges and U. S.
Bureau of Reclamation records for the reservoir data.
10
• Effluent flow records over the last five years (preferable electronic format) will be
furnished by the CITY.
• Outfall drawings. NPDES permit and Fact Sheet shall also be furnished by the CITY. The
most recent inspection report shall also be furnished.
• River hydraulic design criteria (width, depth and velocity) shall be developed from
Department of Ecology (DOE) sources.
• Steady-state acute and chronic dilution factors shall be determined for steady-state
conditions using the model RIVPLUM5, which is approved by DOE. Dilution shall be
calculated based on 2.5 percent of ambient flow for acute, and 25 percent of ambient flow
for chronic. The final "steady" dilution factors will be taken from the minima (i.e. more
restrictive) of these dilution factors.
• Dynamic acute and chronic dilution factors will be determined by continuous simulation.
Dilution factors will be calculated using the RIVPLUM5 and algebraic limitations
described above for each day of the 5 -year simulation. The design dilution factors shall be
taken from the recurrence table established by DOE.
• Variance dilution factors shall be determined from the actual dilution model results without
the 2.5 percent limitation. Supporting documentation shall include the variance criteria
listed in the WAC (note: DOE may require additional information relative to the variance
criteria regarding feasible alternatives and/or presence of sensitive biological habitat).
• Dilution factors will be developed for both current conditions (to support the NPDES
permit) and the 20 -year projections, to support the facility plan.
Task 2200 — Reasonable Potential and Permit Limit Analysis. This task will utilize Ecology
and EPA protocol to test the "reasonable potential" for effluent discharges to exceed acute and
chronic water quality criteria for toxicants. Toxicants evaluated will include ammonia, chlorine
and metals. This analysis will be conducted for each of the three modeling methods developed in
Task 1 (i. e. steady, dynamic and variance). All parameters that display a reasonable potential to
exceed criteria will have potential limits calculated per Ecology and EPA protocol.
Specific work elements include:
• Establish ambient criteria for temperature, pH, hardness, ammonia and metals
concentrations. These data shall be obtained from Ecology sources. Regression analysis
against river flows will be included if a beneficial relationship is observed.
• Establish effluent data for use in the reasonable potential evaluation. This data will include
ammonia, chlorine residual, metals and hardness, and will be furnished by the City.
Maximum expected concentration will be determined based on the sample size and
coefficient of variation calculated for each parameter. Regression analysis against effluent
flow will be included if a beneficial relationship is observed.
• Water quality criteria will be calculated for ammonia and hardness -dependant metals. Both
the existing and proposed new ammonia standards will be considered.
• Reasonable potential will be determined for each toxicant against both acute and chronic
criteria. This will be done for each of the mixing zone modeling methods described earlier.
Ecology -approved spreadsheets will be used for this analysis.
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• Projected NPDES permit concentration limits will be prepared for each water quality
parameter that shows a reasonable potential to exceed its criterion. Ecology -approved
spreadsheets will be used for this analysis.
Task 2300 — Farfield Water Quality Constituents. Water quality parameters addressed in a
farfield context include dissolved oxygen, BOD, phosphorus and total nitrogen. DOE has stated
that these water quality parameters are of concern in the Yakima River downstream of the Yakima
WWTP discharge. However, the development of criteria and models to fully and accurately assess
these impacts do not exist at this time. In addition, DOE has not formally established the need for
such modeling and effluent limitations at this time.
The facility plan will focus on developing criteria for the 20 -year planning horizon, which may
include expansion of treatment plant capacity. It is anticipated that DOE will conduct a TMDL for
DO within that time frame. That TMDL is the appropriate process to develop more stringent BOD
limits, daily. If the WWTP expands before the TMDL is completed, Ecology and EPA policy is
to maintain mass limits at current levels until the TMDL is completed.
Specific work elements include:
• Document that existing water quality criteria for DO have not been exceeded, based on
303(d) analysis and Ecology data.
• Conduct a sensitivity analysis on Ecology's DOSAG model to demonstrate that there is
insufficient data to conduct a reasonable potential evaluation.
• Provide documentation from EPA and Ecology permit writing protocol to compel them to
retain existing BOD limits until a TMDL is completed.
• Assess interim BOD and P limits for the Yakima WWTP as a function of flow capacity of
the plant. Mass loadings of these parameters will be kept constant as growth occurs in the
interim per Ecology and EPA protocol. The Ecology and EPA protocol for interim limits
will be cited.
• No detailed DO model will be developed under this task. No field studies will be
conducted.
Deliverables:
• Draft technical memorandum for CITY review, which will be finalized to reflect CITY
comments and then submitted as a final report to DOE.
Task 2400: Outfall Evaluation. The outfall evaluation shall consist of diving to perform an
inspection of the outfall line and diffuser and obtaining photographs documenting their integrity
and continued function.
Deliverables:
• Technical memorandum with assessment of outfall's integrity and ability to continue to
function. Photographic documentation shall be an appendix to the memorandum.
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TASK SERIES 3000 — PRELIMINARY AND FINAL DESIGN
ENGINEER shall provide design, bid phase services, construction support services, and start-
up/operations assistance for Design Package 1. Design Package 1 consists of treatment plant
improvements that are known to be necessary at this time, and ENGINEER shall provide design
and associated subsequent services for the following unit processes:
• One (1) additional secondary clarifier. Closure and removal of the north existing lagoon.
It is anticipated that there are no groundwater quality issues associated with the lagoons,
and work to address any groundwater quality issues, if found, is not included in this Scope
of Services. Special attention will be paid to minimizing any odors resulting from lagoon
closure.
• New return and waste activated sludge pump station, anticipated to be a three -cell, single -
well station equipped either with submersible centrifugal pumps or vertical turbine solids -
handling pumps. Pump Station shall serve all three secondary clarifiers, and be designed to
provide for a potential fourth clarifier in the future. Removal of the existing screw pump
activated sludge pump station.
• One (1) additional. unit process for thickening of waste activated sludge prior to digestion.
It is anticipated that this will consist of a second dissolved air flotation unit, although other
options will be considered as well during the Facility Planning process.
• Replacement of the older of the two existing centrifuges with new equipment for
dewatering of digested biosolids. It is anticipated that this will consist of a new solids
dewatering building housing one (1) new centrifuge and the newer existing centrifuge
relocated, solids storage and load -out facilities, chemical storage and feed facilities, and
odor control. New building is anticipated to be square feet, two-story, similar style of
construction as the existing centrifuge building. Also included is engineering for removal
of centrifuges and associated piping from the existing centrifuge building. Other options
will be considered as well during the Facility Planning process.
• Facilities for storage, treatment, and disposal/return of centrate. Closure, but not removal,
of the south existing lagoon.
• Other treatment plant improvements to address operational and maintenance needs,
generally identified as "feature" projects in the draft Facility Plan, but specifically as listed
below.
o Site electrical distribution improvements to better utilize the power available from the
existing standby generator.
o Replacement of four (4) primary clarifier sludge collection mechanisms. Improvements
to the clarifiers for control of algae on effluent launders, personnel access and
incidental odor control.
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o Primary sludge lighting replacement.
o Structural repairs to three (3) existing aeration basins.
o Replacement of four (4) blower variable frequency drives.
o Refurbishment of two (2) secondary clarifier bull gears.
o Upgrading two (2) existing secondary clarifier launders for algae control and improved
access.
o Refurbish existing DAFT compressor and air pipelines.
o Addition of all-weather enclosures for odor control towers.
Preliminary and final design shall commence for these items as soon as practicable as the
appropriate design parameters are identified during the progress of the Facility Planning process.
The basic design parameters will be established in the Facility Plan, and may vary from those
anticipated and described below. If actual facilities to be designed do vary, the associated budget
will be revised upward or downward as mutually agreed by the CITY and the ENGINEER.
The design work will be performed in a sequence of phases, as set forth below with major
activities listed:
• Design Initiation: Establish project team and project procedures. Distribute design
report. Review design criteria and information needs with Owner.
• Level I Design: Fix civil and architectural floor plans. Develop site plan strategy.
Select major items or equipment. Owner review.
• Level II Design: Fix layout and dimensioning of equipment and piping within
dimensions set in Level I. Owner review.
• Level III Design: Add final details to drawings, including electrical and mechanical
design. Complete the specifications. Owner Review: ENGINEER's quality
control review. Regulatory review and approval. Final opinion of cost.
• Bid Phase: Assist with project advertisement, distribution of documents, pre-bid
conference, response to bidders' questions, addenda if necessary, and bid opening.
The purpose of the individual levels of design is to facilitate communication, coordination, and
Owner input to the design process. Owner shall have the opportunity to review the deliverables for
each levelof design. After Owner's comments have been incorporated for each level, the design
to that level shall be considered fixed and work will then proceed on the next level.
Tasks are numbered for reference using the following system:
Task 3xyz where:
3 indicates detailed design phase.
x indicates level of design (O=Pre-design, 1= Level I; 2= Level II; 3= Level III).
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y indicates disciplines responsible (O=Project management; 1= civil; 2=
mechanical; 3=architectural; 4=structural; 5=electrical; 6=geotechnical; 7=quality
control; 8=scheduling; 9=estimating).
z indicates subtasks or subconsultants within the level for that discipline,
numbered in sequence as necessary.
PHASE 3000: PRE -DESIGN
Task 3010: Pre -Design Administrative Activities
Design Initiation Meeting
• Confirm the scope of the work and personnel assignments.
• Provide general project information.
• Meeting attendance will include Owner's staff; ENGINEER's project manager,
project ENGINEER, lead discipline designers, principal technical experts, and other
key staff.
• Owner will review "critical success factors:
• Establish lines of communication, information resources.
Deliverable: Meeting Minutes
Prepare Project Procedures Manual Addendum 1
• Identify project personnel and responsibilities, budget, and schedule.
• Prepare drawing and specifications lists and assign responsible lead
designer.
• Prepare specifications Table of Contents.
• Establish lines of communication.
• Identify CAD and document standards and any other project, procedures.
• Identify distribution and filing procedures.
Deliverable: Updated project procedures manual including Addenduml.
Task 3011: Basis of Design
1. Establish the design flow, maximum flow, and flow ranges and patterns for the unit
process being designed, including as appropriate, phased expansion.
2. Determine means, ranges, and trends or raw wastewater quality constituents based on
available data provided.
3. Develop effluent quality criteria to accompany quantity projections and submit to
Owner and agencies for review. Revise criteria as required based on review comments
and submit a memorandum listing the major review comments and the resolution of the
comments.
4. Process design criteria.
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a. Identify type, number, capacity, size and loading rate for major process
components.
b. Establish chemical application points, average dosages, and dosage ranges.
c. Develop process flow schematic showing process components including sludge
handling systems, pumping stations, flowmeters, and points of chemical feed.
d. Identify odor control equipment to be provided and areas and points of application.
5. Evaluate alternative layouts and develop preliminary site plan.
6. Develop preliminary hydraulic profile.
7. Develop conceptual structure and building floor plans.
8. Prepare a facilities description, including:
a. Site conditions, including preliminary drainage and foundation requirements.
b. Flow scheme and major process components for liquid and sludge processing
systems.
c. SCADA and computerized control systems.
d. Structural concepts.
e. Chemical feed and storage facilities.
f. Heating, ventilating, and air conditioning systems.
g. Odor control facilities.
9. Prepare preliminary opinions of probable construction cost, operating and maintenance
costs and other project costs.
Task 3012: Pre -Design Report
1. Prepare a draft report which includes a recommended plan of improvements and
opinions of probable construction costs for that plan. Submit five copies to CITY for
review and comment.
2. After the CITY has reviewed and commented, make any necessary modification and
submit three (3) copies of revised draft report to DOE and five copies to CITY for
review and comment.
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3. After receipt of comments, revise report and submit five copies each to CITY.
4. Officially present report to CITY and City Council. Submit three copies of final report
to DOE, and individual copies to other regulatory agencies.
Task 3013: Site Survey
• Subcontract to obtain a detailed site survey as appropriate for fmal design.
Deliverable: Detailed site survey.
Task 3060: Geotechnical -Investigation and Report -Draft 1
• Evaluate preliminary geotechnical information.
• Establish approximate locations and elevations of structures for use in the
investigation and boring program by an independent geotechnical
consultant.
• Subcontract to obtain a geotechnical investigation and report as appropriate for
detailed design.
• Review Geotechnical Report -Draft 1
Deliverable: Geotechnical Report -Draft 1 (from geotechnical consultant)
Task 3080: Project Control Schedule
• Prepare critical path method (CPM) schedule for detailed design phases.
• Update schedule as needed during detailed design phases and prepare updated
schedules.
Deliverable: Project schedule
PHASE 3100: LEVEL I DESIGN
Civil and architectural floor plans are fixed, a site plan strategy is developed, and major items of
equipment are selected.
Task 3100: Project Management -Level I
• Review with Owner the building and site plans and sketches of building
sections, equipment, piping layouts, and Level I Opinion of Probable Cost.
Task 3110: Civil Engineering -Level I
Confirm Civil Floor Plans
Establish coordinate systems, grid lines, major dimensions and clearances.
• Prepare preliminary floor layouts establishing room sizes, and room layouts,
and access for buildings.
• Establish building floor elevations.
• Prepare layouts in sufficient detail to establish building dimensions.
Deliverable: Dimension floor layouts (sketches)
Develop Structure Layouts (for each structure other than buildings)
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• Establish dimensions for liquid containment structures. Determine sizes and
locations for major equipment and piping.
• Determine major civil process equipment and piping layouts.
• Establish equipment and pipe dimensions and weights.
• Determine equipment clearances and access requirements.
Deliverables: Preliminary equipment and piping drawings
Preliminary dimension structure layouts (sketches)
Chemical Feed Schematics
• Prepare process system schematics for each of the major process systems
Deliverables: Sub -system process schematics
Prepare Preliminary Equipment & Pipe Layouts
• Determine major process equipment and piping layouts.
• Establish equipment and pipe dimensions and weights.
• Determine equipment clearances and access requirements.
Deliverable: Preliminary equipment and piping drawings
Prepare Equipment, Valve, and Instrument Lists
• Assign equipment tag numbers to equipment list.
Deliverables: Equipment list with tag numbers.
Prepare Preliminary Building Sections (for each structure/building)
• Prepare major building section sketches indicating major equipment, piping,
floor elevations, crane lift elevations. Indicate superstructure and roofs with
single line only.
Deliverables: Major building sections (CAD)
Prepare Preliminary Site Design
• Prepare final dimension CAD site plan showing finished ground contours,
location buildings, basins, and other major features including major
underground piping, corridors, and utility feeds.
• Layout roadways and parking.
Deliverable: Preliminary site plan (CAD)
Review of Front End Documents
• Review front end documents and discuss with Owner.
Task 3120: Mechanical Engineering -Level I
Prepare Preliminary HVAC Equipment Layout (for each building)
• Determine preliminary size and location of major HVAC equipment.
• Determine clearance and access requirements for installation and maintenance.
• Determine locations of major piping and ductwork corridors and vertical chases.
• Develop equipment weights and concepts for hanging equipment from
suspended floors and roofs.
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• Determine preliminary louver openings and locations.
• Estimate motor sizes.
• Determine special requirements for equipment installation and maintenance
(lifting eyes, monorails, knock -out panels, etc.).
Deliverable: Preliminary HVAC layout sketches
Preliminary Plumbing Equipment Layout
• Locate all sumps
• Determine preliminary locations for drain, sanitary sewer, storm sewer, and
water service entry and exit.
• Determine booster water pumping size and horsepower.
• Determine preliminary size and location of water heaters, backflow preventers,
and plumbing chase dimensions and locations.
Deliverable: Preliminary plumbing layout sketches
Preliminary Fire Protection System Layout
• Consult with Yakima Fire Marshal to define fire protection requirements.
• Locate fire hydrants and sprinkler systems, existing or new, if required.
Preliminary Process System Schematics
• Prepare process system schematics for each of the major process systems.
Deliverable: Sub -system process schematics
Prepare Preliminary Equipment & Pipe Layouts
• Determine major process equipment and piping layouts.
• Establish equipment and pipe dimensions and weights.
• Determine equipment clearances and access requirements.
Deliverable: Preliminary equipment and piping drawings.
Task 3130: Architecture -Level I
Dimension Floor Plans
For the new solids dewatering building:
• Develop a dimension floor plan on CAD.
• Establish grid lines, walls, facility dimensions, clearances, and floor elevations.
• Estimate main wall thickness, overall floor system depths.
• Designate room names and numbers, door and window locations (but not
dimensions), vertical access openings with overall dimensions.
• Establish provisions for ingress and egress.
• Develop preliminary principal and secondary wall sections.
Deliverable: Dimensions floor plan CAD.
Dimension Floor Plans
For the new solids dewatering building:
• Layout preliminary roof plans on CAD.
• Indicate roof dimensions and parapet locations.
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• Establish building roof elevations.
• Prepare roof drain layout.
Deliverable: Preliminary roof plan.
Task 3140: Structural -Level I
Preliminary Structural Framing
For each new structure:
• Determine approximate structural loadings.
• Develop preliminary framing layouts with main member and column locations.
• Estimate principal beam, wall and column sizes.
• Estimate system floor depths.
• Locate vertically braced bays and shear walls.
• Determine maximum wall thicknesses.
• Revise preliminary structural framing plans as necessary to accommodate civil,
mechanical, and architectural requirements determined in Level I.
Deliverables: Preliminary dimension structural framing (sketches).
Revised structural framing plans.
Task 3150: Electrical -Level I
Develop Major Electrical Equipment/Conduit
• Determine major electrical equipment space requirements.
• Lay out corridors for major conduits in buildings and on the site; locate cable
and conduit vaults and location where conduit routing influences floor slab
thickness.
Prepare Power Distribution Function Diagram
• Develop a power distribution concept.
• Determine distribution voltages and preliminary equipment ratings and sizes.
• Prepare power distribution functional diagram and switchgear schematics as
applicable.
• Establish Owner's responsibility for service entrance equipment.
• Determine Owner's preferences (if any) for electrical equipment.
Deliverables: Process distribution fundamental diagram (CAD); switchgear
schematics.
Prepare Preliminary P&ID (for each system)
• Prepare preliminary P&IDs.
• Identify all major process elements and instruments including processes, valves,
gates, pumps, flow meters, and other major equipment (show tag IDs, but not
numbers).
Deliverable: Preliminary P&ID drawings (approximately 30% complete).
Task 3170: Quality Control Review -Level I
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• Perform interdisciplinary review among disciplines and establish elements of
the design that will not be substantially changed beyond this level. Review
criteria are covered for each design group as described below.
• Constructability Review. Review construction techniques, specified equipment
and materials, and plant/building layout.
• Code Review. A meeting will be held with the City of Yakima building safety
staff, and other entities if necessary.
• Review major floor plans and sections, preliminary site plan, equipment lists,
chemical feed schematic, and process schematics.
• Review the hydraulic profile for reasonableness and consistency with the
calculations.
• Review preliminary equipment layout plans, service and access clearances,
equipment and pipe hanger concepts, adequate duct and pipe chase/corridor
provisions, and mechanical criteria memorandum.
• Review Structural Design Memorandum, load calculations, preliminary
structural framing. sketches, lateral load paths, and crack control provisions
including control joint locations.
• Review power distribution functional diagram.
• Review preliminary P&IDs, control system block diagram, and I&C design
memorandum.
• Review Geotechnical Report Draft 1.
• Review foundation recommendations and requirements for subgrade
improvements.
Task 3190: Level I Opinion of Probable Construction Cost
• Prepare a preliminary Opinion of Probable Cost. These costs will be provided
to the CITY as a part of the Level I Detail review.
Deliverable: Preliminary opinion of cost.
PHASE 3200: LEVEL II DESIGN
The equipment and piping is laid out and dimensioned within the space that have been established
in Level I.
Task 3200: Project Management -Level II
Review of B&V-Drafted Front End Documents
• Prepare preliminary front-end documents based on ENGINEER's standard
documents, incorporating Owner's requirements.
Deliverable: Front end documents.
Review/Project Coordination Meeting
• ENGINEER will issue all review materials for review by Owner and internally
by ENGINEER's project team.
• The information developed during Design Level II will be presented and
reviewed in a meeting with the Owner.
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• The layouts developed in Level I and Level II are established at this point, and
will not change. All CAD plans and sections developed at this point will be set
as is.
Task 3210: Civil Engineering -Level II
Final Civil Plans and Sections (for each system)
• Dimension and locate equipment on floor or structure drawings.
• Route and size piping on floor or structure drawings.
• Indicate and locate required instrumentation.
• Prepare civil sections showing structure, equipment, and piping.
Deliverable: Civil equipment and piping plans
Major Equipment Specifications
• Develop specifications for major process equipment.
• Determine remaining motor horsepower requirements.
Deliverable: Final equipment specifications.
Finalize Hydraulic Profile
• Determine final hydraulic profile.
Deliverable: Final hydraulic profile.
Prepare Final Civil Site Drawings
• Complete site drawings on CAD.
• Identify final building coordinates.
• Indicate roads, sidewalks, retaining walls, underground piping, and fencing
limits.
Deliverable: Site drawings (CAD)
Task 3220: Mechanical Engineering -Level II
Process Mechanical Design (for each system)
• Complete design calculations.
• Size and locate pipe on floor or structure drawings.
• Dimension and locate equipment on floor or structure drawings.
Deliverable: Final process equipment and piping drawings.
Prepare Major Equipment Specifications (for each major equipment specification)
• Develop specifications for major process equipment.
• Determine remaining motor horsepower requirements.
Deliverable: Final equipment specifications
Prepare Preliminary Plumbing Design (for each building)
• Prepare plumbing equipment and piping plans.
• Size and locate major plumbing equipment; estimate motor sizes.
22
• Determine clearance and access requirements for installation and maintenance.
• Determine locations of major piping corridors and vertical chases.
• Verify locations and sizes of piping penetrations, plumbing boxouts, valve
vaults, sump pits, and floor drains/bellups.
• Develop concepts for hanging pipe from suspended floors and roofs.
• Verify location and estimated depth of major sumps.
• Prepare preliminary equipment schedule.
Deliverables: Plumbing layout (sketch)
Equipment/fixture schedule
Fire protection system layout (sketch)
Prepare HVAC/Ductwork Design (for each building)
• Determine heat transfer coefficients ("U" values).
• Determine HVAC loads and airflow diagrams.
• Perform psychrometric analysis.
• Design HVAC system.
• Prepare sketches of HVAC equipment plans indicating locations of equipment,
thermostats, temperature control panels, ductwork penetrations, ductwork, and
louvers.
• Verify equipment weights.
• Estimate equipment pressure losses.
• Prepare preliminary equipment schedules.
Deliverables: HVAC layout (sketches)
Sequence of operations
Task 3230: Architecture -Level II
Prepare Detailed Architectural Floor Plans
• Prepare detailed, enlarged architectural floor plans on CAD. Detailed floor and
roof plans are suitable for use by other disciplines as final background drawings.
• Complete architectural schedules and details and coordinate with finished plan
and section drawings.
Deliverables: Detailed floor plans (CAD)
Prepare Preliminary Reflected Ceiling Plans
• Prepare preliminary reflected ceiling plans on CAD showing the base grid and
indicate overall dimensions, room sizes, and level changes.
• Indicate ceiling treatments
Deliverables: Reflected ceiling plans (CAD)
Prepare Principal Architectural Wall Sections
• Develop principal architectural wall sections to the extent possible.
• Develop secondary sections but not assign to specific drawings.
• Specify all building materials.
Deliverables: Principal wall section drawings
Prepare Preliminary Building Elevations
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• Develop preliminary building elevations.
• Indicate all glazing areas.
Deliverables: Building elevations
Task 3240: Structural -Level II
Design (for each structure)
• Determine structural loads.
• Prepare structural plans with dimensions and locations.
• Prepare principal structural sections showing some reinforcing, joints and
thickness.
• Determine paths of lateral load.
• Calculations to include basic code and design loading criteria and stability
analysis.
• Establish approach to controlling concrete cracking (joints, temperature
reinforcing, concrete mix and placement calculations (CAD)
Task 3250: Electrical -Level II
Major Electrical Equipment Layout & Elevation
• Route major conduits on floor or site plans.
• Review floor thickness and beam boxouts in congested areas.
• Prepare dimensional layouts of major electrical equipment (high voltage gear,
MCCs, AFDs, etc.) on floor plans/site plans on CAD.
Deliverables: MCC layout and evaluation.
Prepare Sub -system Preliminary P&IDs
• Prepare preliminary P&IDs for all subsystems.
Prepare Control System Block Diagram
• Prepare control system block diagrams.
• Indicate location of all system components, including I/O cabinets and data
highway or other communication connections.
Deliverable: Control system block diagram (CAD)
Task 3260: Geotechnical Draft Report 2
• Confirm structure locations, foundation types, depths, and design loadings
(second draft of report to include detailed foundation recommendations).
• Consult with the independent geotechnical consultant to incorporate comments
and final revisions into the geotechnical report.
Deliverable: Geotechnical Report -Draft 2 (from geotechnical consultant)
Task 3270: Quality Control Review of Level II Detail
24
• Conduct a review to validate the implementation of design concepts and to
establish certain elements that will not be substantially changed beyond this
level.
• Review floor plans and sections completed since the last review and changes in
plant hydraulics.
• Review major equipment specifications and front end documents.
• Review mechanical calculations, equipment layout plans, preliminary
equipment schedules, and process equipment specifications.
• Review architectural plans, ceiling plans and sections.
• Review stability analysis calculations, structural drawings in progress,
foundation design concepts, and concepts for carrying piping loads.
• Review fmal CAD version of power distribution one -line.
• Review updated and detailed P&IDs.
• Review Geotechnical Report Draft 2.
Task 3290: Prepare Level II Opinion of Probable Construction Cost
• Refine the opinion of probable cost
PHASE 3300: LEVEL III DESIGN
The design is completed and fmal details are added. The specifications are prepared. An end -of -
project quality control review is performed.
Task 3300: Project Management -Level III
Finalize Specifications
• Specifications will be completed, including work processing and proofreading.
• Specifications will be assembled for delivery to reproduction.
Deliverable: Final specifications and documents.
Level III Completion and Review
• A complete set of drawings and specifications is available.
• ENGINEER will present the documents to the Owner for review. A meeting
will be held with the Owner to present the design and review Owner' s
comments.
Finalize Bid Documents
• ENGINEER will collect and coordinate the disposition of all review comments.
• ENGINEER will incorporate CITY and quality control comments into design
documents.
Deliverable: Final design documents.
Information Required from CITY: Review comments
Task 3310: Civil Engineering -Level III
Prepare Specifications -Civil
• .Prepare remaining civil specifications, other than the equipment specifications.
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Deliverable: Civil specifications
Complete Civil Details (for each civil system)
• Complete civil details and drawings
• Finalize hanger details; anchor bolt configurations, equipment bases, etc.
Deliverable: Civil plans, sections, and detail drawings
Task 3320: Mechanical Engineering -Level III
Prepare Specifications -Mechanical Design
• Prepare plumbing specifications
• Prepare HVAC specifications
• Prepare sump pump specifications
• Review miscellaneous piping, valves, and pipe supports specifications.
• Review other specifications as related to plumbing and HVAC system design.
Deliverable: Mechanical specifications
Complete Process Mechanical System Details (for each mechanical system)
• Complete civil details and drawings.
• Complete hanger details; anchor bolt configuration, equipment bases, etc.
Deliverable: Process mechanical plans, sections, and detail drawings
Finalize HVAC Design and Details (for each building)
• Complete equipment pressure losses.
• Determine final motor horsepower requirements.
• Prepare the sequence of operations.
• Finalize HVAC plans, schematics, and details.
• Finalize HVAC Legend and Abbreviation sheet.
• Finalize HVAC equipment selection and schedules.
Deliverables: Final plans
Detail drawings
Sequence of operations
Finalize Plumbing Design (for each building)
• Complete plumbing plans and details
• Complete equipment selections and schedules.
• Complete schematic diagrams.
• Complete details and legend and abbreviations sheet.
Deliverables: Final drawings and details.
Task 3330: Architecture -Level III
Prepare Specifications -Architectural
• Prepare detailed architectural specifications.
Deliverables: Architectural specifications.
26
Finalize Building Sections
• Complete wall sections and details.
• Complete flashing and parapet wall details.
Finalize Building Elevations (for each building
• Complete building elevations are detailed on CAD.
Deliverables: Final wall sections and details.
Finalize Building Elevations (for each building)
• Complete all architectural drawings, schedules and details.
• Finalize reflected ceiling drawings and resolve any conflicts between the
electrical lighting and HVAC designs.
• Finalize roof plan drawings and details, showing all penetrations.
Deliverables: Final drawings and schedules.
Task 3340: Structural — Level III
• Prepare structural specifications.
Deliverable: Structural specifications
Finalize Structural Design & Details (for each structure)
• Complete structural design drawing and details.
• Complete structural design of secondary systems and connections.
• Complete structural calculations including major and secondary framing
systems and details.
• Complete connection details.
• Complete structural schedules.
• Complete all required structural sections including reinforcement and details.
Deliverable: Final structural drawings, sections, details, and calculations
Task 3350: Electrical — Level III
Prepare Specifications & Schedules -Electrical Design
• Prepare electrical specifications
• Prepare lighting fixture schedules
Deliverables: Electrical specifications
Lighting fixture schedule (CAD)
Prepare Specifications & Details -Instrumentation
• Prepare instrumentation specifications
• Review equipment specifications and "front-end" documents for electrical and
I&C comments.
• Prepare instrumentation details.
• Prepare control panel front views.
Deliverables: Instrumentation specifications
27
Final instrument details
Prepare Specifications -Control System
• Prepare control system specifications.
• Review equipment specifications and "front-end" documents for electrical and
I&C comments.
Deliverable: Control system specifications
Prepare Electrical Site Plans
• Prepare underground duct layout and electrical site plan.
• Route all underground duct banks and conduits.
• Locate and detail all handholes and manholes.
• Develop duct sections and schedules.
• Detail underground conduit and ductbank building entry points.
• Prepare lighting protection plans and details, if applicable.
• Design site lighting.
Deliverables: Final electrical site plan (CAD)
Lighting protection details
Prepare Power Distribution One -Line Diagram
• Prepare power one -lines for all equipment.
Prepare HVAC/Plumbing Electrical Schematics and One -Line Diagrams
• Prepare electrical schematics for all HVAC and plumbing equipment.
• Prepare one -line diagrams for all HVAC and plumbing equipment.
Prepare Power Plans and Panel Schedules
• Complete electrical power plans.
• Complete electrical power plans showing equipment locations, receptacle and
other convenience power loads with circuiting.
• Complete power/lighting panel schedules showing circuits for lighting and other
120 - 240V loads.
Deliverables: Final power plans (CAD)
Final panel board schedule
Finalize One -Lines and Schematics
• Prepare communications and fire protection security system one -lines.
• Provide electrical and I & C comments on reviewed equipment specifications
(CSI Division 11,15).
• Review "front-end" documents for electrical and I &C comments.
• Prepare motor control schematics.
• Prepare I&C one -lines for the process equipment.
• Prepare electrical schematics for all process equipment.
Deliverables: Final one -line diagrams
Final electrical schematics
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Finalize P&IDs and I/O Lists (for each applicable system)
• Complete P&IDs showing all appropriate processes, instruments, and full tag
IDs and numbers, I/O, and control blocks.
• Prepare instrument schedules
• Prepare I/O lists
Deliverables: Final P&IDs (CAD)
Final instrument schedules
Final I/O lists
Task 3360: Prepare Specification & Report -Geotechnical
• Prepare geotechnical specifications
• Issue the final geotechnical report for inclusion with the project documents for
bidder's information. The geotechnical report shall not itself be a contract
document.
Deliverables: Geotechnical specifications
Final Geotechnical Report (from geotechnical consultant)
Task 3370: Quality Control Review -Level III
• Electrical, Mechanical, Architectural, and Structural Groups perform
independent quality control review of the indicated systems.
• Quality Control Department coordinates the review and performs a quality
control review of the remainder of the project.
• Constructability Review. Review construction techniques, specified equipment
and materials, and plant/building layout.
• Review overall drawings and civil details for completeness and check final
specifications against the drawings.
• Verify the following specifications items: sequence of construction, major items
of equipment, architectural finish schedule vs. specification index, Table of
Contents, thickness or quantities of materials in the specifications.
• Review a complete set of mechanical drawings and specifications for
compliance with Architectural Program, constructability, inter -discipline
coordination, and suitability for bid issues.
• Verify coordination between drawings and specifications.
• Verify compliance with building code issues.
• Review of complete set of structural drawings and specifications for compliance
with structural design memorandum, constructability, inter -discipline
coordination, conformation with structural calculations, and suitability for bid
issue.
• Review calculations for design assumptions, methods or analysis, critical
structural elements, and secondary structural elements where design appears
deficient.
• A complete set of electrical drawings and specifications will be submitted along
with appropriate calculations and documentation. The following items on the
drawing shall be reviewed:
-Horsepower ratings, phases, and voltages on major items of equipment.
- Electrical floor plans.
29
-Light fixture locations to match the reflected ceiling plans.
-Electrical connections and horsepower ratings, phases, and voltages.
-Locations of electrical equipment.
-Location of exterior electrical equipment, handholes, and manholes.
• A complete set of I&C drawings and specifications will be submitted along with
appropriate documentation.
• Review Geotechnical Report -Final.
• Review a set of structural drawings and specifications of compliance with
foundation recommendations in the final Geotechnical Report.
Task 3380: Define Requirements for Maintenance of Plant Operations (MOPO)
• Identify anticipated construction activities that are expected to impact WWTP
operations.
• Consult with CITY operations and maintenance staff regarding these impacts,
required actions for maintenance of plant operations.
• Prepare specifications sections defining MOPO requirements. These shall
include individual tables summarizing the following for each activity:
o Description of the task, including an identifying number used to
track the item.
o Process units operating prior to shutdown.
o Process units to be operating during shutdown.
o Process units that will be out -of -service for construction work.
o Permissible duration of shutdown or tie-in.
o Other process units may be impacted.
o Constraints regarding sequencing and coordination with other work.
o Responsibilities of the Contractor, ENGINEER and CITY to
accomplish the item.
Task 3390: Finalize Probable Cost Determination and Construction Schedule
• Compile civil and process equipment price information.
• Perform equipment and piping quantity takeoffs.
• Prepare an "Engineer's Opinion of Probable Construction Cost."
Deliverables: Final Opinion of Probable Construction Cost.
TASK SERIES 4000: BID PHASE SERVICES
Bid Advertisement
• Prepare advertisement list.
• Assist with advertising the project.
• Administer mailing.
• Provide contract documents to at least two Bidders' service.
Information Required from Owner: Provide an advertisement list of any mailing
requirements.
Bid Support
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• Distribute drawings and specifications.
• Conduct pre-bid conference.
• Distribute pre-bid conference minutes.
• Prepare addenda, as necessary.
• Attend bid opening.
• Owner shall arrange pre-bid conference and bid opening location and time.
• ENGINEER will distribute drawings, specifications, and addenda to Bidders
and planholders.
Prepare Award Recommendation
• Assist Owner with bid opening.
• Evaluate bids.
• Review insurance certificates.
• Prepare letter of award recommendation.
TASK SERIES 5000: CONSTRUCTION PHASE SERVICES
Task 5010: Project Administration
ENGINEER will perform project administration services during the construction phase of the
project. By performing these services, ENGINEER shall not have authority or responsibility to
supervise, direct, or control the Contractor's work or the Contractor's means, methods, techniques,
sequences, or procedures of construction. ENGINEER shall not have authority or responsibility
for safety precautions and programs incident to the Contractor's work or for any failure of the
Contractor to comply with laws, regulations, rules, ordinances, codes, or orders applicable to the
Contractor furnishing and performing the work. Specific services to be performed by ENGINEER
are as follows:
• At a date and time selected by Owner and at a facility provided by Owner, attend the pre -
construction conference and assist Owner during the conference. ENGINEER shall
prepare an agenda for the conference, and prepare and distribute minutes. The
preconstruction conference shall include a discussion of the Contractor's tentative
schedules, procedures for transmittal and review of the Contractor's submittals, processing
payment applications, critical work sequencing, change orders, record documents, and the
Contractor's responsibilities for safety and first aid.
• Review and comment on the Contractor's initial and updated construction schedule and
advise Owner as to acceptability.
• Analyze the Contractor's construction schedule, activity sequence, and construction
procedures as applicable to Owner's ability to keep existing facilities in operation.
• Review the Contractor's initial and updated schedule of estimated monthly payments and
advise Owner as to acceptability.
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• Make periodic visits to the construction site to observe progress of the work, and consult
with the Owner and the Contractor concerning problems and progress of the work. A total
of 18 visits are anticipated.
• Review drawing and other data submitted by the Contractor as required by the construction
contract documents. ENGINEER's review shall be for general conformity to the
construction contract documents and shall not relieve the Contractor of any of his
contractual responsibilities. Such reviews shall not extend to means, methods, techniques,
sequences, or procedures of construction, or to safety precautions and programs incident
thereto.
• Receive and review guarantees, bonds, and certificates of inspection, and tests and
approvals which are to be assembled by the Contractor in accordance with the construction
contract document and transmit them to Owner.
• Interpret construction contract documents when requested by Owner or the Contractor.
• Review and process the Contractor's monthly payment requests, and forward to Owner if
appropriate. ENGINEER's review shall be for the purpose of making a full independent
mathematical check of the Contractor's payment request. ENGINEER is responsible for
verifying the quantities or work which are the basis of the payment requests.
• Provide documentation and administer the processing of change orders, including
applications for extension of construction time. Evaluate the cost of scheduling aspects of
all change orders and, where necessary, negotiate with the Contractor to obtain a fair price
for the work. Said negotiation shall be subject to the approval of Owner.
• Work related to unusually complex or unreasonably numerous claims will be considered
Additional Services beyond the scope of this contract.
• Upon completion of this project, revise the construction contract drawings to conform to
the construction records. Submit one copy of 3 mil wash -off mylar reproducibles
electronic files for the drawings (in AutoCAD format), and three half-size copies of the
drawing set.
• Act on claims of Owner and the Contractor relating to the acceptability of the work or the
interpretation of the requirements of the construction contract documents.
• Analyze data from performance testing of equipment by the Contractor or supplier when
the construction contract document requires the equipment to be tested after installation.
Submit conclusions to Owner.
Task 5020: Resident Services During Construction
ENGINEER will furnish an on-site Resident Project Representative, as deemed necessary by the
City, during construction of the improvements. The Resident Project Representative and assistants
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will observe the Contractor's work and perform the services listed below. The Resident Project
Representative shall not have responsibility for the superintendence of construction site conditions,
safety, safe practices or unsafe practices or conditions, operation, equipment, or personnel other
than employees of the ENGINEER. This service will in no way relieve the Contractor of complete
supervision and inspection of the work or the Contractor's obligation for complete compliance
with the drawings and specifications. If the Resident Project Representative has actual knowledge
of a serious safety hazard, Resident Project Representative shall notify Owner of such hazard. The
Contractor shall have sole responsibility for safety and for maintaining safe practices and avoiding
unsafe practices or conditions. Specific services to be performed by the Resident Project
Representative are as follows:
Site Observations and Liaison with Owner and Contractor(s)
1. Conduct onsite observations of the general progress of the work to assist ENGINEER in
determining if the work is proceeding in accordance with the construction contract
documents.
2. Serve as ENGINEER's liaison with Contractor, working principally through the
Contractor's superintendent, and assist ENGINEER in providing interpretation of the
construction contract documents. Transmit ENGINEER's clarifications and interpretations
of the construction contract documents to the Contractor.
3. Assist ENGINEER in serving as Owner's liaison with the Contractor when the
Contractor's operations affect Owner's onsite operation.
4. As requested by ENGINEER, assist in obtaining from Owner additional details or
information when required at the jobsite for proper execution of the work.
5. Report to ENGINEER, giving opinions and suggestions based on the Resident Project
Representative's observations regarding defects or deficiencies in the Contractor's work
and relating to the compliance with drawings, specifications, and design concepts.
6. Advise ENGINEER and the Contractor or its superintendent immediately of the
commencement of any work requiring a shop drawing or sample submission if the
submission has not been accepted by ENGINEER.
7. Monitor changes or apparent integrity of the site (such as differing subsurface and physical
conditions, existing structures, and site -related utilities when such utilities are exposed)
resulting from construction -related activities.
8. Observe pertinent site conditions when the Contractor maintains that differing subsurface
and physical conditions have been encountered, and document actual site conditions.
Review and analysis of the Contractor's claims for differing subsurface and physical
conditions are supplemental services.
9. Verify that the Contractor has contacted utilities in the general construction area and
advised them of Contractor's schedule. Assist in coordinating scheduling of utility
activities to minimize conflicts with Owner's activities.
10. Establish and furnish the Contractor with necessary baselines and control points which will
be used as datum for the work. Actual construction staking will be done by the Contractor.
11. Visually inspect materials, equipment, and supplies delivered to the worksite. Reject
materials, equipment, and supplies which do not conform to theconstruction contract
documents.
12. Coordinate onsite materials testing services during construction. Copies of testing results
will be forwarded to Owner for review and information.
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13. Observe field tests of equipment, structures, and piping, and review the resulting reports,
commenting to ENGINEER, as appropriate.
14. Accompany visiting inspectors representing public or other agencies having jurisdiction
over the project. Record the names of the inspectors, and the results of the inspections, and
report to ENGINEER.
Meetings, Reports, and Document Review and Maintenance
1. Attend the preconstruction conference, and assist ENGINEER in explaining administrative
procedures which will be followed during construction.
2. Schedule and attend monthly progress meetings, and other meetings with Owner and the
Contractor when necessary, to review and discuss construction procedures and progress
scheduling, Engineering management procedures, and other matters concerning the project.
3. Submit to ENGINEER, with a copy to Owner, monthly construction progress reports
containing a summary of the Contractor's progress, general condition of the work,
problems, and resolutions or proposed resolutions to problems.
4. Review the progress schedule, schedule of shop drawings submissions, and schedule of
values prepared by the Contractor, and consult with ENGINEER concerning their
acceptability.
5. Report to ENGINEER regarding work which is known to be defective, or which fails any
required inspections, tests, or approvals, or has been damaged prior to final payment; and
advise ENGINEER whether the work should be corrected or rejected, or should be
uncovered for observation, or requires special testing, inspection, or approval.
6. Review applications for payment with the Contractor for compliance with the established
procedure for their submission, and forward them with recommendations to ENGINEER,
noting particularly their relation to the schedule of values, work completed, and materials
and equipment delivered at the site, but not incorporated into the work.
7. Record date of receipt of shop drawings and samples. Receive samples which are
furnished at the site by the Contractor, and notify ENGINEER of their availability for
examination.
8. During the course of the work, verify that specified certificates, operation and maintenance
manuals, and other data required to be assembled and furnished by the Contractor are
applicable to the items actually installed; and delivered this material to ENGINEER for his
review and forwarding to Owner prior to final acceptance of the work.
9. Maintain a marked set of drawings and specifications at the jobsite based on date provided
by the Contractor. This information will be combined with information from the record
documents maintained by the Contractor, and a master set of documents conforming to
construction records will be produced.
10. Review certificates of inspections, tests, and related approvals submitted by the Contractor
as required by laws, rules, regulations, or ordinances, codes, orders, or the Contract
Documents (but only to verify that their content complies with the requirements of, and the
results certified indicate compliance with, the construction contract documents). This
service is limited to a review of items submitted by the Contractor and does not extend to a
determination of whether the Contractor has complied with all legal requirements.
11. Collect, and organize operation and maintenance data provided by the Contractor(s) and
provide a table of contents. Provide five (5) sets to Owner.
12. Maintain the following documents at the jobsite.
a. Correspondence files.
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b. Reports of jobsite conferences, meetings, and discussions among the ENGINEER,
Owner, and Contractor.
c. Submittals of shop drawings and samples.
d. Reproductions of original construction contract documents.
e. Addenda.
f. Change orders.
g. Field orders.
h. Additional drawings issued subsequent to execution of the construction contract
documents.
i. Progress reports.
j. Name, addresses, and telephone numbers of all contractors, subcontractors, and
major suppliers of materials and equipment.
13. Maintain a daily diary or logbook of events at the jobsite, including the following
information.
a. Days the Contractor worked on the jobsite.
b. Contractor personnel, subcontractor personnel, and visitors on jobsite.
c. Construction equipment on the jobsite.
d. Observed delays and causes.
e. Weather conditions.
f. Data relative to claims for extras or deductions.
g. Daily activities.
h. Observations pertaining to the progress of the work.
i. Materials received on jobsite.
The diary or logbook shall remain the property of ENGINEER.
Assistance in Certification of Substantial Completion
1. Before ENGINEER issues a Certificate of Substantial Completion, submit to the
Contractor a list of items observed to require completion or correction.
2. Assist ENGINEER in conducting final inspection in the company of Owner and the
Contractor, and prepare a final list of items to be completed or corrected.
3. Verify that all items on the final list have been completed or corrected, and make
recommendations to ENGINEER concerning acceptance.
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TASK SERIES 6000: COMMISSIONING/OPERATIONS ASSISTANCE
Task 6010: O&M Manual Sections
ENGINEER shall prepare Operations and Maintenance (O&M) Manual sections pertaining to
the unit process improvements being designed. This task specifically does not include updates
to the O&M Manual(s) for the other portions of the existing WWTP.
The O&M Manual sections shall provide the following information:
Facility description.
Background on the purposes of the unit process
Principle modes of operation.
- Responses to alarms.
Routine maintenance requirements.
- Compilation of Manufacturer's information.
The ENGINEER shall meet with the CITY staff to discuss the format and content. During the
meeting, the goal will be to determine the content needs and level of detail required. The
ENGINEER shall prepare an example chapter. The example chapter shall be submitted to the
CITY. The CITY review and other comments will be discussed and incorporated in to the final
draft version. The ENGINEER shall then prepare the draft O&M manual based on CITY's -
comm.ents.
A draft of the O&M Manual sections will be prepared by ENGINEER and submitted to CITY
for review and comments. A final version will be prepared by ENGINEER incorporating
CITY comments.
Deliverables: Draft and final O&M Manual Sections.
Task 6020: Training
ENGINEER shall develop and conduct a pre -startup training program for plant supervisors,
operators, and maintenance personnel Written handout material will be prepared based on the
O&M manual. The training will be coordinated to occur if possible on days when staffing
overlaps occur to minimize the need for overtime work hours for the CITY staff. The training
will be conducted in the classroom and the field. The CITY will provide the classroom
facilities for the training. It is anticipated that the training will involve several sessions
repeating a portion of the classes to accommodate the operators and include classes specifically
oriented for the maintenance staff.
Task 6030: Follow-up Consultation
ENGINEER shall provide up to 40 person hours of office time and 4 person days of onsite
time, including 2 trips to the site, to consult concerning the correction of items relating to plant
operations or items which the Contractor has not completed.
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TASK SERIES 7000: FINANCIAL AND RATE ASSISTANCE
ENGINEER will provide limited assistance to CITY relating to financing the CITY's wastewater
costs.
Task 7100: Prepare Revenue Bond Parity Statement. This task is to prepare a revenue bond
parity statement for CITY. ENGINEER shall review the CITY's bond covenants, operating
conditions of CITY's wastewater treatment facilities and other pertinent information from the
CITY. Based on the information reviewed, ENGINEER shall prepare a revenue bond parity
statement.
Deliverables:
• Three (3) copies of revenue bond parity statement.
Task 7200: Funding Assistance. Assist the CITY in applying for and obtaining grants and loans
to fund the project. Prepare applications, meet with funding agencies and provide information
needed to comply with requirements of funding programs.
TASK SERIES 8000 — SUPPLEMENTAL SERVICES (To be defined as necessary)
Supplemental Services as set forth in Section 1.5 shall be performed as the need arises and as
mutually agreed by CITY and ENGINEER. Scopes and budgets for individual tasks for
Supplemental Services shall be defined within Task Series 8000.
TASK SERIES 9000 — PROJECT MANAGEMENT / CITY COORDINATION
The ENGINEER shall manage the work of its project team and conduct activities to maintain
coordination of the work with the CITY.
Task 9100: Project Procedures Manual. A document shall be prepared for the use of the
project team defining administrative and operative procedures for the project team. The Project
Procedures Manual will include the project scope, budget, and schedule, will establish procedures
for communications among the project team and with the CITY, and establish a filing and
document control system. A draft of the Project Procedures Manual will be submitted to the CITY
for review and comment. CITY comments will be addressed and reflected in a final version of the
Project Procedures Manual. The Manual will be distributed to all project participants.
Task 9200: Progress Meetings. ENGINEER will meet with CITY staff monthly to review the
progress of the project. These meetings will provide an opportunity for input from the CITY
regarding the activities of the project team and for presentation and exchange of information.
During Task Series 1000, the workshops will also serve as monthly progress meetings during the
first three years of work on work package #1. Following completion of Task Series 1000. A total
of 28 progress meetings are anticipated.
ENGINEER will prepare a written summary after each meeting and distribute them among the
project team. The documents will summarize significant discussion points, decisions, and action
items arising from each meeting. ENGINEER will revise meeting summary if needed to reflect
comments from meeting participants.
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Task 9300: Monthly Progress Reports. ENGINEER will submit monthly reports summarizing
the progress of the project by task, for its duration. The reports will be submitted along with
ENGINEER's monthly invoices. The progress reports will document progress made toward
completion of the project, and provide updated information on budget and schedule. It is
anticipated that 36 such reports will be provided during the first three years of work package 1.
Task 9400: Project Administration. ENGINEER will perform the general administrative duties
associated with the project, including preparation of correspondence, office administration,
administration of contracts with subconsultants, monthly invoicing, and progress monitoring.
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ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting Of .a.pr; 1 '
Request For Approval of Resolution Authorizing Execution of Agreement for Engineering
Services with Black & Veatch Corporation
00
Glenn Rice, ACM
Doug Mayo, Wastewater Manager
Max Linden, Utility Engineer
CONTACT PERSON/TELEPHONE: Doug Mayo/575-6077
Max Linden/575-6077
SUMMARY EXPLANATION:
The adopted Draft October 2000 City of Yakima Wastewater Facility Plan identifies the requirements by
regulatory mandates, growth (capacity) issues, replacement of aging facilities, and improved efficiencies that are
going to be needed over the next 20 years. The needs during the next 6 years alone are over $12,000,000 for the
treatment facility and $7,500,000 for the collection system. With completion of the most recent wastewater
treatment improvements an ongoing investment into the wastewater system is required and a Request for
Qualifications (RFQ) was published on August 6, 2002, calling for engineering firms to submit their technical and
corporate qualifications and preliminary ideas to address the tasks and challenges facing the City's Wastewater
Division.
The selection process began on Sept. 30, 2002 and nine engineering firms submitted their qualifications. Four of
these firms were selected for formal presentations and interviews. The City's selection and interview panel
selected the professional engineering firm deemed most qualified and suitable for the tasks outlined in the RFQ.
The interviews were informative and candid and on December 23, 2003 Black & Veatch Corporation was the
engineering firm selected.
(...continued on next page)
Resolution X Ordinance a Other (Specify) Agreement for Engineering Services
Contract X Mail to (name and address): Black & Veatch Corporation, 111 Third Avenue, Suite 3125, Seattle WA
98101-3299 Attn.: Douglas Kobrick Phone 206/224-4687
Funding Source Wastewater Capital funds (Phase One budgeted)
APPROVED FOR SUBMITTAL: �-717 - '
City Manager
STAFF RECOMMENDATION:
Staff respectfully requests City Council approve resolution authorizing the City Manager and City Clerk to execute
the attached Agreement with Black & Veatch Corporation.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2003-55
(...continued from front page.)
Ecology is in the process of renewing the Cities NPDES Permit A draft permit was submitted for public review
and comment. The Environmental Protection Agency (EPA) provide several comments on the draft and Ecology
addressed and incorporated the required changes into the permit. The renewed NPDES permit identifies several
evaluations and reports, including additional information in the Draft October 2002 Facility Plan for Ecology
approval. Submittal of an Ecology approved Wastewater Facilities Plan is mandated under WAC 173-240 and
must be approved by the Department of Ecology (WDOE). As does the current Draft, the approved plan will
identify and prioritize required plant improvements and expansions for the City of Yakima Wastewater Treatment
Plant and collection system.
SCOPE OF WORK
Over the next several years Black & Veatch Corporation and the Wastewater Division are committed to the
development of a partnership that will provide wise, cost efficient solutions to the technical, operational and
regulatory challenges of the present and future.
The scope of work will be broken into phases and Black & Veatch shall provide professional engineering services
to the City of Yakima, which shall include assisting the City in responding to proposed new NPDES permit
requirements, including completion of related evaluations and studies as well as amending for approval the
existing Draft Wastewater Facility Plan, dated October 2000. Due to the influx of Del Monte's flow, design loading
criteria need additional evaluation and description along with the re -assessment of other information in the draft
plan. Select treatment plant and collection system improvements identified in the Facility Plan shall be designed
and followed by support during bidding and construction of the improvements.
Services included in the first phase of work will include:
• Cornplete the Draft Facility Plan for Ecology approval.
• Prioritizing action items for plant upgrades.
• Assisting the City in addressing requirements identified in the City's new NPDES permit.
• Pre Design of immediate improvements identified in the Facility Plan.
Other services to be provided in future phases of work will include:
• Design
• Provide bidding assistance to the City.
• Provide Construction phase services for WWTP and collection system improvements.
• Provide post construction activities.
Anticipated WWTP improvements to be provided in near future phases of work include:
• Additional biosolids dewatering or drying processes and equipment.
• Additional WAS thickener/Daft processes.
• Additional Secondary Clarifier.
• Biosolids management and storage.
• Improvements of existing equipment and process units identified in 2000 Draft Facility Plan.
• Centrate pretreatment.
BUDGET/FINANCING
The 478 Capital Fund identified in the 2003 Preliminary Budget includes appropriations of $800,000 to
accommodate the expenditures for the first phase of work. Long term financing will utilize all Capital Funds
Budgeted appropriately for required and needed upgrades and improvements to the Wastewater Treatment Plant
and Collection System.