HomeMy WebLinkAboutR-2004-002 Yakima County Agreement AmendmentRESOLUTION NO. R-2004- 02
A RESOLUTION ratifying and adopting an amendment to the Interlocal
Corrections/Detention Agreement for 2003.
WHEREAS, the Interlocal Corrections/Detention Agreement for 2003
expires December 31, 2003; and
WHEREAS, The City of Yakima and Yakima County are desire to continue
the contract until negotiations for jail services in 2004 are completed; and
WHEREAS, negotiations are ongoing but due to the press of other
business could not be completed by the last Yakima City Council meeting of
December 2004; and
WHEREAS, the City Manager, in order to assure the availability of
adequate jail space to house Yakima City prisoners entered into an amendment
of the Interlocal Corrections/Detention Agreement for 2003 which continues the
agreement until continued contract negotiations are completed or the matter is
settled by arbitration, now, therefore,
BE IT RESOLVED BY THE. CITY COUNCIL OF THE CITY OF YAKIMA:
The City of Yakima hereby ratifies and adopts the attached and
incorporated the Interlocal Corrections/Detention Agreement for 2003
Amendment.
ADOPTED BY THE CITY COUNCIL, this 6th day of January
ATTEST:
City Clerk
, 204.
Mayor
4 ZL 9-o2
INTERLOCAL CORRECTIONS/DETENTION
AGREEMENT FOR 2003
AMENDMENT
The Interlocal Corrections/Detention Agreement for 2003, City Contract Number 2003-
34, is hereby amended and extended from January 1, 2003 through March 31, 2004.
Paragraph 23 of the Interlocal Corrections/ Detention Agreement for 2003 is hereby
amended to read as follows:
23. Arbitration. In the event an Interlocal Correction/ Detention Agreement for
calendar year 2004 is desired by both parties but the parties cannot agree upon the
terms of said agreement by March 31, 2004, the proposed new agreement shall
automatically be submitted to binding arbitration as provided herein and without
notice. From January 1, 2004 until such time as an agreement is reached or until an
arbitration award is made, this contract shall remain in full force and effect; provided
however, that any rate structure for jail services that is agreed upon or awarded in
arbitration shall be retroactive to January 1, 2004. The arbitration shall proceed as
follows: the parties shall attempt to name a single arbitrator by April 15, 2004. In the
event that the parties cannot agree on a single arbitrator by said time, each party shall
appoint one arbitrator by April 30, 2004. The two appointed arbitrators shall then
mutually agree on a third arbitrator to chair the arbitration panel. The arbitration panel
shall thereafter decide the dispute by majority rule and render a written decision within
fourteen (14) calendar days of the arbitration hearing
In all other respects, all other terms and conditions of the Interlocal
Corrections/ Detention Agreement for 2003 shall remain in full force and effect.
Entered into this l 3 4, day of December, 2003.
CITY OF YAKIMA YAKIMA CeUNTY
By:� ��-�., By.
R. A. Zais, Jr.
City Manager
jw/InterLxnl Convaions/ Delenlian Agreement for 2003
en Ray
Directo 1 of Corrections
ATTEST:
Kait-4-‘,. /24064,,,
City Clerk
City Contract No.: c OO 3 - 3 `F
jw/Interlocal Corrections/Detention Agreement for 2003
d4
rt a SEAL
•
•
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. I Lf
For Meeting Of January 6, 2004
ITEM TITLE: A resolution ratifying and adopting an amendment to the Interlocal
Corrections/ Detention Agreement for 2003
SUBMITTED BY: Jeff B. West, City Prosecutor
CONTACT PERSON/TELEPHONE: Jeff B. West 575-6033
SUMMARY EXPLANATION: The City of Yakima and Yakima County are currently in
the process of negotiating an Interlocal Corrections/Detention Agreement for 2004.
While this matter should have been concluded in time for the final City Council meeting
of 2003, due to the press of priority matters and a billing dispute between the parties,
negotiations were delayed into January. The existing contract provides for arbitration if
the parties cannot reach an agreement by March 31, 2004. The proposed amendment
extends the current agreement until a new contract can be implemented. Any increase in
fees for jail services in the 2004 agreement will be retroactively applied to the period of
time from the first of the year until the adoption of the new contract. The City Manager
has entered into this agreement on behalf of the City of Yakima in order to ensure
continued jail services to house Yakima. City Prisoners.
Resolution X Ordinance Contract Other(Specify)
Funding Source:
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt Resolution.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2004--02
INTERLOCAL
CORRECTIONS/DETENTION AGREEMENT
THIS INTERLOCAL CORRECTIONS/DETENTION AGREEMENT (hereinafter
"Agreement") is made and entered into by and between Yakima County (hereinafter the
"County") and the City of Yakima (hereinafter the "City").
WHEREAS, RCW Chapters 39.34 and RCW 70.48 authorize the City and the
County to enter into a contract for jail services that specifies the responsibilities of each
party.
WHEREAS, the City, through its Police Department, City Manager, or Mayor desires
to continue to utilize the jail facilities maintained by the County for the detention of some
City prisoners, and to reasonably compensate the County for the care and custody of said
prisoners.
WHEREAS, the County, through its Department of Corrections, desires to continue
to make its jail facilities available to the City for the detention of some City prisoners.
NOW, THEREFORE, in consideration of the mutual covenants, conditions, and
promises contained herein, the parties hereto mutually agree as follows:
1. Purpose. It is the purpose and intent of this Agreement that the County,
through the Department of Corrections, and the City, through its Police Department, City
Manager, or Mayor shall cooperate for the care and custody of male and female jail
prisoners pursuant to the authority of Chapters 39.34, 70.48 and 39.34.180 of the Revised
Code of Washington. This Agreement is intended to apply to those instances in which it is
desirable that a person arrested for a misdemeanor or gross misdemeanor referred from
their respective jurisdiction, whether filed under State law or City ordinance, be held under
the control and/or custody of the Yakima County Department of Corrections.
2. Incarceration. The County shall accept and incarcerate male and female
prisoners of the City and shall feed and otherwise generally care for those prisoners in the
same manner as its own prisoners and in a manner consistent with rules governing its jail,
provided that it has available space in its jail.
3. Computation of Fees. The Director of the Department of Corrections and
the City Police Chief or the City Manager shall meet by August of each year to estimate the
fees for the following year. This fee will be established by determining the fixed and
variable costs of the forthcoming budget along with the number of beds available and the
estimated average prisoner days; provided, however, that this fee estimation shall not be
considered a renewal of this Agreement.
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4. Charges and Other Services.
4.1. Daily Rate for Incarceration. The City shall pay the County a daily rate for
each day or partial day for each prisoner that is incarcerated in the Yakima County Jail for
violation or alleged violation of a misdemeanor or gross misdemeanor referred from their
respective jurisdiction, whether filed under State law or City ordinance; provided, however,
that the City will not be obligated to pay the County for the last day of incarceration unless
the first and last days are the same; and provided further that the City shall not be obligated
to pay for incarceration of prisoners charged with any offense initially filed by the
prosecuting attorney as a felony offense or an attempt to commit a felony offense. The
daily rate for the duration of this Agreement will be per day, per inmate, according to
attachment A, except for inmates in the Work Ethic Detention Center program described in
Section 4.3.4.
4.2. Fractionalized Fees. In the event a prisoner is held in custody by the County
pursuant to this Agreement, and that prisoner is also held in custody at the same time by
the County on the basis of State and/or local agency criminal charges, the daily
incarceration rate, and all other fees (work ethic detention fees, electronic monitoring
charges, medical treatment fees, pre-trial supervision fees, etc.) for the prisoner shall be
fractionalized on an equal basis between the respective jurisdictions. "At the same time" as
used in this paragraph shall not be interpreted to include time spent while waiting to serve a
consecutive sentence for City charges. For example: if a prisoner is held by the County
pursuant to City, County, and a third agency's charges, the booking fee, daily incarceration
rate charges, and applicable medical treatment charges shall be allocated to each
jurisdiction on a 33 1/3% share of the total cost. For purposes of this paragraph, the State of
Washington and Yakima County shall be considered one entity.
4.3. Other services. Except as otherwise provided in this Agreement, the City
agrees that the County shall be its sole outside source for the following services, and
agrees to pay the rates indicated for each service.
4.3.1 Inmate Work Crews. If the City elects to use a supervised inmate work crew,
the City shall pay the County for each day or partial day of use of an inmate work crew
according to attachment A.
4.3.2. Home Detention.
a. The City elects the home detention option indicated below.
Option A: If the City so elects, the County will provide home detention electronic monitoring
and reporting services to the City for a cost according to attachment A, per day per
offender. All offender screening, selection, hookups, scheduling, supervision, re-
incarceration, and offender fee collections and use will be the province of the City. The
County agrees that all City of Yakima prisoners eligible for home detention shall be referred
to the City's home detention program. The County will provide technical assistance as
requested; or
Option B: If the City so elects, the County will provide any or all of the home detention
program service activities listed above. Those activities shall be operated by mutual
agreement and in full compliance with the County's program policies, procedures and
Interlocal Jail Agreement
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practices. In this case, there will be no daily rate charged to the City for these services, but
the City agrees to allow the County to collect and keep all participant and other revenues
and fees associated with providing home detention services.
THE CITY HEREBY ELECTS THE FOLLOWING HOME DETENTION OPTION
(Please initial one)
X OPTION A OPTION B
b. The County shall maintain reasonable access to a sufficient supply of field
monitoring device (FMD) equipment needed to meet the City's home detention service
needs. The County shall keep and maintain such equipment in good working order and
shall update the equipment as necessary. The County shall also make reasonable efforts
to provide the City with additional monitoring capabilities, including but not limited to: alpha
numeric paging notification, alcohol sensors, daily fax on each monitored defendant, and
automated notification regarding monitored defendants who are not in compliance with the
home detention monitoring program.
c. The City shall not be liable to the County for the loss of or damage to monitoring
equipment caused by defendants and/or offenders provided by the County pursuant to this
Agreement. Rather, the County shall seek compensation for lost or damaged monitoring
equipment from those monitored defendants and/or offenders who lose or damage such
equipment.
4.3.3. Pretrial Supervision Program. The City shall pay the County a daily rate for
each day or partial day for each City of Yakima prisoner that is in the Pretrial Supervision
program. The daily rate for the duration of this Agreement will be according to attachment
A, per day per inmate.
4.3.4 Work Ethic Detention. The County is authorized to place City prisoners who
are in County custody in the County's Work Ethic Detention program at the County's
discretion. This program shall be operated by mutual agreement and in full compliance with
the County's program polices, procedures and practices. The daily rate for inmates
participating in the Work Ethic Detention Center program shall be per day according to
attachment A..
4.4. Affirmative Denial. The City agrees that the County may assume that all
inmates committed by the City of Yakima Municipal Court are eligible for all correctional
options specified in this Agreement unless the Municipal Court's disposition specifically
denies such eligibility or the applicable state statute or City ordinance does not allow such
option. The County agrees that it will make a good faith effort to select the correctional
option for City prisoners that presents the lowest cost for the City.
4.5. Access to County Computer System. The County shall permit the City
continuous access to its computer data base regarding any and all City prisoners detained
by the County. This continuous access feature shall be accomplished through a computer
link between a computer(s) designated by the City at the Police Station/Legal Center and
appropriate computer(s) of the County.
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5. Prisoner Delivery and Notification.
5.1. When it becomes necessary to incarcerate City prisoners in the County due
to City Detention Facility space limitations or for other reasons, the City shall deliver such
prisoners to the County Jail. At the time of delivery, the City shall provide a court
commitment order to the County. Said order shall specify the release date of the prisoner.
The County shall accept any such prisoner; provided, however, that the County may not
accept any prisoner who appears to be sick or injured until such prisoner has received
proper medical attention and has been cleared for incarceration by an appropriate medical
authority. In the event that the County holds a prisoner beyond the release date, the City
shall not be obligated to pay the County any compensation for such additional time.
5.2. In the event a prisoner is held in custody by the County Jail pursuant to this
Agreement, and that prisoner is also detained by the County on the basis of other State
and/or other local agency charges, the County shall notify the City when such prisoner will
complete his/her sentence for the other jurisdictional charges prior to such date. The City,
at its option, may pick up and deliver the prisoner to the City Detention Facility for the
Completion of his/her jail sentence.
5.3. In the event a prisoner is received by the County through the Cooperative
Transport System pursuant to misdemeanor and/or gross misdemeanor charges filed by the
City, the County shall immediately notify the City of the receipt of said prisoner. If the City
picks up the prisoner within four (4) hours of notification from the County, then the
payment/charges specified in Section 4 of this Agreement shall not apply with regard to
such prisoner.
5.4. In the event that the City holds a prisoner in custody at the City Detention
Facility pursuant to charges from other jurisdictions for which the County is required to
detain the prisoner at its jail facilities, the City shall immediately notify the County of the
receipt of said prisoner. The County shall notify the City if it desires to detain the prisoner at
its detention facility. If the County does pick up said prisoner within four (4) hours of
notification from the City, then no charges and no costs shall accrue against the County in
relation to said prisoner. In the event the County does not pick up the prisoner within said
time, the County shall pay to the City like charges as are set out in Section 4 hereof.
6. Booking Procedure. Prisoners will be booked by Department of Corrections
personnel according to the procedures and policies of the Department of Corrections by
completing for each such prisoner an appropriate booking sheet with a copy to be provided
to the arresting agency if requested. Prisoners' personal property will be held by the County
and handled in the same manner as property of its own prisoners. Pursuant to RCW
70.48.130, and as part of the booking procedure, the Department of Corrections shall obtain
general information concerning the inmate's ability to pay for medical care, including
insurance or other medical benefits or resources to which an inmate is entitled. This
information shall be provided to the City upon request within forty-eight (48) hours of receipt
of the request by the County. Requests shall only be made between 8:00 a.m. and 5:00
p.m. on weekdays. Requests shall not be made on County holidays.
7. Court Appearance. The County shall be responsible for arranging and
delivering City prisoners held pursuant to this Agreement for Yakima County Superior Court
Interlocal Jail Agreement
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and District Court appearances. The City shall be responsible for arranging and delivering
City prisoners held by the County pursuant to this Agreement for City Municipal Court
appearances and then redelivering the prisoner to the appropriate detention facility if
necessary.
8. Bail. The County shall deliver all bail to the appropriate court in a manner
which is agreeable to the receiving court.
9. Hold Harmless.
a. The County agrees to hold harmless, indemnify, and defend the City, its
elected officials, officers, employees, and agents from and against any and all suits,
actions, claims, liability, damages, judgments, costs and expenses (including reasonable
attorney's fees) (also including but not limited to claims related to alleged mistreatment,
injury, or death to any prisoner, or loss or damage to prisoner property while in County
custody) which result from or arise out of the sole negligence of County, its elected officials,
officers, employees, and agents in connection with or incidental to the performance or non-
performance of the County's services, duties and obligations under this Agreement.
b. The City agrees to hold harmless, indemnify, and defend the County, its
elected officials, officers, employees, and agents from and against any and all suits,
actions, claims, liability, damages, judgments, costs and expenses (including reasonable
attorney's fees) (also including but not limited to a claim of false arrest or detention) which
result from or arise out of the sole negligence of the City, its elected officials, officers,
employees, and agents in connection with or incidental to the performance or non-
performance of the City's services, duties and obligations under this Agreement.
c. In the event that the officials, officers, agents, and/or employees of both the
County and the City are negligent, each party shall be liable for its contributory share of
negligence for any resulting suits, actions, claims, liability, damages, judgments, costs and
expenses (including reasonable attorney's fees).
d. Nothing contained in this Section or this Agreement shall be construed to
create a right of indemnification in any third party.
10. Medical.
The County shall provide and furnish for prisoners confined in its facility the minor
medical care, attention and treatment which is administered within the facility. The County
shall immediately notify the Office of the Chief of Police in writing if a City prisoner requires
medical or dental treatment at a medical or health care facility. If neither the inmate nor the
Washington State Department of Social and Health Services, nor other source provides
payment, the City shall bear the expense of any physician, hospital, convalescent, dental,
prescription medicine or medical care expense of its prisoners (other than that administered
within the facility) confined (1) for violation or alleged violation of a City Ordinance, or (2) for
other charges initiated by the City until the charges are disposed of by sentencing or
otherwise; provided, that the County shall bear such expenses if it fails to notify the City
pursuant to the requirement of this section. The County shall bear the expense of any such
medical care which it directly caused by misfeasance or malfeasance of the County, its
officers or agents. "Immediate notification" shall mean notification as soon as reasonably
Interlocal Jail Agreement
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possible before the inmate receives medical and/or dental treatment with the understanding
that such may not be reasonably possible prior to emergency care.
In the event a prisoner is held in custody by the County pursuant to this Agreement,
and that prisoner is also detained by the County on the basis of other State and/or other
local agency criminal charges, the costs of medical and/or dental treatment shall be
fractionalized on an equal basis between the respective jurisdictions. For example: if a
prisoner is held by the County pursuant to City, County, and a third agency's charges, the
total costs of medical and/or dental treatment (other than minor care) shall be allocated on a
33 1/3% share to each jurisdiction. For purposes of this paragraph, the State of
Washington and Yakima County shall be considered one entity.
11. Uniform Alcoholism Treatment. Neither party shall be responsible to the
other for those individuals taken into protective custody by a party in accordance with RCW
Chapter 70.96A Uniform Alcoholism and Intoxication Treatment.
12. Implementation. The Director of Corrections and the Chief of Police shall be
jointly responsible for implementation and proper administration of this Agreement and will
refer problems of implementation to the governing bodies of the County and City for
resolution if necessary.
13. Termination. Termination of this Agreement by either party may be
accomplished on ninety (90) days written notice to the other party and to the State Office of
Financial Management as required by RCW 70.48.090 stating the grounds for said
termination and specifying plans for accommodating the affected prisoners; provided,
however, that either party may terminate the home detention program specified in Section
4.3.2(a) by providing the other party with thirty (30) days written notice of termination that
states the grounds for said termination and specifying plans for accommodating the
affected prisoners.
14. Duration of Agreement. The duration of this Agreement shall be
2003 through midnight December 31, 2003, unless otherwise terminated in
Section 13 of this Agreement.
15. Property. It is not anticipated that any real or personal
acquired or purchased by the parties solely because of this Agreement.
from January 1,
accordance with
property will be
16. Equal Opportunity. Neither party shall discriminate against any person on
the grounds of race, creed, color, religion, national origin, sex, age, marital status, political
affiliation or belief or the presence of any sensory, mental or physical handicap in violation
of the Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans
with Disabilities Act (42 USC 12110 et seq.). In the event of the violation of this provision,
the other party may terminate this Agreement immediately.
17. Assignment. This Agreement, or any interest herein, or claim hereunder,
shall not be assigned or transferred in whole or in part by Yakima County to any other
person or entity without the prior written consent of the City. In the event that such prior
written consent to an assignment is granted, then the assignee shall assume all duties,
obligations, and liabilities of Yakima County stated herein.
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18. Non -Waiver. The failure of either party to insist upon strict performance of
any provision of this Agreement or to exercise any right based upon a breach thereof or the
acceptance of any performance during such breach shall not constitute a waiver of any right
under this Agreement.
19. Severability. If any portion of this Agreement is changed per mutual
Agreement or any portion is held invalid, the remainder of the Agreement shall remain in full
force and effect.
20. Integration. This written document constitutes the entire Agreement
between the City and Yakima County. There are no other oral or written Agreements
between the parties as to the subjects covered herein. No changes or additions to this
Agreement shall be valid or binding upon either party unless such change or addition be in
writing and executed by both parties.
21. Notices. Unless stated otherwise herein, all notices and demands shall be in
writing and sent or hand -delivered to the parties to their addresses as follows:
TO CITY:
TO COUNTY:
Police Chief
Yakima Police Department
200 South Third Street
Yakima, WA 98901
Kenneth A. Ray, Director
Yakima County Department of Corrections
111 North Front Street
Yakima, WA 98901
or to such other addresses as the parties may hereafter designate in writing. Notices and/or
demands shall be sent by registered or certified mail, postage prepaid, or hand -delivered.
Such notices shall be deemed effective when mailed or hand -delivered at the addresses
specified above.
22. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
23. Arbitration. In the event an interlocal correction/detention agreement for
calendar year 2004 is desired by both parties but the parties cannot agree upon the terms
of the agreement by March 31, 2004, the new agreement shall automatically be submitted
to binding arbitration as provided herein and without any notice. Specifically, the parties
shall attempt to name a single arbitrator by April 15, 2004. In the event that the parties
cannot agree on a single arbitrator by said time, each party shall appoint one arbitrator by
April 30, 2004. The two appointed arbitrators shall then mutually agree on a third arbitrator
to chair the arbitration panel. The arbitration panel shall thereafter decide the dispute by
majority rule and render a written decision within fourteen (14) calendar days of the
arbitration hearing.
23. Approval and Filing. Each party shall approve this Agreement by resolution,
ordinance or otherwise pursuant to the laws of the governing body of each party. The
attested signatures of the City Manager and the Yakima County Commissioners below shall
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constitute a presumption that such approval was properly obtained. A copy of this
Agreement shall be filed with the Yakima County Auditor's Office pursuant to RCW
39.34.040.
CITY OF YAKIMA
By `= ,
R.A. Zais, r., City Manager
Date: .2 003
ATTEST:
BOARD OF YAKIMA COUNTY
COMMISSIONERS
Excused
Ronald F. Gamache, GiattiffriW
ommissioner
rl ry T -t
Karen Roberts, City Clerk
City Contract No. X43-3</
Resolution No. i� aDD3-s�
Jesse S. Palacios, Commissioner
Attest thi day ofd12111, 2003:
60aikik
Carla Ward
Clerk of the Board
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LOCAL CORRECTIONAL RATES
2003
Rate
1. Booking Fee None
2. Last Day None
3. Daily Housing $ 48.75
4. Daily Pretrial Supervision $ 3.96
5. Daily Electronic Home Monitoring $ 5.55
6. Daily Electronic Home Supervision None
7. Daily Work Ethic Detention $ 38.48
8. Hourly Work Crews $ 13.68
Insurance (per worker hour) $ 0.055
Equipment (per mile) $ 0.50
BILLING DETAIL
1. Fractionalized Billing (continue current practice)
2. No Booking Fees
3. No Last Day Charge (unless first and last day are the same)(incarceration only)
OTHER SPECIAL AGREEMENTS CONDITIONS
1. Agreement language changes accepted
2. Yakima County shall be sole source for correctional options services
Pretrial Services
Electronic Home Detention (City determines between monitoring and supervision)
Work Ethic Detention Center
Work Crews
Restitution Center
Day Jail, other correctional alternatives
3. Affirmative Denial Commitment approved (placed in the agreement)
Yakima County Department of Corrections
Daily Housing Rate Calculations
Charged vs. Actual Rates Report
2000 - 2003
Year 2000 2001 2002 2003
Actual Average Daily Confined 758 817 905 958
Bed Days (ADC X 365) 276,670 298,205 330,325 349,670
EXPENDITURES:
Actual Operating Expenditures $ 11,993,218 $ 13,074,677 $ 14,599,659 $ 16,098,526
Capital $ 250,000 $ 250,000 $ 300,000 $ 300,000
Building Replace $ 1,227,046 $ 1,335,366 $ 1,333,841 $ 1,337,091
Indirect Plan $ 569,101 $ 580,220 $ 688,930 $ 927,673
TOTAL (W/O Ttl Capital): $ 14,039,365 $ 15,240,263 $ 16,922,430 $ 18,663,290
EXPENDITURE REMOVED FROM CALCULATIONS:
(Com Resale) $ (338,826) $ (354,294) $ (325,000) $ (370,000)
(Home Detention) $ (352,722)
(Pretrial Supervision) $ (185,000)
(Contract Housing) $ (360,000)
TOTAL: $ (338,826) $ (354,294) $ (325,000) $ (1,267,722)
TOTAL BASELINE BUDGET: $ 13,700,539 $ 14,885,969 $ 16,597,430 $ 17,395,568
DAILY HOUSING RATES:
Actual Daily Rate $ 49 52 $ 49 92 $ 50.25 $ 49 75
Charged Daily Rate $ 43 54 $ 45.28 $ 45 83 $ 48 75
Variance $ 5.98 $ 4.64 $ 4.42 $ 1.00
Cost Variance to County GF $ 1,654,327 $ 1,383,246 $ 1,458,635 $ 349,155
Notes.
Rate variance shown does not include last day rate exemption per agreement.
Yakima County
Department of Corrections
Proposed Jail Rate Calculations
DRAFT 2003 Daily Local Bed Rate Calculations MAIN Restitution Center
Operations Baseline $ 12,835,432 $ 2,863,094
Expenditure Adjustments (Staffing) $ 400,000
Total Projected Operations Baseline
Commissary Resale Expenditure Removed $ (370,000)
Contract Housing $ (360,000)
Home Detention Removed $ (352,722)
Pretrial Services Removed $ (185,000)
Total Operating Baseline Adjustments $ (730,000) $ (537,722)
Adjusted Operating Baseline $ 12,505,432 $ 2,325,372
Operational Support Costs
Capital
Building Replacement
Full Indirect Allocation Plan
$ 250,000
$ 970,283
$ 580,223
Total
$ 15,698,526
$ 400,000
$ 16, 098, 526
$ (370,000)
$ (360,000)
$ (352,722)
$ (185,000)
$ (1,267,722)
14,830,804
$ 50,000 $
$ 366,808 $
300,000
1,337,091
580,223
Total Support Costs. $ 1,800,506 $
416,808
2,217,314
Total Baseline Costs Projected $ 14,305,938 $
2,742,180
Daily Bed Rate Calculations
Total Baseline Costs Projected $ 14,305,938 $
ADC Projection 798
Bed Days Projected ( Projected ADC X 365) 291,270
New Bed Rate $ 49.12 $
2,742,180 $ 17,048,118
160 958
58,400 349,670
46.96
Current Bed Rate
Bed Rate Difference
Percent Difference
48.75
45.28
3.47
7 67%
WED Daily Rate Adjustment Calculations
Projected WED Client Revenue
Projected WED Client Days
Project Daily Client Revenue
Daily Client Revenue Subtracted From New Bed Rate
$ 120,000
11,680
$ 10 27
$ 48.75
NEW WED RATE
38:4:
Current WED RATE
Rate Difference
Percent Rate Difference
34 11
4.37
12.8%
NEW PRE TRIAL SUPERVSION RATE
ADS
Days in Year
Super Days
Project 2001 Supervision Days (ADS X 365)
Projected Program Budget
132
365
48,180
$ 190,600
3:96
NEW HOME DETENTION SUPERVISION RATE
ADS/M
Days in Year
Super Days
Project 2001 Supervision Days (ADS X 365)
Projected Program Budget
Projected Budget Supplement (equipment upgrades)
2001 Project Client Revenue
Budget - Revenue Difference
Differece Per Average Daily Supervised / Monitored
86
365
31,390
$ 352,722
$ 35,000
$ 185,000
$ 202,722
6:46
12/2/2002 1 48 PM 2003 Rates and Fees RATE CALCULATIONS
Yakima County
Department of Corrections
Proposed Jail Rate Calculations
DRAFT 2002 Daily Local Bed Rate Calculations
Operations Baseline
Expenditure Adjustments (Personnel / Treatment)
Total Projected Operations Baseline
Commissary Resale Expenditure Removed
MAIN Restitution Center
Total
$ 11,206,410 $ 2,568,429 $ 13,774,839
$ 275,000 $ 85,000 $ 360,000
$ (325,000)
$ 14,134,839
$ (325,000)
Total Operating Baseline Adjustments $ (325,000) $
- $
(325,000)
Adjusted Operating Baseline $ 11,156,410 $ 2,653,429
Operational Support Costs
Capital
Building Replacement
Full Indirect Allocation Plan
250,000 $
970,283 $
$ 580,223
Total Support Costs $ 1,800,506 $
50,000 $
365,083 $
415,083
3;809139
300,000
1,335,366
580,223
2.215.589
Total Baseline Costs Projected $ 12,956,916 $ 3,068,512
Daily Bed Rate Calculations
Total Baseline Costs Projected $ 12,956,916 $
ADC Projection 798
Bed Days Projected ( Projected ADC X 366) 291,270
16.025:428
3,068,512 $
160
58,400
New Bed Rate $ 44.48 $
52.54
Current Bed Rate
Bed Rate Difference
Percent Difference
16,025,428
958
349,670
45:83
45.28
0.55
1.21%
WED Daily Rate Adjustment Calculations
Projected WED Client Revenue
Projected WED Client Days
Project Daily Client Revenue
Daily Client Revenue Subtracted From New Bed Rate
$ 100,000
9,125
$ 10 96
$ 45 83
NEW WED RATE
34.87
Current WED RATE
Rate Difference
Percent Rate Difference
NEW PRE TRIAL SUPERVSION RATE
$ 34 11
$ 0 76
2 2%
ADS Days in Year Super Days
Project 2001 Supervision Days (ADS X 365)
Projected Program Budget
151 365
$ 177,760
55,115
23
NEW HOME DETENTION SUPERVISION RATE
ADS/M Days in Year Super Days
Project 2001 Supervision Days (ADS X 365) 102 365 37,230
Projected Program Budget $ 342,026
Projected Budget Supplement (equipment upgrades) $ 35,000
2001 Project Client Revenue $ 200,000
Budget - Revenue Difference $ 177,026
Differece Per Average Daily Supervised / Monitored
12/2/2002 1 48 PM 2002 Rates and Fees 2002 RATE CALCULATIONS
YAKIMA COUNTY DEPARTMENT OF CORRECTIONS REVENUES
As Of September 30, 2002
GL
Code
1 27033116571 State Crim Alien Assist-SCAA 523,789 $ 441,694
1 27033116671 Dept of Just -Bullet Proff Vest
Adult Education Act Funds $ 10,380
IAC -Salmon Recovery $ 14,155 $ 8,405
IAC -Salmon Recovery -Fuel $ 217 $ 453
St Brd for Comm Col-ROPPE
House of Pris-US Marshal $1,540,311 $1,642,398 $ 895,651
House of Pris-WA State
House of Pris-BOP $ 3,940
House of Pris-INS $ 421,018
House of Pris-Grandview
House of Pris-Granger $ 44
House of Pris-Harrah
House of Pris-Mabton
House of Pris-Moxee
House of Pris-Selah $ 52,302
House of Pris-Sunnyside
House of Pris-Tieton
House of Pris-Toppenish
House of Pris-Union Gap $ 281,333
House of Pris-Wapato
House of Pris-Yakima $ 588,133
House of Pris-Zillah $ 87
House of Pris-Boarder Patrol
House of Pris-Out of County $2,084,024
Sales of Merchand-Commissary $ 525,847
Housing -Agency Home Detentioi $ 43,871
Housing -Client Home Detention $ 213,914
Work Ethics Client $ 103,863
Work Ethics Agency $ 4,960
Housing -Pre Trial $ 3,904
Other Interest Earnings $ 231
2000
Actual
$ 739,113
$ 926
2001
Actual
$
2002
thru SEP
1 27033402704
1 27033402705
1 27033405501
1 27033823001
1 27033823002
1 27033823003
1 27033823004
1 27033823005
1 27033823006
1 27033823007
1 27033823008
1 27033823009
1 27033823011
1 27033823012
1 27033823013
1 27033823014
1 27033823015
1 27033823016
1 27033823017
1 27033823018
1 27033823019
1 27033823025
1 27034170005
1 27034236001
1 27034236003
1 27034236005
1 27034236006
1 27034236007
1 27036190001
1 27036910001
1 27036920001
1 27036981001
1 27036990001
1 27036990003
1 27036990008
1 27036990010
1 27036990011
1 27036990018
1 27036990020
1 27036990029
1 27036990030
1 27036990031
1 27039510001
1 27039700005
Insurance Premioms & Recovery
Sale of Scrap and Junk $
Unclaimed Property
Cashiers Over/Short $
Other Misc Revenue $
Misc-Inmate Telephone $
Misc-Medical Sery Reimbursem€ $
Misc-Food Service Reinbursement
Misc-Reimb of Costs $
Misc-Work Crews $
Misc-Stamp Reimbursement $
Reimburse of Costs - SSA $
Misc Revenue -Firing Range $
Misc-Medical Clinis Reimbursme $
Proceeds from Slae/Fixed Asset $
Operating Transfer In
$ 3,808
$ 415,806 $ 197,392
$ 6,203 $ 4,495
$ 4,071 $ 1,619
$ 53,866 $ 26,220
$
$
$
227,626 $ 106,049
666,974 $ 346,347
1,562 $ 2,225
$3,790,809 $3,497,443
$ 551,215 $ 433,539
$ 49,341 $ 28,512
$ 188,130 $ 140,468
$ 108,667 $ 91,753
$ 14,924 $ 5,108
$ 785 $ 672
$ 149 $ 119
$ 29,482
1,074 $ 1,543
$ 3,393 $ 1,179
(303) $ (1,016) $ (846)
9,296 $ 13,218 $ 5,497
527,463 $ 380,607 $ 268,848
37,495 $ 22,553 $ 14,972
16,331 $ 1,445 $ 940
61,572 $ 86,700 $ 66,390
20,974 $ 18,727 $ 14,171
25,600 $ 21,640 $ 28,600
900
10,791 $ 10,498 $ 7,068
305
Total: $7,319,319
$ 25,000
$8,848,803 $6,674,845
MUNICIPAL HOUSING RATES
COl1NT1G, ADP .;..1995 1996 ,1997,, .; ;1998
1999, ',2000 .' 2001, .,2002. ,.2003
Adams 23 25 00 35.00 40.00 45 00 55 00 55 00
Asotin 42 32.00 33 00 34 00 35 00 44 40 44 40 44 40 54 00 54 00
Benton 309 49 57 48 17 46 68 53 65 55.14 52.71
Chelan 303 44 00 45 00 46 00 47 00 48 00 56 00 56.00 56 00 56 00
Clallam 124 42.54 40 35 47 82 48 06 48 44 57 78 58.00 51 18
Clark 738 48.96 48 98 50.23 51 64 52.87 52.68 53 48
Columbia 4 35 00 40.00 40.00
Cowlitz 242 50.22 50.22 51 50 53 05 54 64 52.69 54.27 55 90 57 58
Douglas
Ferry 18 45.00 45 00 45 00 45.00 45 00 50 00 50 00 50.00 50 00
Franklin 175 43.00 45 00 47 00 47 00 48.00 48.00 50 00 51 00
Garfield 6 25.00 25 00 25 00 35 00 35 00
Grant 179 40 00 40 00 40 00 40 00 40 00 40 00 50 00 33.38 33.38
Grays Harbor 127 55 00 60 00 60.00 65.00 65 00 65.00 65 00 65.00
Island 44 50 00
Jefferson 44 50 00 50 00 50 00 50 00 50 00 50 00 58.14 50 00
King 2757 51 17 51 68 67 93 68 85 63.54 63 83 70 90 77.37 81 86
Kitsap 270 57 00 65 00 62.00
Kittitas 89 40 00 40 00 40 00 40 00 45 00 50 00 55 00 55.00 55 00
Klickitat 44 00 44 00 54 00
Lewis 175 57 50 53.50 53 50 53 50 53 50 53 50 53.50 53.50 53.50
Lincoln 22 30 00 40 00 40.00 100 00 100.00
Mason 100 54 00 54 00 54 00 54 00 30 00 30.00
Okanogan 54 00
Pacific 35 55.00 65 00 70 00 75 00 75 00 75.00 75 00
Pend Orielle 23 40 00 40.00 40 00 45 00 45 00 45.00 45 00
Pierce 1264 45.26 52.78 52.71 55.04 55.50 57 00 57 00 59 00
San Juan
Skagit 185 45.00 47 00 47 00 50 00 50.00 50.00 52.00 57 00 60 00
Skamania 36 50 00 50 00 50 00 50 00 50.00
Snohomish 910 46.74 50 00 51 98 51.98 51 66 53 08 60.21 63 01 59 99
Spokane 640 46.32 50 88 48 72 48.72 48 72 60 72 59 30 60 00 58.00
Spokane (Geiger) 466 35.00 36 00 35.00 35.00 35 00 38.00 38 00 39 50 42.50
Stevens 44 50 00 50 00 50 00 50 00 50 00 50 00
Thurston 386 62.54 62.54 .62.54 62.54 54 44 54 44 54 44 54 44 54 44
Wahkiakum 10 52.88 52.86 52.86
Walla Walla 88 67 12 67 12 67 12 67 12
Whatcom 231 37.21 37.21 37.21 37.21 50 00 50 00 61 00 68 00 68 00
Whitman 28 40 00
Yakima 911 42.73 40.00 44.54 45.55 44.95 43 54 45.28 45 83 48.75
Averages 307 45 58 46.13 48 17 48.42 48.25 50.85 53.22 54 66 55 32
Notes:
ADP was current as of October 2002
BOARD OF YAKIMA COUNTY COMMISSIONERS
A RESOLUTION APPROVING AN
INTERLOCAL AGREEMENT WITH CITY
OF YAKIMA AMENDING THE
CORRECTIONS/DETENTION
AGREEMENT FOR 2003 AND RATIFYING
THE SIGNATURE OF KEN RAY,
DIRECTOR OF CORRECTIONS, ON SAID
AGREEMENT.
RESOLUTION NO. 22-2004
WHEREAS, Yakima County and the city of Yakima have entered into a
Corrections/Detention Agreement relating to the housing of city prisoners in the corrections
facilities of the County; and,
WHEREAS, there has been no agreement between the city and County relating to the
costs under said agreement for the year 2004 and pursuant to said agreement the contract would
either terminate on December 31, 2003 or continue in negotiations until March 31, 2004 when
the arbitration clause, section 23, takes effect; and,
WHEREAS, due to the imprecise language of the agreement the County could be without
authority to house city prisoners after December 31, 2003 which could result in the city prisoners
be removed from the county jail without corresponding space being available in the city jail; and,
WHEREAS, the attached agreement was negotiated between the Yakima City Manager
and Corrections Director to provide that the contract would be extended through March, 2004
and that any amounts allegedly determined for compensation for the housing of city prisoners
would be retroactive to January 1, 2004; now, therefore,
BE IT HEREBY RESOLVED by the Board of Yakima County Commissioners that the
agreement attached hereto between the city of Yakima and Yakima County extending the
existing agreement with the city to house their prisoners is hereby approved, and the actions of
the Director of Corrections are hereby ratified.
Done this 6th day of January, 2004.
ATTEST:
•
Carla M. f and
Clerk of the Board
Jennifer Adams
Deputy Clerk of the Board
James M. Le
airman
vAs,'°•`'.Ronald F. Gamache, Commissioner
e
Excused
nesse S. Palacios, Commissioner
constituting the Board of County Commissioners for
Yakima County, Washington
City of Yakima
Police Department
RECEIVED ---
CITY CF YAK1Mk0S 3rd
Don Blesio, Chief of Police
Street
"° ''Yakif aashin o98901
e hone 509575-6200 Fax (509)57 -6007
OFFICE OF CM/ MANAGER
Memorandum
February 7, 2003
TO: Captain Roy Willson, Acting Chief of Police
CC: Lt. Rod Light, Police Services and Detention Division
FROM: John Campos, Corrections Administrative Specialist
SUBJECT: 2001 and 2002 YTD Jail Financial Information
Please find attached the 2001 & 2002 Combined Jail Comparison, followed by each
respective year's financial and population information and the 2002 Budget Year
Expenditure Report. Also enclosed is the spreadsheet re -projecting YPD Year -End Estimates
for the jail facilities.
The analysis compares 2001 expenditures for each facility with the 2002 expenditures. The
analysis report details each facilities performance for each year in Table 1 and Table 2.
The analysis breaks down the variance and percentage changes in Table 3. Table 3
demonstrates a substantial decrease in incarceration charges for all jails, approximately
$230,499. This is due to the significant drop in prisoner days served. 4,753 less beds were
utilized in 2002 compared to the previous year.
The financial and population reports for 2001 and 2002 detail booking information, number
of prisoners handled, prisoner days served, and expenditure performances for each facility for
each respective year.
Overall, the 2002 Budget Year Expenditure spreadsheet demonstrates that the jail facilities
are operating 12% ($252,766) below original budget. The jails were budgeted $2,222,773
for the year and have expended $1,850,349. These are direct savings generated by the
Yakima Police Department. When jail performances are compared against the 2002 revised
year-end budget, the facilities are operating 3% ($55,635) below this budget. The revised
budget for 2002 was re -projected at $1,905,984 and the facilities expended $1,850,349.
An indicator of City Jail performance can be found in the number of days prisoners have
served in its jail. In 2002, prisoners in the Yakima City Detention Facility served 25,006
days. Without our own jail the City of Yakima would have expended an additional $122,642
at the County Jail.
City Prisoner Days Served 25,006
County contract Rate @ $45.83
Total Cost at County Rate $ 1,146,025
Actual Cost With City Facility 1,023,383
Savings with City Jail $ 122,642
The total cost at the County may even exceed these figures. These are conservative numbers
based on incarceration and do not account medical treatment of our prisoners at their facility.
It also does not account for patrol officer's time spent at the County facility booking inmates.
TABLE 1
2001
Facility
2001 & 2002 COMBINED JAIL ANALYSIS
FINANCIAL AND POPULATION INFORMATION
JANUARY - DECEMBER COMPARISON
Average Daily Prisoner Days
Population Served
Medical
Costs
Incarceration
Charges
Total
Charges
City Detention
Sunnyside Jail
Toppenish Jail
Wapato Jail
Yakima County Jail
67.9
13.6
5.8
9.6
43.0
24,672
4,981
2,127
3,514
15,953
$ 15,445.38
2,508.58
8,545.73
1,248.90
142,359.18
$ 1,027,187.48
174,335.00
74,445.00
122,990.00
534,049.05
$ 1,042,632.86
176,843.58
82,990.73
124,238.90
676,408.23
Combined Totals
TABLE 2
2002
Facility
City Detention
Sunnyside Jail
Toppenish Jail
Wapato Jail
Yakima County Jail
Combined Totals
TABLE 3
139.9
Average Daily
Population
51,247
Prisoner Days
Served
$ 170,107.77 $ 1,933,006.53
Medical
Costs
Incarceration
Charges
$ 2,103,114.30
Total
Charges
68.7
3.8
2.6
9.3
43.0
25,006
1,367
963
3,406
15,752
$ 17,358.38
431.47
654.45
1,565.15
124,896.07
$ 1,006,024.21
47,845 00
33,705.00
119,210.00
498,658.92
$ 1,023,382.59
48,276.47
34,359.45
120,775.15
623,554.99
127.4
46,494
2001 vs 2002
$ 144,905.52 $ 1,705,443.13
$ 1,850,348.65
2001 - 2002 Variance
by Facility
Average Daily
Population
Prisoner Days
Served
1
Medical
Costs
Incarceration
Charges
Total
Charges
City Detention
0.8
334
$ 1,913.00
$ (21,163.27)
$ (19,250.27)
Sunnyside Jail
-9.8
-3614
(2,077.11)
(126,490.00)
(128,567.11)
Toppenish Jail
-3.2
-1164
(7,891.28)
(40,740.00)
(48,631.28)
Wapato Jail
-0.3
-108
316.25
(3,780.00)
(3,463.75)
Yakima County Jail
0.0
-201
(17,463.11)
(35,390.13)
(52,853.24)
Combined Variance
-12.5
-4753
$ (25,202.25)
$ (227,563.40)
$ (252,765.65)
Percentage Change
-9%
-9%
-15%
-12%
-12%
2/7/2003
Prepared by J.Campos
(509) 575-3583
(.)
2001 COMBINED JAI STATISTICS
FINANCIAL AND POPULATION INFORMATION
CITY JAIL
2001
JAN
FEB
MAR
APR *f
MAY
JUN
JUL
AUG
SEP
OCT
NOV 0.
DEC
ADP
62
63
67
68
70
70
69
72
70
70
66
64
# OF #OF #OF
BOOKINGS PRSNERS DAYS
240 291 1918
235 287 1837
247 293 2075
236 298 2045
256
243
235
232
190
245
214
191
320
298
286
301
252
319
286
247
2168
2008
2136
2246
2112
2168
1974
1985
HOUSING
COST
62,368.25
88,764.84
88,568.25
82,194.97
85,093.47
88,095.99
79,081.83
92,850.02
79,455.81
79,027.05
91,418.70
110,268.30
MEDICAL
COST
308.31
78.31
1,321.98
736.90
516.95
2,481.23
3,186.69
2,351.49
1,108.19
521.28
1,076.84
1,757.21
67.9 2764 3478 24672 $ 1,027,187.48
$ 15,445.38
TOTAL
COST
62,676.56
88,843.15
89,890.23
82,931.87
85,610.42
90,577.22
82,268.52
95,201.51
80,564.00
79,548.33
92,495.54
112,025.51
5 1,042,632.86
Original Budget $ 1,077,1 /0.62
Revised Y/E Budget $ 1,045,436.00
2001
JAN
FEB ,w'.
MAR
APR
MAY"?
JUN
JUL
AUG
SEP 4!
OCT
NOV
DEC
2001
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
2001
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
2001
SUNNYSIDE JAIL
ADP
# OF # OF # OF
BOOKINGS PRSNERS DAYS
HOUSING
COST
MEDICAL
COST
TOTAL
COST
TOTAL
COST
14
5
23
435
15,225.00
253.22
15,478.22
5
12
10
23
330
11,550.00
208.50
11,758.50
-
10
19
26
306
10,710.00
-
10,710.00
4,060.00
14
26
42
414
14,490.00
10.54
14,500.54
Yt
9
28
35
278
9,730.00
-
9,730.00
17
20
36
57
613
21,455.00
525.00
21,980.00
0
19
30
50
593
20,755.00
-
20,755.00
3
20
32
51
614
21,490.00
-
21,490.00
28
16
17
27
478
16,730.00
-
16,730.00
;
13
12
25
416
14,560.00
234.00
14,794.00
183
8
1
12
227
7,945.00
-
7,945.00
3
9
17
24
277
9,695.00
1,277.32
10,972.32
"a
13.6
233
395
4981
$ 1 /4,335.00
$ 2,b08.b8
$ 176,843.58
sl
riginal uuage� 125,000.
Revised Y/E Budget $ 168,000.00
TOPPENISH JAIL
s
'., ADP
# OF # OF # OF
BOOKINGS PRSNERS DAYS
HOUSING
COST
MEDICAL
COST
TOTAL
COST
TOTAL
COST
14
3
2
5
96
3,360.00
1,058.97
5
4,418.97
83
5
10
12
149
5,215.00
-
280
5,215.00
-
4
7
10
116
4,060.00
1,849.53
101.38
5,909.53
7.9
4
9
12
106
3,710.00
308.37
11.3
4,018.37
34
6
11
17
181
6,335.00
-
23
6,335.00
a°
2
0
6
68
2,380.00
945.65
17,675.00
3,325.65
17,675.00
3
10
11
107
3,745.00
163.80
17,539.00 F;A
3,908.80
28
is 6
14
19
192
6,720.00
766.02
4
7,486.02
232
13
22
27
398
13,930.00
130.80
183
14,060.80
606.16
9
12
21
265
9,275.00
1,252.05
$ 1,248.90
10,527.05
7
8
17
209
7,315.00
847.21
8,162.21
'
8
9
16
240
8,400.00
1,223.33
9,623.33
0
5.8
114
173
2127
$ 74,445.00
$ 8,545.73
5
82,990.73
a
WAPATO JAIL
riginal Budgef $ 50,000.
Y -T -D
Expended
97%
100%
Y -T -D
Expended
141%
105%
Y -T -D
Expended
166%
Revised Y/E Budget $ 60,000.00 138%
ADP
# OF # OF # OF
BOOKINGS PRSNERS DAYS
HOUSING
COST
MEDICAL
COST
TOTAL
COST
5.6
14
20
173
6,055.00
-
6,055.00
3.0
5
12
83
2,905.00
-
2,905.00'.
9.0
43
43
280
9,800.00
-
9,800.00
10.4
23
36
313
10,955.00
101.38
11,056.38 !v;>
7.9
13
27
245
8,575.00
-
8,575.00 ;.
11.3
26
34
338
11,830.00
-
11,830.00
8.1
12
23
250
8,750.00
10.00
8,760.00
16.3
28
33
505
17,675.00
-
17,675.00
16.6
11
34
498
17,430.00
109.00
17,539.00 F;A
13.4
28
39
414
14,490.00
422.36
14,912.36 t°
7.7
4
22
232
8,120.00
-
8,120.00 `X
5.9
13
17
183
6,405.00
606.16
7,011.16 k;
9.6
220
340
3514
$ 122,990.00
$ 1,248.90
$ 124,238.90' i.
COUNTY JAIL
rig nal ttuaget oU,000.
Y -T -D
Expended
248%
Revised Y/E Budget $ 100,000.00 124%
JAN nr;
FEB
MAR
APR y;.
MAY
[ACTUAL] # OF (NON•FRACT)
[SQL] BOOKINGS" # OF # OF
ADP ESTIMATED PRSNERS DAYS
48 126 162 1,482
28 85 111 794
23 113 113 707
33 118 118 982
65 153 153 1,953
MEDICAL COSTS
HOUSING 1 UNSENTC'D
COST MISDEMEANAN FELON
$ 43,599.21 $ 2,373.02 $ 6,836.11
27,974.78 4,230.91 8,609.38
25,702.31 5,638.85 9,438.18
31,625.93 2,151.20 4,757.11.
63,940.79 1,032.12 7,041.29
WORK HOME DET
ETHICS &PRE -TR.
$ 1,057.41 $ - $
955.08 -
1,534.95 -
306.99 122.48
204.66 -
TOTAL
COST
53,865.75
41,770.15
42,314.29
38,963.71
72,218.86
2002 COMBINED JAIL STATISTICS
FINANCIAL AND POPULATION INFORMATION
2002 Ix'
JAN
FEB
MAR
APR i%
MAY
JUN
JUL
AUG
SEP :.
OCT;
NOV
DEC
CITY JAIL
ADP
70
63
67
68
67
66
68
73
73
67
71
66
#OF #OF #OF
BOOKINGS PRSNERS DAYS
245 308 2179
217 286 1819,
299 351 2071
265 321 2037
262
252
251
229
236
281
236
257
313
312
309
274
303
347
296
311
2083
1983
2115
2258
2177
2089
2135
2060
HOUSING
COST
74,151.23
92,349.36
88,724.83
91,116.03
66,638.34
97,302.04
70,029.08
76,201.39
87,726.60
84,708.09
84,996.16
92,081.06
MEDICAL
COST
928.10
1,711.40
437.14
1,245.42
2,334.91
230.00
979.74
1,946.86
246.19
764.57
6,534.05
68./ 3030 3131 26006 $ 1,006,024.21 $ 17,358.38
TOTAL
COST
74,151.23
93,277.46
90,436.23
91,553.17
67,883.76
99,636.95
70,259.08
77,181.13
89,673.46
84,954.28
85,760.73
98,615.11
$ 1,023,382.59
Original Budget $ 1,0(2,1/2.45
Revised Y/E Estimates $ 1,060,984.00
2002 '<"
JAN
FEB
MAR
APR
MAY
JUN
JUL `J
AUG
SEP
OCT
NOV
DEC 7"
2002
JAN ,a
FEB
MAR-;"
APR
MAY
JUN
JUL
AUG
SEP
OCT . :'
NOV
DEC
2002 r<3
JAN
FEB
MAR
APR
MAY
JUN ,.
JUL
AUG
SEP . w
OCT 7,:"
NOV
DEC
# OF #OF #OF
ADP BOOKINGS PRSNERS DAYS
7 7 14 218
3 1 8 94
1 1 3 42
3 1 3 80
1 0 3 34
0 1 1 2
0 0 0 0
1 7
7 13
5 4
3 6
13 25
3.8 66
7 44
20 222
12 144
7 99
29 388
SUNNYSIDE JAIL
HOUSING
COST
7,630.00
3,290.00
1,470.00
2,800.00
1,190.00
70.00
1,540.00
7,770.00
5,040.00
3,465.00
13,580.00
107 1367 $ 4/,845.00 $
MEDICAL
COST
14.97
416.50
431.4/
# OF # OF # OF
ADP BOOKINGS PRSNERS DAYS
2 1 5 71
1 2 4 36
0 0 0 0
0 0
0
1
3
3
5
3
4
5
4
7
8
11
6
3
16
8
2
2.6 64
7
10
13
12
6
18
13
8
0
42
87
81
170
82
123
158
113
TOPPENISH JAIL
TOTAL
COST
7,630.00
3,304.97
1,470.00
2,800.00
1,190.00
70.00
1,540.00
7,770.00
5,040.00
3,465.00
13,996.50
$ 48,2/6/
Original Budget $ 210,000.00
Revised Y/E Estimates $ 60,000.00
HOUSING
COST
2,485.00
1,260.00
1,470.00
3,045.00
2,835.00
5,950.00
2,870.00
4,305.00
5,530.00
3,955.00
96 963 $ 33,705.00 $
MEDICAL
COST
68.29
135.00
(135.00)
131.03
20.90
21.93
377.81
34.49
654.45
# OF #OF #OF
ADP BOOKINGS PRSNERS DAYS
7.8 24 31 243
7.5 17 29 210
8.1 16 24 250
8.3 13 21 248
9.5 29 34 295
7.9 29 36 237
9.0 18 29 280
12.8 36 43 396
11.0 26 45 330
9.2 26 32 285
11.0 12 31 329
9.8 32 36 303
9.3 278
WAPATO JAIL
TOTAL
COST
2,485.00
1,328.29
135.00
1,335.00
3,176.03
2,855.90
5,950.00
2,891.93
4,682.81
5,564.49
3,955.00
$ 34,359.45
Original Budget $ '10,000.00
Revised Y/E Estimates $ 25,000.00
HOUSING
COST
8,505.00
7,350.00
8,750.00
8,680.00
10,325.00
8,295.00
9,800.00
13,860.00
11,550.00
9,975.00
11,515.00
10,605.00
MEDICAL
COST
18.72
199.10
22.60
155.00
257.13
862.60
50.00
391 3406 $ 119,210.00 $ 1,565.15
2002
vi
JAN
FEB
MAR
APR
MAY.
JUN
COUNTY JAIL
(ACTUAL] # OF (NON.FRACT)
[SQL] BOOKINGS" # OF # OF
ADP ESTIMATED PRSNERS DAYS
32 119 154 1,000
56 187 193 1,561
26 118 146 807
41 153 157 1,260
39 159 193 1,214
40 191 1 RA 1 9AR
TOTAL
COST
8,505.00
7,368.72
8,750.00
8,879.10
10,325.00
8,317.60
9,800.00
13,860.00
11,705.00
10,232.13
12,377.60
10,655.00
$ 120,775.15
OriginalBudget $ 100,000.00
Revised Y/E Estimates $ 125,000.00
MEDICAL COSTS
HOUSING I UNSENTC'D `<. WORK
COST MISDEMEANANT] FELON ETHICS
$ 32,798.42 $ 4,923.49 $ 8,765.95 4' $ -
50,934.91 5,782.41 5,573.22 ` -
24,404.20 2,221.31 4,301.40
41,160.75 4,047.17 2,028.85.:
44,079.75 11,264.21 5,669.91
0 llCf OO O Ann n., g
anPA7na
331.27
HOME DET
&PRE -TR.
$ - $
TOTAL
COST
46,487.86
62,290.54
30,926.91
47,568.04
61,013.87
Y -T -D
Expended
95%
96%
Y -T -D
Expended
23%
80%
Y -T -D
Expended
31%
137%
Y -T -D
Expended
121%
97%
YAKIMA CITY DETENTION FACILITY
2002 REVISED YEAR-END
ESTIMATES
Line
Item
ACCT NAME
031115-52360xxx
2002
ORIGINAL
BUDGET
REVISED
YEAR-END
ESTIMATES
2002
Y -T -D
EXPENDED
1/31/2003
REVISED
2002
UNEXPENDED
BALANCE
% OF
REVISED
BUDGET
SPENT
100
Salaries/Benefits
$ 810,272.55
$ 794,484.00
$ 755,949.02
$ 38,534.98
95%
120
Overtime
31,000.00
35,000.00
33,633.91
1,366.09
96%
841,272.55
829,484.00
789,582.93
39,901 07
952
Rentals (ERR)
TIER III
TIER III
TIER III
TIER III
TIER III
311
Office Supplies
7,500.00
7,500.00
6,438.02
1,061.98
86%
312
Inmate Food
129,000.00
129,000.00
133,666.80
(4,666.80)
104%
Inmate General
14,000.00
14,000.00
17,202.60
(3,202.60)
123%
143,000.00
143,000.00
150,869.40
(7,869.40)
350
Small Tools/Equip
1,000.00
1,000.00
965.96
34.04
97%
410
YNHS Medical Contract
55,398.0.0
58,167.90
58,167.90
-
100%
Inmate Unantic. Med.
24,602.00
21,832.10
17,358.38
4,473.72
80%
80,000.00
80,000.00
75,526.28
4,473.72
City Jail Budget
$ 1,072,772.55
$ 1,060,984.00
$ 1,023,382.59
$ 37,601.41
96%
Line
ACCT NAME
ORIGINAL
YEAR-END
Y -T -D
Y -T -D
BUDGET
Item
031119-52360xxx
BUDGET
ESTIMATES
EXPENDED
BALANCE
SPENT
511
COUNTY JAIL
580,000.00
485,000.00
496,235.45
(11,235.45)
102%
511
COUNTY JAIL (medical)
150,000.00
150,000.00
127,319.54
22,680.46
85%
/3.0,000.00
635,000.1W
623,bb4.99
11,445.1)1
51 S
SUNNYSIDE JAIL
210,000.00
60,000.00
48,276.47
11,723 53
80%
51T
TOPPENISH JAIL
110,000.00
25,000.00
34,359.45
(9,359.45)
137%
51W WAPATO JAIL
100,000.00
125,000.00
120,775.15
4,224.85
97%
Contracted Jail Budgets
$ 1,150,000.00
$ 845,000.00
$ 826,966.06
$ 18,033.94
98%
TOTAL JAIL EXPENDITURES
$ 2,222,772.55
$ 1,905,984.00
$ 1,850,348.65
$ 55,635.35
97%
2002 Revised Y -E Budget
Printed: 2/7/2003
Prepared by J. Campos
(509) 575-3583
YAKIMA POLICE DEPARTMENT
2002 & 2003 JAIL BUDGET SPREADSHEET
YTD MONTHLY ANALYSIS
FACILITY
1999
ACTUAL
2000
ACTUAL
2001
ACTUAL
YPD
ORIGINAL
2002
BUDGET
3/31/2002
YPD
112 -MONTH]
Y -T -D
EXPENDITURES
12/31/2002
YPD
RE -PROJECTED
YEAR-END
2002
12/31/2002
2003
PROJECTED
BUDGET
12/31/2002
City Jail
County Jail
County Jail Medical
Sunnyside Jail
Toppenish Jail
Wapato Jail
Total Jail Budgets
$ 940,003.00
511,635.00
108,172.00
619,807.00
119,914.00
29,714.00
49,413.00
$ 1,002,168.53
465, 088.36
134,680.72
599,769.08
118,940.55
34,284.55
36,664.15
$ 1,042,632.87
534,048.87
142,359.36
676,408.23
176,843.58
82,990.73
124,238.90
$ 1,072,772.55
580,000.00
150,000.00
$ 1,023,382.59
496,235.45
127,319.54
$ 1,060,984.00
485,000.00
150,000.00
$ 1,087,455.90
525,000.00
150,000.00
YPD
HISTORICAL
EXPENDITURES
(1999-2002)
AVERAGE
$ 1,011,447.10
498,943.06
133,803.02
730,000.00
210,000.00
110,000.00
100,000.00
623,554.99
48,276A7
34,359.45
120,775.15
635,000.00
60,000.00
25,000.00
125,000.00
675,000.00
125,000.00
50,000.00
125,000.00
632,746.08
118,924.53
42,997.32
83,829.01
$ 1,758,851.00
$ 1,791,826.86
$ 2,103,114.31
$ 2,222,772.55
$ 1,850,348.65
$ 1,905,984.00
$ 2,062,455.90
$ 1,889,944.04
Revised: 2/7/2003
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting Of April 1, 2003
ITEM TITLE: Consideration of a Resolution Authorizing and Directing the City Manager
and the City Clerk of the City of Yakima to execute an Interlocal Corrections/Detention
Agreement with Yakima County for the Provision of Jail Detention Services for 2003.
SUBMITTED BY: Roy Willson, Acting Police Chief
Jeff West, Sr Assistant City Attomey
CONTACT PERSON/TELEPHONE: Roy Willson — 575-6211
Lt. Rod Light — 576-6393
SUMMARY EXPLANATION:
The County has provided and is willing to continue providing jail services to the City for 2003 in
accordance with the terms and conditions of the attached agreement. The City has been
engaged in negotiations with the County on this matter for several months and has reached a
tentative agreement.
Attached hereto for consideration and approval of the City Council is the resolution and Interlocal
Corrections/Detention Agreement for 2003. The County has proposed a fractionalized daily rate
of $48.75, excluding last day of incarceration. This daily rate reflects an increase of $2.92 per day
from the 2002 contracted amount of $45.83. It also indicates an increase in the work ethic
program of $3.61, an increase of $.73 per day for pretrial housing, and an increase of $.80 per
day for home detention.
Based on the above daily rates and the 2003 daily jail population trend, the projected 2003
incarceration cost is $700,000, which is an increase of approximately $76,500 over 2002
expenditures. This increase has been included in the 2003 adopted City budget for the Police
Department.
Resolution X Ordinance Other (Specify) statistical information
Contract X Mail to (name and address):
Phone:
Funding Source General Fuad
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: It is recommended that Council enact the resolution
authorizing execution of this agreement.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. Resolution R-2003-50
(1k)county Jail agreement 3-03.1w
RESOLUTION NO. R-2003-50
A RESOLUTION authorizing and directing the City Manager of the City of Yakima to
execute an Interlocal Corrections/Detention Agreement with Yakima
County for the provision of jail detention services during 2003.
WHEREAS, RCW Chapters 39.34 and RCW 70A8 authorize the City of Yakima and
Yakima County to enter into a contract for jail services that specifies the responsibilities of each
party; and
WHEREAS, under said statutes the County has been providing jail detention services to
the City for many years pursuant to previous jail detention services contracts; and
WHEREAS, the current jail detention service contract expired at midnight, December
31, 2002; and
WHEREAS, the County desires to continue providing the City with jail detention services
during 2003; and
WHEREAS, the City, through its Police Department, desires to continue to utilize the jail
facilities maintained by the County for the detention of some City prisoners, and to reasonably
compensate the County for the care and custody of said prisoners; and
WHEREAS, the County, through its Department of Corrections, is willing to continue to
make its jail facilities available to the City for the detention of some City prisoners in accordance
with terms and conditions of the attached Interlocal Corrections/Detention Agreement; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to
contract with Yakima County for jail detention services in accordance with the terms and
conditions of the attached Interlocal Corrections/Detention Agreement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized and directed to execute the
attached and incorporated Interlocal Corrections/Detention Agreement with Yakima County for
the provision of jail detention services during 2003.
ADOPTED BY THE CITY COUNCIL this 1st day of April, 2003.
ATTEST:
/ KA, EN S.BILER
City Clerk
(Ik)res/yakima county/jail/2003/jw
8/ MARY PLACE
Mary Place, Mayor
}�.e .f,, true and correct copy of
al fe;_,;c ili of re%. �✓ / "
CITY CLE?
Dept: 4y