HomeMy WebLinkAbout04/19/2011 04B-1 Minutes 03-17-2011 Council Transit and Transportation Planning Committee Transit and Transportation Planning Committee
4110 Meeting Minutes
Thursday, March 17, 2011
3:30 — 5:00 p.m.
City Council Members Staff Other
Rick Ensey, Chair Chris Waarvick, Public Works Director Paul Overby
Micah Cawley Ken Mehin, Transit Manager (City of Selah)
Dave Ettl Joe Rosenlund, Streets & Traffic Operations Manager
(Maureen Adkison, Altn.) Joe Caruso, Acting Code Administration Manager
Karen Allen, Marketing & Program Administrator
Kevin Futrell, Transit Planner
Transit
Council Member Rick Ensey called the meeting to order at 3:30 p.m. in the Community & Economic
Development (CED) Conference Room at City Hall. Ken Mehin started the meeting with the first item on
the Transit Agenda which was the Selah Bus Service Contract that is due for renewal, and they are waiting
to hear back if Selah wants to participate in the Sunday bus service for their community. Paul Overby
responded that they will contact Transit on Tuesday, March 22/ 2011, about their decision after their City
Council meeting when they have the opportunity to make some final adjustments to their budget
0 regarding the extended bus service and the cost for operating on Sunday.
The next item on the agenda was the Dial -A -Ride Contract that is up for renewal on August 21, 2011, Ken
Mehin explained that Mark Kunkler, Assistant City Attorney is currently reviewing the contract. Karen
Allen commented that she and Sue Ownby have been working on the changes that need to be added to
the new contract and at this point in time are comfortable with meeting the August 2, 2011 deadline.
Council. Member Dave Ettl asked Allen if they are happy with the current Dial -A -Ride provider, and she
responded that overall they are doing a very good job. Allen also added that according to Washington
State Insurance Pool (WSTIP), claims with their current provider have been very low in comparison with
similar entities.
Mayor Cawley questioned the process for return ride pickups and asked why they handle them the way
they do for such short trips to the bank that are done within a matter of minutes. Karen Allen explained
the process and the reasoning behind not holding up a vehicle for a presumed quick stop. The half -hour
window was established to avoid getting bogged down because there are over 400 scheduled trips per day.
Council Member Ensey commented that Dial -A -Ride is an extension of the bus service and is not a taxi
service. Karen Allen and Ken Mehin agreed. with Council Member Ensey's comment and explained the
actual cost is $10.73 for an ambulatory trip and $15.22 for a wheelchair trip.
The next item on the agenda was the DAR Medical Professional Contract. Karen Allen explained that there
are times when they are not able to make an ADA determination on eligibility for a client and need some
assistance from a medical professional so a physical or medical assessment can be made to determine
whether the person can be trained to use public transit. She added that this is a lifetime cost savings to the
el program and is well worth the cost of contracting a medical professional. City Legal has reviewed this
contract and it will go to City Council for consideration.
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The Property Acquisition item on the agenda was recommended for an Executive Session. The Council
Committee voted to bring to the full City Council in Executive Session as soon as possible.
Ken Mehin reported that the staff from the Central Washington State Fair has been inquiring about
whether the shuttle bus service will be provided again this year. Yakima Transit has been providing
4th of July shuttle bus service every year with approval. The cost for the event is estimated to be between
$6,000 - $7,000. There were no objections from the Council Committee about this service. Mayor Cawley
commented that he has received numerous requests from the public for the 4 of July shuttle bus service.
Chris Waarvick suggested that both the 4th of July and the State Fair shuttle bus service be discussed
further at the next Transit /Transportation Planning Committee meeting.
The last item on the agenda mentioned by Kevin Futrell was the WSDOT Annual Audit that will take place
on Monday, March 21, 2011. Futrell noted that all the requested documents have been submitted and
anticipates the audit to take at least half of the day to complete.
Final comments were made by Ken Mehin regarding the bus ridership which is up by 8% for the year.
Transportation
Joe Caruso and Council Member Ettl reviewed with the Council Committee their tour of the city with Mike
Hunnel earlier that day. Council Member Ettl will make a few phone calls to state building officials to
follow -up and get back to the code administration department. There was no further direction given to
staff.
Street and Traffic Operations
Joe Rosenlund recapped the previous information regarding the overall condition of city streets. The
Council Committee was then presented with four street maintenance funding scenarios and the predicted
street conditions resulting from those funding levels. The graphs and funding estimates for each scenario
presented are attached.
The first scenario is an estimate of funding required over 10 years to obtain near ideal road conditions.
The scenario reflects the total work backlog for city streets. The total estimated work backlog is
$390,000,000. This scenario is not meant to be a recommended funding level but is used to identify the
maximum level of need.
The second scenario shows the cost raise the pavement condition index (PCI) of city streets to 70 on a scale
from 0 to 100 over a ten -year period. This scenario shows the upper limit of the cost to maintain roadways
in good condition. The cost attain the 70 PCI in 10 years is approximately $216,000,000 or about $21.6
million per year.
The existing PCI for Yakima streets is 61.2 The third funding scenario looks at the cost to keep sour streets
at that condition level over the next 10 years. That cost is about $163,000,000 and would result in a small
reduction in the overall street conditions.
The last scenario shows the result of funding our streets at the levels predicted for the next two years and
then returning it to 2008 levels and increasing that by 5% per year for the remaining years. The scenario
also assumed at least $150,000 per year for grind & overlay projects. The total funding over 10 years is
$7,500,000. The resulting average PCI for city streets falls to 21.6, which is classified as very poor.
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0
These are very preliminary numbers. Further adjustment is needed to better reflect different maintenance
practices and fine -tune the costs of materials and construction. We expect the numbers to improve in that
the costs will be lower than what is presently projected. Even if we are able to show a 10% improvement
of these numbers, the funding needs for Yakima streets are very high.
Approved by: ► � 0
ms /Attachments: (1) Street Maintenance Budget Scenarios 1103317.doc
(2) PCI 70 Chart.xls
(3) Pavement Life Curve.jpg
(4) Network Cond 2010.xls
(5) Maintain PCI Chart.xls
(6) Existing Budget Char Street Maintenance Budget Scenarios 110317.doc
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Page3of3
PAVEMENT LIFE CURVE
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❑ Failed • Very Poor ❑ Poor ❑ Fair • Good ❑ Very Good • Excellent
• • •
10 -Year Work Backlog
$80 - — — - - - - -- 100
$70 - - 90
- 80
$60 -
- 70
$50 -
C - 60
O
$40 - - 50 a
$30 - - 40
- 30
$20 -
- 20
$10 - I I
- 10
$0 i i i i • 0
1/3/2012 1/3/2013 1/3/2014 1/3/2015 1/3/2016 1/3/2017 1/3/2018 1/3/2019 1/3/2020 1/3/2021
• •
•
70 PCI by 10 Years
$80 - 100
$70 - - 90
- 80
$60 -
- 70
$50
*----___♦ • • • • - 60
C
$40 - - 50 V
a
$30 - - 40
- 30
$20 -
1 10 20 $10 -
$0 i 1 f t i + I + I 0
1/3/2012 1/3/2013 1/3/2014 1/3/2015 1/3/2016 1/3/2017 1/3/2018 1/3/2019 1/3/2020 1/3/2021
• •
•
Maintain PCI
$80 —
,- 100
$70 - - 90
- 80
$60 -
- 70
$50 -
- 60
co
0 $40
- 50 a
$30 - - 40
- 30
$20
- 20
$10 -
- 10
$0 I 0
1/3/2012 1/3/2013 1/3/2014 1/3/2015 1/3/2016 1/3/2017 1/3/2018 1/3/2019 1/3/2020 1/3/2021
• • •
Existing Budget
$80 - - 100
- 90
$70 -
- 80
$60 -
- 70
$50 -
- 60
(1)
p $40 - - 50 a
- 40
$30 -
- 30
$20 -
- 20
$10 -
- 10
1/3/2012 1/3/2013 1/3/2014 1/3/2015 1/3/2016 1/3/2017 1/3/2018 1/3/2019 1/3/2020 1/3/2021
• Street Maintenance Budget Scenarios
March 17, 2011
10 -Year Work Backlog
Date 1/3/2012 1/3/2013 1/3/2014 1/3/2015 1/3/2016 1/3/2017 1/3/2018 1/3/2019 1/3/2020 1/3/2021 10 -Year Total
Preventive Funded $3,058,264.77 $4,113,250.67 $4,989,931.99 $4,851,640.45 $4,755,377.42 $2,236,500.20 $1,470,947.83 $654,214.18 $443,480.39 $328,388.25 $26,901,996.15
Global Funded $75,336.03 $8,408.03 $24,846.99 $17,907.24 $5,054.50 $0.00 $597,395.95 $277,441.54 $72,576.56 $213,532.11 $1,292,498.95
Major Under Critical Funded $48,592,929.25 $66,960,917.75 $66,058,589.86 $66,141,440.31 $35,441,020.95 $33,041,087.06 $12,306,868.26 $9,633,699.16 $2,977,858.49 $1,551,513.17 $342,705,924.26 - _
Major Above Critical Funded $19,337,372.09 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $19,337,372.09
Total $71,063,902.15 $71,082,576.45 $71,073,368.84 $71,010,988.00 $40,201,452.87 $35,277,587.25 $14,375,212.03 $10,565,354.88 $3,493,915.44 $2,093,433.54 $390,237,791.45
70 PCI in 10 Years
Date 1/3/2012 1/3/2013 1/3/2014 1/3/2015 1/3/2016 1/3/2017 1/3/2018 1/3/2019 1/3/2020 1/3/2021 10 -Year Total
Preventive Funded $3,246,599.99 $4,112,255.11 $4,986,777.86 $4,834,986/4 $4,721,118.89 $2,182,096.51 $1,393,610.55 $550,902.65 $312,651.82 $160,064.16 $26,501,064.28
Global Funded $75,336.03 $8,408.03 $24,846.99 $17,907.24 $5,054.50 $0.00 $264,543.65 $113,356.63 - $98,655.92 $105,985.45 $714,094.44
Major Under Critical Funded $0.00 $15,986,022.55 $16,659,952.91 $16,819,747.53 $16,942,347.47 $19,489,729.13 $20,003,390.88 $21,007,879.33 $21,260,433.83 $21,409,937.92 $169,579,441.55
Major Above Critical Funded $18,353,357.64 $1,566,015.30 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $19,919,372.94
Total $21,675,293.66 $21,672,701.00 $21,671,577.76 $21,672,641.51 $21,668,520.86 $21,671,825.64 $21,661,545.08 $21,672,138.62 $21,671,741.56 $21,675,987.53 $216,713,973.22
• Maintain Existing PCI
Date 1/3/2012 1/3/2013 1/3/2014 1/3/2015 1/3/2016 1/3/2017 1/3/2018 1/3/2019 1/3/2020 1/3/2021 10 -Year Total
Preventive Funded $4,547,523.82 $4,464,814.50 $4,985,580.67 $4,831,782.90 $4,714,908.20 $2,171,590.47 $1,377,966.73 $530,845.01 $283,710.27 $123,568.66 $28,032,291.23
Global Funded $75,336.03 $8,408.03 $24,846.99 $17,907.24 $5,054.50 $0.00 $123,841.61 $152,432.23 $87,180.63 $37,065.34 $532,072.60
Major Under Critical Funded $0.00- $0.00 $8,271,682.50 $11,401,751.14 $11,533,006.12 $14,083,048.86 $14,753,798.12 $15,565,375.55 $15,885,719.94 $16,087,102.22 $107,581,484.45
Major Above Critical Funded $11,634,236.33 $11,783,032.23 $2,976,319.75 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $26,393,588.31
Total $16,257,096.18 $16,256,254.77 $16,258,429.91 $16,251,441.28 $16,252,968.82 $16,254,639.32 $16,255,606.46 $16,248,652.79 $16,256,610.84 $16,247,736.22 $162,539,436.59
Existing Budget
Date 1/3/2012 1/3/2013 1/3/2014 1/3/2015 1/3/2016 1/3/2017 1/3/2018 1/3/2019 1/3/2020 1/3/2021 10 -Year Total
Preventive Funded $400,959.55 $675,882.14 $709,737.22 $745,205.72 $782,598.68 $821,695.63 $862,639.77 $291,322.97 $250,210.02 $66,315.46 $5,606,567.16
Global Funded $0.00 $59.33 $0.00 $87.43 $0.00 $0.00 $138.52 $40,970.01 $4,089.61 $1,176.50 $46,521.40
Major Under Critical Funded $0.00 $0.00 $0.00 $15,243.11 $39,354.55 $0.00 $12,747.89 $62,753.56 $221,223.67 $231,435.53 $582,758.31
Major Above Critical Funded $146,263.06 $156,159.47 $163,068.14 $154,089.51 $141,978.00 $178,762.71 $180,154.43 $142,380.45 $0.00 $0.00 $4,262,855.77
Total $547,222.61 $832,100.94 $872,805.37 $914,625.77 $963,931.23 $1,000,458.34 $1,055,680.62 $537,426.99 $475,523.31 $298,927.49 _ $7,498,702.67
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