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Home My WebLink About2020-009 Unappropriated Funds Appropriation; Budget AmendmentAN ORDINANCE ORDINANCE NO. 2020-009 amending the 2020 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various funds for expenditure during 2020 for various purposes including 2019 encumbrances. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2020 in various amounts and for the purposes mentioned in the attached Schedule; and WHEREAS, at the time of the adoption of the 2020 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided; now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2020, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 21st day of April, 2020. .rf yi atricia Byers, Ma or ATTEST: Sonya Claar First Reading: April 7, 2020 Publication Date: April 24, 2020 Effective Date: May 24, 2020 City of Yakima 2020 Budget Amendment 1st Quarter from Fund Fund Account# I Name SCHEDULE I To Fund Fund, I Account I Name New Revenue offsetting, ncreases in expenditures and revenues 1 331 331 2164100 Professional Service 1 8953774 Housing Action Plan Grant 5436300 Improvements other than Bldgs 331 8956711 Improvements other than Bldgs 5467850 SIED Grant Yak Co 331 8953770 SIED Grant Yak Co d of encumbrance from 2019 prior year budge' Fund Balance prior year carryforward Fund Balance prior year 152 carryforward From Dr (Cr) To Dr (Cr) $ Description Ref 5,000.00 (5,000.00) 1 Housing Action Plan Grant $ 104,537.00 $ (104,537 00) 2 P&R MLK play structure 1,000,000.00 (1,000,000.00); 3 SIED Loan 1,109,537.00 C1.109,537,00)' 3132800 Uniforms $ 9,751.00 4 Uniforms 3133503 SWAT Minor Equip 7,071,00Ballistic Vests 3184800 R & M/Contractors 3,701.00 Electrical 3193112 Operating Supplies/Ammunition 6,13700 Ammunition 3193500 Equipment 8,942,00 Computer Equipment 3513510 Computer Equipment 2,050.00 Computer Equipment 3514100 Professional Services 14,754.00 Emergency Fiber Repair 1 3523500 Computer Equipment 2,683.00 (55,089,00) Computer Equipment 3 3014912 Recruiting Expense 3 Fund Balance prior year carryforward 152 3094100 Professional Services 1,587.00 Emergency Fiber Repair 152 3104100 Professional Services Recruiting Expense 9,954.00 (11,541,00) Computer Equipment 124 8956809 Home Program 124 2414820 Neighborhood Clean up 2,345,118.38 (2,345,118,38) Home Program 124 8956808 CDBG Program 124 2414820 Neighborhood Clean up 1,043,637.38 (1,043,637.38) CDBG Program 333 3013500 Small Tools & Minor Equipment 38,831.00 Radio Fund Balance prior year 333 carryforward 333 3016420 Operating Equipment 49,968,00 (88,799.00) Police Vehicle 342 7146376 Other Imp Parks 13,480.00 Lions Pool Air Handler 342 7146376 Other Imp Parks 5,558,00 P&R Rolling Steel Door opener 342 7146376 Other Imp Parks 5,425.00 P&R Fence at Elks Park Fund Balance prior year 342 carryforward 342 7146376 Other Imp Parks 5,951.00 (30,414.00) P&R Kiwanis Fence 421 2826400 Machinery And Equipment 36,102.00 Replace Rooftop HVAC for Air Terminal 421 2846400 Machinery And Equipment 7,452.00 Airport Security Equipment Fund Balance prior year 441 carryforward 441 7466420 Operating Equipment 5,865.00 (49,419.00) Rod line Fund Balance prior year 471 carryforward 471 4784100 Professional Services 15,148.00 (15,148.00) Refuse Consultation Fund Balance prior year 473 carryforward 473 7314100 Professional Services 3,812.50 (3,812.50) PLSA Professional Servicec Fund Balance prior year 516 carryforward 516 1683500 Small Tools & Minor Equipment 4,323.00 (4,323,00) Versa Climer LX VER14130759X Fund Balance prior year 552 carryforward 552 5526440 Trucks 1,650,082.00 (1,650,082.00) Trucks S 5,297,383.26 $ (5,297.383.26) 'Increase Budget Expenditures from Reserves Reserves 163 2074910 Miscellaneous Expense 1,600,00 (1,600.00) 5 Advertising Reserves 342 7146300 Improvements other than buildings 80,000,00 (80,000,00) 6 Capital Budget Carryforward (Community Center Master Plan) Reserves 342 7146300 Improvements other than buildings 60,000,00 (60,000,00) 7 Elk's Park Parking Lot 3/27/2020 1 of 3 \\yakima_city\ykfn\Shared\Budget 2020 VIM- 2020 1st Qtr Budget Amendment No. 2 03-27-2020 City of Yakima 2020 Budget Amendment 1st Quarter Fund 1 Accoun From Fund Reserves Reserves Name SCHEDULE I To Fund Fund 1 Account I Name 370 2796450 Other Equipment 555 5616400 Machinery & Equipment From Dr (Cr) To Dr (Cr) $ $ 101,450.00 (101,450,00) 100,000.00 (100,000.00) 9 Fuel System- Carryforward for 2019 $ 343,050.00 $ (343,050.00) Ref Description Transfer between funds to true up funds: 344 125 144 151 154 161 170 421 441 462 471 473 473 473 473 474 475 512 7170055 Transfer Out 1264192 5184192 3434192 3414192 2614192 2784192 2864192 7464192 4594192 4774192 7264192 7294192 7314192 7344192 7724192 7824192 1824192 Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs Interfd Chgs-City Svcs 514 1754192 Interfd Chgs-City Svcs 515 6624192 Interfd Chgs-City Svcs 131 141 462 471 474 475 551 5434591 4494591 4544591 4744591 7724591 7824591 5514591 Interfd Chgs-Garage/Plant Exp Interfd Chgs-Garage/Plant Exp Interfd Chgs-Garage/Plant Exp Interfd Chgs-Garage/Plant Exp Interfd Chgs-Garage/Plant Exp Interfd Chgs-Garage/Plant Exp Interfd Chgs-Garage/Plant Exp 001 7004992 Interfd Chgs - P/W Admin Chgs 131 5434992 Interfd Chgs - P/W Admin Chgs 141 4494992 Interfd Chgs - P/W Admin Chgs 144 5184992 Interfd Chgs - P/W Admin Chgs 462 4594992 Interfd Chgs - P/W Admin Chgs 142 8950050 Transfer in 171 2714192 Interfd Chgs-City Svcs 513 1714192 Interfd Chgs-City Svcs 612 6824192 Interfd Chgs-City Svcs 1 8954901 Interfund City Svcs 560 8956544 Interfund-PW Plant 141 4234992 Interfd Chgs - P/W Admin Chgs 441 7464992 Interfd Chgs - P/W Admin Chgs 471 473 473 4794992 7264992 7314992 Interfd Chgs - P/W Admin Chgs Interfd Chgs - P/W Admin Chgs Interfd Chgs - P/W Admin Chgs 8 Capital Budget Carryforward 62,796,99 5 (62,796.99) 10 River Rd Sied Loan 2,295.56 1,698.99 13,566.47 17,548.45 477.12 652.46 7,839.20 46,508.32 31,231.01 45,198.09 18,709.34 1,445.67 59,785.17 5,102.58 27,396.49 6,113.06 422.15 6,887.98 4,506.41 957.28 2,638.25 1,524.30 742.95 1,495.00 117.26 2,296.60 (1,126.47) (128,954 50) (334,31) (166,969.24) (9,771.64) 11 Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges Reallocation of City Service Charges 12 Reallocation of Interfd Chgs-Garage/Plant Exp Reallocation of Interfd Chgs-Garage/Plant Exp Reallocation of Interfd Chgs-Garage/Plant Exp Reallocation of Interfd Chgs-Garage/Plant Exp Reallocation of Interfd Chgs-Garage/Plant Exp Reallocation of Interfd Chgs-Garage/Plant Exp Reallocation of lnterfd Chgs-Garage/Plant Exp Reallocation of Interfd Chgs-Garage/Plant Exp 3,946.80 13 Reallocation of Interfd Chgs - P/W Admin Chgs 60,141.36 Reallocation of Interfd Chgs - P/W Admin Chgs (678.68) Reallocation of Interfd Chgs - P/W Admin Chgs 30,957.52 Reallocation of Interfd Chgs - P/W Admin Chgs 811.68 Reallocation of Interfd Chgs - P/W Admin Chgs (89,600.68) Reallocation of Interfd Chgs - P/W Admin Chgs 49,345.76 Reallocation of Interfd Chgs - P/W Admin Chgs (6,483.48) Reallocation of Interfd Chgs - P/W Admin Chgs 93,167.28 Reallocation of Interfd Chgs - P/W Admin Chgs (49,961.76) Reallocation of Interfd Chgs - P/W Admin Chgs 3/27/2020 2 of 3 \\yakima_city\ykfn \Shared \Budget 2020 \.IM- 2020 1st Qtr Budget Amendment No. 2 03-27-2020 City of Yakima 2020 Budget Amendment 1st Quarter From Fund Fund I Account # I Name SCHEDULE I To Fund Fund I Account Name 474 475 551 551 560 7724992 7824992 5514992 5594992 8954802 Interfd Chgs - P/W Admin Chgs Interfd Chgs - P/W Admin Chgs Interfd Chgs - P/W Admin Chgs Interfd Chgs - P/W Admin Chgs Interfd PW Admin From Dr (Cr) To Dr (Cr) Ref (26,969.56) (4,181.52) (7,822.68) (6,648.24) (46,02180) 608,323,55 (608 323.55) Description Reallocation of Interfd Chgs - P/W Admin Chgs Reallocation of Interfd Chgs - P/W Admin Chgs Reallocation of Interfd Chgs - P/W Admin Chgs Reallocation of Interfd Chgs - P/W Admin Chgs Reallocation of lnterfd Chgs - P/W Admin Chgs 3/27/2020 3 of 3 \\yakima_city \ykfn \Shared \Budget 2020 \1M- 2020 1st Qtr Budget Amendment No. 2 03-27-2020 1 ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.K. For Meeting of: April 21, 2020 Ordinance amending the 2020 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2020 for various purposes including 2019 encumbrances (Second Reading) Steve Groom, Director of Finance and Budget Kimberly Domine', Finance Division Manager Jennifer Morris, Financial Services Officer SUMMARY EXPLANATION: This appropriation for prior year encumbrances is part of the annual budgeting process. Attached is an ordinance amending the 2020 Budget to provide appropriations for the encumbrances outstanding at the close of the 2019 Fiscal year and to provide appropriations for projects or programs that were uncertain and therefore not included at the time of the 2020 Budget adoption. A list of 2019 encumbrances is contained in the attached report represent orders for goods or services - principally vehicles with long procurement lead times - included in the 2019 Budget that were authorized, but that were not received or performed by the end of the year. An appropriation needs to be carried forward to avoid these payments impacting 2020's budget. This action will amend the 2020 Budget for these expenditures. Additionally, there are adjustments and corrections to the 2020 that are now known at this time that were not known at the time of adoption, and are more fully described both on the cover memo and the supporting schedule. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Pass Ordinance ATTACHMENTS: Description Upload Date Type 2 D Memo 3/31/2020 Cover Memo D Ordinance 3/31/2020 Ordinance D Support Schedule 3/31/2020 Backup Material