HomeMy WebLinkAboutR-2007-106 Sole Source Purchase from Sea Western (re: firefighter personal protective equipment)RESOLUTION NO. R-2007-106
A RESOLUTION authorizing the City Manager to purchase Firefighter Personal Protective
Equipment from Sea Western for an amount not to exceed $40,000 plus
sales tax per year for the next five years as a sole source without calling for
bids and further authorizing the City Manager to execute all appropriate and
necessary documents to complete the purchase transactions.
WHEREAS, Article VI, Section 6 of the City of Yakima Charter and Yakima Municipal
Code Chapter 1.80 generally require that purchase of equipment, materials, or services in
excess of $25,000 be done by competitive bid, subject to certain exceptions; and
WHEREAS, the law recognizes a "sole source purchase" exception from these
competitive bidding requirements when, due to the uniqueness of the product to be purchased
and the fact that there is one source that meets our requirements, it would be futile to utilize
competitive bidding for such product; and
WHEREAS, the City's Fire Operations Division requires the purchase of personal
protective equipment (bunker gear) to replace aging and worn-out equipment, many of which
are quickly approaching the end of their usable service life; and
WHEREAS, after extensive research and evaluation, the Yakima Fire Department's
Personal Protective Equipment committee has concluded that the specific component
configuration and technical functionality of the Janesville "Seattle Spec Ensemble" meet the
specific requirements of the Yakima Fire Department; and
WHEREAS, the City Council finds it would be futile to call for bids for the described
product because Sea Western is the only supplier of the required equipment to the municipal
fire service market in Washington and Oregon; and
WHEREAS, the City Council finds that it is in the best interest of the City to authorize
purchase of the Firefighter Personal Protective Equipment from Sea Western as a sole source
purchase without calling for bids, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to purchase Firefighter Personal
Protective Equipment from Sea Western at Seattle Fire Department's volume discount for an
amount not to exceed $40,000 plus sales tax per year for the next five years as a sole source
purchase without calling for bids. The City Manager is further directed to execute all appropriate
and necessary documents to complete the purchase transactions.
ADOPTED BY THE CITY COUNCIL this 17th day of July 2007.
ATTEST:
City Clerk
Neil McClure, Mayor Pro Tem
5- LION
`'tw.r� APPAREL
PROTECTIVE SYSTEMS GROUP
06-26-07
Yakima Fire Department
Tom Sevigny
401 N Front St.
Yakima, WA. 98901
Sea Western Inc. and LION Apparel have experienced a decade's long partnership proudly
supplying the northwest fire service with the highest quality personal protective equipment.
LION Apparel is grateful to the high energy and enthusiasm exhibited by Sea Western. Their
dedication to the highest standards of service and integrity has developed into their position as
the sole source for LION Apparel's NFPA 1971 compliant Janesville brand turnouts to the
municipal fire service market in both Washington and Oregon.
Sea Western Inc. operates a Clean & Repair facility, maintains a significant inventory, and
provides insightful direction in product development. LION Apparel -in turn provides true
innovations such as Isodri, Semper dri, Ventilated Triple trim, and responsiveness to the needs of
the fire service, with focus on metabolic stress reduction, durability, ergonomics, and comfort.
Thank you for your consideration to choose Sea Western Inc. and LION Apparel for your
personal protection requirements.
Best regards,
Jerry Loran
Regional Sales Manager
Protective Systems Group
LION Apparel
206 — 380 - 4993
, • 03/28/2007 14:30 FAX
Prepared By:
Deputy Chief B. B. Mins
Support Services Division
03/28/2007 14:30 FAX
I ntrod u cti 0
The Support Services Division has completed a comprehensive evaluation and review of
Ere fighter personal protective clothing and finally a recomrnP,. dary at o of
the evaluation process, an overview the data collected,
and proposal for procurement of new gear.
Evaluation Process
Apparel from three manufacturers was used in the evaluation. Obviously there,.,- more
brands availablee in the marketplace, but only these three had the giinlityi'-=1 '''wn, and
ability to meet the strict standards of the Seattle Fire Department w'; ,rands
selected ware Globe, Janesville (Lion Apparel). and Marnin , e Group).
Each manufacturer provided SFD with multiple sets o
4
were required to meet a basic set of criteria ; , blisheo
Lieutenant. While the fundamental conE,,
manufacturer, some non -Cris l^ s w
attachment hooks, etc).
tical gear. Th
the Support Se
ar man
et conn
embles
ces
er to
ations,
a;h member fitted by each
e ensembles were worn for an
tel tial period was six months
ns were collected on rating sheets (blank copy
with -,. n comments, was then processed and evaluated -
The* eel tral issue in comparing competing g Fir fighter Protective Ensembles is how each
handles
anU1=$ wate_ vapor and moisture from sweA.t, e--nd the retention of body heat.
All of the tested samples meet the minimum CFR criteria required for blood borne
pathogen resistance. However, they are not the sane when addressing heat and water
retention.
. Body heat retention leads to premature firefighter fatigue and water/moisture retention
leads to bums and heavier PPE weight which then also leads to Firefighter fatigue.
While the approval ratings and the commentaries are leading to a single conclusion, the
final analysis is sem in the technology developed by the preferred company. That
company has a patented to^hnology that minimizes its garments from absorbing water;
the others do not,
Pag 2 of 4
03/28/2007 14:31 FAX
For the rating process, gear could be scored from 1 to 5, with 5 being better'. The.
questions can be roughly grouped into three categories: critical, functional, and
appearance. In a comparative review of the three manufacturers, obvious trends can be
seen.
Critical
Functional
Appearance
ce
I Combined
Globe
3.59
3.42
3.63
L
3.55
ri
Janesville T lifiiorninj Pride
4.11
3.55
4.02
3.89
Average Scores
With regard to the feeling of heat build up, it is important to note
was worded in such a way that scores are reflected in a mann'
the sheet, they nonetheless show that the Ivioming Pride M 44. ri
Globe
Jarr
3.47
3.27
3.79
3.51
question
e balance of
re heat.
It is a150 hate,-
or hit
score of 4.0
r tugher (25
One ensemble was
The a•��� v � _-�+�� g from the Firefaartcers is a significant indicator.
n,.7 d, yet their comments, thaugb. anecdotal are most illustrative. Some of the
clearly .c
Firefi's comments regarding the preferred brand were:
▪ "1 he longer i wear this gear the better I like it. These are excellent Turnouts. "
• "Shell and Liner provide more than adequate protection without compromising
on freedom of movement or causing high "body heat" retention.
▪ "Best set of turnouts of those tested!"
▪ "Best Gear!"
▪ "T/Ors wicks(sic) water away, VERYNIGE. "
• "still feel these are definitely the Best - Lightweight, wick water away, pockets
are big, pants offer a great range emotion."
"This iS an EXCELLENT set of Turnouts. "
"overall this is an excellent set of Turnouts."
6 "I spend a lot of time in my turnouts' and can tell you that these are excellent,"
One question was worded in such a way that 1 Bided up being better. That question was set apart for
tabu]abon purposes.
page 3 of 4
03/28/2007 14:31 FAX
10 UU4/UU4
Y "It felt Iight enough that I briefly played pickleball in. the gear, Very good
movement and very comfortable, almost like p.j.'s.'
"THE GEAR TO HAVE, cooler during the summer months, too."
The ergonomic cut of the garments leading to bolster freedom was repeatedly mentioned
by the evaluators, too.
Conclusion and Recommendation
Clearly from our ;indings,.the result is that the Janesville technology is more
than the competition's, and Firefighters resoundingly prefer the Janes
Janesville ensemble is lighter and does not absorb water like the o
stays lighter and does not have as high a potential for steam
brands.
It is ray opinion that all three manufacturers
ensemble and each is able to offer the nese
business advantages and differ such
alliances that must be + -_ -=- +ese
fighter reviewpanel, lid
1 aero
would
W.L.
facecl
local •
sdea
e's m
They
=:dor is Se
cod
e
tore, it
in the other
PPE
obvious
long terra
the fire
ur fire fighters. Spate; cations
'rosstech moisture barrier using
501L -}6:7q r Ea9 A—at1o, and a :Aide II
le on^ -e cam' act for approrimately 51300.00 per set. The
with _ e have an excellent wo_ ring re at o',.zbi.p.
firth -`ter purchase we fully explore the outsourcing of cleaning and
s damaging repair t i, ' � c�ltr;- '�` � r`jL �ir�.l".a�^`li Sri `�i:'aL't�.r are unnecessarily dC,'"' ,V d Qui gear
-
by
nt: it � ev� �,i6� fire
ou_ w :.nd storage methods. Fnis in turn 5horterIS its life, and subjects fire
flghte , r `peeessary ri lc of injury.
,t(7?
X10
It 11 I1
i r`rr
attachment
The following members contributed to the formation of this report;
Lt. Son Olson
Lt. Nick Ponce
Capt. Jon Gillis.
Deputy Chief Brian Willis
5
Pc.ge 4 of 4
FIRE -FIGHTING EQUIPMENT
. P.O. Box 51, Kirkland, Washington 98083 / Phone (425) 821-5858 / Fax (425) 823-06361 Toll Free 1-800-327-5312
www.seawestern.com / E-mail: info(tseawestern.com
CITY OF SEATTLE FIRE DEPARTMENT / JANESVILLE TURNOUT
WITH CITY OF SEATTLE FIRE DEPATMENT SPECIFIED OPTIONS
QUOTATION 3/14/2006
OUTER SHELL MATERIAL: 7.25 oz. PBI Matrix (Black)
THERMAL LINER MATERIAL: 2.3 oz. E-89TM Dri & 1.5 oz. AraF1o® Dri quilted to 3.5
oz. GlicleTM II facecloth
MOISTURE BARRIER iiTATERML: CROSSTECH r. 2C laminated to 3.75 oz Nomexa
pajama check
TRIM: 3" Lime/Yellow Perforated Scotchlite II (triple) Trim, NYC pattern with one 3" strip on
each pant leg at cuff
Stress points reinforced with 42 stitch bartacks
TRACKING SYSTEM: PDF4I7 two dimensional bar code label on each garment
City of Seattle Specified Janesville Coat
▪ Freedom Bi -Swing Back
▪ Freedom Bellows in all layers
• Freedom Elbow with self -fabric reinforcement
Thermal reinforced Yoke h liner
▪ Black Polymer coated Aramid Cuff reinforcement
• Self -Fabric Shoulder Reinforcement w/ Lite-N-Dri Padding on outer shell
• 4" Overlapping collar without throat strap
▪ 5" Storm flap with -Hook & Dee Ring closure with FR hook & loop storm flap closure -
Chicago closure
▪ 8" Over -the -Hasid Isodri/Spandex® Wristlets with thumbhole
▪ Ever-DryTM Sleevewell system
• Zipper Liner Interface
▪ 8.5" x 8.5" Liner Pocket of Black Outer Shell Fabric
▪ External self -fabric hanger loop
▪ 3" x 7" x 1.5" Radio Pocket on .left chest; fully lined 3/sides,_hook & loop closure,
Antemla notch on flap. Flap seam placed 2" above pocket, (aprox 7.5") long with two
strips 1.5" x 4" hook on flap and two strips of 1.5" x 4" loop on pocket.
▪ 1/2"x 2" Self -fabric Mic Tabs, (1) bartacked on center of Radio Pocket flap, bottom of Mic
tab to be 2.5" above bottom of flap
1/2"x 1.5" Self -fabric Mic Tabs,(1) bartacked to Radio pocket right bellow
1" x 10" Self -fabric Flashlight strap with hook & loop closure, sewn to right chest right
chest as close to stormflap as possible .
▪ Reverse. snap hook with self fabric tab bartacked 3" above top of strap •
(2)•10" a 6" x 2" Full bellow pockets lined all 4 sides w/Kevlar Twill w/1 piece 2" x 9"
loop on pocket and 3 pieces 1.5" x 3" hook on flap
▪ 3" Lime/yellow Scotchlite letters sewn arched (reference Seattle artwork) on yoke to
read: SEATTLE
® 5"'x 22" Contoured hanging patch attached to the inside back at hem with 1.5" hook &
loop
• 3" Lime/yellow Scotchlite letters for fire fighter's LAST name sewn to hanging patch
• 3" Lime/Yellow Scotchlite Letters sewn to yoke below arc, straight line with minimum
3/8" spacing, to read: FIRE
• Firefighter Recovery Harness
City of Seattle Fire Department Specified Janesville Pant
• Freedom knee with Radial inseam
• Independent Waistband with Snaps at waist liner interface
• Semper Dri in Pant liner
Black Polymer coated Aramid Knee and Cuff reinforcements
• Lite-N-Dri Knee cushioning in liner
• Contoured waistline in back
■ Front suspender buttons to have spacing of 3.5" on left and right
■ Ilook & Dee pant closure with FR hook & loop stone fly closure
▪ Postman take-up straps
• (1) 9" x 10" x 2" Split Full Bellows pocket on left side, fully lined 4/sides with Kevlar twill, hook
& loop closure, divided 6" front & 4" back.
▪ 9" x 10" x 2" Full Bellow Pocket fully lined all 4 sides with Kevlar twill and (2)
additional layers of outer shell material lined with Kevlar on inside pocket; first layer 6
'/2" high,•second layer 4 '/2" high — both layers stitched in 3' increments to create (6)
compartments — hook & loop closure
CITY OF SEATTLE FIRE DEPARTMENT PRICING;
Turnouts per above specs;
Coat $1,038.86
Pas=ts S622.74
Plus. Washington_ State Sales Tax
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. - � 1
For Meeting of July 17, 2007
ITEM TITLE: A resolution authorizing the City Manager to purchase Personal Protective
Equipment from Sea Western over the next five years at a cost not to exceed
$40,000 plus sales tax per year as a sole source without calling for bids.
SUBMITTED BY: Charlie Hines, Fire Chief
CONTACT PERSON/TELEPHONE: Tom Sevigny, Battalion Chief 576-6351/728-3506
SUMMARY EXPLANATION:
The Fire Department is requesting to use a sole source provider for the purchase of fire bunker
gear. Our current bunker gear is reaching the end of its service life and is requiring repeated
repairs to stay in safe operating condition.
Bunker gear is the last line of defense in the protection of our firefighters. It serves to protect them
from heat and traumatic injury while also trying to afford them the mobility and flexibility to perform
their duties. By its very nature of keeping the fire out, it also keeps heat in. Various design features
have been built into different models to allow better heat release and mobility. These features allow
our firefighters to work longer, cooler, and safer.
YFD's Personal Protective Equipment (PPE) Committee has evaluated various models of bunker
gear from numerous providers over the last six months. Their research has been exhaustive and
thorough. They have decided on the Lion's Apparel/Janesville brand. YFD has a long history with
this brand of bunker gear, having worn it since the late 1980's. By staying with the same brand and
material it allows us to standardize and intermix our new gear with existing gear allowing greater
versatility outfitting our personnel.
SeaWestern is the only source of this equipment to the municipal fire service market in Washington
and Oregon. The Seattle Fire Department has also chosen this bunker gear and has purchased
approximately 1,600 sets. Sea Western has agreed to extend Seattle's prices and use their volume
discount purchasing ability. This is a very competitive price for a top quality product. Their
evaluation report is attached.
Our plan is to replace our existing bunker gear and equip new hires over the next 3-5 years at a
cost of approximately $25,000 to $40,000 per year. Our request is to allow a five-year plan to cycle
new gear, moving older gear to a back-up status. The cost per year is over the city's formal sealed
bid limit, and solicitation of bids would only result in one acceptable bid, therefore, sole source
authorization is being requested. I urge you to give this request your highest consideration.
EXHIBITS
X Resolution Ordinance . Contract Minutes Plan/Map
Notification List X Other S • ecify) Seattle Fire Evaluation Report
APPROVED FOR SUBMITTAL: �i _,
/1= rrc 41111P CITY MANAGER
STAFF RECOMMENDATION:, Adopt the resolution.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2007-106